Guide for exchange students Before Arrival in Regensburg - Uni Regensburg
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Produced by: International Office Universität Regensburg 93040 Regensburg http://www.uni-regensburg.de/ur-international PRODUCED WITH THE SUPPORT OF THE EUROPEAN COMMISSION WITHIN THE FRAMEWORK OF THE ERASMUS PROGRAM The utmost care has been taken in compiling the content of this brochure but there is no gua- rantee in regards to the accuracy, correctness and completeness of the information contained. Edition: December 2020
Before Arrival Table of ContentS 1. Before Arriving in Regensburg ��������������������������������������������������������������6 Application Process �������������������������������������������������������������������������������������������6 When Do You Need to Arrive in Regensburg? ��������������������������������������������������6 Student Housing ����������������������������������������������������������������������������������������������8 Living Expenses �����������������������������������������������������������������������������������������������10 Visa (if applicable) �������������������������������������������������������������������������������������������11 Arrival Health Insurance ���������������������������������������������������������������������������������������������12 Enrolment proceedings �����������������������������������������������������������������������������������13 Course Selection ���������������������������������������������������������������������������������������������14 Shortly Before Your Arrival in Regensburg �������������������������������������������������������15 Upon Arrival Transportation Important 3
Before Arrival Orientation Guide for International Exchange Students OTH Galgenberg Universität Regensburg OTH Regensburg Key: General Map Building University of Building Applied Sciences under construction traße Sources: Digital Data of Galgenbergstraße State Office for Overhead crossing Building rsitätss and Construction Roofing Design: Referat V/4, April 2018 Unive Uni-Kindergarden Augustinushaus Streets One-way street Footpath/Bicycle path BAB A93 Pedestrian bridge Arrival Lu dw Galgenberg Vielberth E x4 Building Bus stop ig -T Law, CIP ho VG 6, 11, 19 m H24 H25 H26 a- State Office for Business and CIP Computer room St ße Building and ra PT3 Construction CIP Economics Leist CIP CIP PT5 H4 Lecture hall RWSG CIPRWLGCIP RBIB WBIB Management Information Seminar Building RWL1 RWL2 PT4 Cafeteria Systems Department SGBG H14 Building PT2 Philosophy Emercency meeting point Theology CIP SG1 H12 CIP PT3 Library H13 H9 H8 H7 H6 H5 CIP Building SGHG H18 H17 H11 PT2 Assembly point CIP Multi- H21 H19 H16 RWHG H4 Main PT1 CIP Lecture Hall H20 H15 Lecture Hall ZHLecture Defibrillator purpose RWH1 Building Building H3 PT3 BuildingSGLG Hall € PT1 Underground car Building CIP CIP District Hospital park Department Building ZH 1-4 PT5 PT4 Central Bus Station Audi- H2 H10 H22 H23 max Car park Albertu ZH 5-8 Staff car park Upon Arrival s-Magnus-Straße Albertus-Magnus-Straße Student Services (during working Distribution of CIP hours only) Office Supplies Building Meeting Point BIB3 CIP Mensa / Main Lost "Kugel" ZBKAT Mailbox Dining Hall Property Office Central Toddler "Campuskinder e.V." TAXI Taxi rank € LibraryCIP Administration CIP BIB2 Towed vehicles BIB1 Registrar´s Office International Office Pond CIP RZ1 CIP RZ Computer Center RZ2 CIP CIP CIP RZ3 RZ4 H31 Mathematics MAT MATH CIP Office of MBIB H32 Staff CH11 CH21 BioPark 1 Council Delivery of Goods CIP CH CIP CH (Access via PHY8 PHY3 PHY4 Tiefstraße Ost) CH12 CH22 CH32 BioPark 2 CIP Chemistry Toddler Am BioPark Physics Pharmacy PHY9 H35 H34 H33 PHY5 PHY2 "Uni-Kum" H46 PHY7 PHY2 PHY1 H43 H45 CH33 aße CH23 Ga CIP H36 CH03 CH13 H47 Transportation BioPark 3 lge PHY1 tsstr PHY6 H44 H48 nb WNCD rsitä erg CIP H37 str VKL2 Unive WND4 WND3 VKL3 VKL4 VKL6 aß CH14 CH24 H38 e Natural SciencesWNDE H52 H53 CIP BIO1 CIP VKL1 H39 VKL5 Waste An der West Pre-clinical Management Center E x6 BA Tiefstraße Ost Carpark 2 BA Kreuzbreite WNE4 WNE3 VKL2 VKL1 Medicine 3 WNEF Vehicle E x6 WNF3 WNF0 Depot BIO3 BIO4 H51 Carpark 1 BIO5 H42 H41 H40 den Osttangente/Stadtnor Am BioPark Biology BIO2 BIO1 Central Supply and Disposal Site Universitätss Tieest W fstr Small Court WNH2 WNH1 . 4 3 2 1 5 6 Stadium Field (Lawn) Botanical Garden Greenhouses Sports Center Beach tr Roller aße CIP SPZ Volley- Hockey SP4 H50 S t a n d ball Neuprüll a rk SP0 ioP Important B Climbing Field (Lawn) Am Tower Broad Jump and Shot Put Facility Beach Indoor Volley- Swimming SP1 Field (Lawn) ball Pool SP2 Hard Court Te n n i s C o u r t s SP3 Gymnasium Maintenance Services 200 m University Control Hospital g Regensbur Room Nürnberg Passau Footpath to University Hospital Regensburg 4
Before Arrival Welcome to the University of Regensburg (UR) Main Contact The following orientation guide has been compiled by the International Christine Betzner and Katharina Schmaus Office of the University of Regensburg. Hopefully, you will find this guide hel- International Office - Universität Regensburg pful in your preparations for your stay Universitätsstr. 31 Arrival in Regensburg. 93053 Regensburg Phone: +49-941 943-2306/5842 You will find that the brochure provi- Fax: +49-941-943-2349 des answers to many questions you may have before coming to Regens- international.exchange-student@ur.de burg. Office hours: Monday, Friday 9:30am - 11:30am Please take the time to read this in- Tuesday, Thursday 1:30pm - 3:30pm formation carefully. It is worth your while! Upon Arrival Please also visit our homepage at: http://www.uni-regensburg.de/ur-international/ exchange-students/index.html Transportation Important 5
Before Arrival Orientation Guide for International Exchange Students 1. Before Arriving When Do You Need to Arrive in Regensburg in Regensburg? Application Process: The Universität Regensburg offers three different orientation programs for After having been selected and nomina- exchange students. ted by your home university, please fill A: Intensive German Language Course out the online application form at: (ILC) B: Orientation program in German Arrival http://www.uni-regensburg.de/ur-international/ exchange-students/application/online-application/ C: Orientation program in English index.html Then write an email to Depending on your choice of pro- gram, you should plan your arrival International.exchange-student@ur.de in Regensburg. attaching the following documents as A: The Intensive German Language one pdf-file: Course (ILC) Upon Arrival • signed application pdf (created at Target group: Exchange students who the end of the online application) want to improve their German language • copy of your passport/ID card skills and students who will primarily at- • proof of German language skills - if tend courses taught in English but need you want to take courses taught in some German skills for everyday life. German, or improve your German • proof of English language skills - if Summer semester 2021: The ILC will you want to take courses taught in take place as an online course during English October. Student assistants will support • Transcript of Records and advise the participants during the Transportation • Preliminary Learning Agreement entire program and help them get orga- nized (including all formalities). Important 6
1. Before arriving in Regensburg Before Arrival You will be credited with 12 ECTS for the regular and successful attendance of the course (120 hours of instruction). The B: Orientation program in German course fee for participants in the ERAS- and English MUS program is currently € 320; the fee for participants of other exchange pro- The orientation program begins appro- grams is € 400. ximately two weeks before classes start The fee includes tuition, orientation and offers a general orientation, a sur- and extra-curricular activities. However, vey of Germany, information about stu- costs for accommodation and other li- dying at the University of Regensburg (registration, course selection,schedule), Arrival ving expenses during the program are not included. information about the formalities you will go through at the immigration of- Please note: fice, and information about your health insurance. You will also be given a tour There will be courses on five language of the campus and the city of Regens- levels: A1, A2, B1, B2, and - if possib- burg. le- also C1. The supporting program and the orientation phase of the language Based on their language skills, students course will be in German and English. will be placed either in the German or Upon Arrival Even though the course will be very in- in the English group. Both courses are tensive, students arriving with an A1/A2 indentical with regards to content. This level won‘t be able to successfully at- orientation program in English does not tend lectures taught in German. There- include any German language course fore, we urgently recommend that these units. students take further German classes Students wishing to participate in „Ger- during the semester period. man as a Foreign Language“ - courses Even if you only intend to take Eng- need to participate in a placement test lish taught courses at the university, which is offered during the orientation Transportation it is of advantage to have basic Ger- program. man language skills for everyday life The participation in one of the two ori- in town and on campus. entation programs is very important, as all necessary formalities as well as the Term Dates of the preparation of your studies in Regens- Summer Semester 2021 burg will be addressed. Changes due to COVID-19 are possib- le! Please stay in contact with the IO Arrival in Regensburg: When to for any short term changes. arrive lecture period April 12, 2021– July 16, 2021 On your day of arrival, you can pick up Important the keys to your room at the Internatio- Bank holidays nal Office. Additionally, you will receive 2 April (Good Friday), 5 April (Easter important information regarding your Monday), 1 May (Labour Day), 13 May + 3 studies and the orientation program/ June (Ascension of Christ + Corpus Christi - bank holidays in Catholic regions) 7
Before Arrival Orientation Guide for International Exchange Students language course. We‘re only able to provide a room in one of the student residences in town, if Please arrange your trip in a way you have applied for housing with your that will allow you to arrive during online application. the arrival time! The International Office requires all ex- If you arrive earlier, your room will not yet change students to pay a non-refunda- be available. Late arrivals are not possible. ble reservation fee of € 165,-. This fee is used by the International Office to Arrival Dates for the cover the rent for empty rooms during the semester holidays. Students who ac- Summer Semester 2021 Arrival cept housing arrangements through the Summer semester 2021: International Office must therefore pay: Intensive language course: March 2 + 3 • € 350,- room deposit (refundable Orientation program: April 6 after moving out of the room unless there are any damages) Depending on the development of th pandemic you might have to stay in qua- • € 165,- reservation fee rantine after arrival. We try to arrange the (non-refundable) pick-up of your key as flexibel as possible, but please avoid arriving on a Saturday or Cancellation of Reservation: Upon Arrival Sunday. You may cancel your room reservation until August 20 in Regensburg. After that, the reservation fee will not be Please pay attention to holidays: refunded. Public holidays, when all official institu- Rental period: tions as well as shops are closed: winter semester: - Good Friday and Easter Monday minimum from October - February - 1 May, 13 May, and 3 June Transportation summer semester: On Sundays, the university and most minimum from April - July shops are closed. On Saturdays, the li- brary has limited opening hours, while students staying the whole year: the cafeterias and the dining hall on the minimum Octobter - July UR campus are closed. However, you can use the dining hall on the campus Extension of stay: of the OTH Regensburg, which is located According to your nomination, we will just north of the UR campus. reserve a room for you for one or two semesters. If you want to extend your Student Housing stay in Regensburg, you will need to find Important a room on the private housing market Where will you stay during your for the second semester, as the rooms time in Regensburg? are needed for the new incoming stu- dents. 8
1. Before arriving in Regensburg Before Arrival When will your reservation be valid? range from € 220,- to € 350,-. We will send you a personal room offer All rooms are furnished with: and an acceptance form („Annahmeer- • a bed and covers, pillows, and klärung“) after receiving your room ap- sheets plication. • a desk with a chair, a closet, and a The reservation will be valid only bookshelf if you return the „Annahmeerklä- In some residences students are asked rung“ and pay the deposit and the to pay an extra deposit (ranging from reservation fee in time! Deadline: € 10,- to € 75,-, depending on the resi- Arrival July 30. dence) for the use of covers and sheets. We highly recommend that you take The voltage is 220 V. advantage of the rooms offered by us. Finding housing privately, especially The rent does not include a meal plan. furnished accommodations, can be ex- Student dormitories do not have a ca- tremely difficult in Regensburg. Most feteria nor do they offer any meals but landlords and rental agencies charge they do have self-catering facilities. extra fees for entering into a lease, and We highly recommend obtaining a pri- short term housing arrangements are Upon Arrival vate liability insurance for the time of exceptionally difficult to come by. your stay in Regensburg. For further in- formation please see p. 21. Your address in Regensburg: The International Office will reserve a Internet Access room for you. However, for administra- tive reasons it is not possible for us to Most student residences provide inter- give you your exact address until you net access via WiFi. However, in some have arrived and checked in. residence you will need a LAN-cable in order to have access to internet. To be Transportation What do the rooms look like? on the safe side, please bring a LAN cable with you and - if necessary - an The International Office has rooms in USB adapter for your tablet. most student dormitories. These rooms In case a student residence doesn‘t pro- differ in size and furnishing. In most vide internet access for you, you will dormitories students have to share a need to buy a router or share a priva- bathroom and not all rooms are in te router with one of your roommates. close proximity to the university. How- There is no need to worry though, as the ever, standard facilities are guaranteed. International Office will get in touch if Room selection will be decided by a lot- this should be the case with your resi- tery and requests can be made for sub- dence. Important stantial reasons only. The dormitories house both males and females. Usually, Moving out of dormitory rooms men and women also share the kitchen Please note: Due to organisational re- and bathroom facilities. Monthly rents asons you have to move out of your 9
Before Arrival Orientation Guide for International Exchange Students dormitory room a few weekdays befo- Every student dormitory is equipped re the end of a month. The IO and the with washing machines and dryers but domitory‘s administration need time to not with ironing boards or irons. If you prepare the rooms for the new students bring an iron, do not forget that the vol- (cleaning/repairs). tage is 220V. The exact move-out dates will be an- nounced via email in May and Novem- ber. Where can you have lunch and Arrival dinner? Students either cook their own meals at home or eat in the Mensa halls (main student dining hall), either at the univer- sity or at the OTH (Technical University of Applied Sciences). The UR Mensa offers lunch from Mon- Upon Arrival day to Friday. The OTH Mensa also offers dinner during the week and lunch on Saturdays. There are also many smaller cafeterias on campus where it is possible to buy breakfast. In the Mensa and cafe- terias you have to pay with the so-called UR-Card. You will receive this UR-Card upon your enrolment. Where can you cook? Transportation All student dormitories are equipped with kitchen facilities, which are shared by 6-12 students. In these kitchens, you will find a refrigerator compartment for your use. Please bring or buy the following kit- Living Expenses chen items: • kitchen utensils (pots, pans, etc.) How much money should you bring • dishes and cutlery to Germany? You can purchase a basic kitchen set for Most students need a minimum of Important approximately € 50,- in almost every su- € 850,- per month for living expenses, permarket or department store. including rent. Per semester, you should expect expenses of approximately € 100,- for books and at least another € Where can you do your laundry? 10
1. Before arriving in Regensburg Before Arrival 50,- for additional study materials. Alt- found all over Regensburg. In most cases hough there is no tuition fee, all stu- you will have to pay your rent and health dents must pay approx. € 160,- student insurance (unless you hold the European fees to the Studentenwerk (the organi- Health Insurance Card) by transferring zation responsible for student services). money via an account in Germany. This fee is mandatory for all students and covers the costs of the student bus pass, subsidized Mensa food, etc. Visa (if applicable) Make sure to bring enough money Citizens of the EU, Iceland, Liechten- to cover all your expenses for the first stein, Norway, Switzerland, Israel, Cana- Arrival month! You will have to pay your first da, Brazil, El Salvador, Honduras, Japan, month‘s rent shortly after your arrival in South Korea, Australia, New Zealand Regensburg. Please take into conside- and the USA do not need a visa to study ration that it sometimes takes 2 weeks in Germany! for money to be transferred from an ac- Exchange program students coming count abroad to an account in Germany. from other countries need a student visa (Visum zu Studienzwecken). Credit/ATM cards or cash? This visa can be issued by a diplomatic institution of the Federal Republic of Upon Arrival In Germany, it is easier to pay with cash. Germany in the student‘s home count- Credit cards are not used as frequently ry (embassy or consulate) and is entered as in other countries and are not always directly into the passport. accepted. Therefore, you should bring cash. Using your EC card grants you Your student visa has to be transformed access to your home account through into a residence permit (“Aufenthalts- automatic teller machines, which can be bewilligung“) at the local foreigner‘s registration office (“Ausländerbehörde“) within 3 months of your arrival in Ger- many. Transportation Non-EU-citizens have to pay a fee of 100,- EUR for their residence permit payable after their arrival in Regensburg. Please do not enter the country as a tourist! A tourist visa cannot be transformed into a student visa or residence permit after your arrival in Germany. Your passport must be valid for the enti- re duration of your stay in Germany. Important 11
Before Arrival Orientation Guide for International Exchange Students Health Insurance In order to obtain a residence permit (“Aufenthaltsbewilligung“), the German law requires that foreign students pro- vide proof of health insurance coverage for the duration of their stay. Most stu- dents choose to insure themselves with a statutory health insurance company upon arrival in Germany. Students from countries with which Ger- many has a social security agreement Arrival can be exempted from this requirement by bringing the European Health Insu- rance Card (EHIC). The following countries have a social security agreement with Germany: all EU-countries, Iceland, Norway, Swit- zerland, Liechtenstein, Tunisia*, Turkey*, Upon Arrival Bosnia and Herzegovina*, Macedonia*, Serbia, Montenegro*. * Limited social insurance policy: please contact the International Office for further details Students coming from all other coun- Sufficient Health Coverage tries must either insure themselves with statutory health insurance in Germany, According to German law, the following or be able to provide proof that they treatments must be covered by your health have sufficient private health insurance Transportation insurance policy: coverage for the duration of their stay. • medical and dental treatment The decision whether or not a particular • prescription medication, bandages and other materials necessary in aiding reco- health insurance can be accepted will be very, made by the city‘s immigration office. • hospital treatment, Important: The cost of statutory health • medical treatment with regards to rehabili- insurance in Germany is generally about tation (physical therapy), and € 105,- per month. This is certainly more • medical care for pregnancy and birth than some students would pay for co- Health insurances which set a maximum verage in their home countries. Howe- on their coverage will not be accepted!! ver, as doctors bill the public insurance Important companies directly, students are spared the otherwise necessary hassle of pre- paying and waiting for reimbursement. 12
1. Before arriving in Regensburg Before Arrival Since a one-day stay in the hospital costs the preparatory intensive German lan- at least € 350,- you should not overlook guage course should buy a private travel this factor! insurance for March/September, as the- se months are not covered by the statu- We recommend that all students tory health insurance. coming from countries other than those previously listed obtain sta- However, please contact us if the Ger- tutory health insurance coverage in man embassy in your home country asks Germany. you to buy a private health insurance for the entire duration of your stay in Ger- If you do want to retain a health insu- many. rance from your home country, please Arrival make sure that: • the benefits listed in the box on What is Important for Enrol- page 12 are covered by your ment at the University? insurance; and that they are set in writing in your insurance policy. Without proof of insurance you cannot be enrolled at the university. You must • there is no maximum set on the present proof of insurance in order to amount of medical treatment that proceed with enrolment. Regardless of will be covered. Upon Arrival how you choose to insure yourself du- • the proof of medical coverage is ring your stay, you must see a statutory written in either German or English. health insurance company in order to • check with the International Office obtain a certificate of insurance. whether the insurance will be Therefore, it is necessary that you go to accepted before you sign a con- a statutory health insurance company tract! before enrolment. The addresses of the- se insurance companies will be provided When can you sign up for statutory by the International Office. health insurance coverage? Transportation At the insurance company you will re- Admission to the university is usually ceive a certificate stating that you are a prerequisite for obtaining statutory either covered by the German statutory health insurance coverage. health insurance or that you are exempt from the health insurance requirement Exchange and so-called program stu- due to adequate coverage in your home dents can obtain coverage by presen- country or the aforementioned EHIC. ting their letter of acceptance (“Zu- You will have to present this certificate lassungsbescheid“). This can be done to the “Studentenkanzlei“ in order to immediately upon arrival. Students enrol at the university. need not wait to officially enrol before applying for coverage. However, the in- After enrolment, you can apply for Important surance policy only starts on the day of a residence permit. enrolment. Important: Students participating in 13
Before Arrival Orientation Guide for International Exchange Students Selecting Your Courses When you plan your stay in Regensburg, What can you do before your it is understandable that you will want arrival? to know which courses you can take du- ring your time at the university and what • Talk to your home institution your timetable will look like. Besides, if about the number and types of you come as an ERASMUS-student, you courses you will need to take in will need to hand in a so-called „Lear- Regensburg. ning Agreement” with your applica- • Check our tutorial on how to tion. Based on this learning agreement, find courses for your learning Arrival you plan your studies in Regensburg and agreement: make sure that the courses you take in https://www.uni-regensburg.de/ Regensburg will be recognized at your ur-international/exchange-students/ home university. application/index.htm As our course catalogue for the upco- ming semester is always released too late for you to use it before your arrival Please arrive early enough for the orien- in Regensburg, you have to decide on tation program in Regensburg. As the Upon Arrival the types of courses you are interested registration procedure is not centralized in (like “Einführung in die Neuere Deut- it is very important to be here on time. sche Literaturwissenschaft” or “Vorle- Please make sure that you stick to the sung und Übung in Marketing”) and arrival dates. finalize your course planning once you are in Regensburg. Which courses can you take? You will find an online version of old and new course catalogues if you follow this Basically, you are free to take any cour- path: ses throughout all departments (with Transportation http://lsf.uni-regensburg.de the exception of Medicine, Dentistry, Biochemistry, Pharmacy, Fine Arts and or: http://www.ur.de => Course Catalogue Sports, English and American Studies). Learning agreement for non-ERAS- Students of Medicine, Dentistry, Bio- MUS students/overseas students chemistry, and Pharmacy are asked to contact the departmental coordinator Non-ERASMUS-students should also of their exchange program to get appro- hand in a learning agreement to us. This val for their course choices, especially if way we can check beforehand whether they want to take practical courses like your course choice will be accepted and laboratory courses. inform the departmental coordinators. You will find the learning agreement for A regular program of study carries 30 Important overseas students in the download sec- ECTS credits per semester. During the tion on our website: semester you may also take German or other foreign language classes. http://www.uni-regensburg.de/international/aus- tausch-programmstudierende/download/index.html 14
1. Before arriving in Regensburg Before Arrival Courses taught in English your deposit will be transferred back to this account. Please note that due The University of Regensburg offers to administrative reasons the transfer more than 100 courses taught in Eng- back may take up to ten weeks. lish: • Please ask where your “Transcript of https://www.uni-regensburg.de/ur-international/ exchange-students/courses/courses-in-english/index. Records” should be sent to after your html stay in Regensburg. The Internatio- nal Office needs a mailing address, Courses taught in English can be found the name of the contact person und in our online course catalogue: the title of the department/faculty. Arrival https://lsf.uni-regensburg.de/search-course • Carefully read our E-mail with all in- • „Language of instruction: „English“ or formation on the arrival in Regens- „English/German“ • Limit your choice by selecting a department burg, so that you know where to find us during the arrival days. Students who want to take English • Special COVID-19 regulations: taught courses should fulfill the fol- Please book a time slot for your lowing requirements: check-in at the International Office English language skills on intermediate during the arrival days. You‘ll receive information on the booking system Upon Arrival level (B2). Business and Economics stu- dents need to provide proof of English via email. proficiency at the B2+-level. Please hand in an official certificate (TOEFL, IELTS etc.) or a letter from your home instituti- on stating your language level. What do you do if your train/plain is late or Shortly Before Your Arrival in you‘re stuck in traffic? Regensburg Please contact us either via email or by Transportation phone if your plane or train is late or if you What do you have to do before are stuck in a traffic jam. arriving in Regensburg? Tel.: +49-941 943-2371 • EU - citizens: Contact your in- surance company about international.accommodation@ur.de the EHIC or an equivalent document (see also Health Insu- rance). • Bring all the information needed from your bank account at home (name of Important the account holder, account number, name of the bank, IBAN and Swift- code). After you have left Regensburg and returned to your home country 15
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