Administrative Work Regarding the Legal Recognition of the Enhanced Programs - Deliverable 4.1 (August 2020) - mesfia.eu
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Administrative Work Regarding the Legal
Recognition of the Enhanced Programs
Deliverable 4.1 (August 2020)
Project No. 598716-EPP-1-2018-1-EL-EPPKA2-CBHE-JP
1
Document Information
Deliverable title: Administrative Work Regarding the Legal Recognition of
the Enhanced Programs
Partner responsible for this deliverable: Asian Institute of Technology (AIT)
Author(s): Prof. Shobhakar Dhakal (AIT)
Prof. Sivanappan Kumar (AIT)
Dr. Jai Govind Singh (AIT)
Ms. Pallavi Das (AIT)
Contributor(s): Ass. Professor Antonis Tsikalakis (HMU)
Ms. Marini Markaki (HMU)
Prof. Emm.Drakakis (HMU)
Prof. Emm. Koudoumas (HMU)
Assoc. Prof. Karapidakis Emm (HMU)
Dr. Salvador Suarez Garcia (ITC)
Prof. George Zissis (UPS)
Dr. Laurent Canale (UPS)
Mr Kevin Bertin (UPS)
Ms. Danai Papadimitriou (CWC)
MS Katerina Kostakou (Euro-training)
Ms Konstantina Kostami (Euro-training)
Prof.Sarjiya (UGM)
Prof.Rachmawan Budiarto (UGM)
Prof. Tumiran (UGM)
Assc. Prof. Dr. Sarintip Tantanee (NU)
Dr. Phisut Apichayakul (NU)
Asst. Prof. Dr. Akaraphunt Vongkunghae (NU)
Asst. Prof. Dr. Piyadanai Pachanapan (NU)
Phan Cao Tho (UTE - UD)
PHAN Quy Tra (UTE - UD)
HO Tran Anh Ngoc (UTE - UD)
Prof. Nguyen Hoang Nam Kha (NLU)
Prof. Nguyen Huy Bich (NLU)
Prof. Nguyen Nhu Tri (NLU)
Prof. Ngapuli Sinisuka (ITB)
Prof. Suhardi (ITB)
Dr.-Ing. Deny Hamdani (ITB)
Deliverable leader: Asian Institute of Technology (AIT)
Dissemination level: Regional (including Commission services and project
reviewers)
Version: 1
Abstract: This document presents the processes for legal
recognition in the Asian Universities for the “Enhanced
Curriculum” under the MESfIA project
Document History
Date Version Status Description
14 Aug 2020 AIT Final Report
Disclaimer
This project has been funded with support from the European Commission. This publication
reflects the views only of the author, and the Commission cannot be held responsible for any
use which may be made of the information contained therein
3
Table of Contents
Document Information.......................................................................................................................2
Table of Contents ...............................................................................................................................4
List of Tables ......................................................................................................................................5
List of Figures.....................................................................................................................................5
List of Abbreviations ..........................................................................................................................6
Introduction ......................................................................................................................................7
Objectives of MESfIA................................................................................................................................. 7
What has been done till now in MESfIA?.................................................................................................. 7
What is expected in this WP 4.1? ............................................................................................................. 7
What is meant by legal recognition (general)? ......................................................................................... 8
How is this report structured? .................................................................................................................. 8
Overall Process for Legal Recognition .................................................................................................9
Preparation Stage ..................................................................................................................................... 9
Approval Stage .......................................................................................................................................... 9
Implementation Stage .............................................................................................................................. 9
Processes at Universities .................................................................................................................. 10
Enhancement Details for All Asian Partners ...................................................................................... 16
Detailed Approval Process at each University ................................................................................... 21
Asian Institute of Technology (AIT) ......................................................................................................... 21
Naresuan University (NU) ....................................................................................................................... 22
Nong Lam University (NLU) ..................................................................................................................... 23
University of Da Nang (UD) ..................................................................................................................... 23
Institut Teknologi Bandung (ITB) ............................................................................................................ 24
Universitas Gadjah Mada (UGM) ............................................................................................................ 25
Conclusion ....................................................................................................................................... 26
Annex A: Photos of Transcript Degree Certificate .............................................................................. 27
Annex B: Submission Format for Approvals ...................................................................................... 30
Annex C: Evidence of Minutes of Meeting for Approval Process ........................................................ 33
4
List of Tables
Table 1: Different Type of Approvals for Changes in the Program and Courses at Asian Universities ...... 10
Table 2: Different Type of Approvals for Changes in the Program and Courses at European Universities 13
Table 3: Enhancement Details at AIT .......................................................................................................... 16
Table 4: Enhancement Details at NU .......................................................................................................... 17
Table 5: Enhancement Details in NLU ......................................................................................................... 18
Table 6: Enhancement Details in UD .......................................................................................................... 19
Table 7: Enhancement Details at ITB .......................................................................................................... 19
Table 8: Enhancement Details at UGM ....................................................................................................... 20
List of Figures
Figure 1 Detailed Approval Process at AIT .................................................................................................. 21
Figure 2: Detailed Approval Process at UD ................................................................................................. 24
Figure 3 Detailed Approval Process at ITB .................................................................................................. 24
Figure 4: Sample Degree Certificate: AIT .................................................................................................... 27
Figure 5: Sample Transcript: AIT ................................................................................................................. 27
Figure 6: Sample Degree Certificate: NU .................................................................................................... 27
Figure 7: Sample Transcript: NU ................................................................................................................. 27
Figure 8: Sample Degree Certificate: NLU .................................................................................................. 28
Figure 9: Sample Transcript: NLU................................................................................................................ 28
Figure 10: Sample Degree Certificate: UD .................................................................................................. 28
Figure 11: Sample Transcript: UD ............................................................................................................... 28
Figure 12: Sample Degree Certificate: ITB .................................................................................................. 29
Figure 13: Sample Transcript: ITB ............................................................................................................... 29
Figure 14: Sample Degree Certificate: UGM ............................................................................................... 29
Figure 15: Sample transcript: UGM ............................................................................................................ 29
Figure 16: Memorandum for Requesting Addition on Transcript .............................................................. 33
Figure 17: Information from the Student Affairs Office on the Enhancement ........................................... 33
Figure 18: The curriculum submission status online (no hard copy) .......................................................... 33
Figure 19: The recognition from Office of the Higher Education Commission will be stamped in front ... 34
Figure 20: The program has been approved by NLU’s President ............................................................... 34
Figure 21: saving Electricity and Controlling Consumers ............................................................................ 35
Figure 22: Renewable Energy and Public Works ........................................................................................ 35
Figure 23: Letter from Head of Department to the Dean: UGM ................................................................ 35
Figure 24: Vice Dean for Academic and students license ........................................................................... 35
Figure 25: Approval Letter from Vice Dean of Academics and Student Affairs (English Translation) ........ 36
5
List of Abbreviations
AIT Asian Institute of Technology
ECTS European Credit Transfer System
HMU Hellenic Mediterranean University
MESfIA Mastering Energy Supply focusing on Isolated Areas
ITB Institut Teknologi Bandung
NLU Nong Lam University
NU Naresuan University
UD University of Da Nang
UGM Universitas Gadjah Mada
6
Introduction
Objectives of MESfIA
The “Mastering Energy Supply focusing on Isolated Areas” (MESfIA) aims to provide high quality
postgraduate education (Masters Program) on energy supply systems for engineers and graduates from
science and engineering departments. Such a program will be ideal for graduates looking for
employment in countries with needs for distributed-generation, off-grid energy supply and many
isolated areas, such as islands and mountains. Similar solutions can apply for the improvement of Power
Systems’ Resiliency.
What has been done till now in MESfIA?
Work Package 1: The first was to conduct multiple surveys to access the needs, the technical knowledge
available, the lab infrastructure, other MSc Programs offered by Universities that are relevant for
isolated areas and finally a roadmap for adaptation. This included the following:
- Survey on the needs regarding systems, installation and society
- Survey on the needs regarding technical training
- Survey on Lab Infrastructures and distance learning
- Survey on Similar MSc Programs in Europe and Asia
- Roadmap for the Adaptation of MSc Programs Focusing on Isolated Areas
Work Package 2: This is at the core of the development of new courses. It focusses on preparing
updated syllabus outline to cover emerging and relevant topics, collects and prepares slides and other
reading material for students, it works out lab exercises and distance learning material.
- Outline of the Syllabus
- Material for Studying
- Lab Exercises and other Documentation
- Distance Learning Material
Work Package 3: This is work package, training of trainers are conducted. This work package is still in
progress and so far, training of trainers has been conducted in Bandung. There are other training of
trainers scheduled in Toulouse and if possible in Canary Islands, Spain.
What is expected in this WP 4.1?
The Work Package 4 deals with the operation of the New and Enhanced Masters Programs. This work
package focuses on the procedural aspects of starting the New and Enhanced program as well as the
smooth functioning of it.
Specifically, Work Package 4.1 focuses on the administrative process for recognition of the
new/enhanced MSc Programs. This process is to be carried out individually at each university given their
internal process and will be documented in this report.
7
What is meant by legal recognition (general)?
Legal recognition allows the department/program to operate the Masters program within the frame of
the respective university. It ensures that students taking up the course have degrees that are recognized
by the government of the specific country, authority in the department of higher education, ministry of
education as well as by an international audience.
All Asian Universities enhanced their existing programs based on the objectives of the MESfIA project
and no university aims to develop a completely new program. The details of what type and of
enhancements were followed by each university are described below.
How is this report structured?
This report is structured to describe and document the process how each university carried out their
administrative process to be able to offer the Masters Programs. It is divided into eight sections:
1. Introduction
This is the current section that highlights the objectives of W P4.1 and how this report fits into
the MESFIA project.
2. Overall Process for Legal Recognition
This chapter discusses the overall/broad steps that are required for any university to enhance
their Program.
3. Processes at Universities
This section describes the different type of approvals for changes in the program and courses at
Asian and European universities.
4. Enhancement Details for All Asian Partners
All Asian partners detail out the type of enhancements that they have carried out under the
MESfIA project
5. Detailed Process at each University
Each Asian university highlights the administrative and approval process that they needed for
this “enhanced programs” to be carried out.
6. Conclusion
This final chapter will summarize the overall process and the peculiarities, challenges and that
was faced by universities while carrying out the processes for enhancing their Masters
programs.
8
Overall Process for Legal Recognition
Preparation Stage
Preparation stage will include documentation preparation that will be sent for approval. It will include
discussions with faculty members for finalization of the following:
- Overall direction of the new/enhanced curriculum;
- The justification, background and overall requirement for a new curriculum/course;
- The outline of each new course which will include: Learning Outcome, Course Objective, Pre-
requisites, Broad Title of the Modules and topics that will be covered in them, Lab Sessions,
Learning Resources, Time Distribution and Study Load, Teaching and Learning Methods,
Evaluation Scheme, if available Name of the Instructor/s.
At the end of preparation stage, this documentation will be reviewed and made ready for submission of
approval to the respective authorities.
Approval Stage
The approval stage follows the preparation stage, and this is where the all submitted documents will be
reviewed by respective authorities, including Department Head, School Deans, Academic Affairs office,
for some cases even the Ministry of Education or Department of Higher Education for approval and
endorsement.
If any clarification is requested from the approval authorities, the faculty who have prepared the
curriculum need to provide additional details. All these documentations will be kept for future
reference.
At the end of approval stage, all documents submitted will be returned with endorsement from the
respective authorities. In some cases an article in the Official Government Gazette may be even
required.
Implementation Stage
The implementation stage follows the approval stage. Once approval is received, the necessary units
need to be informed. The student office will need to be informed so that can make the changes/updates
in the future. The media and communications team need to be informed so that all promotional and
dissemination documents reflect the changes. Each university will have different units that will need to
be informed of the change/enhancement.
At the end of implementation stage, all persons in the university involved will be aware of the
development and new changes can be implemented smoothly as scheduled.
9
Processes at Universities
There are different approvals processes at different type of universities depending on the type of curriculum change and addition of courses etc in questions.
Table 1: Different Type of Approvals for Changes in the Program and Courses at Asian Universities
Add New Program Add New Add New Course Move Course from Modify Content Make a Course
Specialization/ One Semester to of the Course elective course
Major Another compulsory and vice
versa
AIT 1. Proposal and 1. Proposal and 1. Proposal by 1. Proposal by Upto 15-20% of the This is similar to
discussion by discussion by individual faculty. individual faculty. course the course adding a new course.
interested group interested group of 2. Discussion by 2. Discussion by instructor can
of faculty. faculty. program. program. change and will 1. Proposal by
2. Review and 2. Review and 3. Review and 3. Announcement to follow: individual faculty.
Approval from Approval from Approval from students. 1. Proposal by 2. Discussion by
HoD, Dean, HoD, Dean, HoD, Dean, individual program.
Academic Senate, Academic Senate, Academic Senate, faculty. 3. Review and
and President and President and President 2. Discussion by Approval from
program. HoD, Dean,
3. Announcement Academic Senate,
to students. and President
Else, it will be like a
new course.
NU 1. Demand survey for 1. Demand survey for 1. Demand survey for For temporary move: 1. Review, 2. Review, approval
new program new major new course 1. Approval from approval from 6 from 6 committee
2. Put the proposed 2. Proposal and 2. Proposal and curriculum committee as as follows, faculty
program in faculty’s discussion by discussion by committee, HoD follows, faculty academic
long term plan. interested group of interested group and Dean. academic committee, faculty
3. Proposal and faculty. of faculty. For study plan committee, committee,
discussion by 3. Review, approval 3. Review, approval changing: faculty university
interested group of from 6 committee from 6 committee 1. Review, approval committee, academic
faculty. as follows, faculty as follows, faculty from 6 university committee,
4. Review, approval academic academic committee as academic graduate school
from 6 committee committee, faculty committee, faculty follows, faculty committee, committee,
as follows, faculty committee, committee, academic graduate school university
academic university university committee, committee, academic council
10Add New Program Add New Add New Course Move Course from Modify Content Make a Course
Specialization/ One Semester to of the Course elective course
Major Another compulsory and vice
versa
committee, faculty academic academic faculty university and university
committee, committee, committee, committee, academic council
university academic graduate school graduate school university council and
committee, committee, committee, academic university
graduate school university university committee, council
committee, academic council academic council graduate school
university academic and university and university committee,
council and council, and then council university
university council, submit to office of academic council
and then submit to the higher and university
office of the higher education council
education commission for
commission for recognition
recognition
NLU 1. Proposal and 1. Proposal and 1. Proposal by 1. Discussion by Modified 8 credits Mostly is optional
discussion by discussion by Department program. and added 10 courses and students
Department, Department, 2. Review and 2. Announcement to selected cr to the can select the courses.
Faculties. Faculties. Approval from students. program.
2. Review and 2. Review and Dean, Academic
Approval from Approval from Committee.
Dean, Academic Dean, Academic
Committee, and Committee, and
President President
UD N/A N/A 1. Explain the reason N/A N/A 1. Proposal by
for adding new individual
subjects to the faculty. faculty.
The Faculty is the
proposed unit.
2. The Council for
Science Training is the
evaluation unit.
3. The Rector based
on the decision of the
11Add New Program Add New Add New Course Move Course from Modify Content Make a Course
Specialization/ One Semester to of the Course elective course
Major Another compulsory and vice
versa
Council of Science and
Technology for
decision-making.
UGM 1. Proposal 1. Proposal prepared Adding new 1. Proposal by For minor change This is similar to adding
prepared by by interest of compulsory course will interest group of will follow: new
interest of faculty members be like add new faculty /team 1. Proposal by specialization/major:
faculty 2. Discussion in the major/specialization teaching team teaching 1. Proposal prepared
members curriculum 2. Discussion by 2. Discussion by by interest of
2. Discussion in committee of Adding new elective program program/curri faculty members
the curriculum program courses will follow: 3. Announcement to culum 2. Discussion in the
committee of 3. Review and 1. Proposal students committee curriculum
program approval from Dean, prepared by 3. Announcemen committee of
3. Review and Academic Senate in interest group of t to students program
approval from the Faculty Level, faculty members 3. Review and
Dean, Academic Academic Senate in 2. Discussion in the approval from
Senate in the the University Level, curriculum Dean, Academic
Faculty Level, Rector committee of Senate in the
Academic program Faculty Level,
Senate in the 3. Report to Dean Academic Senate
University and Academic in the University
Level, Rector Faculty Senate Level, Rector
ITB 1. Proposal and 1. Proposal and 1. Proposal and 1. Proposal by Upto 30% of the For making elective
discussion by discussion by Discussion by individual faculty. course the course course compulsory, it
interested interested group of interested group of instructor can follow:
group of faculty. faculty. 2. Discussion by change and will
faculty. interested group follow: 1. Proposal and
Submitted by 2. Review and Approval 2. Review and of faculty Discussion by
Chair of EPE from Head of EE Approval from 1. Proposal by interested group
Major Option Master Study Head of EE Master 3. Announcement individual of faculty.
Program, Dean, Study Program, to students. faculty.
2. Review and Faculty Academic Dean, Faculty 2. Review and
Approval from Senate Academic Senate 2. Discussion by Approval from
12Add New Program Add New Add New Course Move Course from Modify Content Make a Course
Specialization/ One Semester to of the Course elective course
Major Another compulsory and vice
versa
Head of EE interested Head of EE Master
Master Study group of faculty Study Program
Program, Dean,
Faculty 3. Announcement Else, it will be like an
Academic to students. adding new course
Senate,
President and Else, it will be like a
University new course.
Academic
Senate
Table 2: Different Type of Approvals for Changes in the Program and Courses at European Universities
Add New Program Add New Specialization/ Add New Move Modify Make a Course
Major Course Course from Content of elective course
One the Course compulsory and vice
Semester to versa
Another
HMU 1. Proposal and discussion by 1. Proposal and discussion 1. Proposal by 1. Proposal by 1. Proposal 1. Proposal and
interested group by interested group individual individual by discussion by
2. Review and Approval by the 2. Review and Approval by staff member. staff individual interested group
Department (or the the MSc Program 2. Review and member. staff 2. Review and Approval
departments for Council Approval by Review and member. by the Department (or
interdepartmental MSc 3. Review and Approval by the MSc Approval by Review and the department for
programs) the Department (or the Program the MSc Approval interdepartmental
3. Review and Approval by the departments for Council Program by the MSc programs)
University Postgraduate interdepartmental MSc Review and Council MSc 3. Review and Approval
Studies committee programs) Approval from Program by the University
Review and Approval by 4. Review and Approval by Departments, Council Postgraduate Studies
the Ministry of Education the University Faculty and committee
(financial information Postgraduate Studies University 4. Review and Approval
should be provided) committee Postgraduate by the Ministry of
Review and Approval by the Studies Education (easier
13Ministry of Education committee procedure than in
(easier procedure than previous case as no
in previous case) expenses are
foreseen)
UPS Timing: This can be done Timing: This can be done Not possible Not possible It is left on Not possible because
during the last year of the outside of the 4-year because due to the teaching programs and majors are
previous accreditation 4-year accreditation wave. programs and organizational team to accredited for 4-year
wave. Same than column “Add majors are constraints decide. period and can’t be
1.The relevant Teaching New Program” but step n°4 accredited for 4- imposed by The total modified after
Department makes a is bypassed. year period and FSI and the number of accreditation.
proposal to the Pedagogic can’t be modified University hours, ECTS
Committee of the Faculty of after (room and the
Science & Engineering (FSI). accreditation. management, equilibrium
The contents and the costs schedules of between
are taken into account at different magistral
this step programs, teaching/ex
2. If proposal accepted, the etc.) ercises and
chair of Pedagogic student’s lab
Committee introduce the hours can’t
request for approved by the be modified.
FSI Council by vote.
3. If voted, the request passes
through examination by the
Central Council of Training
and University Life (CFVU)
for validation. Two a
referee has to introduce the
demand.
4. If approved the demand is
notified to the relevant
service of the Ministry of
Higher Education for
opinion (MESRI). This step
can take 2-3 months (if out
of the 4-year accreditation
wave).
5. If the MESRI give positive
opinion, the Program is
14accredited by the Central
Administration Council of
the University (CA).
6. The program can start from
the next academic year.
ITC is a research institute and therefore this is not applicable to them.
Especially for New Msc programs in Greece, the following documentation should be developed.
1. Regulation for MSc studies, tackling with issues like duration of studies, ECTS per subject, required degrees for entry, the specializations (no
more than 3), the teaching language and/or the teaching language, the number of postgraduate students and their entrance requirements, part
or full time attendance and any other issue.
2. Agreement on the co-operation of the Department or Universities participating in the MSc program in case the members of the teaching staff
participate in different Departments. This agreement should contain the permission for use of equipment from each department and the
students.
3. Feasibility Assessment Report. In this report, the reasons that justify the operation of the Msc and how this is linked with the Generic
Department and University strategy and how this is linked to the Undergraduate studies of the participating departments
4. Report on the viability of the new MSc in terms of how to attract students etc. This report should contain description of the typical annual
budget in terms of salaries, equipment etc. Generally, Postgraduate Studies are free of charge in Greek Universities, unless via a justified report
fees for students are introduced. In the latter case, the amount of requested fees per student should be justified and part of these fees are used
to cover needs of the MSc of the same Universities that have not fees for their students. This report should take into account also the Description
of the equipment that can be made available from the departments.
5. All these documents should be sent as a Notification from the host Department to the Postgraduate Committee of the University, which after a
validation check will send the documents to a committee of the Ministry of Education. This Committee will approve the documentation unless
the fees are either very low or very high, or if the budgeted cost for introducing the Msc is not well justified.
All changes, apart from the modification of the content, should be included in the Official Gazette of the Hellenic Republic introducing a new
section or modifying the existing section dedicated to the Msc program. The latest legislation describing the necessary procedure for Msc studies
in Greece is in law 4485/2017 (Official Gazette) 114 / Α’ / 04.08.17), especially in Chapter 6.
15Enhancement Details for All Asian Partners
Asian Institute of Technology
Table 3: Enhancement Details at AIT
What new enhancement New Courses Specially Developed
What we had? has been done from the viewpoint of MESfIA Required and Elective Courses for MESFIA students
Under MSc and M.Eng We have restructured our 1) Energy Access for Rural and Required:
Program in Energy, we energy studies program Isolated Communities 1) Energy Technology, Transition and Sustainability
had three area of too. The timing is very 2) Energy Storage 2) Energy Systems, Economics and Policy.
specialization: good for inducting MESFIA 3) Microgrid Design, Control and 3) Energy Access for Rural and Isolated Communities
-Electrical Power System topics for enhancing our Applications 4) Energy Storage
Management program. Students who All the three courses are 3 AIT 5) Microgrid Design, Control and Applications
- Energy Technology take a set of new courses credits. (1 AIT credit = 2.5 ECTS) The above two courses needs to be taken by all students
- Energy Policy, Planning developed under MESfiA of the Energy program and are 3 AIT credits each.
and Economics focusing on energy supply Elective courses:
in isolated areas as well as 1) Solar electricity systems: Design, installation and
do their short/long thesis performance evaluation
in a relevant topic will 2) Bioenergy
have clearly mentioned in 3) Impact evaluation of energy interventions: concepts,
the official transcript with methods and applications
a special note: "The 4) Economics of clean energy transition
courses and research 5) Energy Pricing, regulation and governance
focused on improving 6) Energy, environment and policy
energy supply in isolated 7) Smart Grid and Variable Renewable Energy
areas." Integration
8) Design and Operation of the Transmission and
Distribution Systems
16Naresuan University
Table 4: Enhancement Details at NU
What new New Courses Specially
enhancement has Developed from the
What we had? been done viewpoint of MESfIA Required and Elective Courses for MESFIA students
Under M.Eng. We plan to New subject: Core courses: 3 credits
Program in include a new - 303529 Energy Storage -Mathematics for Approximation
Electrical area of Modified Subject: Elective Courses: Select 21 credits
- Machin Learning Theory (Control & Signal, AI)
Engineering, we specialization: - - 303521 Advanced Energy
- Special Topics in Electrical Power Engineering (Forecasting Technique)
have four areas of Energy Technology (Modified
- Optimization and its Application in Power Systems (Resources Integration)
specialization: management for Microgrid) - Optimization Theory and its Application (Control & Signal)
- Electical power isolated areas - Added other subjects from - Organization and Finance of a Power Utility (Finance Organization)
- Electronics and within the computer and mechanical - Special Topics in Computer Engineering and Applied Computing
Embedded system electrical power engineering: - Bigdata Analysis
- Control and Signal section. - 302547 Renewable Energy - Electronics and Internet of Things
Processing Resources - Electricity Economics and Planning
Telecommunication - 305549 Big Data Analysis - Power Quality (Quality)
- Power System Dynamics and Stability
- 305507 Special Topics in
- Advanced Energy Technology (Modified-Microgrid)
Computer Engineering and
- Power System Operation and Control
Applied Computing (Block - Theory of Electrical Machines
Chain Technology) - Energy Conversion Systems
Additional Topics - Electrical Machine Design
- 303528 Special Topics in - Photovoltaic Systems Engineering
Power Electrical Engineering - Renewable Energy Resources
(Forecasting Technique) - Energy Storage
- Theory of Electrical Machines
- Energy Conversion Systems
- Organization and Finance of a Power Utility
- Optimization and Its Applications in Power Systems
- Advanced High Voltage Technology
- Electricity Economics and Planning
- Power System Dynamics and Stability
- Power Quality
- Advanced Energy Technology
- Electrical Machine Design
- Photovoltaic Systems Engineering
Required Non-credits 4 credits
- Seminar - Research Methodology in Science and Technology
17Nong Lam University (NLU)
Table 5: Enhancement Details in NLU
What new enhancement New Courses Specially Developed from
What we had? has been done the viewpoint of MESfIA Required and Elective Courses for MESFIA students
With the MSc We plan to include a new 1) Energy system analysis and control Required: 1) Scientific Research Methodology
Program in area of specialization: engineering (3Cr) 2) Advanced Mathematics for Engineering
Mechanical - Develop and supply energy 2) Solar Energy and Applications (3Cr) 3) Statistical and Optimization Methods in Engineering
Engineering, we for Isolated Islands 3) Wind Energy and Applications (2Cr) 4)Measurement and Control in Engineering
have areas of We will then have two areas 4) Energy Storage Engineering (2Cr) 5) Advanced Heat Transfer and Heat Exchanger
specialization: of specialization 5) Heating – Electricity engineering (2Cr) 6) Modelling & Simulation in Engineering
-Solar and wind 6) Biomass Energy and Applications(3Cr) 7) Computational Fluids Dynamics (CFD)
Energy 7) energy conservation and auditing The above compulsory 7 courses needs to be taken by
-Biomass Energy (2Cr) all students of the Mechanical Engineering program
8) Wave and Tidal Energy and and are 3 credits each.
Applications (2Cr) Elective courses: as shown in D collum (19 Crs)
These selective courses need to be taken These selective courses need to be taken by all
by all students of the Energy optional students of the Energy optional section.Students need
section.Students need to be earned at to be earned at least 10 Credits. Students also need to
least 10 Credits. pass two seminars (4Crs).
Thesis: 15 Crs.
18University of Da Nang (UD)
Table 6: Enhancement Details in UD
What new
enhancement New Courses Specially
has been Developed from the
What we had? done viewpoint of MESfIA Required and Elective Courses for MESFIA students
At Danang Add subjects 1) Renewable energy and Compulsory subjects: Power supply system optimization, Analysis and
University we oriented to public works optimization in electrical engineering, Protection of complex electrical
have two MSc isolated area 2) Saving electricity and systems,Reliability in electrical system, Artificial intelligence and expert system,
Program related to existing controlling consumers Applied mathematics in electrical engineering, Electrical market
to power and Master Each = 3 ETCS Elective subjects: Saving electricity and controlling consumers, Renewable energy
energy: program and public works, New technology in electrical engineering, Smart grid, Artificial
Msc inThermal (Electrical intelligence and expert system, System control technology, High-voltage and
Engineering and Engineering) ultra-high-voltage electrical techniques, Safety analysis of electrical systems,
Msc in Electrical Application of internal power electronics, Planning and developing the power
Engineering system,Stability and control electrical engineering, Power quality, Thematic
practical application
Institut Teknologi Bandung (ITB)
Table 7: Enhancement Details at ITB
What new
enhancement New Courses Specially
has been Developed from the
What we had? done viewpoint of MESfIA Required and Elective Courses for MESFIA students
Under MSc Program in a new option 1) New Technology for Required Courses:
Electrical Engineering, one track will be Energy Conversion and 1) New technology for energy conversion and storage systems 2) Optimized
energy-related introduced to Energy Storage 2) Electrical Operation of Power System 3) Insular Electrical Energy System
Elective Courses:
specialization option: include Power Utilization and
1) Advanced Power System Protection 2) Power Utilization and Efficiency 3)
Electrical Power MESfIA's Efficiency 3) Regulation,
Regulation, Financing and Power Project Management 4) Electromagnetic
Engineering, under which issues: Financing and Project Compatibility and Power Quality 5) Automation and AI in Power System 6)
there are two tracks: Sustainable Management 4) Sustainable Sustainable Energy Economics.. Required course 1 and 2 have 2 credits, others
General EPE and, HV Electrical Energy Economics. Course 1 have 3 credits
Apparatus Diagnostic Energy has 2 credits, others have 3
Engineering credits
19Universitas Gadjah Mada (UGM)
Table 8: Enhancement Details at UGM
What new
enhancement has New Courses Specially Developed
What we had? been done from the viewpoint of MESfIA Required and Elective Courses for MESFIA students
Under MSc Program in A new option in the 1) Sustainable Energy System Required Courses:
Electrical Engineering, Electrical Power 2) Microgrid Design, Operation and 1) Advanced statistics
one energy-related Engineering Control 2) Numerical methods
specialization option: specialization will 3) Renewable Energy Integration in 3) Modelling
Electrical Power be introduced to Power System 4) Research methodology
Engineering, under include MESfIA's 4) Sociology of Energy 5) Advanced math
which there are three issues: Sustainable Infrastructures 6) Special topics in electrical engineering (Topic focused on
tracks: Energy Electrical Energy Course 1 has 2 credits; others have Insular Electrical Energy System)
Conversion, Power Engineering 3 credits 7) Energy Conversion
Systems
Elective Courses:
1) Power system dynamics and stability
2) New and renewable energy
3) Transient analysis in power system
4) Insulation system
5) Energy management
6) Distributed generation
7) Advanced SCADA technology
8) Sustainable energy system
9) Microgrid Design, Operation and Control
10) Renewable Energy Integration in Power System
11) Sociology of Energy Infrastructures
20Detailed Approval Process at each University
Asian Institute of Technology (AIT)
Figure 1 Detailed Approval Process at AIT
Preparation Stage AIT Course submission Format
The preparation stage starts with faculty discussions, first - Course Title
broadly on the overall theme of the new curriculum, its - Course Objective
need, resources, market, etc. Then clarity on the - Learning Outcome
institute’s administrative framework is looked at. During - Pre-requisites
the faculty discussions the following are looked into in - Course Outline
detail: - Laboratory Sessions
- Overall objective and expected outcomes of the - Learning Resources
planned “curriculum”; - Time Distribution and Study
- Market and students, how the existing University Load
network can help, including alumni network etc.; - Teaching and Learning
- Get an overall framework of the curriculum, and Methods
Program Learning Outcomes (PLOs) - Evaluation Scheme
- What is available, what needs to be developed, - Instructors
who will have to do what, who will compile. Also
plan for time schedules for each faculty.
- Development of the detailed course outline for each new course (Structure in green box)
21- Checking and elimination of overlaps between courses
- Compiling all courses and the background for the new/enhanced curriculum and preparing final
documentation.
The documentation is ready at the end of the preparation stage.
Approval Stage
The curriculum is first discussed in the academic program. Then, it is submitted to the Head of
Department and then to the School Dean for their endorsement. After the Dean has approved, the
restricted/enhanced curriculum is to the Academic Senate for review and approval. Under the Academic
Senate, the Academic Development Review Committee (ADRC) reviews the changes and makes its
recommendation to the Academic Senate for approval. The President of the institute finally validates
the Senate resolution.
Implementation Stage
For the practical implementation of the new curriculum, a separate note is sent to the Registry/ Student
Affairs office for their information. For the new students who will take up energy supply in isolated
areas, the registry will include a note in their transcript that says, “The courses and research focused on
improving energy supply in isolated areas.”
Naresuan University (NU)
Preparation Stage
The preparation stage starts with faculty discussions with preliminary demand survey which focus on its
need, resources, job market and national development plan alignment. Proposal of new curriculum is
then submitted for approval from faculty committee to put into the long-term faculty plan. This stage
will take approximately 3-4 months.
Approval Stage
The curriculum is first drafted by curriculum drafting committee. Then, the curriculum will be reviewed
and approved through 6 committees which are faculty academic committee, faculty committee,
university academic committee, graduate school committee, university academic council and university
council. Finally, the curriculum must be submitted to office of the higher education commission for
recognition. This stage will take approximately 4-6 months.
Implementation Stage
As soon as the curriculum get the final approval from university council, division of academic affairs and
graduate school will make announcement for program application. The student who enter into Master
program of Electrical Engineering and follow the guideline of energy supply in isolated areas track will
get the skill and competencies on energy supply in isolated areas. In addition, the thesis title relevant to
energy supply in isolated areas will be stated in their transcripts.
22Nong Lam University (NLU)
Preparation Stage
Faculty create a survey to investigate the requirements of human resource and the market demand on
planned field of development. Depending on the survey results, the framework of curriculum is
prepared. Then clarity on the administration of university framework is looked at. After this step, the
faculty plan and develop the curriculum based on main key points as below:
- What is overall objective?
- What are expected Program Learning outcomes of the curriculum (PLOs)?
- The overall framework of the curriculum
- Development the courses outline for each new course
This stage normally takes about three to five months. The documentation of the curriculum is ready at
the end of the preparation stage.
Approval Stage
The curriculum is first discussed widely in the faculties of department. Then, it is submitted to the Head
of Department and then to the Faculty Dean for their endorsement. The Dean will organize a meeting of
scientific committee member of Faculty to discuss and look at the curriculum. If all member agrees to
pass and send curriculum to University, the Dean has approved, and the curriculum has sent to the
Academic Senate of University for review and approval. The University President finally validates the
Senate resolution and give the approval decision.
Implementation Stage
The decision and curriculum will be sent to the Registry/ post graduated office for their information. The
office of recruitment of new student will inform in detail the program and will focus some special factors
to the student in isolated areas.
University of Da Nang (UD)
The head of the faculty must prepare a survey on social demand of knowledge available in the added
courses. If the demand exists, the name and curriculum of the courses must be identified. Two
colleagues who have expertise in the field must evaluate the curriculum and write reviews. The head of
the faculty is responsible for setting up the departmental scientific council to re-evaluate and submit
proposals to the Academic Affair.
The Academic Affair recommends the Rector to establish The Council for Science Training. This Council is
the final evaluation unit. The Rector based on the decision of the Council for decision-making. Name of
added courses will be available in the current curriculum right after.
23Figure 2: Detailed Approval Process at UD
Institut Teknologi Bandung (ITB)
Preparation Stage
The preparation stage starts with the exposition of responsible faculty in the faculty group discussions
on the program, its curriculum, prospective, resources and administrative framework. All discussion
notes are compiled in a program proposal as final documentation.
Approval Stage
The proposal is submitted to Chair of EPE Specialisation Program and Head of EE Master Program Study
to get reviewed. If the program is only a new specialization track, that put available courses in a packet.
Then once the head approves the program, it can be announced and runs in the next semester.
Otherwise, after complying with the administrative rule, then it is to the School Dean for their
endorsement. After having endorsed, the Dean exposes the program to the Academic Senate of the
Faculty for review and approval, which sometime takes sometimes. After considering the circumstances,
it is decided to make MESfIA Program as a specialization track under Electrical Power Engineering
Master Program.
Figure 3 Detailed Approval Process at ITB
Implementation Stage
For the practical implementation of the new specialization track, the Head of EE Master Program
curriculum will sent a note Student Affairs office for their information. For the new students who will
24take up energy supply in isolated areas, the registry will be the same with the other regular procedure
without any special notes in their transcript.
Universitas Gadjah Mada (UGM)
Preparation Stage
Preparation stage of curriculum revision starts with discussion of faculty group who the member of
related track. The items of discussion:
- identify the reason of curriculum enhancement
- identify the need of learning outcome from the curriculum enhancement
- analysis the gap between existing curriculum and expected modified curriculum
- identify the need of new courses and its credit
- Identify the whether these additional new courses are classified as required course or elective
course.
- The additional courses are then evaluated by head of department and then informed to the
dean
Approval Stage
- The process of curriculum modification is based on the characteristic of the course modification.
For minor modification with additional elective courses, the process of approval is very simple
i.e. inform and get approval from the dean. For addition of required courses, the modification
should be approved by Senate. But for the addition of elective courses, the modification just
needs to be informed to and evaluated by the dean for getting the approval.
Implementation Stage
If the modification has been approved by the dean (or its representative dean office), the courses then
offered to the students by listing the courses in the academic portal during course registration.
25Conclusion
All Asian partners to the MESfIA consortium have “enhanced” their Masters program at their respective
universities. There have been broadly three types of enhancements that have been carried out:
1) Addition of New Area of Specialization and New Courses developed under MESfIA: NU and NLU
have added areas of specialization.
2) Addition of new track under existing specialization and new courses developed under MESfIA:
AIT, UGM and ITB have chosen this method of enhancement.
3) Addition of New Courses developed under MESfIA: UD has added new courses relevant to
MESfIA project objectives.
The approval process at each university has been carried out in three stages:
- Preparation Stage: This has been the longest stage and included faculty discussion, market
survey and tracking human resource demand for such a Program. At the end of this stage the
documentation for approval have been prepared.
- Approval Stage: At this stage the documentation has been checked, reviewed and approved by
the various faculty and university committees and in some cases the Ministry of Higher
Education/ Department of Higher Education.
- Implementation Stage: For smooth implementation, all universities send a separate note to the
students office/registry so that the Program can be accessible to the students from the next
semester/academic year.
This Work Package 4.1 is crucial as it ensures that all universities receive approval to operate the
“enhanced” Masters programs developed under the MESfIA project.
This administrative procedure has a result a very effective scheme on the recognition for the MESfIA
project, as the following table describes
Table 9: Intake of Students in Universities
University 1st Round of Intake University 1st Round of Intake
AIT Aug-20 UD Nov-20
NU Jun-20 UGM Sep-20
NLU Nov-20 ITB Sep-20
Students that will follow MESfIA classes will be since August/September 2020 and the selection of
option for the interested students is expected in beginning of 2021 or Aug/Sept 2021 the latest.
26Annex A: Photos of Transcript Degree Certificate
Asian Institute of Technology
Figure 4: Sample Degree Certificate: AIT
Figure 5: Sample Transcript: AIT
Naresuan University
Figure 6: Sample Degree Certificate: NU
Figure 7: Sample Transcript: NU
27Nong Lam University (NLU)
Figure 9: Sample Transcript: NLU
Figure 8: Sample Degree Certificate: NLU
University of Da Nang (UD)
Figure 10: Sample Degree Certificate: UD
Figure 11: Sample Transcript: UD
28Institut Teknologi Bandung (ITB)
Figure 12: Sample Degree Certificate: ITB Figure 13: Sample Transcript: ITB
Universitas Gadjah Mada (UGM)
Figure 14: Sample Degree Certificate: UGM
Figure 15: Sample transcript: UGM
29Annex B: Submission Format for Approvals
Asian Institute of Technology (AIT)
1) DESCRIPTION OF THE PROGRAM
a. Background
b. Rationale for Sustainable Energy Transition program
c. Features of the proposed curriculum
d. Approval process
e. Timetable
2) MARKET
a. Target students and eligibility considerations
b. Tuition sources
c. Demand
3) QUALITY
4) COMPETITIVENESS/SIMILAR PROGRAMS
5) FINANCES AND RESOURCES
a. Necessary Investment
b. Faculty and Staff Requirements
c. Library Resources
d. Student Intake and Financial Projections
e. Sustainability
6) PROMOTION
Naresuan University (NU)
1) DESCRIPTION OF THE PROGRAM
a. Background
b. Rationale
2) MAIN CONCEPT OF IMPROVEMENT/DEVELOPMENT
a. Course description
b. Course outline
c. Curriculum structure
3) CURRICULUM
a. General Information
b. Specific Information of the Curriculum
c. Educational Management Systems, Curriculum Implementation and Structure
d. Learning Outcomes, Teaching Strategies and Assessment
e. Criteria for Evaluating Learners
f. Faculty Developments
g. Curriculum Quality Assurance
h. Evaluation and Improvement of the Curriculum
30Nong Lam University (NLU)
1) Nhu cầu đào tạo nguồn nhân lực
- Khảo sát nhu cầu
- Khảo sát một số vùng biệt lập
- Khảo sát một số sinh viên đại học
- Khảo sát nhu cầu của doanh nghiệp
2) Chương trình:
- Khung chương trình
- Đề cương các môn học
3) Phương pháp đánh giá:
- Thang điểm sử dụng
- -Phương pháp đánh giá người học
- Tổng kết môn học
4) Dự kiến Học phí và cơ sở vật chất, đội ngũ Giảng dạy bảo đảm chương trình thực hiện hiệu quả.
English Translation
1) Demands of human resource training
- Survey for demands of training
- Detail Investigation the demands for isolated areas
- Survey questions for students
- Survey questions for companies
2) curriculum development:
- Curriculum framework
- Subjects outlines
3) Evaluated methods
- Score level
- the method evaluates learners
- Subjects summary
4) Desired tuition fee, facilities, and academic staffs plan to ensure the efficiency of curriculum.
University of Da Nang (UD)
1) Description of the Courses
- Proposed Curriculum
- Evidence determination of the courses' conformity with some of the learning outcomes of the
master program
- Approval process
2) Market Demand
- Survey statistics table on market demand
3) References (relevant courses and used study documents)
4) Finances and Resource Requirement
31- Necessary Investment
- Faculty and Staff Requirements
- Library Resources
5) Timetable
Institut Teknologi Bandung (ITB)
1. Pendahuluan / Introduction
2. Latar Belakang / Background
3. Tujuan Program / Program Objectives
4. Deskripsi Program Yang Diusulkan / Program Description
5. Struktur Kurikulum / Curriculum Structure
6. Keluaran dan Sasaran / Program Learning Outcomes
7. Kesiapan dan Rincian Program / Readiness and Detail of Program
8. Dukungan Sarana dan Prasarana / Resources
9. Jadwal Persiapan Program / Program Preparation Schedule
10. Rencana Keberlanjutan / Planning for Sustainability of Program
11. Alamat Kontak / Contact Address
12. Silabus Perkuliahan / Course Syllabus
Universitas Gadjah Mada (UGM)
The need of enhancement of the existing curriculum of master program of electrical study program just
need minor revision by adding new elective course relevant to the MESFIA specific outcome, the head of
department then inform by official letter to the dean/vice dean.
32Annex C: Evidence of Minutes of Meeting for Approval Process
Asian Institute of Technology (AIT)
Figure 17: Information from the Student Affairs Office on
the Enhancement
Figure 16: Memorandum for Requesting Addition on
Transcript
Naresuan University (NU)
Figure 18: The curriculum submission status online (no hard copy)
33Figure 19: The recognition from Office of the Higher Education Commission will be stamped in front
Nong Lam University (NLU)
Figure 20: The program has been approved by NLU’s President
34University of Da Nang (UD)
The two added courses are available in the online curriculum
http://dien.dut.udn.vn/index.php/dao-tao/dt-thac-si/ky-thuat-dien-dien-tu-2/c-u-truc-chuong-trinh
Figure 21: saving Electricity and Controlling Consumers Figure 22: Renewable Energy and Public Works
Universitas Gadjah Mada (UGM)
Figure 23: Letter from Head of Department to the Dean:
UGM Figure 24: Vice Dean for Academic and students license
35Figure 25: Approval Letter from Vice Dean of Academics and Student Affairs (English Translation)
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