Italy, Spain, Switzerland - Pre-Departure Briefing for - Global Relations Office | 4 April 2018 - NUS
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Agenda 1. Highlights of SEP 2. Preparing for SEP 3. What to expect at your destination 4. Settling in 5. Homecoming 6. Sharing by returning NUS exchange students 7. Networking
STUDENT EXCHANGE PROGRAMME Stand out as a global citizen and future-ready graduate by embarking on SEP – our longest-running and largest student mobility programme – during your time at NUS!
What is SEP? SEP is an opportunity for students to: 1 Spend one or two semesters studying at a partner university 2 Earn modular credits toward their major in a new academic setting 3 Immerse themselves in a new place and culture 4 Enjoy tuition-fee waiver from the partner institution, and pay NUS tuition fees for the exchange semester(s)
TOP REASONS FOR GOING ON SEP (as reported by students) 1 To experience a different culture 2 Personal development 3 Travel opportunities AFTER THEIR SEP EXPERIENCE… ~100% Felt more capable of taking care of themselves ~99% I'm more sensitive to the needs of others from different cultures/backgroundss
SATISFACTION SURVEY AY2016/17 99% were either extremely satisfied or satisfied with their exchange 98% would recommend SEP to other students
Preparing for SEP ROAD MAP While waiting for • Set personal goals • Follow instructions in your acceptance acceptance package • Find out about host package (read carefully & meet destinations deadlines) • Plan itinerary • Read pre- • Apply for visa • Work out budget departure guide • Book accommodation • Attend country • Make travel arrangements After applying with briefing your host university Upon receiving your acceptance package
Preparing for SEP STUDY PLAN • Complete the module mapping process via the NUS Student Information System (select Self Service – External Study). • Include some spare modules in your study list in case you are unable to secure your preferred modules or when your enrolled module(s) has been cancelled. • Should there be any changes to your study plan, seek approval from your home faculty immediately.
Preparing for SEP PASSPORT & FLIGHT • Ensure that passport is valid for 6 months after return date. • Do NOT confirm flight booking until you have received the acceptance from the host university and gotten your visa. • Arrive at least 2 weeks before study period and attend orientation programme.
Preparing for SEP VISA • Normally a student / long term visa is needed for a stay of more than 3 months. Various nationalities may have different visa requirements. • Take note of visa requirements in neighbouring countries as some may require visas even for transit purposes. • You may be required to submit original documents for visa applications, remember to keep a copy of the submitted documents. • Your passport may be kept at the Embassy during the decision period.
Preparing for SEP VISA • Generally the following is necessary for visa application: * Completed application form (online/paper) * Passport with required validity * Passport-sized photos with specific requirement * Acceptance Letter from host university * Financial Proof (please note the specific required amount/ period of deposit/ format) * Health Insurance * Flight Ticket • You should follow the instruction from Embassy for the required documents strictly. • It is important that you proactively keep yourself updated and be aware of the latest visa requirement as well as your visa application status at all time as the policy may be updated anytime without notice. You may keep checking the embassy website regularly.
Preparing for SEP VISA - ITALY Long Stay Visa (http://www.ambsingapore.esteri.it/ambasciata_singapore/en/informazioni_e_servizi/visti) 1. Check whether you need a visa via http://vistoperitalia.esteri.it/home/en#BMQuestionario 2. Prepare the necessary documents (refer to the visa result from #1 above) 3. Schedule an appointment to submit the visa application via http://www.vfsglobal.com/italy/singapore/schudle-an-appointment.html 4. Collect the passport and visa once decision is made. • Visa Fee: around €50 • Visa Processing Time: around 1 month (varies according to visa type, nationality and queue) Note: The above information is valid as at April 2018. You should keep yourself updated on the latest requirement via Embassy’s website.
Preparing for SEP VISA – SPAIN Long Term Student Visa (http://www.exteriores.gob.es/Embajadas/SINGAPUR/en/Embajada/ServiciosConsulares/Pages/Visas.aspx) 1. Prepare the necessary documents 2. Schedule an appointment and submit the visa application (https://app.bookitit.com/en/widgets/dtlbook/2513b7e09979f08578115a5a8d467e0f4/1/) 3. Collect the passport and visa upon decision made • Visa Fee: around SGD90.60 • Visa Processing Time: 2-3 weeks Note: The above information is valid as at April 2018. You should keep yourself updated on the latest requirement via Embassy’s website.
Preparing for SEP VISA - SWITZERLAND National D Visa (except for Singaporeans and Malaysians who do not need to apply for a visa) (https://www.eda.admin.ch/countries/singapore/en/home/visa/entry-ch.html) 1. Check if you need a National Visa (https://www.eda.admin.ch/countries/singapore/en/home/visa/entry-ch/more-90-days/do-i-need-a-national-visa.html) 2. Prepare the required documents for application 3. (https://www.eda.admin.ch/countries/singapore/en/home/visa/entry-ch/more-90-days/documents-national.html) 4. Schedule an appointment to submit the visa application (https://www.swiss-visa.ch/register/i210_select_country_view.action) 5. Collect the passport and visa upon decision made • Visa Fee: SGD93 • Visa Processing Time: 2-3 months (varies according to visa type, nationality and queue) Note: The above information is valid as at April 2018. You should keep yourself updated on the latest requirement via Embassy’s website.
Preparing for SEP HEALTH & INSURANCE • Health insurance and/or even specific coverage items may be required for visa application in some countries. • Students should have a comprehensive travel and health insurance coverage for the full duration of your stay abroad, including travelling. • Read through the coverage from the NUS Students Travel Insurance http://www.nus.edu.sg/finance/InsuranceCoverforOfficialNUSTrips.html and you may consider taking out additional coverage from your preferred agent where necessary. • Bring a copy with you when you are travelling and keep a copy with your family/buddy. Familiarize yourself with the terms and conditions and basic claim procedures before departure. Do note the emergency numbers at all time.
Preparing for SEP HEALTH & INSURANCE • Report accident/loss at the earliest possible opportunity. • If you are taking any medication, please continue and bring along an adequate supply together with the medical certificate or relevant prescription documents. Italy / Spain • Insurance policy necessary for visa application • Check the respective Embassy website and host university’s website for insurance requirement
Preparing for SEP ACCOMMODATION
Preparing for SEP ACCOMMODATION • Different kinds of housing – On-campus housing, private apartments, student hostel, homestay, etc. • Photo of Charges, payment methods, and check-in procedures varies. UAM • Join student groups/forums for info exchange for self-arranged housing. Photo of Photo by Sciences Po • ETH Zurich Check location, transportation to campus as well as convenient stores/supermarket/other facilities. • Avoid unreasonably cheap offerings as they may be scams, read comments online. Familiarize yourself with the terms and conditions when signing contracts. Photo of UNIL • Upon check-in, please make sure you have checked the furniture and utility to ensure they’re in good order. It is good to arrive early to check on the room condition, surrounding environment, and safety considerations. When you check out, you are expected to return the room and content in good order. • Settle all payment / refund as far as you could before leaving the host country. • Clean the room before leaving as some residences are strict on cleanliness and may charge you cleaning Photo of Sciences Po fee after checking out. Photo of Photo of Photo by Chalmers UAM ETH Zurich
Preparing for SEP COST OF LIVING Breakdown of Costs Italy Spain Switzerland Other Costs Accommodation € 500 € 500 CHF 700 Flight Ticket Food € 200 € 200 CHF 550 Insurance Transport € 40 € 65 CHF 70 Others (Daily expenses, Visa € 140 € 150 CHF 350 Entertainment, etc) Additional Monthly Estimate € 880 € 915 CHF 1,670 Travelling In SGD $ 1,400 $ 1457 $ 2,273 Etc…. Note: The above estimates are for reference only. The actual costs of living will depend on personal lifestyles and preferences, as well as the leisure travelling.
Preparing for SEP COST OF LIVING • You should work out a budget covering flight ticket, insurance, visa cost, accommodation, food, transport, clothing & entertainment, and also additional travelling • Cost of living can vary greatly across cities in the same country and your personal lifestyle. • You can save money by shopping at local supermarkets, buying tickets in advance, applying and taking budget airlines. • It is recommendable to have at least one month cash with you upon arrival or you should make sure you can withdraw money conveniently and feasibly overseas. • Take note of your weekly expenses (or even daily) so you have better idea on your budget for the remaining period of stay.
Preparing for SEP CHECKLIST OF THINGS TO BRING – DOCUMENTS □ Valid passport and visa □ Medical records (including vaccinations) □ Proof of acceptance by PU □ Insurance □ Study plan □ Forms of identification (ISIC youth card, driving license, etc.) □ NUS transcripts (to facilitate module registration) □ Bank draft/ credit card/ cash □ Proof of financial support □ Confirmed flight ticket □ Letter confirming accommodation □ List of emergency contacts □ Receipts of payments made (housing, admin fees, etc.) Please remember to make a copy of all important documents. Keep separate sets in different places. You might also like to leave a set at home, so that these documents can be easily sent to you in the event that you lose those with you.
Preparing for SEP CHECKLIST OF THINGS TO BRING – NECESSITIES □ Appropriate clothing □ Toiletries □ First-aid kit □ Hairdryer □ Medication □ Digital camera □ Adaptors and chargers □ Photos and souvenirs of home/ Singapore □ Umbrella/ raincoat □ Foodstuff □ Appropriate footwear □ Passport photos
Preparing for SEP PACK IT RIGHT FOR YOUR FLIGHT https://www.youtube.com/watch?v=LlbnnWyDalQ&feature=youtu.be
Preparing for SEP DON’T FORGET TO E-REGISTER WITH MFA! • Singaporeans/PRs should register themselves with Singapore MFA at https://eregister.mfa.gov.sg/eregisterportal/common/pr eLoginEregisterView.action. • NS men must notify MINDEF of their trip and apply for the Exit Permit if required at www.ns.sg. • International students should contact their country’s diplomatic missions.
Preparing for SEP ADVICE FROM MFA - Be Informed & Be Safe • Purchase comprehensive travel insurance and be familiar with the terms and coverage. • Take a few minutes to eRegister with MFA (online or via the MFA@SG mobile app). • Always take care of your personal safety, and remain vigilant and alert to local security developments. • Obey the laws and respect the local customs of the countries you are visiting. • Keep your passport and identity card separate to minimise the risk of you losing both your ID documents. • Never carry too much cash and valuables. Never leave your valuables unattended. • Make sure you know the local rules of the road. Ensure that you, your passengers and the vehicle are covered by insurance. • Exercise caution around large gatherings and avoid locations known for demonstrations or disturbances. • Monitor the local news and heed the instructions of the local authorities in an emergency. • Stay in touch with your family and friends in Singapore so that they know you are safe. Inform them of your whereabouts and activities. • In the event that you require consular assistance, please call the Ministry of Foreign Affairs Duty Office (24-hours) at +65-6379 8800/8855, or get in touch with the nearest Singapore Overseas Mission.
What to Expect at Your Destination FIND OUT MORE ABOUT… • Climate and time difference • Exchange rate and cost of living • Regional map and local transportation • Cultural similarities and differences • Health and safety • Meet and greet services • Living and studying at host university • Expectation and academic assessment at host university • Activities for exchange students at host university
What to Expect at Your Destination WEATHER (AUTUMN/WINTER) • Air will be dry – put on lots of moisturiser. • Have a good coat with you; the weather can change rapidly and it can be expensive to buy winter wear at your host country. • You may experience gloominess because you are not used to the short days and cold weather. • Try autumn/winter activities that you would not be able to do in Singapore, such as skiing. • Even when the weather is cold, the locals may still eat cold food as a proper meal. • It is likely to have heating indoor, be aware of such so you can dress appropriately for best comfort.
What to Expect at Your Destination LIFESTYLE • Pace of life is slower with shorter working hours and a weekend spent with a long brunch or just chilling out is not unusual • Locals are generally helpful but might not take the initiative to make small talk so be thick-skinned, smile and start a conversation • Walking and cycling culture is stronger in Europe • Partner universities usually have student clubs, organize excursion activities, have sports activities from the beginner’s to advanced level -don’t miss the opportunity to exercise and make friends
What to Expect at Your Destination UNIVERSITY CAMPUS Photo of UAM Photo of Photo by Sciences Po ETH Zurich Photo of CentraleSupelec Photo of UNIL Photo of Photo of Photo of Photo by Sciences Po Chalmers UAM ETH Zurich
What to Expect at Your Destination UNIVERSITY CAMPUS • Multiple campuses of most universities and each campus may offer different courses. Photo of • Check the campus location of each course as it may UAM be different. • Experience different kind of campus environment – Scattered City Campus, Modern Photo of Buildings, Photo by Historical Buildings, etc. ETH Zurich Sciences Po Photo of UNIL Photo of Photo of Photo of Photo by Sciences Po Chalmers UAM ETH Zurich
What to Expect at Your Destination ACADEMIC CULTURE • Smaller class size for seminar style classes and more interactive amongst students as well as professors • Courses may not be confirmed until you arrive or register at PU • For some PUs, classes may be conducted in French even if initially indicated as ‘taught in English’ • Professors are approachable and friendly; less formal student-teacher relationship • Less competitive learning environment yet vigourous • May expect higher degree of independence in learning • Students are expected to share their views in class or engage in open discussion of topic • Strict on plagiarism; if you use the exact words or even paraphrasing, of the reference source, you must use quotation marks and credit the source • Exam schedule may not be available till later during semester - alternative assessments may not be available
Which country has the greatest number of UNESCO World Heritage Sites ? China Spain Italy Greece
What to Expect at Your Destination About ITALY Upcoming U-wide destination: Bologna Our Fac-level destinations: Milan, Trento • Famous Italian Culture: art, music, fashion, and iconic food • Gelato Paradise! • Italy is home to the greatest number of UNESCO World Heritage Sites (53 to date) • Italians are helpful, courteous, considerate and friendly – much more so once they know you • Italians stand much closer to you in conversations • Catholicism is very Italian – the Pope is on the news in Italy almost daily
Which of the following languages is the most spoken first language? French Italian Spanish Swedish
What to Expect at Your Destination About SPAIN U-wide destination: Madrid Fac-level destinations: Madrid, Navarra • Spanish is the second most spoken language in the world • A lot to offer from wonderful climate to arts and craft, architecture, sports, fashion, dance… • Spanish are often described as extrovert, sociable, friendly; Can be quite familiar quite fast • Spain has a variety of foods and unique dishes such as paella (a type of rice dish) and tapas (a range of small snacks or appetizers).
Which of the following countries sells the most expensive Big Mac? Norway Sweden Switzerland France
What to Expect at Your Destination About SWITZERLAND U-wide destinations: Geneva, Lausanne, Zurich Fac-level destinations: Geneva, Lausanne, St Gallen • One of the most expensive countries in the world. Most expensive Big Mac around the world (followed by Norway, Sweden, etc) • Multilingual and multicultural: German, French, Italian, Romansh • One of the two countries with a square flag (the other is Vatican) • 2nd longest life expectancy (WHO) – guess who’s the 1st and 3rd? • 208 mountains over 3,000m high! Beautiful landscape!
What to Expect at Your Destination USEFUL RESOURCES • Partner university specific information: http://www.nus.edu.sg/iro/prog/sep/partner-universities.html • Partner University application instructions and university information: https://share.nus.edu.sg/ng/Partner%20Univerisity%20SEP%20application%20material%20for%20s/Forms/ AllItems.aspx • Read seniors’ reports of host university: https://share.nus.edu.sg/ng/SEP%20Report/Forms/AllItems.aspx • On being prepared while overseas: https://www.mfa.gov.sg/content/dam/mfa/images/Consular%20Information/for_singapore_citizens/advice _for_singaporeans_going_overseas/Travel%20Notice%20Booklet/2012/MFA%20Booklet%20English.pdf
Settling In ARRIVAL • Contact your family/friends upon arrival • Orientation • Registration • Courses Add/Drop and Timetabling • Accommodation Check in and familiarize yourself in the neighbourhood • Student Visa / Residence Permit • Accounts set up • Going to first classes! Read the acceptance and arrival packages from the host university!
Settling In EXPECTED CONDUCT • Respect others and behave respectably too. • You are representing yourself, your school and your country. • Obey laws and regulations of host country, host university, Singapore and NUS. • Read rules and regulations at host university and ensure that you do not violate them. (e.g. rules on plagiarism and cheating) • Do not be pressured into anything. Just because everyone is doing it, doesn’t make it right. Be comfortable being your own person. Anti-drugs campaign by Singapore’s Central Narcotics Bureau (CNB) Hotline for Central Narcotics Bureau: 1800-325-6666 | Website: www.cnb.gov.sg
Settling In SAFETY • Safety should be the priority in all that you do. • Assess the risk of what you are about to do and try to minimise and even avoid unnecessary risk. • If confronted, give up your valuables and do not resist as your safety is the most important. • Ask locals about any dangerous areas or locations that should be avoided. • Stay ‘Visible’ and Be Connected to your family and friends all the time.
Settling In SAFETY Source: https://www.sgsecure.sg/resources/Documents/Run%20H ide%20Tell%20English%2026%20January%202017.pdf
Which are the three recommended actions in the event of firearms and weapons attacks ? 1) Scream Shout Cry 2) Eat Love Play 3) Chill Video Upload 4) Run Hide Tell
Settling In WHAT IS CULTURE SHOCK? Cultural Shock is defined generally as the phenomenon of feeling disoriented when one moves away from home to an unfamiliar environment with different values, habits, customs, beliefs, and living.
Settling In HOW MAY IT COME UP? • It could be every small thing and happening in your daily routine and life. Not necessarily any big events. • You may not be aware of it at first. Icons by Flaticon
Settling In HOW MAY YOU RECOGNISE IT? • Things just don’t feel right. I just don’t feel alright! • Feeling disoriented, confused, anxious, or even frustrated. • Feeling not in a right place and uncertain what is going on and how to move forward. Icons by Flaticon
Settling In HOW TO DEAL WITH IT? • Self-awareness Try to sit back, think of things that you are not certain and uncomfortable with – how and why, since when? • Recognise, Acknowledge and Accept Feelings and Emotions It is not necessary to ignore and dislike any positive or negative feelings you have. What matters is how you recognize and accept them constructively. • Stay Connected, Open Mind and Discussion Try to understand what has been going on and share with your friends. Maybe they have similar encounters as you do and have other perspectives to share with you. You may also hear from others about their experience which may later happens to you so you have a better idea what it is about and how to face it when it comes!
Settling In HOW TO DEAL WITH IT? • Flexibility and Patience Give it time. Time will show you more, not only about the incidents and feelings, but also about yourself and your resilience. • Common Sense You can gather more resources for yourself to make sense of each incident by talking to others, sharing ideas and feelings, understanding possible reasons behind (e.g. cultural background, personality, history of events, etc). • Positivity and Knowing that Option is In Your Hands You always have options in your hands. Problems can be solved or can be disregarded as problems with a change of perspective. This is where you grow personally, know more about yourself, your resilience, your preference and your mature action to various circumstances!
Settling In MITIGATING CULTURE SHOCK • Recognise feelings of surprise, disorientation, confusion, etc. is normal and okay 1. Honeymoon phase 2. Negotiation phase 3. Adaption phase • Talk to friends or a counselor • Keep in regular contact with friends and family back home • Join university and community activities
Name 2 actions that help to deal with culture shock ?
Settling In USEFUL CONTACTS • Make your own list of emergency contacts 1. Embassies/ High Commissions: www.mfa.gov.sg 2. Local emergencies numbers 3. Credit card and bank telephone numbers 4. Insurance hotlines 5. NUS Emergency contact: +65 6874 1616 (24 hours)
Settling In USEFUL CONTACTS – EMERGENCY CONTACTS Permanent Mission of the Republic of Singapore in Geneva Avenue du Pailly 10, 1219 Châtelaine, Geneva, Switzerland 41-(0)22-795 0101 mfa_geneva@mfa.gov.sg https://www.mfa.gov.sg/content/mfa/overseasmission/geneva.html Honorary Consul-General of the Republic of Singapore in Rome Via Frattina, 89, 00187 Rome 39-06-69940398 or 39-06-69783010 hcgoffice.rome@yahoo.com http://www.mfa.gov.sg/rome Mission Locator: https://www.mfa.gov.sg/content/mfa/missions/singapore_mission/mission_locator.html
Settling In USEFUL CONTACTS – EMERGENCY CONTACTS Consulate-General of the Republic of Singapore in Barcelona Buenos Aires, 42, 1º 1 a, 08036 Barcelona, Spain (34) 93 363 42 37 sgbcnconsul@gmail.com https://www.mfa.gov.sg/content/mfa/overseasmission/barcelona.html Consulate-General of the Republic of Singapore in Madrid Avenida De Bruselas 28, 28108 Alcobendas , Madrid (34) 91 662 93 73 hcgmadrid@fmetropoli.org https://www.mfa.gov.sg/content/mfa/overseasmission/madrid.html Mission Locator: https://www.mfa.gov.sg/content/mfa/missions/singapore_mission/mission_locator.html
Settling In MAKING THE MOST OF YOUR SEMESTER • Don’t just stick to Singaporeans! Make an effort to meet different people and be open-minded about differences. • Even while having fun, make sure you are aware of any important academic dates and not miss any deadlines! • Take note of your exam dates. If your semester overseas overlaps with the new NUS semester, start making arrangements for early exam or alternative assessments. If neither is possible, apply for an extension of your leave of absence from NUS. • Activate the email account given by your host university to receive important notices and announcements. • Check both host university and NUS email frequently. • Always stay in touch with your family and friends back home. Be Visible! • If a problem arises, try to resolve it. However, if you are unable to, ask for help.
Settling In MAKING THE MOST OF YOUR SEMESTER Fun and Travel Experience Friendships Network for future Global perspectives Analytic and Problem-solving Skills Becoming Resourceful, Flexible, Sensible Understanding yourself and others Personal Growth – be inspired on your future planning Icons by Flaticon
Homecoming BEFORE LEAVING YOUR HOST UNIVERSITY • Say your goodbyes and ‘thank you’s • Complete ex-matriculation process at host university • Make sure your room is in a presentable state before leaving • Follow NUS’ deadlines for CORS module bidding and application for on-campus housing • Prepare and submit your SEP report
Homecoming THINGS TO DO WHEN YOU RETURN 1. Submit your SEP report 2. Complete the SEP Evaluation Survey 3. Join the Welcome Back Session (to accumulate point for the Outstanding NUS Exchangers Award) 4. Join the Peer Advising Programme ➢ Advising Programme seeks to build a community of Peer Advisors (PAs) consisting of students who have been on SEP and are keen to contribute. ➢ Link up with our Peer Advising Leaders (PALs) to find out more: peeradvising@nus.edu.sg http://tinyurl.com/peeradvisingNUS http://www.nus.edu.sg/iro/sep/pals/pals.html @NUSPeerAdvisors 5. Help out at SEP outreach activities and help your juniors prepare for their SEP journey ahead
TAKE PART IN THE
Outstanding NUS Exchanger Award • To qualify, you must complete at least 1 SEP semester abroad and attend at least 1 compulsory activities • Proof of participation is required for receiving stamps • 8 Points = Gold Award 6-7 Points = Silver Award 4-5 Points = Bronze Award • Submit this log card to GRO by 30 May (Sem 1 SEP) or by 30 Dec (Sem 2 SEP)
Be a SEP Ambassador for Singapore and NUS! SESSION ONE SESSION TWO Date : 15th May 2018 Date : 5th July 2018 Time : 14:30 – 16:00 Time : 14:30 – 16:00 Venue : Global Lounge Venue : Global Lounge
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