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Autumn 2019 Journal of Volume 32 Number 1 Perioperative Nursing Autumn 2019 NORTHERN TERRITORY PERIOPERATIVE NURSES ASSOCIATION INC.
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Contents Editorial3 President’s report 5 Clinical practice article – Improving antibiotic prescribing for surgical prophylaxis – the role of nurses 7 Peer-reviewed article – The impact of improved surgical safety checklist participation on OR efficiencies: A pretest–posttest analysis 9 Peer-reviewed article – Perioperative nurses’ perceptions of cross-training: A qualitative descriptive study 19 Journal Editor Associate Professor Nicholas Ralph Peer-reviewed article – Innovations in postgraduate work integrated journaleditor@acorn.org.au learning within the perioperative nursing environment: A mixed method review 27 Journal of Perioperative Nursing: The official journal of the Australian Feature – Pressure injury risk assessment and prevention strategies in College of Perioperative Nurses operating room patients: Findings ISSN 2209-1084 (print) from a study tour of novel practices in American hospitals 33 ISSN 2209-1092 (online/digital) Grants and scholarships 39 Published quarterly by ACORN PO Box 899 Education report 45 Lyndoch SA 5351 www.acorn.org.au ACORN Standards update 47 Copy editor Eleanor Tan ACORN noticeboard 49 Graphic design Savanah Design Subscription enquiries Coming events 51 administrator@acorn.org.au State reports 53 Advertising enquiries Wendy Rowland T: 0414 412 306 wendy.rowland@acorn.org.au Booking deadline 17 April 2019 Author enquiries Author guidelines are available at www.acorn.org.au/journal/author- Cover photo: ACORN wishes to acknowledge Calvary St Lukes Hospital, Launceston. guidelines. Views expressed in any article are those of the contributors and not necessarily those of the Australian College of Perioperative Nurses (ACORN), nor are the products advertised given the official backing of the College. The College For further enquiries email cannot accept any responsibility for the accuracy of any of the opinions, information, errors or omissions in this journal. Articles published in the Journal of Perioperative Nursing are copyright and the copyright remains with administrator@acorn.org.au. ACORN. Anyone wishing to reprint articles must obtain written permission directly from the editor. Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 1
Take a deeper look. Create an aseptic barrier with the additional protection from 3M Ioban 2 Antimicrobial Incise Drape. TM TM Preps alone are not enough. Help protect the incision against microbial contamination with an antimicrobial incise drape. Skin preps are antimicrobial and reduce the number of microbes on the skin surface, but bacteria in the deeper layers may remain.1 Use an incise drape. IobanTM 2 Antimicrobial Incise Drape creates a sterile barrier, and iodine from the drape has been shown to be present in the deeper skin layers.2 3M Medical Solutions Division 1. Karpanen TJ, Worthington T, Conway BR, Hilton AC, Elliott TSJ, and Lambert PA. Penetration of chlorhexidine into human skin. Antimicrob Agents Chemother. FLAME_3M4630A_02/19 2008;52:3633-6. 3M Australia Pty Limited 3M New Zealand Limited Building A, 1 Rivett Road, 94 Apollo Drive, Rosedale, 2. Casey AL, Karpanen TJ, Nightingale P, Conway BR, Elliott TSJ. Antimicrobial activity North Ryde NSW 2113 Auckland 0632 and skin permeation of iodine present in an iodine-impregnated surgical incise drape. J Antimicrob Chemother. 2015;70:2255-60. 1300 363 878 0800 80 81 82 www.3M.com.au/healthcare www.3M.co.nz 3M and Ioban are trademarks of 3M Company. © 3M 2019. All rights reserved.
ACORN Editorial Associate Professor Nicholas Ralph PhD, MClinPrac (Perioperative Nursing), RN The Australian College of Perioperative School of Nursing & Midwifery, Nurses (ACORN) is a registered Australian company and health Preventing University of Southern Queensland promotion charity. It exists to serve its members, the perioperative profession, perioperative Jeffrey Gow PhD, MEcon the patient and the community to promote the prevention and control of hypothermia is School of Commerce, University of Southern Queensland disease. clinically feasible Jed Duff ACORN’s vision is for Australian patients to receive the safest and highest quality and cost effective PhD, BN School of Nursing and Midwifery, evidence-based perioperative care in University of Newcastle the world. Inadvertent perioperative hypothermia is associated with serious adverse surgical outcomes blood loss, prolonged hospitalisation ACORN Board of Directors including increased infection rates, and thermal discomfort are just Rebecca East a few examples of the serious morbid cardiac events and surgical President bleeding1. Surgical patients are complications that are caused by Trent Batchelor particularly at risk of hypothermia perioperative hypothermia. Enzymes Director that regulate organ functions and because of ‘anaesthetic-induced Patricia Flood impairment of thermoregulatory process medications, for instance, Director control’ and the ‘cool operating are very sensitive to the change in Journal Committee Chair and Research body temperature and consequently room’ temperature that create the Committee Chair perfect combination for developing hypothermia affects the Karen Hay hypothermia post-surgery 1,2. pharmacodynamics of many drugs. Director Conference Committee Chair and Perioperative hypothermia develops Recent developments in Professional advocacy and advisory in three characteristic phases: liaison thermal care 1. a rapid decrease in core The United Kingdom National Grace Loh Director temperature in the first hour Institute for Health and Clinical Hospital and University Collaboration due to core to peripheral Excellence (NICE) has published a and Accreditation Committee Chair redistribution of body heat guideline ‘Perioperative hypothermia Grants, Awards and Scholarships mediated by the use of volatile Committee Chair (inadvertent): The management anaesthetic agents of inadvertent perioperative Paula Foran 2. a slow linear decrease in core hypothermia in adults’ detailing Member Director Membership and Local Associations temperature due to heat loss appropriate perioperative thermal Liaison Committee Chair exceeding metabolic heat gain management to minimise the occurrence of perioperative Sophie Ehrlich 3. a plateau in temperature in which Director hypothermia. The guideline is based vasoconstriction decreases heat Education Programs Committee Chair on a comprehensive systematic loss from the skin3. review including both meta-analysis Donna Stevens Director Perioperative hypothermia increases and cost-effectiveness analysis4. Education Committee Chair the incidence of complications Recommendations from the following surgery. Reducing Garry Stratton guideline include the requirement Director the incidence of perioperative for preoperative hypothermia risk Finance, Audit and Risk Committee hypothermia through appropriate assessment, regular temperature Chair perioperative care can reduce monitoring, and active and passive the number and complexity of warming strategies. However, complications that arise. Sessler2 compliance with recommendations investigated the complications that in clinical practice is poor despite arise from hypothermia by reviewing their relative simplicity and cost- the current literature and reported a effectiveness. For example, results dozen major health consequences. from a large European multisite Myocardial ischemia, coagulopathy or Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 3
observational study (n = 8083) with guidelines effective for With the release of this report conducted prior to the NICE guideline reducing perioperative hypothermia. expected in the first half of 2019, we development found that temperature They found that the total cost encourage all perioperative nurses monitoring was not appropriately of perioperative hypothermia to to take heart in recognising the undertaken in 81 per cent of the Australian health system is significant value they provide to the patients5. Both the Australian and $1.26 billion and that preventing Australian health care system by New Zealand College of Anaesthetists perioperative hypothermia has an delivering excellent perioperative and the Royal Australasian College of annual net benefit of: care. Surgeons clinical guidelines reflect • $602 million to the Australian References the recommendations of the NICE health system guideline3. 1. Sessler D. Perioperative • approximately $7085 per patient for thermoregulation and heat balance. In 2014 a thermal care bundle was Lancet 2016;387(10038):2655–2664. major surgery (with an overnight developed by a panel of Australian 2. Sessler D. Complications and treatment stay) from reducing SSIs alone expert clinicians and researchers to of mild hypothermia. Anesthesiology improve the prevention, detection • approximately $6560 per patient for 2001;95(2):531–543. and treatment of perioperative minor surgery (with an overnight 3. Australian and New Zealand College stay) from reducing SSIs alone. of Anesthetists (ANZCA). Perioperative hypothermia in adult surgical normothermia: Clinical audit guide. ANZCA: patients6,7. Implementing a thermal This report is of significance to all Sydney, 2013. care bundle can help rapidly perioperative nurses in Australia as 4. National Collaborating Centre for Nursing disseminate optimal clinical the prevention of hypothermia is and Supportive Care. The management of guidelines for the management of often led by nurses and denotes the inadvertent perioperative hypothermia in adults: Prevention and management in health care–associated illnesses value of high reliability nursing care. adults. Clinical practice guideline. NICE: and risks. The bundle elements were Significantly, the authors recommend London, 2008. selected from the NICE guideline on that: 5. Torossian A. Survey on intra-operative the management of perioperative temperature management in Europe. Eur J hypothermia in adults. • current best practice is adopted Anaesthesiol 2007;24(8):668–675. ensuring that thermal care is 6. Duff J, Walker K, Edward K, Williams Economics of preventing provided to ‘every patient, every R, Sutherland-Fraser S. Incidence of perioperative inadvertent hypothermia perioperative hypothermia time’ and compliance with evidence-based In a report soon to be released, • a national multidisciplinary-based recommendations at four Australian hospitals: A retrospective chart audit. the authors will provide a detailed policy for preventing and managing Journal of Perioperative Nursing economic analysis on the cost- perioperative hypothermia is 2014;27(3):16–23. effectiveness of preventing developed 7. Duff J, Walker K, Edward K, Ralph N, inadvertent perioperative • a definitive clinical trial on Giandinoto J, Alexander K, Gow J, Stephenson hypothermia in Australia. Using J. Effect of a thermal care bundle on the perioperative hypothermia is prevention, detection and treatment of rigorous up-to-date data, the conducted. perioperative inadvertent hypothermia. J authors report findings based on a Clin Nurs 2018;27(5–6):1239–1249. scenario of 80 per cent compliance 4 Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au
President’s report Rebecca East President With the start of 2019 already drifting well into the past as you read this autumn ACORN journal I wonder if our new year’s resolutions are still fresh in our minds? I don’t tend to make new year’s units on how to manage fatigue. This be well rested and well supported. resolutions but I have recently been standard indicates that it is not only We want to work with industry to working on taking care of myself. The the responsibility of health care find ways of lightening our load and year 2018 was a tough one – not only facilities to ensure that staff are well decreasing the occurrence of fatigue was it tough for me personally but for rested and safe to attend to their in the perioperative environment. many of my colleagues, family and shift, but it also indicates that it is The inaugural ACORN Leadership friends. I think as I write we have all our own responsibility to ensure we Summit in Canberra this year will been looking forward to a new start are safe to work during our shift1. allow our perioperative leaders in 2019. to discuss these issues nationally And so I have decided to make a and allow ACORN to support them Nursing fatigue and burnout is a promise to myself to take care of in not only this issue but in wider constantly growing issue not only myself in 2019 and beyond. Although industry issues. The summit has in perioperative units but in health our employers are responsible limited numbers so if you are keen care worldwide. Only recently, as I sat for providing us with a safe work to join us in Canberra for the ACORN quietly waiting to perform an after- environment, we too are responsible Leadership Summit please make sure hours case, I had a catch up with for ourselves and our colleagues. to get your registration in soon! a colleague. He was fatigued. The The year 2019 is shaping up to be long weeks of call, after hours cases a fantastic year on so many levels While we work in the background to and challenges that he consistently personally and professionally. build our voice in the industry, I ask comes up against every day are However, I will not be able to reach you to promise that you will work on wearing him thin. Not to mention the all of my goals without taking care of taking care of yourself too. We are challenges he faces in the outside myself in the process. responsible for our own health, and world, having a young family, sporting though I know it’s not always easy, At our December board meeting the commitments, and the list goes on. let’s be advocates for ourselves and ACORN directors reminded ourselves our colleagues. It will allow us to be The literature recognises that fatigue what it is that we are here for. We better advocates for our patients too. in the perioperative environment now write down at the start of our is increasing. I came away from the meetings our vision. ACORN’s vision Reference late evening case questioning if I, as is for patients to receive the safest 1. Australian College of Perioperative Nurses a colleague, was doing anything to and highest quality evidence-based Ltd (ACORN). Standards for Perioperative improve my own environment, let perioperative care in the world. The Nursing in Australia 15th ed. Adelaide, South alone that of my colleagues. ACORN board recognises that for this to Australia: ACORN; 2018. has a standard to guide perioperative occur our perioperative staff need to Change of director Since the last issue of the journal we We welcome Trent Bacthelor as the have had a change of director. South new South Australian director. Trent Australian director, Di Hutt, has left is Perioperative Services Manager at the board after four years – two as Burnside War Memorial Hospital. He representative and two as director. attended the face-to-face meeting Di was Chair of the Conference in Launceston in February where he Committee that organised the met the other directors and, with wonderful international conference them, participated in the ACORN in Adelaide in 2018. We thank Di for Tasmania study day. all the time and effort she has put into ACORN. Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 5
save the date 6–7 September 2019 East Hotel, Canberra acorn.org.au/summit2019 East Hotel Canberra NSW
Clinical practice Improving antibiotic prescribing Authors Robert Herkes for surgical prophylaxis – the MBBS FRACP FCICM Chief Medical Officer, Australian role of perioperative nurses Commission on Safety and Quality in Health Care, Sydney NSW Australia Associate Professor Pat Nicholson Surgical site infection is a potential The Australian Commission on PhD, RN, FACORN post-surgery risk that needs to Safety and Quality in Health Care School of Nursing and Midwifery, Centre be managed effectively as part of (the Commission) coordinates the for Quality and Patient Safety Research, good patient care. The discovery of Antimicrobial Use and Resistance Faculty of Health, Deakin University, antibiotics in the 20th century and in Australia (AURA) Surveillance Geelong Vic Australia their associated use as surgical System, which provides a range of antibiotic prophylaxis, often AMR and antibiotic use surveillance particularly where the evidence base with other interventions such as data. AURA also provides a platform for alternative practices is limited. oxygenation, glycaemic control and for voluntary standardised audits Process issues still account for many surgical antisepsis, has minimised of surgical prophylaxis through the variations from guidelines-based this procedural burden. Hospital National Antimicrobial practice. Improved standardisation Prescribing Survey (NAPS). However, the global increase in could bring practice more in line antimicrobial resistance (AMR) Data from participating hospitals in with consistent and reliable delivery is limiting the effectiveness of 2017 showed that 30.5 per cent of of antibiotic prophylaxis. There are antibiotics currently available when surgical prophylaxis prescriptions many opportunities for improvement treating infections and impacting for inpatients extended 24 hours including: on the delivery of safe and effective beyond the time of surgery. This is • consistency in documentation of care for patients. As a result, many despite guidelines recommending fixed antibiotic duration infections are no longer responsive surgical prophylaxis durations of less to first line antibiotic choices. The than 24 hours. Commonly, surgical • development of and adherence overuse and misuse of antibiotics, antibiotic prophylaxis was found to to evidence or consensus-based wherever this occurs, impacts be too broad or too narrow for the guidelines the efficacy of surgical antibiotic organisms known to cause surgical • optimising administration timing prophylaxis. This, compounded by the site infections or to be inconsistent for optimal concentration of decreased antibiotic development with guidelines (with no indication antibiotics during the surgical pipeline, means that managing an of patient characteristics that would procedure. infection is no longer as simple as require variation), or the wrong dose just selecting ‘another antibiotic’. was prescribed. The timing of prophylactic antibiotics is crucial, and nurses working in Due to AMR, complex infections are Variation in surgical antibiotic the perioperative setting are well now being treated with potentially prophylaxis prescription often occurs placed to have a significant impact more toxic, costly and complicated because of individual prophylaxis on this aspect of surgical antibiotic regimens than in the past. This preferences. Despite evidence to prophylaxis. Optimal timing is creates additional risks for patients, the contrary 1,2, the perception that dependent on the pharmacokinetics including potentially adverse adverse outcomes are reduced of the antibiotic used to optimise outcomes from the antibiotics used with longer and broader spectrum tissue concentrations. Vancomycin and increased length of hospital antibiotic intravenous courses still (and antibiotics with a longer stay due to a lack of oral therapeutic exists. Topical or deep surgical half-life) should be commenced choices. Patients with unnecessary site administration has also been within 120 minutes of knife exposure to long courses of antibiotic reported. to skin; the infusion does not prophylaxis are also at a higher risk The increased health care–associated have to be completed prior to of morbidity and mortality if they complications of prolonged or the commencement of surgery. develop an infection as it is more novel intra-operative antibiotic use Vancomycin can cause red man likely the organism will be resistant (for example irrigations, pastes or syndrome when administered too to commonly prescribed antibiotics. washes) also need to be considered, quickly in an attempt to finish the infusion prior to knife to skin. Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 7
The timing of antibiotic administration specialties) may also aid in more nurses with resources to assist also requires logistic coordination of consistent administration practices3. in safe antimicrobial use. Go to the patient’s journey from the ward to www.safetyandquality.gov.au/SAP Under the National Safety and the operating suite and from the Post to find out how you can improve Quality Health Service (NSQHS) Anaesthesia Care Unit back to the surgical antibiotic prophylaxis in your Standards, every hospital is required ward. Nurses can also support best organisation. to have a local antimicrobial practice by promoting documentation stewardship program to optimise References of the plan for surgical antibiotic use of antimicrobials and improve prophylaxis to avoid confusion 1. Harbarth S, Samore MH, Lichtenberg D, the use of surgical antimicrobial when the patient returns to the Carmeli Y. Prolonged antibiotic prophylaxis prophylaxis within hospitals. Nurses after cardiovascular surgery and its effect ward. Prolonged administration of are extremely valuable in their on surgical site infections and antimicrobial intravenous surgical prophylaxis can resistance. Circulation 2000;101(25):2916– participation in multidisciplinary also increase the risk of a cannula site 2921 efforts to facilitate audits and infection. 2. Broom J, Broom A, Kirby E, Post JJ. feedback procedures or drive Improvisation versus guideline concordance Simple changes such as promoting dedicated quality improvement in surgical antibiotic prophylaxis: A the importance of correct surgical projects. The provision of safe and qualitative study. Infection 2018;46(4): antimicrobial prophylaxis for every effective care to patients is the 541–548. procedure could also increase ultimate goal. To achieve this, the 3. Charani E, Tarrant C, Moorthy K, Sevdalis N, Brennan L, Homes AH. Understanding consistent administration and risks and benefits of antimicrobial antibiotic decision making in surgery – a improve choice practices. Clarity use need to be balanced. qualitative analysis. Clin Microbiol Infect regarding the lead in the choice of 2017;23(10):752–760. The Commission is working with antibiotic (anaesthetic and surgical ACORN to provide perioperative Photo competition ACORN is seeking images that demonstrate best perioperative nursing practice. Send photos of your workplace and be Summer 2018 in the running to win the complete set Spring 2017 Journal of of ACORN Practice Audit Tools! Volume 31 Volume 30 Perioperative Nursing Number 4 rioperative Summer 2018 Journal of Pe Australia Number 3 Spring 2017 Nursing in NORTHERN TERRITORY PERIOPERATIVE Make sure personnel and practices depicted NURSES ASSOCIATION INC. PERIOPERATIVE NORTHERN TERRITORY INC. NURSES ASSOCIATION in your photos meet current practice standards. The photos must be high resolution, i.e. taken on a camera, not a mobile phone, and saved as 300 dpi. You can also submit Photos may be used as front covers for photos taken by your media department. Journal of Perioperative Nursing and for ACORN promotions. Please provide written Competition closes 1 May 2019. Submissions permission from all people in the photos may be accepted after this date but will not you submit. Click here to download a be eligible to win the prize. permissions form. 8 Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au
Peer-reviewed article Authors Brigid M Gillespie The impact of improved surgical PhD, RN, FACORN School of Nursing and Midwifery, Griffith safety checklist participation on OR efficiencies: A pretest-post University, Gold Coast, Queensland, Australia. Gold Coast Hospital and Health Service, Queensland, Australia. National Centre of Research Excellence in Nursing, Griffith University, Gold Coast, test analysis Queensland, Australia. Does improved use of a surgical safety checklist influence OR Emma Harbeck efficiency? PhD, B Psych (Hons) School of Nursing and Midwifery, Griffith University, Mt Gravatt Campus, Abstract Queensland, Australia. Objective: To describe changes in day of surgery (DOS) cancellations Joanne Lavin and procedural delays following introduction of a practice improvement BN, RN intervention to improve team members’ participation in the surgical safety Surgical and Procedural Services, checklist (SSC). Gold Coast Hospital and Health Service, Queensland, Australia. Methods: Pretest—posttest electronic audit of secondary data collected 12 Therese Gardiner months before and 12 months after implementation. A consecutive sample BN, GcEN, RN of patients who underwent elective surgeries were included. Elective Surgical and Procedural Services, Gold surgeries over two periods (November 2014 to September 2015, and November Coast Hospital and Health Service, 2015 to October 2016) were included in the audit and data was collected Queensland, Australia. retrospectively. The practice improvement intervention coined ‘pass the baton’ Teresa K Withers was implemented over four weeks in October 2015. MD, FRACS Neurosurgery Surgical and Procedural Services, Gold Results: Across audit periods 33 017 surgical procedures (16 262 pretest and Coast Hospital and Health Service, 16 755 posttest) were performed. DOS cancellations between phases totalled Queensland, Australia. 826 with an increase of 112 in the posttest phase with the largest posttest Andrea P Marshall increase being in suite cancellation (increase of 97). Across phases, there were PhD, RN, FACN, FACCCN 1508 procedural delays (pretest n=737, posttest n =771), with the most frequent School of Nursing and Midwifery, Griffith delay being due to staff availability (p=0.577). Pretest procedural delays University, Gold Coast, Queensland, averaged 38.7 minutes (SD 52.4) and posttest averaged 36.8 minutes (SD 43.2) Australia. Gold Coast Hospital and Health Service, Queensland, Australia. (p=0.428). National Centre of Research Excellence Conclusions: These results suggest no change in clinical efficiencies when in Nursing, Griffith University, Gold Coast, Queensland, Australia. the SSC is fully utilised. That is, increased participation in the checklist does not increase delays in surgery. When considering ways to improve clinical Corresponding author efficiency, hospital administrators need to consider skill mix, physical layout Professor Brigid M Gillespie of the OR and additional staffing, factors not captured in routine clinical audit b.gillespie@griffith.edu.au. data collected. Authors’ contributions Introduction costliest departments in any hospital, contributing to more than 40 per cent BMG conceived of the study, assisted Perioperative services are typically in participant recruitment and drafted of its total running costs1,3, with costs comprised of three phases: the manuscript. BMG and EH performed as high as USD $40 per minute1,2 preoperative, intra-operative, and the quantitative analysis. AM and EH (2018 AUD estimates $55 per minute). post-operative. As a department, contributed to study conception and Therefore, efficient management of assisted in interpretation. TG, JL and TKW perioperative services is one of the the service is necessary to minimise assisted in recruitment, participated in most dynamic and complex in a increased costs. Loss of information the study and assisted in interpretation. hospital system and generates up during the patient journey through All authors participated in the design and to 60 per cent of the total gross coordination of the study and read and the department may negatively affect revenue1,2. Nevertheless, US estimates approved the final manuscript. patient flow and reduce clinical suggest that they are also one of the efficiency. Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 9
‘Efficiency’ is broadly defined as Despite the WHO SSC having been included. Data for the month of performance that leads to cost implemented in over 132 countries October 2015 was excluded as at reduction without compromising world-wide9, compliance remains a this time the process improvement quality. Thus, efficiency relates to challenge10–12. We hypothesised that a strategy was being implemented both productivity and quality. In theory-based practice improvement across the OR department. Over a the operating room (OR) context, intervention aimed at changing four-week period, key stakeholders definitions of efficiency usually focus clinician behaviour would increase implemented a process improvement on time, whereas reductions in time checklist participation and item strategy intended to increase staffs’ related to a level of output translates use and influence OR efficiencies participation in the safety checks of into efficiency4,5. Efficiency in the relative to day of surgery (DOS) the WHO SSC. OR depends on minimising wasted cancellations and procedural delays. and unused time to meet projected We chose these efficiencies because Process improvement strategy surgical targets1. Numerous factors communication processes may affect In October 2015, a process influence OR efficiencies e.g. surgical them, particularly during the sign-in improvement intervention coined scheduling accuracy, on time starts, and sign-out phases of the WHO SSC. ‘pass the baton’ (PTB) was rolled minimising case cancellations and To date, few studies have evaluated out department-wide with the goal case turnover times4. improvements in WHO SSC use of improving team participation in relative to longitudinal changes in the locally modified WHO SSC. PTB Research suggests that improved these OR efficiencies. was nurse-led and developed with service efficiency depends on the synchronisation of interprofessional input from key stakeholders across Method nursing, surgery and anaesthetics. communications in the OR department which has a resultant We conducted a pretest—posttest Process strategies to promote impact on patient flow6,7. The intent audit of electronic secondary behaviour changes in WHO SSC of the World Health Organization data to describe changes in the participation were delivered over (WHO) surgical safety checklist numbers of procedural delays four weeks and included audit (SSC) is to improve several ‘must and DOS cancellations following and feedback, opinion leaders and do’ critical clinical tasks and hence implementation of an intervention change champions, reminders and improve the fluency of processes, to improve participation in the prompts and formal and informal team communications and WHO SSC. DOS cancellations and education. A process evaluation operations throughout the patient’s delays, regardless of the underlying of these strategies is presented perioperative journey. Although cause(s), negatively impact on elsewhere14. The phases in which it not intended to directly improve use and consequently on costs13. was most difficult to maximise staff OR efficiencies, the checklist acts Retrospective audits of an electronic participation were the sign-in and as a memory aid for passing on database of surgical information sign-out phases. Therefore, the PTB key information or actions that maintained by the hospital occurred intervention specifically involved the may otherwise be overlooked over two 12-month periods. allocation of nursing staff to lead or forgotten ensuring timely the sign-in and sign-out using a Setting and sample deliberate call-and-response format. and consistent communications among surgical teams8. Thus, the The study setting was a 750-bed Implementing changes that address SSC aids interdisciplinary team tertiary hospital in Queensland team-based delivery of care have communications and coordination specialising in all surgeries except demonstrated not only increases of clinical activities. The checklist transplantation. The department in OR efficiencies15–17 but also divides the operation up into has 18 commissioned ORs and improvements in patient safety 18,19. three phases – the period before performs approximately 16 000 Data collection and coding anaesthetic induction (sign-in), the surgeries per year. A consecutive period after induction and before sample of patients undergoing Electronic data from the ORMIS surgical incision (timeout), and the elective surgeries during the periods database of operative times inclusive period during and immediately November 2014 to September 2015 of in-suite to out of OR times after wound closure but before and November 2015 to October (i.e. in-suite, in anaesthetic, in OR, transferring the patient out of the OR 2016, and drawn from the Operating procedure start, procedure finish, (sign-out)8. Room Information Management out of OR), procedural delays (type System (ORMIS) database was and reason), surgical specialty, and 10 Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au
month and year were extracted We recoded DOS cancellations and were usually out of the control of for cases of elective surgeries. The procedural delays according to their health care professionals and not original ORMIS data files were given primary origin, i.e. whether they influenced by process improvements to the lead author as an encrypted were related to the organisation/ associated with the use of the Excel file. In the original database, department or to the patient. In WHO SSC. For instance, in relation DOS cancellations and delays had the analysis, we excluded DOS to DOS cancellations ‘failure to multiple codes for similar types and cancellations and procedural delays attend surgery’, ‘patient cancelled reasons. that were patient-related as these booking’ and ‘unfit for surgery’ were Table 1: OR efficacy indicators, their definitions and measures (where applicable) OR efficiency indicator Definition Measurement First case on time Difference between actual time the patient enters OR and the Time recorded in ORMIS. start4 scheduled time for the session. Procedural delay4 Total delays from late starts (first case ‘In OR’ time is after the Coded according to the scheduled session start time) and prolonged change-over times primary reason/origin. (change-over time more than 15 minutes). Categorical variable, Reasons for delays relate to the availability of bed, equipment or numbers summed in documents; staffing; and previous case over-run. each category. In OR time5 Time the patient enters the OR, often referred to as ‘wheels in’ to Time recorded in ORMIS. OR. Procedure start The earlier time of either the specific positioning of the patient Time recorded in ORMIS. time2 for surgery or commencement of the skin preparation. In OR time (‘wheels Time the patient enters the OR from either the induction room or Measured in minutes. in’) to procedure main reception area until the time the patient is either positioned start time4,5 or has been prepped and draped for surgery. This period includes anaesthetic induction process. Procedure finish Time when all the instruments and sponge counts are completed Time recorded in ORMIS. time5 and verified as correct, all post-operative radiological studies to be done in the OR are completed, all dressings and drains are secured, and the surgeon(s) have completed all procedure- related activities on the patient. Out of OR time5 Time the patient leaves the OR, often referred to as ‘wheels out’ Time recorded in ORMIS. of OR. Procedure finish Time from application of the final incision dressing, to when the Measured in minutes. time to out of OR patient leaves the OR for transfer to the PACU. time (‘wheels out’)4,5 Elective day Unanticipated cancellation of elective surgery due to either Coded according to the of surgery patient or hospital-initiated factors. primary reason/origin. cancellation4 Categorical variable, numbers summed in each category. Note: OR = operating room, ORMIS = Operating Room Management Information System, PACU = Post Anaesthesia Care Unit References: 4. NSW Agency for Clinical Innovation (ACI). Operating theatre efficiency guidelines: A guide to the efficient management of operating theatres in New South Wales hospitals. ACI: Chatswood NSW, 2014; 1–82. 5. Healthcare Improvement Unit Queensland Health. Operating theatre efficiency. Brisbane: Queensland Health, 2017;1–82. Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 11
excluded in the analysis. In terms of Table 2: DOS cancellations pre- and post-implementation procedural delays, ‘patient condition’, ‘disaster plan activity’, and ‘radiology Nov 2015 – Oct 2016 Oct 2014 – Sep 2015 unavailable’ were also excluded from the analysis. DOS cancellations were implementation implementation recoded according to type (within 24 hours or in-suite) and reason (bed/equipment/documentation Post- n (%) n (%) unavailable, staff unavailable, list Pre- re-arranged). Procedural delays χ2 (p value) were recoded relative to their Number of hospital primary origin: bed, equipment or 16 262 (49.3) 16 755 (50.7) cases documentation unavailable; staff unavailable or list re-arranged. Table Cancellation type 4.7 (0.030) 1 details the OR efficiency indicators Cancelled within 24 that guided this study, their 184 (51.5) 206 (43.9) hours definitions and measurement (where applicable). Cancelled ‘in suite’ 173 (48.5) 263 (56.1) Analysis Total DOS cancellations 357 469 We cleaned and analysed the data Total cancellations 826 using the Statistical Package for Social Sciences (SPSS; V.24, IBM, Cancellation reason 1.2 (0.560) NY, New York, USA), and checked a random sample of 20 per cent Bed/equip/ for accuracy. Descriptive statistics documentation 258 (72.3) 332 (70.8) using absolute (n) and relative unavailable frequencies (per cent) or means Staff unavailable 31 (8.7) 35 (7.5) and standard deviations (SD) were used appropriate to the level of data. List re-arranged 68 (19.0) 102 (21.7) For categorical data, comparisons between phases relative to type Speciality 15.2 (0.076) and reason for DOS cancellation Obstetrics and and procedural delay, and surgical 25 (7.0) 55 (11.7) gynaecology specialty were analysed using the Chi squared (χ2) statistic. Independent Max facial/ENT/ 61 (17.1) 67 (14.3) sample t-tests were used to compare plastics^ overall time differences (in minutes) Orthopaedics 51 (14.3) 99 (21.1) for each surgical specialty over pretest and posttest phases. We used Urology 32 (9.0) 39 (8.3) 95 per cent confidence intervals (CI) and considered p-values of < 0.05 General 36 (10.1) 45 (9.6) significant. Neurosurgery 36 (10.1) 43 (9.2) Ethics Ophthalmic 23 (6.4) 24 (5.1) Ethics approval was given by Griffith University (NRS/06/14/HREC) and Paediatrics 2 (0.6) 4 (0.9) the Gold Coast University (HREC/13/ QGC/154) Human Research Ethics Cardiothoracic 56 (15.7) 60 (12.8) committees. Following ethics approval for the main study, we Vascular 35 (9.8) 33 (7.0) sought permission to obtain Note: ^ covers facio/maxillary, ear, nose and throat, dentistry and plastic surgery. 12 Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au
de-identified ORMIS data from the most predominant reason for DOS Overall, the mean procedural delay director-general, Queensland Health, cancellation. Over each audit period, (in minutes) pretest was 38.7 minutes as required by the Public Health Act the highest number of cancellations (SD 52.4), and posttest was 36.8 (2005). occurred in orthopaedic surgery minutes (SD 43.2). These results (n =150/826, 34.9 per cent; pretest were not significant (t=0.79, df 1506, Results n=51/357, 14.2 per cent; posttest p=0.428). Over audit periods, 33 017 surgical n=99/469, 21.1 per cent) and the Table 3 displays the pretest–posttest procedures were performed (16 262 fewest in paediatric surgery (n =6/826, results relative to times from in OR pretest, 16 755 posttest), representing 0.72 per cent; pretest n=2/357, 0.56 per to procedure start and procedure an increase of 493 in the posttest cent; posttest n=4/469, 0.85 per cent). finish to out of OR. Relative to in period. Table 2 shows results for Figure 1 illustrates longitudinally OR to procedure start, there were DOS cancellations according to the frequencies of procedural significant pretest–posttest time type and reason for cancellation. delays relative to bed, equipment or differences (minutes) in two out of DOS cancellations between phases documentation availability; staffing ten specialties (maxillary facial/ENT/ totalled 826, representing an availability, and prior case over-runs plastics, paediatrics). In relation increase of 112 in the posttest phase. for each month over pretest and to procedure finish to out of OR However, there were significant posttest phases. Across phases, there times, there were significant pretest– (p=0.029) differences between phases were 1508 procedural delays (pretest posttest time differences (minutes) in relative to each type of cancellation n=737, posttest n =771), with the four out of ten specialties (obstetrics (i.e. within 24 hours compared to most frequent delays being related and gynaecology, maxillary in-suite). Across phases, a lack of bed, to staff availability; however, this facial/ENT/plastics, paediatrics, equipment or documentation was the was not significant (χ2 =1.10 p=0.577). cardiothoracic). Pre-implementation phase Post-implementation phase Delay code 45 Bed, equipment or documentation unavailable number of recorded procedural delays Staff unavailable 40 Prior case ran overtime 35 30 25 20 15 10 5 0 Oc No 201 De 201 Ja 201 Fe 201 M 201 Ap 201 M 201 Ju 201 Ju 015 Au 015 Se 201 No 201 De 201 Ja 201 Fe 201 M 201 Ap 201 M 201 Ju 201 Ju 016 Au 016 Se 201 Oc 201 ar 5 ay 5 ar 6 ay 6 n 4 n 5 n 5 l2 n 6 l2 b 5 b 6 p 5 p 6 g g r 5 r 6 t t2 6 c 4 c 5 v 4 v 5 2 2 01 6 Month Figure 1: Types of delays relative to bed/equipment/documentation, staffing and prior case over-runs in pre- and post-implementation periods over month Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 13
Table 3: Pretest–posttest results for times from in OR to procedure start and procedure finish to out of OR implementation implementation 95% confidence interval of the Post- difference Pre- Mean Std error Speciality n n t df difference difference Lower Upper Time from in OR to procedure start Obstetrics and 1838 1882 0.18 3718 0:00:04 0:00:26 -0:00:46 0:00:55 gynaecology Max facial/ENT/ 1931 1948 -4.36 3705.3 -0:02:38 0:00:36 -0:03:50 -0:01:27 plastics^ Orthopaedics 1971 2185 0.28 4154 0:00:06 0:00:23 -0:00:39 0:00:52 Urology 2451 2461 -0.69 4910 -0:00:12 0:00:18 -0:00:49 0:00:23 General 1152 1140 -1.46 2290 -0:01:03 0:00:43 -0:02:29 0:00:21 Neurology 359 392 1.96 683.7 0:02:55 0:01:29 -0:00:00 0:05:50 Ophthalmic 1913 1977 -0.92 3888 -0:00:13 0:00:15 -0:00:43 0:00:15 Paediatrics 400 429 -5.27 711.5 -0:04:09 0:00:47 -0:05:42 -0:02:36 Cardiothoracic 384 384 0.32 766 0:00:39 0:02:05 -0:03:26 0:04:46 Vascular 392 363 -0.54 753 -0:00:46 0:01:26 -0:03:35 0:02:03 Time from procedure finish to out of OR Obstetrics and 1838 1882 -2.44 3608.7 -0:01:39 0:00:40 -0:02:59 -0:00:19 gynaecology Max facial/ENT/ 1933 1951 -3.35 3547.0 -0:04:55 0:01:28 -0:07:48 -0:02:02 plastics^ Orthopaedics 1972 2185 -2.17 3997.0 -0:01:39 0:00:46 -0:03:10 -0:00:09 Urology 2452 2462 1.42 4874.1 0:00:48 0:00:34 -0:00:18 0:01:55 General 1152 1141 -0.24 2291 -0:00:20 0:01:27 -0:03:11 0:02:30 Neurology 359 393 1.14 750 0:03:13 0:02:50 -0:02:20 0:08:47 Ophthalmic 1913 1977 1.99 3870.6 0:00:50 0:00:25 0:00:00 0:01:39 Paediatrics 400 429 -4.37 801.3 -0:02:44 0:00:37 -0:03:58 -0:01:30 Cardiothoracic 384 385 2.05 605.2 0:05:10 0:02:31 0:00:13 0:10:08 Vascular 392 364 -0.19 754 -0:00:30 0:02:35 -0:05:35 0:04:35 Notes: Time difference is displayed in h:mm:ss. Some degrees of freedom (df) have decimals because Levene’s test was violated so ‘equal variances not assumed’ data used. ^ covers facio/maxillary, ear, nose and throat, dentistry and plastic surgery. 14 Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au
Figure 2 depicts longitudinally the Discussion improvements in using the checklist pretest and posttest means (in do not translate into increased Few studies have used longitudinal minutes) for all specialties combined efficiencies. Still, our results suggest efficiency indicators to measure relative to time from in OR to that increased participation in the the impact of theory-based process procedure start. The results vary WHO SSC does not negatively impact improvement strategies on DOS across both phases but there is a on OR efficiency. That is, active team cancellations and procedural delays notable spike in the posttest period participation does not increase across an entire OR department. for the months of December and the time taken to complete clinical The benefit of the checklist on March. Figure 3 shows longitudinally, activities. Many staff were concerned patient outcomes, safety related the pretest and posttest means that implementation of PTB needed practices and clinical processes (in minutes) for all specialties extra time and would reduce their are well researched20–23. There combined relative to time from ability to complete elective case were no significant differences procedure finish to out of OR. In the lists on time25. Previous research in clinical efficiencies despite pre-implementation phase there suggests that improvements in observed improvements in were drops in February, June and interdisciplinary communication checklist items coverage and September. reduces procedural delays7,26,27. participation post-implementation Nonetheless, some of these studies of PTB (acknowledging that the used self-reported survey data SCC was not fully utilised)24. Clearly, or had short follow-up periods26,27. Pre-implementation phase Post-implementation phase 00:20:30 00:20:00 Mean time from in OR to procedure start (minutes) 00:19:30 00:19:00 00:18:30 00:18:00 00:17:30 00:17:00 00:16:30 00:16:00 00:15:30 Oc No 14 De 14 Ja 14 Fe 15 M 15 Ap 15 M 15 Ju Ju 15 Au 15 Se 15 No 15 De 15 Ja 15 Fe 16 M 16 Ap 16 M 16 Ju Ju 16 Au 16 Se 16 Oc 16 ar ay ar ay n n n 5 l2 n 6 l2 b b p p g g r2 r2 t2 t2 c c v v 20 20 20 20 20 20 0 0 20 20 20 20 20 20 20 20 20 20 20 20 0 01 0 0 1 1 6 Month (Error bars +1–2 Std error) Figure 2: Time from in OR to procedure start (in minutes) pre- and post-implementation periods over month Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 15
Pre-implementation phase Post-implementation phase 00:18:00 00:17:00 Mean time from procedure finish to out of OR (minutes) 00:16:00 00:15:00 00:14:00 00:13:00 00:12:00 00:11:00 00:10:00 00:09:00 Oc No 14 De 14 Ja 14 Fe 15 M 15 Ap 15 M 15 Ju Ju 15 Au 15 Se 15 No 15 De 15 Ja 15 Fe 16 M 16 Ap 16 M 16 Ju Ju 16 Au 16 Se 16 Oc 16 ar ay ar ay n n n 5 l2 n 6 l2 b b p p g g r2 r2 t2 t2 c c v v 20 20 20 20 20 20 0 0 20 20 20 20 20 20 20 20 20 20 20 20 0 01 0 0 1 1 6 Month (Error bars +1–2 Std error) Figure 3: Time from procedure finish to out of OR (in minutes) in pre- and post-implementation periods over month Therefore their findings need to at the study hospital. Priority is members are communicating the be considered relative to these always given to emergency Caesarean necessary pre-checks and lessening limitations. sections (categories 2–4), resulting the risk of unnecessary or prolonged in the cancellation and rescheduling anaesthesia time thereby increasing Our results indicate increases of DOS elective (booked) C-sections. patient safety. across most specialties for total DOS Second, maxillary facial/ENT/plastics cancellations (Table 2). The increase The duration of procedural delays and orthopaedic cases involving in ‘ in-suite’ cancellations during actually decreased despite an implantable prosthetic components the posttest period suggest that increase in the number of surgical (e.g. total hip/knee replacement clinical/case-related discrepancies procedures performed during the surgeries) relies on having the may not have been identified until posttest period. The results of other appropriate range and sizes of after the patient was received into research in this area also suggests prosthetics available. The check-in the department. The main reason modest to moderate improvements phase of the WHO SCC has an item for DOS cancellation related to in procedural delays following covering equipment and instrument bed or equipment availability. teamwork initiatives17,25,26. For instance, availability. It may be that increased Wolf et al.26 and Nundy et al.27 We suggest there are a couple of communication at this time identified reported reductions of 13 per cent contributing factors. Firstly, for a problem with availability and to 31 per cent in procedural delays obstetric procedures, the availability averted a situation when patients following the implementation of of a ‘dedicated’ emergency obstetric were anaesthetised without having briefings and debriefings. Clearly, theatre during weekdays (8.00 am to the equipment on hand. Plausibly improvements in communication, 5.00 pm) is not always guaranteed this may demonstrate that team teamwork and planning are the 16 Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au
drivers behind how checklist Implementation of PTB aimed where clinical activities take priority, briefings reduce procedural delays27. to simplify the checking process potentially reducing the accuracy of Paradoxically in our study, four out through addressing behavioural and these data. Thirdly, these analyses of ten specialties showed increases contextual factors that contributed are based on selected factors in time delays (Table 3). Generally, to limited use of the SSC14,24. Yet to identified at the departmental procedures in these specialties had achieve sustainable improvements in level, thus patient-related factors shorter operative times, were less efficiencies, structural interventions were not included and may have technically complex and involved such as parallel processing, physical contributed to OR efficiencies. younger patient cohorts. layout of the OR and additional Nonetheless, these factors were staffing should be considered. At largely outside the control of Our results suggest that staff the intervention hospital, the the department or organisation, availability was the most common layout of the new state-of-the-art hence their exclusion. Fourthly, cause of procedural delays across OR department (commissioned departmental factors (e.g. staff both periods (Figure 1). This result in September 2013), which was turnover and training requirements, is somewhat concerning. This type spread out along two long corridors, increased workload and the of delay is potentially disruptive to impacted on workflow and therefore addition of new procedures) could workflow and impinges on the quality patient care because of the distance not be accounted for. Such factors and work environment of surgery. needed to travel to fetch equipment may also influence performance Staffing issues are often associated and instruments. In relation to but could not be captured in the with safety because improved staffing, with the appropriate skill audit data. Finally, while PTB was efficiency and capacity mean that mix it is possible to perform work implemented department-wide, not more operations are performed tasks in parallel to increase efficiency all teams consistently participated. during the daytime when back up and maximise the work capacity of Prior to analysis, it was impossible personnel are readily available. Fewer members29. The hospital site in this to delineate particular cases (and surgeries are performed at night study is a teaching facility so relies exclude them) where there was when skeleton teams who may be on a trainee workforce with varying patchy or limited use of PTB. Despite unfamiliar with each other are more degrees of clinical experience and these limitations, these longitudinal likely to work together26,27. Changes expertise; therefore, it is not always analyses showed trends relative to to staffing over time are inevitable in feasible to undertake clinical tasks the types of delays that occurred (i.e. any health care setting. Over the two- in this manner. Workforce issues bed, equipment or documentation year audit period there were changes can have a profound bearing on availability; staff availability, case in staffing with seasonal influxes or performance of OR efficiencies. over-run) and seasonal variations attrition of staff occurring throughout However, relative to clinical in wheels-in and wheels-out times the year. Further, increases in the performance metrics, factors such across surgical specialties. Thus, number and complexity of surgical as workforce and physical layout are these results may help to identify cases in the posttest period meant unable to be captured. areas of process efficiency and areas that staff workloads necessarily increased leading to additional staff Limitations for improvement. being hired. Many of these new staff We acknowledge some limitations, Implications for perioperative needed training and upskilling in so there are caveats in the nursing unfamiliar surgical specialties and so were often on a steep learning curve. interpretation of these results. Firstly, Our study shows no change in the use of a single hospital site may health services performance Saving time (as a measure of limit the extent to which results can when the surgical safety checklist efficiency) in the OR does not be generalised. Secondly, ORMIS is fully utilised. The primary necessarily lead to increased data may be subject to errors in intent of the checklist is to efficiency28. PTB was implemented as coding, leading to misclassification. improve team performance vis- a driver to enable change in practice Where there were discrepancies, the à-vis communication among and process when executing the lead author followed up with coding surgical teams rather than clinical checklist14,24. Yet strategies that target staff to clarify. Also, the accuracy efficiencies. Contrary to long-held changes in practice (i.e. those that of the times entered depends on beliefs, performing the checks as are behavioural in nature) are not the ability of staff to enter these a team-based activity does not in themselves sufficient to achieve times in the ORMIS system as they decrease clinical efficiencies. Clearly improvements in clinical efficiencies. occur. Clearly there will be occasions Journal of Perioperative Nursing Volume 32 Number 1 Autumn 2019 acorn.org.au 17
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