Guide for exchange students Before Arrival in Regensburg - Uni Regensburg

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Guide for exchange students Before Arrival in Regensburg - Uni Regensburg
guide for Exchange students
         Before Arrival in Regensburg

International Office
Guide for exchange students Before Arrival in Regensburg - Uni Regensburg
Produced by:
International Office
Universität Regensburg
93040 Regensburg
http://www.uni-regensburg.de/ur-international

PRODUCED WITH THE SUPPORT OF THE EUROPEAN COMMISSION WITHIN THE
FRAMEWORK OF THE ERASMUS PROGRAM
The utmost care has been taken in compiling the content of this brochure but there is no gua-
rantee in regards to the accuracy, correctness and completeness of the information contained.
Edition: December 2020
Guide for exchange students Before Arrival in Regensburg - Uni Regensburg
Before Arrival
Table of ContentS

1. Before Arriving in Regensburg	��������������������������������������������������������������6
Application Process	�������������������������������������������������������������������������������������������6
When Do You Need to Arrive in Regensburg? 	��������������������������������������������������6
Student Housing 	����������������������������������������������������������������������������������������������8
Living Expenses	�����������������������������������������������������������������������������������������������10
Visa (if applicable)	�������������������������������������������������������������������������������������������11

                                                                                                                     Arrival
Health Insurance	���������������������������������������������������������������������������������������������12
Enrolment proceedings	�����������������������������������������������������������������������������������13
Course Selection	���������������������������������������������������������������������������������������������14
Shortly Before Your Arrival in Regensburg	�������������������������������������������������������15

                                                                                                                     Upon Arrival
                                                                                                                     Transportation
                                                                                                                     Important

                                                                                                                       3
Guide for exchange students Before Arrival in Regensburg - Uni Regensburg
Before Arrival                       Orientation Guide for International Exchange Students

                                                                                                                                                          OTH                                                                                                                                                                           Galgenberg

                 Universität Regensburg                                                                                                                                                     OTH Regensburg                                                                                                                                             Key:

                 General Map
                                                                                                                                                                                                                                                                                                                                                        Building
                                                                                                                                                                                                           University of                                                                                                                                Building
                                                                                                                                                                                                         Applied Sciences                                                                                                                               under construction

                                                                                                                                   traße
                 Sources: Digital Data of

                                                                                                                                                                                                                                                                                                                Galgenbergstraße
                          State Office for                                                                                                                                                                                                                                                                                                              Overhead crossing
                          Building

                                                                                                                           rsitätss
                          and Construction
                                                                                                                                                                                                                                                                                                                                                        Roofing
                 Design: Referat V/4, April 2018

                                                                                                                      Unive
                                                                                       Uni-Kindergarden
                                                                                       Augustinushaus                                                                                                                                                                                                                                                   Streets

                                                                                                                                                                                                                                                                                                                                                        One-way street

                                                                                                                                                                                                                                                                                                                                                        Footpath/Bicycle path
                      BAB A93
                                                                                                                                                                                                                                                                                                                                                        Pedestrian bridge
Arrival

                                                 Lu
                                                   dw                                                                                                                                                                                                                                                                                  Galgenberg
                                                                                                                                                                                Vielberth
                                                                                                                                                          E x4                  Building                                                                                                                                                                Bus stop
                                                    ig
                                                      -T

                                                                                                                         Law,
                                                                                                                                                                                              CIP
                                                        ho

                                                                                                                                                                                                  VG                                                                                                                                       6, 11, 19
                                                          m

                                                                                                                                      H24 H25 H26
                                                         a-

                                                                          State Office for
                                                                                                                   Business and                                                                                                                                                                                                                            CIP    Computer room
                                                          St

                                                                ße         Building and
                                                            ra

                                                                                                                                                                                                                                                                                                                                                            PT3

                                                                           Construction
                                                                                                             CIP
                                                                                                                    Economics
                                                                                                                 Leist
                                                                                                                           CIP CIP
                                                                                                                                                                                                                                                                          PT5                                                                              H4     Lecture hall
                                                                                                                       RWSG CIPRWLGCIP
                                                                                                                                                    RBIB WBIB

                                                                                                       Management
                                                                                                       Information   Seminar Building
                                                                                                                                                                              RWL1   RWL2

                                                                                                                                                                                                                                                      PT4
                                                                                                                                                                                                                                                                                                                                                                  Cafeteria
                                                                                                         Systems                                                              Department

                                                                                                           SGBG                                             H14
                                                                                                                                                                               Building
                                                                                                                                                                                                                           PT2                                          Philosophy                                                                                Emercency
                                                                                                                                                                                                                                                                                                                                                                  meeting point
                                                                                                                                                                                                                                                                         Theology
                                                                                                               CIP
                                                                                                                SG1
                                                                                                                                                            H12                                                         CIP
                                                                                                                                                                                                                         PT3
                                                                                                              Library                                       H13 H9 H8 H7 H6 H5                                          CIP
                                                                                                              Building           SGHG H18 H17
                                                                                                                                                            H11
                                                                                                                                                                                                                         PT2                                                                                                                                      Assembly point
                                                                                                                                                                                                                        CIP
                                                                                              Multi-
                                                                                                                                        H21 H19 H16 RWHG            H4
                                                                                                                                                                                             Main
                                                                                                                                                                                                                         PT1

                                                                                                                                                               CIP
                                                                                                                                 Lecture Hall H20 H15 Lecture Hall
                                                                                                                                                                                          ZHLecture                                                                                                                                                               Defibrillator
                                                                                              purpose
                                                                                                                                                               RWH1
                                                                                                                                  Building             Building
                                                                                                                                                                    H3                                                                                PT3

                                                                                              BuildingSGLG                                                                                    Hall      €                                    PT1
                                                                                                                                                                                                                                                                                                                                                                  Underground car
                                                                                                                                                                                            Building  CIP CIP
                                   District Hospital                                                                                                                                                                                                                                                                                                              park
                                                                                                                         Department
                                                                                                                          Building                                                             ZH 1-4                 PT5     PT4

                                                                            Central
                                                                           Bus Station
                                                                                                                                                                             Audi-          H2
                                                                                                                                                                                            H10        H22 H23
                                                                                                                                                                             max                                                                                                                                                                                  Car park
                                                                                    Albertu                                                                                                            ZH 5-8
                                                                                                                                                                                                                                                                                                                                                                  Staff car park
Upon Arrival

                                                                                           s-Magnus-Straße                                                                                                                                                             Albertus-Magnus-Straße
                                                                                                                                                    Student Services
                                                                                                                                                                                                                                                                                                                                                                  (during working
                                                                                                         Distribution of                                                                                                              CIP
                                                                                                                                                                                                                                                                                                                                                                  hours only)
                                                                                                         Office Supplies                                Building                     Meeting Point
                                                                                                                                                                                                                                      BIB3

                                                                                                                                                                                                                                              CIP
                                                                                             Mensa / Main                                                  Lost
                                                                                                                                                                                       "Kugel"
                                                                                                                                                                                                                                              ZBKAT
                                                                                                                                                                                                                                                                                                                                                                  Mailbox
                                                                                              Dining Hall                                                Property
                                                                                                                                                          Office                                          Central
                                                                                                                                                                                                                                                                                    Toddler
                                                                                                                                                                                                                                                                               "Campuskinder e.V."                                                        TAXI Taxi rank
                                                                                                                                                                  €                                       LibraryCIP
                                                                                                                                                  Administration                                                      CIP  BIB2
                                                                                                                                                                                                                                                                                                                                                                  Towed vehicles
                                                                                                                                                                                                                      BIB1
                                                                                                                                                                   Registrar´s Office
                                                                                                                                                                   International Office

                                                                                                                                                                                                   Pond                     CIP
                                                                                                                                                                                                                             RZ1

                                                                                                                                                                                                                            CIP              RZ          Computer
                                                                                                                                                                                                                                                         Center
                                                                                                                                                                                                                             RZ2

                                                                                                                                                                                                                            CIP  CIP
                                                                                                                                                                  CIP
                                                                                                                                                                                                                             RZ3  RZ4
                                                                                                                                                                       H31
                                                                                                         Mathematics
                                                                                                                                                                   MAT

                                                                                                                                                                MATH CIP                                 Office of
                                                                                                                                                                       MBIB

                                                                                                                                                                       H32
                                                                                                                                                                                                         Staff     CH11                               CH21                                                 BioPark 1
                                                                                                                                                                                                         Council
                                                                                                                                                                                            Delivery of Goods                                   CIP
                                                                                                                                                                                                                                                 CH
                                                                                                                                                                                                                                                                 CIP
                                                                                                                                                                                                                                                                  CH

                                                                                                                                                                                            (Access via
                                                                                                        PHY8                       PHY3                   PHY4                              Tiefstraße Ost)
                                                                                                                                                                                                                        CH12                          CH22              CH32                               BioPark 2
                                                                                                                                                          CIP
                                                                                                                                                                                     Chemistry                                                                                                                                             Toddler
                                                                                                                                                                                                                                                                                              Am BioPark

                                                                             Physics                                                                                                 Pharmacy
                                                                                                   PHY9          H35                          H34 H33 PHY5 PHY2                                                                                                                                                                               "Uni-Kum"

                                                                                                                                                                                                                                             H46
                                                                                                           PHY7                            PHY2             PHY1                                                 H43 H45                                                CH33
                                     aße

                                                                                                                                                                                                                                                       CH23

                                                                                                                                                                                                                                                                                                                                                                       Ga
                                                                                                                                                            CIP           H36
                                                                                                                                                                                                            CH03 CH13 H47
Transportation

                                                                                                                                                                                                                                                                                                           BioPark 3

                                                                                                                                                                                                                                                                                                                                                                          lge
                                                                                                                                                            PHY1
                                tsstr

                                                                                                                                                                         PHY6
                                                                                                                                                                                                               H44    H48

                                                                                                                                                                                                                                                                                                                                                                             nb
                                                                                             WNCD
                          rsitä

                                                                                                                                                                                                                                                                                                                                                                               erg
                                                                                                                                                                      CIP
                                                                                                                                                                                 H37

                                                                                                                                                                                                                                                                                                                                                                              str
                                                                                                                                                                      VKL2
                     Unive

                                                                                             WND4             WND3                           VKL3                VKL4           VKL6

                                                                                                                                                                                                                                                                                                                                                                                 aß
                                                                                                                                                                                                                                    CH14               CH24
                                                                                                                                                                                 H38

                                                                                                                                                                                                                                                                                                                                                                                   e
                                                                            Natural
                                                                           SciencesWNDE                H52 H53            CIP
                                                                                                                          BIO1
                                                                                                                                                   CIP
                                                                                                                                                   VKL1
                                                                                                                                                        H39 VKL5
                                                                                                                                                                                                                                                                         Waste
                                   An der                                    West                                                                                             Pre-clinical                                                                             Management
                                                                                                                                                                                                                                                                         Center
                                                                                                                                                                                                                                                                                                                              E x6                                                     BA
                                                                                                                                                                                                                            Tiefstraße Ost

                                                                                                                                                                                                                                                                                                           Carpark 2
                                                                                                                                                                                                                                                                                                                                                                                         BA
                                   Kreuzbreite                                                         WNE4               WNE3                           VKL2            VKL1
                                                                                                                                                                               Medicine
                                                                                                                                                                                                                                                                                                                                                                                           3

                                                                                                                         WNEF
                                                                                                                                                                                                                                                       Vehicle
                                                                                                                                                                                                                                                                                                                             E x6
                                                                                                   WNF3                                                                 WNF0                                                                           Depot
                                                                                                                                            BIO3            BIO4         H51                                                                                                                               Carpark 1

                                                                                                                         BIO5               H42 H41              H40                                                                                                                                                                                                              den
                                                                                                                                                                                                                                                                                                                                                              Osttangente/Stadtnor
                                                                                                                                                                                                                                                                                                            Am BioPark
                                                                                     Biology                          BIO2                        BIO1
                                                                                                                                                                        Central Supply and
                                                                                                                                                                          Disposal Site
                 Universitätss

                                                                                                                                                                  Tieest
                                                                                                                                                                   W
                                                                                                                                                                     fstr

                                                                                                                                                                                                                                                                                                                                      Small Court
                                                                                                                         WNH2                      WNH1
                                                                                                                                                                         .

                                                                                                                      4 3 2 1 5 6
                                                                                                                                                                                                                                                                       Stadium                                                                                    Field (Lawn)
                                                              Botanical          Garden                               Greenhouses

                                                                                                                                                                                     Sports Center
                                                                                                                                                                                                                                                                                                                                     Beach
                              tr

                                                                                                                                                                                                                                                                                                                                             Roller
                     aße

                                                                                                                                                                                               CIP
                                                                                                                                                                                                SPZ
                                                                                                                                                                                                                                                                                                                                     Volley- Hockey
                                                                                                                                                                                             SP4                H50                                                S t a n d                                                          ball
                 Neuprüll                                                                     a   rk                                                                                                                                                                     SP0
                                                                                          ioP
Important

                                                                                      B                                                                                                                                                                      Climbing                                                                                              Field (Lawn)
                                                                                   Am                                                                                                                                                                         Tower                                                   Broad Jump and Shot
                                                                                                                                                                                                                                                                                                                      Put Facility
                                                                                                                                                                Beach            Indoor
                                                                                                                                                                Volley-         Swimming        SP1                                                                                                                                Field (Lawn)
                                                                                                                                                                 ball             Pool   SP2                                                  Hard Court                       Te n n i s C o u r t s
                                                                                                                                                                                  SP3 Gymnasium
                                                                             Maintenance
                                                                              Services
                                                                                                                                               200 m
                    University

                                                                Control
                    Hospital g
                    Regensbur

                                                                Room
                                                                                                                                                                                                                                                                                                                                                       Nürnberg
                                                                                                                                                                                                                                                                                                                                                                                     Passau

                                                                                                       Footpath to
                                                                                                        University
                                                                                                         Hospital
                                                                                                       Regensburg

  4
Guide for exchange students Before Arrival in Regensburg - Uni Regensburg
Before Arrival
Welcome to the
University of Regensburg (UR)
                                                     Main Contact
The following orientation guide has
been compiled by the International               Christine Betzner and Katharina Schmaus
Office of the University of Regensburg.
Hopefully, you will find this guide hel-         International Office - Universität Regensburg
pful in your preparations for your stay          Universitätsstr. 31

                                                                                                 Arrival
in Regensburg.                                   93053 Regensburg
                                                 Phone: +49-941 943-2306/5842
You will find that the brochure provi-
                                                 Fax: +49-941-943-2349
des answers to many questions you
may have before coming to Regens-                international.exchange-student@ur.de

burg.                                            Office hours:
                                                 Monday, Friday 9:30am - 11:30am
Please take the time to read this in-            Tuesday, Thursday 1:30pm - 3:30pm
formation carefully. It is worth your
while!

                                                                                                 Upon Arrival
Please also visit our homepage at:
http://www.uni-regensburg.de/ur-international/
exchange-students/index.html

                                                                                                 Transportation
                                                                                                 Important

                                                                                                   5
Before Arrival   Orientation Guide for International Exchange Students

                 1. Before Arriving                                  When Do You Need to Arrive
                 in Regensburg                                       in Regensburg?

                 Application Process:                                The Universität Regensburg offers three
                                                                     different orientation programs for
                 After having been selected and nomina-              exchange students.
                 ted by your home university, please fill
                                                                     A: Intensive German Language Course
                 out the online application form at:
                                                                       (ILC)
                                                                     B: Orientation program in German
Arrival

                 http://www.uni-regensburg.de/ur-international/
                 exchange-students/application/online-application/   C: Orientation program in English
                 index.html

                 Then write an email to                              Depending on your choice of pro-
                                                                     gram, you should plan your arrival
                 International.exchange-student@ur.de                in Regensburg.

                 attaching the following documents as                A: The Intensive German Language
                 one pdf-file:                                       Course (ILC)
Upon Arrival

                 •     signed application pdf (created at
                                                                     Target group: Exchange students who
                       the end of the online application)
                                                                     want to improve their German language
                 •     copy of your passport/ID card
                                                                     skills and students who will primarily at-
                 •     proof of German language skills - if
                                                                     tend courses taught in English but need
                       you want to take courses taught in
                                                                     some German skills for everyday life.
                       German, or improve your German
                 •     proof of English language skills - if         Summer semester 2021: The ILC will
                       you want to take courses taught in            take place as an online course during
                       English                                       October. Student assistants will support
                 •     Transcript of Records                         and advise the participants during the
Transportation

                 •     Preliminary Learning Agreement                entire program and help them get orga-
                                                                     nized (including all formalities).
Important

  6
1. Before arriving in Regensburg

                                                                                           Before Arrival
You will be credited with 12 ECTS for the
regular and successful attendance of the
course (120 hours of instruction). The        B: Orientation program in German
course fee for participants in the ERAS-      and English
MUS program is currently € 320; the fee
for participants of other exchange pro-       The orientation program begins appro-
grams is € 400.                               ximately two weeks before classes start
The fee includes tuition, orientation         and offers a general orientation, a sur-
and extra-curricular activities. However,     vey of Germany, information about stu-
costs for accommodation and other li-         dying at the University of Regensburg
                                              (registration, course selection,schedule),

                                                                                           Arrival
ving expenses during the program are
not included.                                 information about the formalities you
                                              will go through at the immigration of-
Please note:                                  fice, and information about your health
                                              insurance. You will also be given a tour
There will be courses on five language        of the campus and the city of Regens-
levels: A1, A2, B1, B2, and - if possib-      burg.
le- also C1. The supporting program and
the orientation phase of the language         Based on their language skills, students
course will be in German and English.         will be placed either in the German or

                                                                                           Upon Arrival
Even though the course will be very in-       in the English group. Both courses are
tensive, students arriving with an A1/A2      indentical with regards to content. This
level won‘t be able to successfully at-       orientation program in English does not
tend lectures taught in German. There-        include any German language course
fore, we urgently recommend that these        units.
students take further German classes          Students wishing to participate in „Ger-
during the semester period.                   man as a Foreign Language“ - courses
Even if you only intend to take Eng-          need to participate in a placement test
lish taught courses at the university,        which is offered during the orientation

                                                                                           Transportation
it is of advantage to have basic Ger-         program.
man language skills for everyday life         The participation in one of the two ori-
in town and on campus.                        entation programs is very important, as
                                              all necessary formalities as well as the
     Term Dates of the                        preparation of your studies in Regens-
   Summer Semester 2021                       burg will be addressed.
 Changes due to COVID-19 are possib-
 le! Please stay in contact with the IO       Arrival in Regensburg: When to
      for any short term changes.             arrive
              lecture period
       April 12, 2021– July 16, 2021          On your day of arrival, you can pick up
                                                                                           Important

                                              the keys to your room at the Internatio-
               Bank holidays                  nal Office. Additionally, you will receive
    2 April (Good Friday), 5 April (Easter    important information regarding your
 Monday), 1 May (Labour Day), 13 May + 3      studies and the orientation program/
 June (Ascension of Christ + Corpus Christi
    - bank holidays in Catholic regions)

                                                                                             7
Before Arrival   Orientation Guide for International Exchange Students

                 language course.                                 We‘re only able to provide a room in
                                                                  one of the student residences in town, if
                 Please arrange your trip in a way
                                                                  you have applied for housing with your
                 that will allow you to arrive during
                                                                  online application.
                 the arrival time!
                                                                  The International Office requires all ex-
                 If you arrive earlier, your room will not yet
                                                                  change students to pay a non-refunda-
                 be available. Late arrivals are not possible.
                                                                  ble reservation fee of € 165,-. This fee
                                                                  is used by the International Office to
                      Arrival Dates for the                       cover the rent for empty rooms during
                                                                  the semester holidays. Students who ac-
                     Summer Semester 2021
Arrival

                                                                  cept housing arrangements through the
                          Summer semester 2021:                   International Office must therefore pay:

                    Intensive language course: March 2 + 3        • € 350,- room deposit (refundable
                         Orientation program: April 6               after moving out of the room unless
                                                                    there are any damages)
                     Depending on the development of th
                    pandemic you might have to stay in qua-       • € 165,- reservation fee
                   rantine after arrival. We try to arrange the     (non-refundable)
                   pick-up of your key as flexibel as possible,
                   but please avoid arriving on a Saturday or     Cancellation of Reservation:
Upon Arrival

                                      Sunday.                     You may cancel your room reservation
                                                                  until August 20 in Regensburg. After
                                                                  that, the reservation fee will not be
                 Please pay attention to holidays:                refunded.
                 Public holidays, when all official institu-      Rental period:
                 tions as well as shops are closed:
                                                                  winter semester:
                 - Good Friday and Easter Monday
                                                                     minimum from October - February
                 - 1 May, 13 May, and 3 June
Transportation

                                                                  summer semester:
                 On Sundays, the university and most
                                                                     minimum from April - July
                 shops are closed. On Saturdays, the li-
                 brary has limited opening hours, while           students staying the whole year:
                 the cafeterias and the dining hall on the
                                                                     minimum Octobter - July
                 UR campus are closed. However, you
                 can use the dining hall on the campus            Extension of stay:
                 of the OTH Regensburg, which is located
                                                                  According to your nomination, we will
                 just north of the UR campus.
                                                                  reserve a room for you for one or two
                                                                  semesters. If you want to extend your
                 Student Housing 			                              stay in Regensburg, you will need to find
Important

                 				                                             a room on the private housing market
                 Where will you stay during your                  for the second semester, as the rooms
                 time in Regensburg?                              are needed for the new incoming stu-
                                                                  dents.

  8
1. Before arriving in Regensburg

                                                                                        Before Arrival
When will your reservation be valid?        range from € 220,- to € 350,-.
We will send you a personal room offer      All rooms are furnished with:
and an acceptance form („Annahmeer-         • a bed and covers, pillows, and
klärung“) after receiving your room ap-       sheets
plication.
                                            • a desk with a chair, a closet, and a
The reservation will be valid only            bookshelf
if you return the „Annahmeerklä-            In some residences students are asked
rung“ and pay the deposit and the           to pay an extra deposit (ranging from
reservation fee in time! Deadline:          € 10,- to € 75,-, depending on the resi-

                                                                                        Arrival
July 30.                                    dence) for the use of covers and sheets.
We highly recommend that you take           The voltage is 220 V.
advantage of the rooms offered by us.
Finding housing privately, especially       The rent does not include a meal plan.
furnished accommodations, can be ex-        Student dormitories do not have a ca-
tremely difficult in Regensburg. Most       feteria nor do they offer any meals but
landlords and rental agencies charge        they do have self-catering facilities.
extra fees for entering into a lease, and
                                            We highly recommend obtaining a pri-
short term housing arrangements are

                                                                                        Upon Arrival
                                            vate liability insurance for the time of
exceptionally difficult to come by.
                                            your stay in Regensburg. For further in-
                                            formation please see p. 21.
Your address in Regensburg:

The International Office will reserve a     Internet Access
room for you. However, for administra-
tive reasons it is not possible for us to   Most student residences provide inter-
give you your exact address until you       net access via WiFi. However, in some
have arrived and checked in.                residence you will need a LAN-cable in
                                            order to have access to internet. To be

                                                                                        Transportation
What do the rooms look like?                on the safe side, please bring a LAN
                                            cable with you and - if necessary - an
The International Office has rooms in       USB adapter for your tablet.
most student dormitories. These rooms       In case a student residence doesn‘t pro-
differ in size and furnishing. In most      vide internet access for you, you will
dormitories students have to share a        need to buy a router or share a priva-
bathroom and not all rooms are in           te router with one of your roommates.
close proximity to the university. How-     There is no need to worry though, as the
ever, standard facilities are guaranteed.   International Office will get in touch if
Room selection will be decided by a lot-    this should be the case with your resi-
tery and requests can be made for sub-      dence.
                                                                                        Important

stantial reasons only. The dormitories
house both males and females. Usually,      Moving out of dormitory rooms
men and women also share the kitchen
                                            Please note: Due to organisational re-
and bathroom facilities. Monthly rents
                                            asons you have to move out of your

                                                                                          9
Before Arrival   Orientation Guide for International Exchange Students

                 dormitory room a few weekdays befo-           Every student dormitory is equipped
                 re the end of a month. The IO and the         with washing machines and dryers but
                 domitory‘s administration need time to        not with ironing boards or irons. If you
                 prepare the rooms for the new students        bring an iron, do not forget that the vol-
                 (cleaning/repairs).                           tage is 220V.
                 The exact move-out dates will be an-
                 nounced via email in May and Novem-
                 ber.

                 Where can you have lunch and
Arrival

                 dinner?

                 Students either cook their own meals
                 at home or eat in the Mensa halls (main
                 student dining hall), either at the univer-
                 sity or at the OTH (Technical University
                 of Applied Sciences).
                 The UR Mensa offers lunch from Mon-
Upon Arrival

                 day to Friday. The OTH Mensa also offers
                 dinner during the week and lunch on
                 Saturdays. There are also many smaller
                 cafeterias on campus where it is possible
                 to buy breakfast. In the Mensa and cafe-
                 terias you have to pay with the so-called
                 UR-Card. You will receive this UR-Card
                 upon your enrolment.
                 Where can you cook?
Transportation

                 All student dormitories are equipped
                 with kitchen facilities, which are shared
                 by 6-12 students. In these kitchens, you
                 will find a refrigerator compartment for
                 your use.
                 Please bring or buy the following kit-        Living Expenses
                 chen items:
                 • kitchen utensils (pots, pans, etc.)         How much money should you bring
                 • dishes and cutlery                          to Germany?
                 You can purchase a basic kitchen set for      Most students need a minimum of
Important

                 approximately € 50,- in almost every su-      € 850,- per month for living expenses,
                 permarket or department store.                including rent. Per semester, you should
                                                               expect expenses of approximately €
                                                               100,- for books and at least another €
                 Where can you do your laundry?

10
1. Before arriving in Regensburg

                                                                                          Before Arrival
50,- for additional study materials. Alt-    found all over Regensburg. In most cases
hough there is no tuition fee, all stu-      you will have to pay your rent and health
dents must pay approx. € 160,- student       insurance (unless you hold the European
fees to the Studentenwerk (the organi-       Health Insurance Card) by transferring
zation responsible for student services).    money via an account in Germany.
This fee is mandatory for all students
and covers the costs of the student bus
pass, subsidized Mensa food, etc.            Visa (if applicable)
Make sure to bring enough money              Citizens of the EU, Iceland, Liechten-
to cover all your expenses for the first     stein, Norway, Switzerland, Israel, Cana-

                                                                                          Arrival
month! You will have to pay your first       da, Brazil, El Salvador, Honduras, Japan,
month‘s rent shortly after your arrival in   South Korea, Australia, New Zealand
Regensburg. Please take into conside-        and the USA do not need a visa to study
ration that it sometimes takes 2 weeks       in Germany!
for money to be transferred from an ac-
                                             Exchange program students coming
count abroad to an account in Germany.
                                             from other countries need a student
                                             visa (Visum zu Studienzwecken).
Credit/ATM cards or cash?                    This visa can be issued by a diplomatic
                                             institution of the Federal Republic of

                                                                                          Upon Arrival
In Germany, it is easier to pay with cash.   Germany in the student‘s home count-
Credit cards are not used as frequently      ry (embassy or consulate) and is entered
as in other countries and are not always     directly into the passport.
accepted. Therefore, you should bring
cash. Using your EC card grants you          Your student visa has to be transformed
access to your home account through          into a residence permit (“Aufenthalts-
automatic teller machines, which can be      bewilligung“) at the local foreigner‘s
                                             registration office (“Ausländerbehörde“)
                                             within 3 months of your arrival in Ger-
                                             many.

                                                                                          Transportation
                                             Non-EU-citizens have to pay a fee of
                                             100,- EUR for their residence permit
                                             payable after their arrival in Regensburg.
                                             Please do not enter the country as
                                             a tourist! A tourist visa cannot be
                                             transformed into a student visa or
                                             residence permit after your arrival in
                                             Germany.
                                             Your passport must be valid for the enti-
                                             re duration of your stay in Germany.
                                                                                          Important

                                                                                          11
Before Arrival     Orientation Guide for International Exchange Students
                                                                 Health Insurance
                                                                 In order to obtain a residence permit
                                                                 (“Aufenthaltsbewilligung“), the German
                                                                 law requires that foreign students pro-
                                                                 vide proof of health insurance coverage
                                                                 for the duration of their stay. Most stu-
                                                                 dents choose to insure themselves with
                                                                 a statutory health insurance company
                                                                 upon arrival in Germany.
                                                                 Students from countries with which Ger-
                                                                 many has a social security agreement
Arrival

                                                                 can be exempted from this requirement
                                                                 by bringing the European Health Insu-
                                                                 rance Card (EHIC).
                                                                 The following countries have a social
                                                                 security agreement with Germany:
                                                                 all EU-countries, Iceland, Norway, Swit-
                                                                 zerland, Liechtenstein, Tunisia*, Turkey*,
Upon Arrival

                                                                 Bosnia and Herzegovina*, Macedonia*,
                                                                 Serbia, Montenegro*.
                                                                 * Limited social insurance policy: please contact the
                                                                 International Office for further details

                                                                 Students coming from all other coun-
                  Sufficient Health Coverage                     tries must either insure themselves with
                                                                 statutory health insurance in Germany,
                    According to German law, the following       or be able to provide proof that they
                  treatments must be covered by your health      have sufficient private health insurance
Transportation

                               insurance policy:
                                                                 coverage for the duration of their stay.
                       • medical and dental treatment
                                                                 The decision whether or not a particular
                  • prescription medication, bandages and
                    other materials necessary in aiding reco-    health insurance can be accepted will be
                                      very,                      made by the city‘s immigration office.
                            • hospital treatment,                Important: The cost of statutory health
                 • medical treatment with regards to rehabili-   insurance in Germany is generally about
                         tation (physical therapy), and          € 105,- per month. This is certainly more
                   • medical care for pregnancy and birth        than some students would pay for co-
                 Health insurances which set a maximum           verage in their home countries. Howe-
                 on their coverage will not be accepted!!        ver, as doctors bill the public insurance
Important

                                                                 companies directly, students are spared
                                                                 the otherwise necessary hassle of pre-
                                                                 paying and waiting for reimbursement.

12
1. Before arriving in Regensburg

                                                                                         Before Arrival
Since a one-day stay in the hospital costs   the preparatory intensive German lan-
at least € 350,- you should not overlook     guage course should buy a private travel
this factor!                                 insurance for March/September, as the-
                                             se months are not covered by the statu-
We recommend that all students
                                             tory health insurance.
coming from countries other than
those previously listed obtain sta-          However, please contact us if the Ger-
tutory health insurance coverage in          man embassy in your home country asks
Germany.                                     you to buy a private health insurance for
                                             the entire duration of your stay in Ger-
If you do want to retain a health insu-
                                             many.
rance from your home country, please

                                                                                         Arrival
make sure that:
• the benefits listed in the box on          What is Important for Enrol-
  page 12 are covered by your                ment at the University?
  insurance; and that they are set in
  writing in your insurance policy.          Without proof of insurance you cannot
                                             be enrolled at the university. You must
• there is no maximum set on the             present proof of insurance in order to
  amount of medical treatment that           proceed with enrolment. Regardless of
  will be covered.

                                                                                         Upon Arrival
                                             how you choose to insure yourself du-
• the proof of medical coverage is           ring your stay, you must see a statutory
  written in either German or English.       health insurance company in order to
• check with the International Office        obtain a certificate of insurance.
  whether the insurance will be              Therefore, it is necessary that you go to
  accepted before you sign a con-            a statutory health insurance company
  tract!                                     before enrolment. The addresses of the-
                                             se insurance companies will be provided
When can you sign up for statutory           by the International Office.
health insurance coverage?

                                                                                         Transportation
                                             At the insurance company you will re-
Admission to the university is usually       ceive a certificate stating that you are
a prerequisite for obtaining statutory       either covered by the German statutory
health insurance coverage.                   health insurance or that you are exempt
                                             from the health insurance requirement
Exchange and so-called program stu-          due to adequate coverage in your home
dents can obtain coverage by presen-         country or the aforementioned EHIC.
ting their letter of acceptance (“Zu-        You will have to present this certificate
lassungsbescheid“). This can be done         to the “Studentenkanzlei“ in order to
immediately upon arrival. Students           enrol at the university.
need not wait to officially enrol before
applying for coverage. However, the in-      After enrolment, you can apply for
                                                                                         Important

surance policy only starts on the day of     a residence permit.
enrolment.
Important: Students participating in

                                                                                         13
Before Arrival   Orientation Guide for International Exchange Students

                 Selecting Your Courses
                 When you plan your stay in Regensburg,             What can you do before your
                 it is understandable that you will want            arrival?
                 to know which courses you can take du-
                 ring your time at the university and what          • Talk to your home institution
                 your timetable will look like. Besides, if           about the number and types of
                 you come as an ERASMUS-student, you                  courses you will need to take in
                 will need to hand in a so-called „Lear-              Regensburg.
                 ning Agreement” with your applica-                 • Check our tutorial on how to
                 tion. Based on this learning agreement,              find courses for your learning
Arrival

                 you plan your studies in Regensburg and              agreement:
                 make sure that the courses you take in                https://www.uni-regensburg.de/
                 Regensburg will be recognized at your                 ur-international/exchange-students/
                 home university.                                      application/index.htm

                 As our course catalogue for the upco-
                 ming semester is always released too
                 late for you to use it before your arrival        Please arrive early enough for the orien-
                 in Regensburg, you have to decide on              tation program in Regensburg. As the
Upon Arrival

                 the types of courses you are interested           registration procedure is not centralized
                 in (like “Einführung in die Neuere Deut-          it is very important to be here on time.
                 sche Literaturwissenschaft” or “Vorle-            Please make sure that you stick to the
                 sung und Übung in Marketing”) and                 arrival dates.
                 finalize your course planning once you
                 are in Regensburg.
                                                                   Which courses can you take?
                 You will find an online version of old and
                 new course catalogues if you follow this          Basically, you are free to take any cour-
                 path:                                             ses throughout all departments (with
Transportation

                 http://lsf.uni-regensburg.de
                                                                   the exception of Medicine, Dentistry,
                                                                   Biochemistry, Pharmacy, Fine Arts and
                 or: http://www.ur.de => Course Catalogue
                                                                   Sports, English and American Studies).
                 Learning agreement for non-ERAS-                  Students of Medicine, Dentistry, Bio-
                 MUS students/overseas students                    chemistry, and Pharmacy are asked to
                                                                   contact the departmental coordinator
                 Non-ERASMUS-students should also                  of their exchange program to get appro-
                 hand in a learning agreement to us. This          val for their course choices, especially if
                 way we can check beforehand whether               they want to take practical courses like
                 your course choice will be accepted and           laboratory courses.
                 inform the departmental coordinators.
                 You will find the learning agreement for          A regular program of study carries 30
Important

                 overseas students in the download sec-            ECTS credits per semester. During the
                 tion on our website:                              semester you may also take German or
                                                                   other foreign language classes.
                 http://www.uni-regensburg.de/international/aus-
                 tausch-programmstudierende/download/index.html

14
1. Before arriving in Regensburg

                                                                                                        Before Arrival
Courses taught in English                                your deposit will be transferred back
                                                         to this account. Please note that due
The University of Regensburg offers
                                                         to administrative reasons the transfer
more than 100 courses taught in Eng-
                                                         back may take up to ten weeks.
lish:
                                                      • Please ask where your “Transcript of
https://www.uni-regensburg.de/ur-international/
exchange-students/courses/courses-in-english/index.     Records” should be sent to after your
html                                                    stay in Regensburg. The Internatio-
                                                        nal Office needs a mailing address,
Courses taught in English can be found
                                                        the name of the contact person und
in our online course catalogue:
                                                        the title of the department/faculty.

                                                                                                        Arrival
https://lsf.uni-regensburg.de/search-course
                                                      • Carefully read our E-mail with all in-
  •   „Language of instruction: „English“ or            formation on the arrival in Regens-
      „English/German“
  •   Limit your choice by selecting a department
                                                        burg, so that you know where to find
                                                        us during the arrival days.
Students who want to take English                     • Special COVID-19 regulations:
taught courses should fulfill the fol-                  Please book a time slot for your
lowing requirements:                                    check-in at the International Office
English language skills on intermediate                 during the arrival days. You‘ll receive
                                                        information on the booking system

                                                                                                        Upon Arrival
level (B2). Business and Economics stu-
dents need to provide proof of English                  via email.
proficiency at the B2+-level. Please hand
in an official certificate (TOEFL, IELTS
etc.) or a letter from your home instituti-
on stating your language level.
                                                         What do you do if your
                                                          train/plain is late or
Shortly Before Your Arrival in                           you‘re stuck in traffic?
Regensburg                                               Please contact us either via email or by

                                                                                                        Transportation
                                                       phone if your plane or train is late or if you
What do you have to do before                                   are stuck in a traffic jam.
arriving in Regensburg?                                          Tel.: +49-941 943-2371

• EU - citizens: Contact your in-
  surance    company        about                        international.accommodation@ur.de
  the EHIC or an equivalent
  document (see also Health Insu-
  rance).
• Bring all the information needed from
  your bank account at home (name of
                                                                                                        Important

  the account holder, account number,
  name of the bank, IBAN and Swift-
  code). After you have left Regensburg
  and returned to your home country

                                                                                                        15
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