ITC Emergency Brochure 2013-2014



           ITC
        Emergency
         Brochure

           2013-2014

Table of Contents
EMERGENCY CALL LIST ..................................................................................................... 3

Chapter 1 ......................................................................................................................... 4
Occupant Emergency Plan ................................................................................................ 4
   1.1 EMERGENCY PREPAREDNESS INSTRUCTIONS SUMMARY ................................................4
   1.3 FIRE PLAN..........................................................................................................................6
   1.4 EARTHQUAKE....................................................................................................................8
   1.5 EXPLOSION PLAN ..............................................................................................................9
   1.6 TORNADO .........................................................................................................................9
   1.7 POWER FAILURE .............................................................................................................10
   1.8 ELEVATOR ENTRAPMENT ...............................................................................................10
Chapter 2 ....................................................................................................................... 11
OFFICE SAFETY ............................................................................................................... 11
   2.1 Introduction ....................................................................................................................11
   2.3 Responsibilities ...............................................................................................................11
   2.4 Procedure .......................................................................................................................12
Chapter 3 ....................................................................................................................... 16
VIOLENCE IN THE WORKPLACE ....................................................................................... 16
   3.1 Introduction ....................................................................................................................16
   3.2 Managers WILL ..............................................................................................................16
   3.3 Employees WILL .............................................................................................................16
Chapter 4 ....................................................................................................................... 19
WALKING WORKING SURFACES ...................................................................................... 19
   4.1 Introduction ....................................................................................................................19
   4.2 DO the following .............................................................................................................19
Chapter 5 ....................................................................................................................... 21
FIRST AID ....................................................................................................................... 21
   5.1 Introduction ....................................................................................................................21

                                                                    1

5.2 You should know ............................................................................................................21
   5.3 What to Do .....................................................................................................................21
   5.4 First Aid Equipment ........................................................................................................22
Chapter 6 ....................................................................................................................... 23
(PPE) for the Electronic Workshop .................................................................................. 23
   6.1 Introduction ....................................................................................................................23
   6.2 Why is PPE is important? ................................................................................................23
Chapter 7 ....................................................................................................................... 25
Working Outdoors ......................................................................................................... 25
7.1 Introduction ........................................................................................................................25
7.2 Risk Factors for Heat Illness................................................................................................25
7.3 Symptoms of Heat Exhaustion ...........................................................................................25
7.4 Symptoms of Heat Stroke ...................................................................................................25
7.5 Working in a Dusty Environment........................................................................................26
Appendix
How to Use Fire Extinguishers ........................................................................................ 27
Fire Extinguisher Types .................................................................................................. 29
FLOOR Map (level 1) ...................................................................................................... 30
FLOOR Map (level 2) ...................................................................................................... 31
References

                                                                    2

EMERGENCY CALL LIST

Emergency Situation               999 (013-860-9999)
Civil Defense                     998
Fire Department                   998
Security Unit                     013-860-4444
Health and Emergency Unit         013-860-3333
Manager                           013-860-1900

Note:
Immediately call at 999 to report all emergencies, including fires or fire alarms,
injuries requiring medical assistance, hazardous materials incidents, or any other
incident requiring rapid response. Provide all information requested, including name,
location, nature of emergency, and your telephone number.

                                         3

Chapter 1

                     Occupant Emergency Plan

EMERGENCY PREPAREDNESS INSTRUCTIONS SUMMARY

EXIT STAIRWAYS – EXIT Stairways are located at both ends of the elevator
lobbies. Use the EXIT Stairway that is closest to your location.

                                   4

EVACUATION – In the event of a fire, bomb threat or other emergency that requires
evacuation of the building, use the EXIT stairway that is closest to your location. Exit
the building and assemble in your agency’s designated area.
Each agency is responsible for performing a head count after it is determined that
agency personnel have arrived at the designated assembly area. If someone is missing,
the agency head or his representative will alert the designated official, who will in
turn alert the fire department. The fire department will search the building for the
missing person.

WEATHER EMERGENCY – In the event of a tornado or other weather emergency
that requires you to seek shelter, use the EXIT stairway that is closest to you.
PARKING GARAGE – In the event of an evacuation of the parking facility, use the
EXIT stairwell closest to your current location.

Emergency Situations

Releases of hazardous materials and other emergencies such as fires that pose a
significant threat to health and safety or that, by their nature, require an emergency
response regardless of the circumstances surrounding the release or the mitigating
factors are emergency situations. Examples include:

   i.   Fire, suspected fire, explosion, or other imminent danger.

 ii.    Conditions that are immediately dangerous or have the potential to become
        immediately dangerous to life or health.

 iii.   High levels of exposure to toxic substances.

 iv.    Severity of hazard is such that the person(s) in the work area is uncertain they
        can handle the emergency with the personal protective equipment (PPE) and
        response equipment that has been provided and/or the exposure limit for the
        PPE could easily be exceeded.

                                            5

Evacuation
In many emergency situations (i.e. fire, earthquake), building evacuation will be
necessary. Following are the main steps for general evacuation procedures.
Additional information about specific types of emergencies is discussed separately.
      Building occupants will be notified of the evacuation by the sound of the
       building fire alarm.
      All staff and visitors must leave the building immediately if the fire alarm is
       activated.
      All occupants should exit the building through the nearest safe exit stairwell.
       Elevators should never be used in an emergency evacuation.
      During stairwell evacuation, hold onto the handrail. Allow enough room for
       others to enter the flow of traffic in the stairwell.
      Once outdoors, all occupants should move to the evacuation assembly area
      Once assembled, account for all occupants, in order to inform arriving
       emergency services if anyone is missing or possibly still inside the building
      Staff will not re-enter the building until cleared by the chief emergency
       coordinator
Note: See evacuation maps at the end of this manual (Appendix).

FIRE PLAN

PLAN AHEAD – Be familiar with the locations of stairwells, fire alarm pull locations
and fire extinguishers. See the floor plan posted in your office.

If a fire is observed or suspected, DO the following:

1. Alert others around you and activate the fire alarm
located near an elevator lobby.
2. If an individual’s clothing is on fire, extinguish the fire
by rolling the person around on the floor, covering the
person with a fire blanket, or drenching the person in a
safety shower if the shower is in the immediate area of the
person. Remember “stop, drop, and roll.”
3. At the sounding of fire alarm, leave everything and
evacuate the building immediately.
4. If you are leaving the building due to a fire, close, but do not lock all doors as you
leave. Ensure that all windows are closed. Follow the route described on the Fire
Evacuation Plan in each office.
5. Use the stairwells. DO NOT USE ELEVATORS.
6. Go to the designated assembly area for your agency.
7. Do not re-enter the building until given approval by the designated official.

                                            6

DON’T:

1. Panic
2. Use elevators
3. Re-enter the building for valuables
4. Break windows
5. Open hot doors
6. Become a spectator
7. Congregate at building entrances/exits after evacuation

Medical Emergency

In case of serious medical emergency,

            First Call at 3333 (Clinic) and then call at 999

Ask for Ambulance and provide following information to them immediately:

   1. Building name and number (Exact location)
   2. Nature of injury
   3. Location of injured person in building
   4. Current condition of injured person
   5. name and contact number

Note:
    Remain with the person with the medical emergency. Do not move him
     unless he is in immediate danger of further injury.
    Provide First Aid and CPR, if trained to do so.

                                           7

EARTHQUAKE

DO:

1. Take cover under a desk, in a doorway or in the center
interior of the building, or sit down against an interior wall.
2. Stay clear of windows, bookcases, files cabinets, storage
racks and similar items.
3. Follow the instructions of the designated official and
emergency personnel.
4. Remain calm.
5. Turn off all electrical equipment.
6. If an evacuation is signaled, follow your escape route to the closest available
stairwell, exit the building, and proceed to your agency’s designated assembly area.

DON’T:

1. Use telephones
2. Use elevators
3. React in a manner that may cause undue panic or alarm
4. Stand near windows
5. Use matches if the power fails
6. Panic if you are in an elevator. Emergency personnel
will take action to remove passengers from inoperative
elevators.

                                            8

EXPLOSION PLAN

If an explosion occurs:
1. Vacate the office to a safe area.
2. Pull the nearest fire alarm box.
3. Prohibit persons from entering the area.
4. Follow instructions given by emergency personnel.

If you are unable to evacuate the affected area:
1. Get down in the prone position.
2. Get under the best available cover (desk, table, etc.).
3. Get away from glass, open areas or perimeter rooms.
4. Protect head, eyes and torso.

TORNADO

DO:

1. Stay away from windows and outside walls. Close all
drapes and blinds on outside windows.
2. Close all doors to outside offices.
3. Go to the primary shelter area for tornados, which is
the basement level.
4. If the primary shelter area (basement) is not
accessible, go to the lowest available floor of the building and take shelter in the
stairwells.
5. The Designated Official will keep you posted on any further information and
instructions.

                                              9

DON’T:

1. Attempt to leave the building; you are safer in one of the safe areas of the building
than you would be in the street or in a car.
2. Use elevators
3. Get excited; remain calm and follow the instructions of the designated official.

POWER FAILURE

In the event of a power failure, DO the following:

1. Turn off electrical office machine appliances
including computer equipment.
2. Remain calm. Emergency lighting will be
available (one elevator will remain operational for
emergency use).
3. Keep a flashlight and extra batteries available.
.

ELEVATOR ENTRAPMENT

In the event of an elevator entrapment, DO the following:

    1. Press the emergency call button, located in the elevator
       control pad.
    2. Be aware of the elevator number of the entrapment.
       Numbers are located in each elevator cab.
    3. Call emergency personnel for help.

                                            10

Chapter 2

                                 OFFICE SAFETY

Introduction:
This chapter is intended to protect employees from potential safety hazards in the
office. This policy emphasizes the elimination or reduction of hazards by workplace
and job design, taking into account differences among tasks and individuals.

   Responsibilities:

        Manager responsibilities include:

   1. Ensuring office safety and health inspections are conducted
   2. Providing proper storage for office supplies
   3. Ensuring that office equipment is in safe working order
   4. Ensuring workplace hazards and environmental, health and safety-related
      policies and procedures are communicated to staff and students
   5. Ensuring safe operating procedures are in place and are observed

        Employee responsibilities include:

   1. Reporting all safety or health concerns to management
   2. Maintaining an orderly and sanitary office environment
   3. Following all office safety policies
   4. Reporting all unsafe conditions to their respective heads or safety committee
      as soon as is reasonably possible
   5. Being familiar with the emergency plan, the emergency assembly area outside
      building#14 and participating in emergency drills

                                             11

Procedure:

        A. Housekeeping
.
       All aisles and passageways in offices must be free and clear
         Of obstructions.
       Proper layout, spacing, and arrangement of equipment, furniture, and
        machinery is essential.
       All hazards must be eliminated. Some common hazards are damaged
        carpeting, cords in walking areas, and electrical outlet boxes projecting from
        the floor.
       Chairs, files, bookcases and desks must be maintained in a safe operating
        condition. Filing cabinet drawers must always be kept closed when not in use.
       Materials stored in supply rooms must be safely stacked and readily
        accessible. Care must be taken to stack materials so that they will not topple
        over. Heavy objects will be stored at low levels.
       Materials shall not be stored in aisles and passageways which may slow down
        the emergency evacuation process.
       Spills should be cleaned up immediately to avoid a slipping hazard.

        B. Electrical Safety
       Electrical cords must be examined on a routine basis for fraying and exposed
        wiring. Particular attention should be paid to connections behind furniture, as
        files and bookcases may be pushed tightly against electric outlets, severely
        bending the cord at the plug. Defective cords will be replaced or repaired as
        needed.
       Non-business related small appliances, such as heaters, are not permitted in
        the office unless approved by management.
       Remove metal jewelry, watches, rings, etc., before working on electrical

        circuits.
       Never overload circuits.
       Know the location and how to operate shut-off switches and circuit breaker
        panels. Use these devices to shut off equipment in the event of a fire or
        electrocution. Don’t store material in front of circuit breaker panels.

                                           12

Use of extension cords:
   1. Extension cords must only be used on a temporary basis.
   2. Extension cords must be kept in good repair, free from defects in their
       insulation. Defective cords will be removed from service until repaired or
       replaced.
   3. Extension cords must be positioned so that they do not present a tripping or
       slipping hazards.
   4. Extension cords must not be placed through doorways having doors that can
       be closed and thereby damage the cord.
   5. All extension cords must be of the grounding type (three conductors).

       C. Indoor Air Quality (IAQ).

       Smoking is prohibited within all offices and buildings, except in designated
       locations.

       Conduct scheduled air quality assessments.

       D. Noise.
      Sound levels must be considered during the procurement and location or of
       any office equipment.
      Provide proper maintenance of equipment, such as lubrication and tightening
       loose parts, to prevent noise.
      Locate loud equipment in areas where its effects are less detrimental. For
       example, place shredders away from areas where people must use the phone.

                                         13

F. Emergency Action Plan.

     Every office must have a written emergency action plan covering actions that
     must be taken to ensure employee safety from fire and other emergencies.

     The written emergency action plan must, at a minimum, include the following
     information:
1.   Emergency escape procedures and emergency escape route assignments
2.   A procedure to account for all employees after emergency evacuation has been
     completed
3.   The methods of reporting fires and other emergencies
4.   The alarm or emergency notification system used to alert employees of
     emergencies
5.   The name and telephone number of the Area Director/Unit Manager who can
     be contacted in the event of an emergency or for further information about the
     planned location designated as the shelter-in-place (SIP).

     G. Fire Safety and Fire Extinguishers.

     There is an ever present risk of fire occurring in all workplaces. Common fire
     hazards in the office environment include improperly stored combustible
     materials, faulty electrical equipment, the buildup of combustible wastes in the
     workplace and smoking in undesignated areas.

     To guard against the outbreak of fire in the office the following must be
     adhered to:

           Smoking is prohibited within all offices and buildings, except in
            designated locations.

           All the staff should be familiar with the location of fire alarm pull
            stations, fire house cabinets, fire extinguishers and escape routes in
            their working areas.

           No person can attempt to repair any electrical equipment unless taking
            permission from his respective supervisor.

           The amount of combustible materials stored within every workplace
            should be kept to a minimum.

           In the event of an evacuation, all persons must leave the building
            without exception and reach the assembly point outside the building.

                                        14

Fire Extinguishers:

       Employees are not to use fire extinguishers unless they have been trained in
       their proper use.

       You may use a fire extinguisher ONLY when a fire is first starting and is very
       small and has not spread. Following are the useful tips to extinguish the fire.

             Always use the “PASS” rule to extinguish the fire. (See the PASS rule
              at the end of this manual).

             Use the right kind of fire extinguisher by knowing the type of fire.

             Don’t let fire, heat, or smoke come between you and your way out!

             Always know the location of fire extinguishers.

Note: View the types of fire and fire extinguishers in details on EHS department’s
website of KFUPM. See further details about fire extinguisher use at the end of this
manual (Appendix)

       H. Ergonomics

       Ergonomics involves adjusting work processes or stations to fit a particular
       employee. Improper ergonomic design can cause debilitating long-term
       musculoskeletal effects.

       Suggestions for maintaining an ergonomic work atmosphere (for computer
       users):

             Stay in good physical condition.
             Take "mini" breaks and stretch intermittently in both sitting and
              standing positions.
             Change tasks frequently.
             Adjust your computer screen to limit glare and take frequent vision
              breaks away from your computer to allow your eyes to fully relax.
             Maintain good posture and use a chair with adequate support to adjust
              your upper extremities to a neutral position.
             Be aware of cumulative trauma disorder, warning signs include
              tingling, numbness or burning pain in fingers, hands, arms, wrists and
              shoulders.

                                         15

I. First Aid.

First Aid kits must be available in every office. First aid procedures are
outlined in the First Aid Chapter.

                                   16

Chapter 3

                      VIOLENCE IN THE WORKPLACE

Introduction:

Employees will treat all other employees with dignity
and respect. Management will provide a working
environment as safe as possible by having preventative
measures in place and by dealing immediately with
threatening or potentially violent situations. No
employee will engage in threats, violent outbursts,
intimidation, bullying, harassment, or other abusive or
disruptive behaviors.
Individuals who engage in violent behavior may be removed from the premises, and
may be subject to dismissal or other disciplinary action, arrest and/or criminal
prosecution.

Managers WILL :

   1. Contact security unit to develop notification
      procedures prior to any event occurring.
   2. Not condone any violence, disruptive,
      aggressive, or abusive behavior exhibited by
      or threatened by any employee.
   3. Take all threats seriously. Respond by
      utilizing proper resources from security and
      the police if necessary.
   4. Be aware of changes in employee behavior that may indicate the potential for
      workplace violence or disruption. Address these changes in discussion with
      employee.

Employees WILL :

   1. Remove themselves from any threat as soon as possible.
   2. Report any threats, physical or verbal, and/or any disruptive behavior of any
      individual to management.
   3. Cooperate with any subsequent investigation of workplace violence incidents.
   4. Leave the area immediately when threats or violent behavior occur while on
      office duty.

                                          17

Reporting Threats or Violent Behavior

All the staff persons have the responsibility to report threatening or violent behavior,
whether that behavior is exhibited by faculty, staff, students, or visitors.

    If there is an immediate threat of violence, call 4444 (Security) or 013-
     860-4444 from mobile phone.

    If the threat of violence is not immediate, notify your boss and management.

                                           18

Chapter 4

                       WALKING WORKING SURFACES

Introduction:
      This chapter is intended to protect employees from potential health and safety
      hazards encountered with walking/working surfaces in the office.

      D

      DO the following:

   1. Keep all worker areas, aisles, and passageways, including stairs, doorways,
      electrical panels and exits, free and clear of obstructions, and maintain them in
      a clean, orderly, and sanitary fashion.
   2. Maintain floors and stairs in a clean and dry condition so far as possible. If a
      spill occurs, clean it up immediately or warn others.
   3. Compressed gas cylinders, empty or full, shall not be stored in any corridor.
   4. Fire extinguishers, fire alarm pull stations, fire house cabinets and electric
      circuit breaker panels should be clear of obstructions all the time
   5. Items to be disposed of by the janitorial service must not be placed in corridors

   6. Ladders:
               Ladders will be selected for the work intended.
               Make sure the ladder is the proper height for the job.
                Extension ladders will be at least 3 feet taller than the
                point of support and stepladders will be selected so
                that the worker is never required to use the top two
                steps.
               Inspect ladders before use. Defective ladders will not
                be used. Some signs of defects include: broken rungs,
                split side rails, worn or broken safety feet, broken

                                            19

hinges and spreaders. If defective, remove ladder from service and
    place a warning tag on it reading, “DO NOT USE.”
   When using a straight ladder, place
    feet on a firm surface and secure it at
    the top so that it cannot slide
    sideways.
   Always face the ladder when
    climbing or descending. Use both
    hands – never carry anything in your
    hands. You have climbed too high if
    your knees are above the top of the
    ladder or if you cannot maintain a
    handhold on the ladder.
   There should only be one person on
    a ladder at any time unless designed for multiple users.
   Do not use metal ladders if there is the possibility of contact with
    electrical conductors.
   Never use a stepladder as a straight ladder.
   Do not use stepladders as a brace or support for a work platform or
    plank.
   If there is any doubt about the safe work method to be used, consult
    your supervisor before beginning work.
   Immediately report accidents, near misses, and property damage to a
    supervisor.

                                20

Chapter 5

                                      FIRST AID

Introduction:

      First Aid is immediate assistance, emergency
      care, or treatment given to an ill or injured person
      before regular medical aid can be obtained.

You should know:

   1. Only designated first aid responders are expected
      to provide first aid as part of their job duties.
   2. In those offices where emergency services cannot respond within fifteen
      minutes, the Manager will chose a sufficient number of volunteers to
      administer first aid.
   3. The responsible Manager will assure the following:
                   All employees are offered first aid and CPR training.
                   Training certificates remain current.
                   The contents of first aid kits are replenished and maintained in a
                    serviceable condition.

   What to Do:

   1. In the event of an injury to an employee, if further treatment is needed, the
      employee will be transported to an appropriate facility. Call 013-860-3333 for
      emergency response services.
   2. In the event first aid is required, it will be provided by a designated first aid
      responder.
   3. Incidents in which employees provide first aid and/or CPR in the course of
      their duties must be reported to the unit manager for review and follow-up,
      which may be necessary to protect the health of the employee.

                                            21

First Aid Equipment:

   1. Rolled bandages
   2. Cotton applicators
   3. Splints
   4. Aspirin
   5. CPR Barrier and biohazard bag
   6. Cold pack
   7. Eye wash and covering
   8. Oral analgesic
   9. Antibiotic ointment
   10. Bandage compresses
   11. Burn dressing

                                      22

Chapter 6

                    (PPE) for the Electronic Workshop

Introduction:

Personal protective equipment, or PPE, as defined by the US Occupational Safety and
Health Administration, or OSHA, is “specialized clothing or equipment, worn by an
employee for protection against infectious materials.”
Electronic workshop staff might be exposed to hazards as a normal part of their job.
Their personnel protective equipment (PPE) should be based on this potential risk.
The following PPE’s should be present in all electronic workshops.

                                          23

Why is PPE important?
Making the workplace safe includes providing instructions, procedures, training and
supervision to encourage people to work safely and responsibly.
Even where engineering controls and safe systems of work have been applied, some
hazards might remain. These include injuries to:
      Hands, e.g. from electric shock or burns
      Head and feet, e.g. from falling materials
      Eyes, e.g. from flying particles or splashes
      Skin, e.g. from contact with corrosive materials
      Lungs, e.g. from breathing in contaminated air
PPE is needed in these cases to reduce risk.

                                          24

Chapter 7

                                Working Outdoors
Introduction:
Jobs that take employees outside definitely have their appeal, especially to the office-
based cubicle crowd. But people whose line of work requires them to be outdoors in
the hot summer months face unique health hazards.
.
Risk Factors for Heat Illness

• High temperature and humidity, direct sun exposure, no breeze or wind
• Low liquid intake
• Heavy physical labor
• Waterproof clothing
• No recent exposure to hot workplaces

Symptoms of Heat Exhaustion

• Headache, dizziness, or fainting
• Weakness and wet skin
• Irritability or confusion
• Thirst, nausea, or vomiting
Symptoms of Heat Stroke

• May be confused, unable to think clearly, pass out or collapse
• May stop sweating
DO:
   1.   Wear light, loose-fitting clothing
   2.   Wear long pants (no shorts) to avoid harmful UV rays
   3.   Wear long-sleeved shirts
   4.   Apply plenty of sunscreen
   5.   Drink small amounts of water frequently, rather than a lot of water all at once
   6.   Wear a white hat

                                           25

What to do in dusty environment
   1. Wear the correct Personal Protective Equipment (PPE) for the job (dust
      masks).
   2. Ensure you know how to wear your PPE correctly.
   3. Check the fit of your PPE before use.

   DON’T:

      1. Remove your PPE during the work activity. Wear the
         PPE all the time when working in a dusty area.
      2. Lift the PPE away from your face to talk or to take a
         deep breath while doing the job, you will lose the
         protection.

                                        26

Appendix

           How to Use Fire Extinguisher

        Pull…

        Aim…

        Squeeze…

        Sweep…

    It's easy to remember how to use a fire extinguisher if you can remember the acronym
    PASS, which stands for Pull, Aim, Squeeze, and Sweep.

    Pull the pin.
    This will allow you to discharge the extinguisher.

                                              27

Aim at the base of the fire.
If you aim at the flames (which is frequently the temptation),
the extinguishing agent will fly right through and do no good.
You want to hit the fuel.

Squeeze the top handle or lever.
This depresses the handle that releases the pressurized
extinguishing agent in the extinguisher.

Sweep from side to side
Until the fire is completely out. Start using the extinguisher
from a safe distance away, then move forward. Once the fire
is out, keep an eye on the area in case it re-ignites.

                                           28

Fire Extinguisher Applications

                         29

30

31