Jayhawk Area Council, BSA Camp Jayhawk - CAMP LEADER'S GUIDE 2019 Scouts BSA
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Jayhawk Area Council, BSA
Camp Jayhawk
2019 Scouts BSA
CAMP LEADER’S GUIDE
2019 Camp Jayhawk Leader Guide
Notice of Policy Change
BSA Changes Adult Registration Requirement for Summer Camp Season
The BSA’s new adult registration requirements mandated that all adults accompanying a Scouts BSA troop to a residence
camp or other Scouting activity lasting 72 hours or more must be registered as a leader, including completion of a
criminal background check and Youth Protection Training went into effect June 1, 2018.
With increased emphasis on youth protection and safe Scouting, this new requirement applies to the area of “highest
risk” insofar as Scouts BSA activities involve the most youth whose parents are not present. Requiring registration,
background checks, and YPT for adults on Scouts BSA extended activities adds another dimension of protection.
• This change applies to the Scouts BSA program only at this time.
• The new requirement applies to any adult accompanying a Scouts BSA group on a single Scouting
activity where they are present for three or more nights (not necessarily consecutive).
• These adults must be registered as leaders, including the completion of a criminal background check
and Youth Protection Training before the activity (CBCs cannot be expedited). This means registrations
must be complete well in advance of camp to allow time to conduct the CBC.
Why is this happening:
• This is meant to enhance the “safe space” for overnight Scouts BSA activities.
• While incidents are rare, this will serve as an added layer of protection for our highest risk activities.
Please Note: Although YPT is strongly encouraged for adults attending any overnight activity, at this time, the
requirement applies only to individual adults staying three or more nights at a resident camp.
Falley Scout Reservation is a
Boy Scouts of America
Nationally Accredited Camp
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2019 Camp Jayhawk Leader Guide
Letter to Camp Leaders
Greetings:
We look forward to another great season at Camp Jayhawk. This guide will help you prepare your troop for camp. Please
review it carefully as there have been changes this year. Just a few of the 2019 changes are listed below:
➢ The “Black Pug” camp registration process and camp merit badge class/blue card tracking continues to evolve.
➢ Merit badge fees paid through the online registration, not at camp.
➢ The merit badge scheduling process is being upgraded to allow more options and enrollments in new merit badges
throughout the week.
➢ A new High Adventure program for older Scouts is being developed. See the 2019 Program Guide (which will be
available on or before January 15, 2019) for details.
At Falley Scout Reservation, our goal is to provide the highest quality customer service possible. That starts from the
moment your unit decides to come to camp, all the way through your post-camp Court of Honor. We hope that for every
Scout and adult leader, your week at FSR will be the highlight of your Scouting experience this year.
There will be several pre-camp kickoff meetings, one at each District’s February or March Roundtable. Details on these
opportunities are found later in this guide, and are also available on our website, http://www.jayhawkcouncil.org/. Plan
to attend your district’s Roundtable in February or March to get the latest information about planning your program and
get answers to any questions you may have. We will be livestreaming these presentation to the Camp Jayhawk & Camp
Delaware Facebook page.
Also in addition to this Leader’s Guide, a 2019 FSR Program Guide, which will include the list of merit badges with
descriptions and camp pre-requisites, other program activities, adult leader training, and the daily/weekly schedule will
be available at the pre-camp meetings. Online Merit Badge sign up will open on March 1, 2019.
It is our hope that this Leader Guide will serve as a resource to help meet your needs for your week at camp. If you have
any questions as you plan for summer camp, please do not hesitate to contact us.
Thanks for choosing Falley Scout Reservation!
Yours in Scouting,
Buzz Wheeler, Camp Director Email: buzz.wheeler@scouting.org
James Beine, Program Director Email: jbeine9@gmail.com
Jayhawk Area Council, BSA Falley Scout Reservation
Rolley Scout Service Center 8602 Kingman Rd
1020 SE Monroe Street Oskaloosa, KS 66066
Topeka, KS 66612 Phone: 785-876-2465
Phone: 785-354-8541
Toll Free: 800-294-8993
Fax: 785-354-8722
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2019 Camp Jayhawk Leader Guide
Table of Contents
Letter to Camp Leaders ........................................................................................................................................................... 3
Pre-Camp Meetings ................................................................................................................................................................ 6
Summer Camp Dates .............................................................................................................................................................. 6
Registering for Camp............................................................................................................................................................... 6
Camper Fees & Payments ................................................................................................................................................... 6
CAMPER DEPOSITS .............................................................................................................................................................. 7
Provisional Opportunities (Individual Scouts)..................................................................................................................... 8
Minimum Registrants.......................................................................................................................................................... 8
Refunds ............................................................................................................................................................................... 8
The Camp Experience.......................................................................................................................................................... 8
Adult Leadership ................................................................................................................................................................. 9
Medical Information ......................................................................................................................................................... 11
Fires and Firewood............................................................................................................................................................ 12
Service Animals ................................................................................................................................................................. 12
FSR Etiquette and Safety ................................................................................................................................................... 12
Camp Services ....................................................................................................................................................................... 13
Trading Post ...................................................................................................................................................................... 14
Dining Hall ......................................................................................................................................................................... 15
Emergency Procedures and Heat Warnings ..................................................................................................................... 15
Campsites .......................................................................................................................................................................... 15
Facilities for Scouts with Physical Disabilities ................................................................................................................... 16
Supplies at Camp............................................................................................................................................................... 16
The Buddy System ............................................................................................................................................................. 16
Flag Ceremonies ................................................................................................................................................................ 16
Religious Services .............................................................................................................................................................. 16
Iron Chef Cookoff .............................................................................................................................................................. 16
Preparing for Camp ............................................................................................................................................................... 17
Suggested Troop Equipment ............................................................................................................................................. 17
Suggested Troop Preparation Plan ................................................................................................................................... 17
Arrival at Camp ..................................................................................................................................................................... 19
Scoutmaster’s At-Camp Checklist ..................................................................................................................................... 22
UPON ARRIVING AT CAMP ............................................................................................................................................ 22
EVENING ACTIVITIES ..................................................................................................................................................... 22
BEFORE CLASSES BEGIN ................................................................................................................................................ 22
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2019 Camp Jayhawk Leader Guide
DURING THE WEEK........................................................................................................................................................ 22
BEFORE LEAVING CAMP ................................................................................................................................................ 22
Suggested Packing List ...................................................................................................................................................... 23
Map to Falley Scout Reservation ...................................................................................................................................... 24
Falley Scout Reservation Trails Map ................................................................................................................................. 25
Planned Early Departures from Camp .............................................................................................................................. 26
Camp Refund Request From ............................................................................................................................................. 29
Jayhawk Area Council Refund Policies .............................................................................................................................. 30
COPE and Climbing Consent Form .................................................................................................................................... 31
2019 Falley Scout Reservation Parent Guide .................................................................................................................... 33
Suggested Packing List ...................................................................................................................................................... 35
Parent’s Map of Falley Scout Reservation ........................................................................................................................ 36
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Pre-Camp Meetings
Annual Informational Meeting
For parents, adult leaders, Scoutmasters, and unit committee members
Plan to send an adult leader to one of the pre-camp meetings below.
The 2019 Pre-Camp Meetings will be held at the February or March District Round Tables:
Presentation Schedule
7:00 – 8:00 pm – FSR Cub Scout Family Resident and Webelos Camp Presentation
7:00 – 8:30 pm Scouts BSA Summer Camp
Leader Guides, Program Guides, Parent Guides, and other forms will be available at these meetings.
As of February 1, 2019, these forms will also be available online for download at
http://www.jayhawkcouncil.org/CampJayhawk/Resources/
Summer Camp Dates
Scouts BSA Week 1 June 9 – June 15 (Sunday – Saturday)
Scouts BSA Week 2 June 16 – June 22 (Sunday – Saturday)
Scouts BSA Week 3 July 7 – July 13 (Sunday – Saturday)
Registering for Camp
Registration and payment for summer camp is completed online at:
http://www.jayhawkcouncil.org/FSR
Individuals - follow the directions of your unit camp coordinator to register for Scouts BSA Summer Camp at Falley Scout
Reservation. If you are camping separately from your unit as a provisional Scout, please see the Provisional Opportunities
section on page 8 for more information.
Unit Coordinators - Campsite reservation, individual registration, and merit badge selection are all completed through our
online registration system. All payments for Scouts BSA Summer Camp should be made online with a credit card or e-
check (unit checks should be paid by e-check through the online registration system, not at the Scout Service Center.)
Camper Fees & Payments
Scouts BSA Youth Fee - Weeks 1 and 2
• $245 Early Bird/New Scout Fee – if paid in full on or before April 15, 2019.
o Includes a T-Shirt
• $270 Regular Fee – if paid on or after April 16, 2019
Scouts BSA Youth Fee - Week 3
• $225 Early Bird/New Scout Fee – if paid in full on or before April 15, 2019.
o Includes a T-Shirt
• $250 Regular Fee – if paid on or after April 16, 2019
Additional Adult Leader Fee (Full week) - $140 – All weeks
• Each unit will have 2 free leaders
Adult Leader Fee (Partial Week) - $25 per night – This fee includes the overnight stay and three meals.
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2019 Camp Jayhawk Leader Guide
CAMPER DEPOSITS
• A non-refundable $50 deposit for each camper (each youth and each additional adult) is due on or before March 1,
2019. This deposit reserves the camper’s spot at camp. The deposit DOES NOT guarantee the Early Bird Rate. The
full camper fee must be paid on or before April 15, 2019 to be eligible for the Early Bird Rate.
• Deposits are transferable between campers.
• Deposit payments are applied to the overall camper fee.
Payment Deadlines
March 1, 2019
• Both youth and adult $50 non-refundable deposits are due. The deposit does not guarantee the Early Bird Rate.
The full youth camper fee must be paid on or before April 15, 2019 to be eligible for the Early Bird Rate.
April 15, 2019
• All youth camper payments are due in full. Payment must be made in FULL by this date to be eligible for the Early
Bird Rate.
• New Scouts who join your unit on or after April 16, 2019 are always eligible for the Early Bird Rate.
April 16, 2019
• Youth fee increases to the Regular Rate
May 1, 2019
• Full payment due.
Discounts
Early Bird Discount – Applies to all Scouts that register and pay in full by the Early Bird Discount payment due date. This
discount is applied automatically by our online registration system. See the payment schedule for payment due dates.
FSR “Back for More” Discount – Scouts who are a CIT at FSR, attend the JAC NYLT course, a High Adventure, or a session at
any other Scouts USA camp of at least five consecutive days in 2019 may attend Camp Jayhawk for a discounted rate of $200.
Scouts who are attending a second week of summer camp at FSR in 2019 may also take advantage of the discounted rate of
$200 for a second week at FSR. This rate will increase to $225 if paid on or after April 16, 2019. To take advantage of this
discount the Scout must be registered for camp by selecting the Youth: Back for More registrant type.
New Scout Discount – Applies to Scouts who join your unit on or after the Early Bird Discount payment due date. To
take advantage of this discount the new Scout must be registered for camp by selecting the Youth: Scout (New Scout)
registrant type.
Financial Assistance
Financial assistance for camp (campership) is available only to Jayhawk Area Council Scouts, for use at Scouts USA and Cub
Scout Summer Resident Camp sessions at Falley Scout Reservation. Campership applications are reviewed by the Council
Campership Committee which is comprised of volunteer representatives from all districts in the Jayhawk Area Council.
Camperships are not available for adults. The Campership Application form is available at the Council Service Center, or
the FSR website at http://www.jayhawkcouncil.org/pubs/Campership_Credit_Application.pdf
Applications for campership grants must be received by April 1, 2019. Any requests received after this date may not be
awarded.
Campership grants are not transferrable, nor may they be split within the troop. Campership grants are awarded to
individuals - not units. If the individual who was awarded a campership is unable to attend camp, the grant is forfeited
and cannot be applied to other individuals within the unit.
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2019 Camp Jayhawk Leader Guide
Other Camp Fees
High Adventure Fee – This older Scout program is a combination of COPE and High Adventure programs. There are
additional fees charged for off-site programs. These fees are paid through our online registration system prior to camp.
See the 2019 Program Guide for more information.
Merit Badge Fees – Some merit badges have participation and material fees. These fees are paid through our online
registration system prior to camp. See the 2019 Program Guide for more information. The following merit badges have
required materials such as a kit: Archery, Basketry, Indian Lore, Leatherwork, Space Exploration, and Wood Carving. Kits
are paid for through our online registration system prior to camp and picked up by the Scouts at the trading post.
Visitor Meal Fee – Meals are available to camp visitors at $5.00 per meal. Tickets for meals may be purchased at the FSR
Office when checking into camp or at any time.
Provisional Opportunities (Individual Scouts)
For Scouts who cannot attend summer camp with their troop, or who would like an additional week of
summer camp, Camp Jayhawk offers All Star (provisional) camping opportunities during each session. All Star
campers are assigned to a troop with an experienced leader. Contact the Camp Director, Buzz Wheeler, as
soon as possible. He will ensure that your provisional camper is invited to the unit’s pre-camp meeting and
that transportation is arranged. There is no additional charge for provisional campers.
Minimum Registrants
Units with five or fewer total campers (youth and adult combined) may be asked to camp with another unit in camp that
week. Being part of a larger troop will ensure that your needs are better met. Contact the Camp Director, Buzz Wheeler,
to coordinate the arrangement with another attending troop.
Refunds
The camper fee refund policy is established by the volunteer Jayhawk Area Council Executive Board. All requests for
refunds must be made by using the “Camp Refund Request Form” located in the forms section of this document.
The Camp Experience
We believe that Scouts have the most successful camp experiences under leadership from their own troop. FSR provides
counseling, coaching, and supervision services to help each troop and patrol plan and conduct its own program. We
believe that five types of activities must be made available for a successful camp program:
1. Activities for the Scout as an individual
2. Activities for the Scout and his friends
3. Activities for the Scout and his patrol
4. Activities for the Scout and his troop
5. Inter-troop activities
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The Aims and Methods of Scouting
The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes
by instilling in them the values of the Scout Oath and Law. To be successful in this mission the Scouting program has three
specific objectives called the Aims of Scouting, which are character development, citizenship training, and personal
fitness. The methods by which the aims are achieved are:
Scouting Ideals
Adult Association
Outdoor Program
Uniform
Patrol Method
Advancement
Leadership
Personal Growth
While Advancement is an important Method of Scouting, it should not take precedence over the other Methods of
Scouting.
The Patrol Method
PRE-CAMP PREPARATION - Most pre-camp preparation is organizational work. Before leaving for camp, your troop should
be organized into patrols with a Senior Patrol Leader (SPL) and Assistant Senior Patrol Leader (ASPL) overseeing all patrols.
Each patrol should consist of approximately six to eight Scouts and be led by a Patrol Leader (PL). To ensure success, it is
generally best to establish these groupings early in the year so that the Scouts can participate in several outings together
before coming to camp.
YOUTH LEADERSHIP - The staff will be looking to the youth leaders of the troop to know what
they would like to experience at Falley Scout Reservation. Please encourage a strong troop
system which is led by the Scouts.
The Senior Patrol Leader should organize and lead the troop both before and during camp. The Assistant Senior Patrol
Leader helps the SPL carry out his duties and often takes charge of other tasks that are delegated to them. One of the
most important functions of the SPL at camp is to attend the Sunday afternoon camp wide SPL meeting, where they
represent the troop. They are responsible for communicating important information to the troop when they return. They
need to have a good idea of what activities and programs the troop wants to participate in so that they can represent
them effectively and accurately.
Adult Leadership
By the time your troop arrives at camp, most of your adult leaders’ duties have been completed. From registration to
training to transportation, leaders make it possible for the youth to come to camp.
BSA policy as of October 1st, 2018 requires at least two adult leaders, both of whom must
be 21 years old or older be present at all activities to provide the minimum required two
deep leadership, and if there are any youth females present, one of the adult leaders has to
be a female, and vice versa for males. It is preferred that one of the adult leaders be the
Scoutmaster. If the Scoutmaster is unable to attend full time, the troop committee should
name a Summer Camp Scoutmaster. That Leader assigns and coordinates responsibilities of
all adult leadership in the troop. During the time your unit is at camp, a minimum one leader
from your unit must be on property at all times. We recommend that you bring at least one
leader for every ten Scouts, and while those leaders that are 18–20 do not count toward the required minimum two deep
leadership they do count toward this goal. While most of your work as a Troop Leader is done by the time you arrive at
camp, leaders are still always accountable for their Scouts.
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All additional adult leaders staying with the troop in Camp Jayhawk are considered Assistant Scoutmasters. It is the
responsibility of the entire troop leadership, both youth and adult to maintain discipline in the troop at all times while at
Camp Jayhawk. At Camp Jayhawk, only activities that meet the standards of the twelve points of the Scout Law are
permitted. Your cooperation and understanding in helping us maintain high standards of moral and personal behavior is
appreciated. The Camp Director or designee reserves the right to remove individuals who are not in compliance with BSA
and Falley Scout Reservation policies.
Each adult leader brings a unique set of life skills to camp. Some camp programs and merit badge classes may be able to
use those skills to enhance the educational experience in these areas. Leaders are encouraged to sign up to attend camp
programs where they feel they can best offer support to the staff member in charge of the area. In addition, adults, who
help in the Baden Powell area may complete the Introduction to Outdoor Leadership Skills training course.
Once at camp, adult leaders are responsible for the health and safety of the Scouts, and for counseling the troop’s youth
leadership. A count of scouts should be taken at minimum daily, and ideally in the morning and at night as well as all
meals. Adults should also assist with troop discipline when required. If needed Camp Commissioners, and other adult
Camp Staff can assist troop leadership if necessary. BSA does not allow corporal punishment.
Aside from these duties, adults are encouraged to take advantage of the many program opportunities available to adults,
and to follow Baden Powell’s motto: “Train them, trust them, let them lead.”
EVERY UNIT IS UNIQUE - No formula works for every unit, and the ideas that work for larger troops don’t always apply to
smaller troops. Stick with what works best for you. If you have ten Scouts, for example, you may elect to have the SPL and
ASPL serve as Patrol Leader and Assistant Patrol Leader while at camp, rather than separating them from the rest of the
troop. Or, with a dozen Scouts you may choose to have two patrols and no SPL, with the two Patrol Leaders sharing the
SPL’s duties. Discuss your troop’s setup with your campsite host and other camp staff so that we can best adapt to your
needs.
FSR is a NON-SMOKING facility, but for those adults 18 or older that feel they need to smoke we will allow smoking in
specifically designated areas only. Violators will be asked to leave. FSR also does not allow Alcoholic Beverages - there is
no exception to this policy.
The Role of Adult Leaders
Your role as a leader is to give guidance and supervision to your troops youth leadership and to
individual Scouts, encourage them as they try new things, help them to stay on schedule with their
goals, and provide understanding and counseling when things don’t go as planned. As a member of
a patrol and troop, Scouts will learn responsibility, cooperation, and leadership. That is a lot to ask
of a Scout, but it is also why camp is such a great experience. Part of your role as a leader is to help
the Patrol Method work. Don’t shortcut it. You will only be undercutting the Scout’s development
(both the Patrol Method and Personal Growth are important Methods of Scouting and are as
important as Advancement). Work with and through your Senior Patrol Leader and the Patrol
Leaders Council, and allow the youth leaders to lead.
Volunteering at Camp
There are many opportunities for adults, Scouts, and even entire troops to give back to their camp.
ADULT VOLUNTEERS - The camp staff is continuously working on camp improvement projects. We
encourage all available adults to donate their time during their stay by assisting with these
projects. If you have any talents or skills that can be utilized for the good of the camp, we would
love to have your help! Please contact the camp administration if there are any projects that you
or your troop would like to take on.
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TROOP PROJECTS - If your troop is looking for a special project to do at camp, we have several possibilities. Please see the
Camp Director or Camp Ranger if you would like to discuss a project for your troop. There is always a list of projects and
improvements to be done at camp, including planting trees, routine maintenance, and repairing equipment.
FSR MAINTENANCE TEAM – Falley Scout Reservation requires year-round maintenance to operate. Join the team that
helps perform this vital service for the success of our camp. If you would like to volunteer your services by helping with
routine maintenance at camp, please contact the Camp Ranger or the Council Service Center.
Medical Information
Experience has shown that troops that double check medical information before leaving for camp can avoid
unnecessary delays caused by problems that arise once the troop is at camp.
Compliance with the policies, regarding the completion of the health forms, is mandatory and necessary to maintain the
safety record of the Boy Scouts of America. This can be particularly difficult to deal with as available options are limited once
the troop has arrived at camp, due to the rural location of the camp. Please help us avoid these awkward moments that can
diminish the memories of an otherwise amazing experience.
The newest version of the BSA Annual Health and Medical Record (form # 680-001) is required for each youth and adult
participant. Part C requires a medical examination having been completed within the past 12 months by a licensed
medical physician, nurse practitioner, or physician’s assistant. Upon arrival at camp, a copy of a current medical form
for each youth and adult must be turned in to the medical staff. An attached photocopy of the camper’s insurance card
must also be provided as directed by Part A.
Medication Policy
All medication brought to camp by a person under 18 years of age shall be kept in a locked box/container. Units are
requested to supply this container and its lock. However, lock boxes and locks can be provided upon request by the camp.
Upon request medications may be stored in the health lodge. Medications shall be administered by a qualified adult
leader, except that epi-pens, inhalers, insulin syringes or other medication or devices used in the event of life-threatening
situations may be carried by a camper or staff member. Each camper 18 years of age or older may take responsibility for
the security of his or her personal medication provided it is stored in a locked unit.
All medications brought to camp by a camper shall be in containers that are clearly labeled to include the name of the
camper or staff member, the name of the medication, the dosage, the frequency of administration and how the
medication is to be administered. All medication prescribed by a physician shall, in addition, be labeled to include the
name of the prescribing physician, the prescription number, date prescribed, possible adverse reactions, the specific
conditions when contact should be made with the physician and other special instructions as needed.
When a medication is administered to a camper, the qualified adult leader designated shall make a record of the action in
the BSA First Aid Log No. 33681. This log may be downloaded at https://filestore.scouting.org/filestore/pdf/19-
127WB_Singles.pdf. Leaders must indicate the following information: name of the person receiving the medication or
treatment; ailment; name of the medication or treatment; quantity given; date and time administered; by whom
administered; and comments.
Unit leaders are responsible for ensuring that their Scouts take medications as directed.
Insurance
All Scouts and Scouters registered in the Jayhawk Area Council are covered by a year-round accident insurance policy as a
part of the council service to our membership. All accidents and illnesses must be reported to the Health Lodge and
recorded in the Health Log Book in order for the coverage to be in effect.
Units from other councils must provide their insurance policy number to the camp at least two weeks prior to arrival at
camp. Please note that the insurance provided by the council is a secondary policy; THE FAMILY’S INSURANCE IS BILLED
FIRST, with BSA insurance providing up to the first $300 of coverage. Please keep in mind that this coverage is not intended
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to replace or diminish the need for family health insurance. BSA insurance provides supplemental coverage only. Special
conditions are as follows:
1. Injuries or illness sustained prior to arriving in camp, requiring attention during your stay, are not covered.
2. Every injury or illness must be reported to the Health Lodge immediately to be covered.
3. Medical expenses incurred after camp because of an illness or injury sustained at camp are covered. These must
be reported to the Council Service Center for clearance with the insurance provider.
4. Out of council units should check with their home council office to determine plan limits.
5. Unregistered youth, adults, and visitors are not covered by the Jayhawk Area Council accident insurance.
Fires and Firewood
Campfires are allowed only inside the metal fire barrels in each campsite. If additional fire
barrels are needed please request one from a camp commissioner/ranger. Do not create new
fire scars. Fires may be prohibited due to weather conditions. Please keep firewood stacked
neatly to minimize safety hazards and to allow for grass to be mowed.
You can check in the Camp Office, or with one of the commissioners about firewood already
prepared for use.
If collecting your own firewood from the area remember the 4 Ds of Leave No Trace firewood collection ethics. You can
find more information about minimizing campfire impacts here https://lnt.org/blog/campfires.
Down – Only collect firewood that is on the ground. Never cut down a tree or remove limbs from a tree even if they are
already dead.
Dead – Only collect wood that is completely dried out and dead. Just because it is on the ground does not make it dead.
Wet wood does not burn very well either.
Dinky – Only collect small wood that you can break by hand without the use of tools. This allows the fire burn entirely to
just a white powdery ash. Also for a quicker response, smaller wood will grow a fire quicker. When you are done, it will
burn out quicker, so you do not have to stay up all night babysitting your fire.
Distant – Try to collect you fire wood over a wide area. Do not take all of any larger collections so that you do not
deplete the firewood in any one spot.
Service Animals
Falley Scout Reservation allows service animals in accordance to the rules of the
American Disability Act which states, “Service animals are defined as dogs that are
individually trained to do work or perform tasks for people with disabilities. Examples of
such work or tasks include guiding people who are blind, alerting people who are deaf,
pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding
a person with mental illness to take prescribed medications, calming a person with Post
Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties.
Service animals are working animals, not pets. The work or task a dog has been trained
to provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or
emotional support do not qualify as service animals under the ADA.” (and are not allowed in camp). Please see the U.S
Department of Justice, ADA website (https://www.ada.gov/service_animals_2010.htm) for more information.
FSR Etiquette and Safety
• At FSR, the Scout Oath, Scout Law, Scout Motto, Outdoor Code, and Aims of Scouting guide our behavior. We expect
the same of all campers and visitors.
• Personal vehicles are not allowed on camp roads at any time without the specific permission of the Camp Director or
Camp Ranger. They must be kept in the parking lot. Temporary vehicle permits can me issued in the Camp Office.
• Food should be stored in animal proof containers. No food is to be stored in tents.
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• FSR does not allow open toed or open heeled shoes since almost all foot wear related injuries are associated with open
toed/heeled shoes. We also recommend good quality socks to go with your enclosed hiking shoes, to help you avoid
blisters. If desired, water shoes are allowed when swimming/boating, and showering. You may also shower and swim
barefooted and be barefoot in your tents.
• Do not climb over, lean against, or sit on fences in camp.
• Respect camp boundaries. Do not cross fences or other obstacles onto private property.
• Alcoholic beverages, illegal drugs, or fireworks are not permitted in camp. Vandalism, theft, personal injury or other
illegal actions will not be tolerated. Local authorities will be called and damages will be assessed.
• Under no circumstances is an open flame to be used inside a tent. Lanterns (except those that are battery operated),
candles, etc., are not allowed in any tent.
• Pets are not permitted. Service animals are welcomed (please see the service animal policy). The Scout Executive may
authorize pets for full time employees.
• All clothing must be appropriate both in function and appearance for camp. This includes swimwear, which should be
modest in design. For example, brief tank suits, such as Speedos are inappropriate for males. Males may wear brief
tank suits underneath boxer or gym style swim trunks. Bikini suits or other two-piece swim suits are not appropriate
for females. One-piece competitive style suites are appropriate.
• FSR maintains adequate shooting sports equipment. Therefore, personal firearms, ammunition, bows, arrows/bolts, or
arrow tips are not allowed at camp nor may they be stored in campsites or personal vehicles. We do provide PPE
(personal protective equipment), safety glass, ear plugs, muffs, arm guards, and other protective equipment. You are
welcome to bring your own.
• Do not enter or pass through another troop’s site or the staff area without permission.
• No standing tree, living or dead, may be cut down without the permission of the Camp Ranger.
• Campers must be in their campsite and quiet from 10:30pm to 6:30am
Camp Services
Camp Jayhawk has 13 spacious campsites situated around main camp. All campsites include onsite latrines (not shared
with the rest of camp) which also have washing stations with running water. Campsites also include a bulletin board with
a fireguard chart, a flagpole, and a metal fire barrel. Additional fire barrels may be checked out from a camp
commissioner/ranger. Sizes and shadiness of campsites vary. One of the campsites, Red Cedar, is specifically designed to
be handicap accessible. The camp also has two shower houses.
The camp commissioner staff will deliver a bag of ice to your campsites every morning – if an ice chest is left by the
entrance to your campsite. (no ice chest – no ice). If you need more ice either stop by the Trading Post or ask you
commissioner.
Help keep our campsites and facilities clean. Units will be assigned to clean the shower houses on a rotating basis at the
SPL meeting or adult leader meeting.
Visitors, Early Departures, and Temporarily Leaving Camp
The Camp Office is in the FSR Welcome Center. Office hours will be from 8:00 a.m. to 12:00
p.m. and 1:00 to 4:30 p.m. Visitors must check in at the Camp Office upon arrival and wear a
visitor’s wristband/lanyard while in camp.
Everyone – campers, leaders, and staff – must sign-in and sign-out of camp when leaving the property. The sign-in and
sign-out list is in the Camp Office or on a hook in front of the Camp Office when the office is closed. Any camper who is a
minor and is to leave camp for any reason needs to be signed out by a parent or legal guardian. All other individuals with
parental permission to take a minor away from camp, must be listed on the camper’s medical form and must have a photo
ID to verify their identity.
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Friday Night Visitors – Unit leaders – please turn in a count of expected visitors for Friday night when you arrive in camp
on Sunday. Any additions to this count must to given to the Camp Office by noon on Monday.
If a unit would like to reserve an area to gather for this meal, please reserve this area, on a first come first serve basis, at
the Camp Office.
If visitors choose to eat the meal provided by Camp Jayhawk, meal tickets for Friday’s dinner may be purchased in the
Camp Office or during online registration for $5.00 each. If you will be having guests come for dinner on Friday evening
in the dining hall, you should register and/or pay for them at check-in. Guest meals can also be paid for online with Troop
registration. All visitors purchasing guest meals will be given a wristband as a meal ticket.
Health Lodge
The Health Lodge is in the FSR Welcome Center. A qualified Health Officer is on duty 24 hours a day. While
camp is in session routine medical needs and daily medical care are provided during the day. If necessary, a
staff member or unit leader will accompany patients to a nearby medical facility. Should a Scout or leader
require hospitalization, the Camp Director will notify their parents or family. During the medical check,
please notify the Health Officer of any medical conditions or medications being taken by youth and adults.
FSR requires that all injuries are reported to the Health Lodge. Emergencies must be reported immediately. Minor injuries
can be reported at your convenience, but within twelve hours of the incident. While many minor injuries seem as though
they are not worth reporting, safety is our #1 priority. We log all injuries to see where safety can be improved. Even the
small injuries like blisters are tracked, so that every Scout’s experience may be improved.
Counseling and Religious Services
Our camp staff will lead an interfaith chapel service on Wednesday evening. Units and campers are always welcome to
take part in leading the service. If your troop would like to be involved, stop by the office to talk with the Program Director
or a Commissioner.
A Scout is reverent! The Camp Director, Program Director, Commissioners, and the Camp Chaplin are available throughout
the week to provide counseling or other services requested by campers.
Mailing Services
INCOMING MAIL - Any mail sent to campers will be distributed during meal times. Please address any mail as follows so
that we can ensure delivery:
CAMPER’S NAME, TROOP NUMBER, CAMPSITE
FALLEY SCOUT RESERVATION
8602 Kingman Rd
Oskaloosa, KS 66066
OUTGOING MAIL - An outgoing mail service is also provided. Simply drop off outgoing mail at the FSR Office.
Lost and Found
A lost and found is maintained in the FSR Welcome Center. If you have lost an item, check there first. If you have found
an item without an owner, bring it to the office so that we can try to find who it belongs to. Any unclaimed items are
transported to the Rolley Scout Service Center in Topeka, KS. A month after the end of the summer, all remaining items
are donated to a local charitable organization.
Trading Post
Falley Scout Reservation features a Trading Post fully stocked with a variety of camp supplies. Here, Scouts can obtain the
merit badge materials such as handicraft kits and merit badge books. Many other products are available such as Scouting
literature, Scouting equipment, handicraft supplies, toiletries, water bottles, clothing, souvenirs, camping gear, and
refreshments.
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The Trading Post will be open beginning Sunday afternoon. Throughout the week the Trading Post will be open on a regular
basis during program times. On Saturday morning, the Trading Post will be open for the convenience of parents picking
up their Scouts until all units depart. Check the program schedule for specific times.
Some merit badges require special items to complete that merit badge. If you have pre-registered and prepaid for that
class, these kits will be ready for your troop during check-in. However, if additional kits must be purchased, please take
this into consideration when sending spending money with your Scout to camp.
Trading Post Hours – Sunday Monday – Friday Saturday
1:30 pm - 5:30 pm 8:30 am - 12:00 pm 7:30 am - 10:00 am
7:00 pm - 9:00 pm 1:30 pm - 5:30 pm
7:00 pm - 9:00 pm
Note: The Trading Post will be open before but closed during campfire programs. The Trading Post reserves the right to
close its pop and snack sales if camp litter or heat becomes a problem.
Spending Money
Scouts should bring enough money to cover the cost of materials for their merit badges if not already paid for online. We
also recommend that additional spending money be brought for purchasing snacks and camp souvenirs. Approximately
$68 is the national average of spending money brought to camp. How much to bring is a personal decision between the
youth and thier parents. To help determine how much money to bring to camp, a general price guide per item is below
(prices may be different at camp):
Merit Badge Kits $5-$20 FSR T-shirts $15-$25 Drinks $1-$4
Pocket Knives $10-$30 FSR Sweatshirts $30-$50 Snacks $1-$5
Camp Equipment $1-$50 FSR Hats $10-$20 Candy $1-$3
FSR Souvenirs $1-$50 FSR Water Bottles $10-$15 Ice Cream $1-$5
Dining Hall
Each unit is responsible to provide Scout waiters for each meal on a rotating basis. These waiters should report
to the dining hall 10 minutes prior to each meal and be prepared to stay after 10 to 15 minutes to clean up.
This process will be reviewed and waiter duties explained during the camp tour Sunday afternoons. Food is
served cafeteria style.
DIETARY RESTRICTIONS - We will make every possible accommodation for Scouts or leaders who have medical, physical,
or religious dietary restrictions. To make these accommodations, please complete an FSR Accommodation Request Form
which can be found at the end of this guide.
Emergency Procedures and Heat Warnings
Emergency procedures will be carefully reviewed upon your arrival at camp. Copies of Camp Jayhawk
Emergency Action Plan are posted in each program, activity, and administrative area.
A warning system will be in place for heat advisories. At high heat and humidity levels, program and activities
that require a high degree of physical activity may be restricted and sales of pop/slushies may be temporarily discontinued.
Heat warning information will be reviewed daily at leader and SPL meetings.
Campsites
Each campsite is divided into conservation areas. Please see to it that the unit only camps in the area that is marked for
camping. Each campsite is provided with wall tents designed to house two Scouts or leaders, a small floorboard for the
middle of the tent, and a metal cot for each person.
Troop campsites have washstands and latrine facilities. Showers for all campers are available at the west ridge shower or
the central shower. Troops will be assigned to clean these showers at the daily leader meetings.
Troops may bring private tents. Tents must provide at least 30 sq. feet per camper, must meet the standards of fire
retardant certification CPAI-84, and must post “No flame in tents” signs. Ditching or trenching of tents (digging of
ditches/trenches around the tent to allow for rainwater runoff) is not allowed.
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Facilities for Scouts with Physical Disabilities
Red Cedar campsite was developed for Scouts with physical disabilities. It will accommodate a limited
number of Scouts. Prior arrangements must be made with the Camp Director to ensure the needs of
disabled Scouts and leaders can be met. Camp Jayhawk will make every effort to reasonably accommodate
those individuals with physical disabilities.
Supplies at Camp
Camp Jayhawk provides limited supplies at each camp site and supplies to incoming troops such as toilet paper and
cleaning supplies. Supplies from the quartermaster will be checked out to each unit during check in. Please ensure that
these items are returned to the quartermaster prior to departure.
Camp Jayhawk Provides Items from the Quartermaster
Flagpole per campsite Toilet paper, Trash bags, Broom, Cleaning supplies for latrine
Latrine and water supply Small hose
Picnic table per campsite One floorboard per tent
2-man A-frame wall tents Cot pads (for adult leaders only)
One cot per camper or leader Burn Barrel (on request)
*Additional items such as tools may be available on request
The Buddy System
All Scouts will follow the buddy system by moving in at least groups of two in camp. At no time should a
buddy leave a Scout alone in any Merit Badge venue or in the camp site. If, while moving around camp,
Scouts see a visitor without visitor identification, they and their buddy are to report this immediately to
the nearest adult leader or camp staff member.
Flag Ceremonies
Prior to the morning and evening meals, the entire camp assembles on the Parade Ground for the raising and lowering of
the flag. It is the tradition of Camp Jayhawk for the Scouts and leaders to be in full uniform (activity uniform for the morning
flag ceremony and field uniform for the evening flag ceremony) as we pay respect to our country and state flags. Troops
are encouraged to sign up for Flag Ceremony duty in the Camp Office.
Religious Services
Scouts will have an opportunity to attend an all-faith retreat on Sunday evening at the All Faiths Chapel. There is also an
all-faith worship service (Vespers) on Wednesday evening. Any religious groups are welcome to hold their own services.
Please coordinate the use of chapel facilities with the Camp Director. Daily reflections are also encouraged in each unit’s
individual campsite.
Iron Chef Cookoff
On Tuesday night, we invite all troops to the open area in front of the Mabee Dining Hall for a camp wide cook-off
competition. The Dining Hall is closed for this meal to give the kitchen staff an evening off. Please plan on feeding your
entire unit. NOTE: If your unit would like to invite staff to dine with them, that would be appreciated. Please request
extra food for them. However, the Staff will be fed pizza and will not go hungry.
This competition accomplishes several things. It allows all the troops to come together and rekindle old friendships; to
see who can come up with the best cobbler and a dinner dish; and for Scout to polish their Dutch oven skills.
Each unit will cook a main dish and a dessert. Camp Jayhawk will provide chicken, and vegetables for your Iron Chef
meal and cake mix and fruit filling for your cobbler. Please note that this competition is only open to units that only use
the camp provided ingredients (plus your secret spices.) A panel of camp experts will choose the winners. Units may use
their own ingredients to feed their campers and guests but those entries/cobblers with additional unit provided
ingredients (beyond the secret spices – of course) will not be considered by the judges.
We encourage each unit to bring their own Dutch ovens, chimney charcoal starters, cooking equipment, and all your
“secret spices” from home. We will provide charcoal for cooking and a burn barrel. Dutch ovens can be provided upon
request, but camp has a very limited number. If you have them, please bring your own.
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Preparing for Camp
Suggested Troop Equipment
It is recommended that troops bring their own equipment. The following items are suggested:
Water Coolers/Cups Troop Tents (Optional) Lanterns (battery or propane)
Ice Chest(s) Troop Merit badge Book Library Dining Flies/Rain Flies
Troop First Aid Kit Rope/Binding Twine Troop and Patrol Flags
Supplies for Campsite Gateway Lock/Lockable Box for Medications Troop religious materials
Suggested Troop Preparation Plan
➢ JUNE 2018 – MARCH 2019
□ Select your week and campsite for 2019 while still at camp in 2018.
□ Alternatively, campsite reservations can be made online at http://www.jayhawkcouncil.org/CampJayhawk/
➢ DECEMBER 2018 – MARCH 2019
□ Hold at least one camp promotion event for your troop. Invite a member of the Falley Scout Reservation
Promotion Committee and a representative from the Order of the Arrow. At the event:
o Have older Scouts give testimonials.
o Host a parent meeting to answer questions.
o Distribute medical forms and parent guides.
o Review payment dates, fee rates, and collect youth deposit fees.
➢ FEBRUARY 2019
□ Attend an FSR Kickoff Meeting at your February or March Roundtables.
➢ MARCH 2019
□ Adult leaders and the Troop Committee should review the FSR Camp Leader Guide and FSR Program Guide.
□ The Troop Committee should contact and encourage parents of all Scouts not signed up.
□ At a troop meeting, allow Scouts to plan which merit badges they wish to earn at camp. Review the Program
Guide with the Scouts to communicate prerequisite requirements.
□ Merit Badge Registration – Registration MUST be completed online at
http://www.jayhawkcouncil.org/CampJayhawk/ to ensure your Scouts have a spot reserved. Some classes
have a maximum number of participants. Choose one adult from your troop to enter the merit badge
selections online. Registration instruction materials can be found on the website at
http://www.jayhawkcouncil.org/CampJayhawk/Resources/
□ Adult leaders, the Troop Committee, and parents should plan for summer camp. Discuss transportation,
equipment, adult participation, and financial needs.
□ Photocopy and distribute the BSA Annual Health and Medical Record (form # 680-001) to Scouts and adult
leaders.
o BSA Medical Form versions prior to 2014 are no longer valid and are NOT acceptable.
o School and sports physical forms are NOT acceptable.
o Parts A, B, and C are required.
o Attach a photocopy of both sides of the Scout’s insurance card to the back of the medical form.
□ Make copies of all the medical forms for your files. Bring one copy to camp to be turned in.
➢ On or BEFORE April 1, 2019 - Campership applications are due. These forms should be turned in at the Rolley
Scout Service Center.
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➢ APRIL 2019
□ Plan a parent meeting to discuss camp details.
□ Review merit badges offered at camp and check that Scouts have begun working on prerequisites.
□ Issue each Scout a personal equipment checklist. A suggested list is provided at the end of this guide.
□ Adult leaders and the Patrol Leaders Council should begin planning for camp.
□ Adult leaders and the Quartermaster should check to ensure the troop has proper camping equipment for
the entire troop to use at camp.
➢ MAY 2019
□ On or BEFORE May 1, 2019 all fees are due. Payments are made online at
http://www.jayhawkcouncil.org/FSR
□ Photocopy and distribute the Parent Guide found at the end of this guide. Remind Scouts and parents of
camp preparation details, including the personal equipment checklist.
□ Check that Scouts have completed prerequisite requirements for their merit badges.
□ Distribute a COPE and Climbing Consent Form to any youth intending to participate in any Challenge
Adventure program. This agreement requires a parent signature.
□ Hold a meeting with adult leaders and Patrol Leaders Council to discuss finalizing summer camp plans.
o Determine patrols and Scout leadership for during summer camp.
o Review troop equipment needs.
➢ AT LEAST 2 WEEKS PRIOR TO ARRIVAL AT CAMP
□ Any camper with a dietary restriction or other special need must fill out an FSR Accommodation Request
Form. These can be emailed directly to the camp director at buzz.wheeler@scouting.org. The sooner we
have this form, the better we can respond. Also, please bring a copy of this form with you to remind us to
review it with you.
□ Verify that all Scouts are registered with the BSA.
□ Verify which Scouts and adults will be completing their Brotherhood ceremonies at camp.
□ Collect all Scout and adult leader medical forms. Ensure that each is complete, signed, and that a photocopy
of the insurance card is included.
□ Collect COPE and Climbing Consent Forms and/or Welding Merit Badge Consent Forms from affected youth.
□ Verify that all participants have paid. Print off a final unit roster to bring to camp. Bring a copy of all payment
receipts and the troop checkbook to camp.
➢ BEFORE YOUR UNIT LEAVES FOR CAMP
□ Collect medications from all youth. Check that each medication is properly labeled according to the
medication policy. Place them in your lock box that your unit is bringing to camp where they are easily
accessible. Please download and bring a copy of the BSA Medical Log to record medication distribution.
□ Check on final transportation arrangements and update troop attendance roster as needed.
□ Ensure all participants have the proper gear.
□ Ensure that participants who have not completed a swim check are in or will have easy access to their
swimsuits and towels. Scouts should travel to camp in full Scout uniform.
□ Get a count of visitors for the Friday Night meal.
□ Ensure that rosters, medical forms, consent forms, and receipts are brought and are easily accessible.
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