INFORMATION FOR EXHIBITORS AND SPONSORS - ESB 2021
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INFORMATION FOR EXHIBITORS AND SPONSORS
Content
Page
1. Invitation to ESB 2021 3
2. Topics 4
3. Conference Venue 4
4. Facts and Summary 5
5. About Porto & how to get there 6
6. Sponsorship, Support and Advertisement 7
6.1. Industrial Exhibition 7
6.2 Sponsorship packages 10
6.3. Other Sponsorship Opportunities 11
7. Exhibition Registration Form 15
2
1. Invitation to ESB 2021
Dear colleagues, dear friends!
One of the key aspects of the ESB Conferences is that experts in basic biomaterials science, biomaterials development
and processing, and clinicians are brought together to discuss the most up-to-date developments in this field and
promote the translation of biomaterials from bench to the bedside.
Consequently, the Industrial Exhibition has been a cornerstone of our Conferences, as attendees and Biomedical
Companies are brought together in one place. We are especially interested in hosting:
• Biomaterials suppliers
• Newest instruments for all kinds of (bio)material characterisation and processing
• Biomedical companies that bring to the market biomaterial-based products
• Research Institutes
• Biomaterials journals
Therefore, it is our aim to offer you the best conditions to present your products and services, and to communicate with
the attendees of the Conference.
Companies and organizations are cordially invited to present their services and products at the ESB 2021 Conference.
The exhibition will take place from Sunday till Thursday in the Alfândega Congress Centre, close to some of the session
rooms and the poster exhibition area. We encourage you to register early to avoid disappointment. Poster sessions and
coffee breaks of the Conference will be located in the same area to encourage interaction between the industrial
exhibition and the Conference participants.
Do not miss out on Europe’s major event in the field of Biomaterials take full advantage of this unique forum to present
your company.
We are very much looking forward to your participation and to welcoming you at the 31st Conference of the European
Society for Biomaterials!
On behalf of the local Organizing Committee,
Ana Paula Pêgo, Chair
M. Cristina L. Martins, Co-Chair
Pedro L. Granja, Co-Chair
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2. Topics
The motto for the Conference will be “Future with Biomaterials”, as a challenge to our community to explore biomaterials
in conjunction with advanced technologies, such as Nanotechnology, Biofabrication, Microfluidics and Bioimaging to
develop the clinical combination products and functionalities of the future.
Other topics of the Conference include but are not limited to:
• Additive manufacturing (including Biofabrication and 4D (bio)printing)
• Biomaterials characterization
• Biomaterials development (including smart biomaterials)
• Biomaterials for specific medical applications
• Biomaterials for tissue engineering
• Cell-biomaterial interactions (including mechanosensing)
• Clinical applications of biomaterials (including precision medicine)
• Commercialisation of biomaterials and biomaterial-based devices
• Key enabling technologies (including lab-on-a-chip, robotics and artificial intelligence)
• Legal, ethical and regulatory aspects
• Nanobiomaterials
• Surface modifications
• Tissue and organ models (including organoids and organ-on-a-chip)
• Virus-biomaterial interactions (including new corona virus)
The final programme will be published in July 2021.
3. Conference Venue
Located in the historic centre of Porto on the banks of the Douro River, proclaimed a World Heritage Site by UNESCO in 1996, the
Alfândega do Porto Congress Centre is a historic building, restored by the famous Portuguese architect, and Pritzker Prize winner in
2011, Souto Moura. From the Alfândega Congress Centre it is only a few minutes-walk to the world-famous “Luís I” bridge and the
historic city centre with its numerous shops, restaurants, museums and hotels.
“Centro de Congressos da Alfândega do Porto”
Rua nova da Alfândega
Edifício da Alfândega
4050-430 Porto, Portugal
www.ccalfandegaporto.com/en/head
Porto is easily reachable by plane. Francisco Sa Carneiro Airport, or Porto Airport in short, is a very well connected
international airport with daily flights to the major European cities and a few intercontinental direct connections.
Therefore, getting to Porto is generally at most a two hops flight. The airport is located approximately 10 km north of
Porto City Centre (Link to Google Maps). The airport is well served by an elaborate transport network.
4
4. Facts and Summary
Date / Exhibition hours Sep 5, 2021 12:00 – 17:00 Set up
(tentative schedule) Sep 5, 2021 17:30 – 20:00
Sep 6, 2021 08:30 – 18:00
Sep 7, 2021 08:30 – 18:00
Sep 8, 2021 08:00 – 18:00
Sep 9, 2021 08:30 – 13:00
Sep 9, 2021 13:00 – 18:00 Dismantling
Date / Conference hours Sep 5, 2021 17:30 – 19:30
(tentative schedule) Sep 6, 2021 08:30 – 19:00
Sep 7, 2021 08:30 – 19:00
Sep 8, 2021 08:30 – 19:00
Sep 8, 2021 20:00 – 00:00 Conference Dinner (if permitted)
Sep 9, 2021 09:00 – 14:30
Conference Chair Ana Paula Pêgo
Instituto de Investigação e Inovação em Saúde (i3S)
Porto, Portugal
Co-Chairs M. Cristina L. Martins
Pedro L. Granja
Instituto de Investigação e Inovação em Saúde (i3S)
Porto, Portugal
Registration/ KIT Group GmbH Dresden
Organizing Bautzner Strasse 117-119 ǀ 01099 Dresden, Germany
Secretariat +49 351 / 65573-135 ǀ +49 351 / 65573-299
info@esb2021.org
Expected number of 1000 expected participants from over 40 countries
Participants ESB 2019 Dresden top delegation countries: Germany, UK, Italy, Spain,
Netherlands, Japan, France, China, Poland, Portugal, Korea
Programme Summary 350 oral presentations
500-600 poster presentations
Conference language English
Conference webpage www.esb2021.org
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5. About Portugal and Porto
Porto is located on the north-west coast of Portugal along the Douro river estuary. The 900-year old city of Porto, which
won the title of best European destination in 2017 (as well as in 2012 and 2014), is among the oldest European centres.
Portugal is an economy that is primarily shaped by the service market. The share of industry in the Portuguese economy
today is less than 20 percent. The heart of the economy in Portugal beats in the agglomerations of Porto and Lisbon.
Around every third Portuguese lives here. Porto in particular is the business location per excellence in Portugal. Spain is
the most important trading partner for the Portuguese, followed by Germany. In general, the EU plays an important role
in the export of Portuguese products.
The University of Porto combines high quality education focused on individual vocations and talents, as well as market
needs with the claim to being the greatest birthplace of science in Portugal. It is committed to converting into social
assets the talent and innovation from its 14 faculties, one business school and over 50 research centres. The University
of Porto has the richest academic community in Portugal and brings together the country’s highest ranked students, a
highly qualified scientific and teaching staff and a growing number of international students, teachers and researchers.
Currently, the University of Porto is the most international of Portugal’s universities thanks to its active cooperation
with hundreds of higher education institutions worldwide.
How to get there
Porto is a major infrastructural hub of north Portugal, located 300 km North of Lisbon, in a favourable geographical
position in terms of access to the main European capitals.
…by air
The International Airport of Porto “Francisco Sa Carneiro Airport” is located 15 km from the city centre and is well
connected to downtown Porto by good public transport network (subway, bus, taxi). It serves about 60 destinations
operating with the main regular airlines, offering both business class and low-cost flights such as Luxair, TAP Portugal,
Ryanair, Air Berlin, Air Transat and Aigle Azur. These airline companies establish connections between Porto and several
national and international destinations, such as Lisbon, Faro, Madeira, Azores, Brussels, Toronto, Montreal, Milan, Paris,
Madrid, Frankfurt, Bordeaux and London.
For detailed travel information by plane, please have a look at: www.ana.pt.
…by rail
In north Portugal, Porto is the most important railway hub of all the cities. There are two main train stations:
• Estação de São Bento (São Bento Train Station) which is located in central Porto, in Praça Almeida Garrett. This is the
terminal of regional trains which operate between Porto and other northern destinations such as Braga and Régua.
• Estação de Campanhã (Campanhã Train Station) is the terminal operating between Porto and the south of the country
(including Lisbon). Travelling to Lisbon by train takes about 3 hours. Campanhã Train Station is also establishing
international railway connections.
Direct train connections to ⁄ from Porto:
Germany (via Münich, via Frankfurt)
Switzerland (via Zürich)
Austria (via Salzburg, via Villach, and via Graz, via Vienna)
Croatia (via Zagreb and via Rijeka)
Hungary (via Budapest)
Czech Republic (via Prague)
Italy (via Venice)
Serbia (via Belgrade)
Bosnia and Herzgovina (via Sarajevo)
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…by road
Porto is favourably connected via numerous motorways, making it easily accessible from all parts of the country and
abroad. The motorways A1 links Porto to Lisbon, A4 provides the connection to Trás-os-Montes, whereas A3 reaches all
the way to Minho. Braga, Aveiro, Viana do Castelo are also linked via excellent motorway connection to Porto.
For detailed travel information by coach, please have a look at: www.internorte.pt and www.eurolines.com - both operate
international routes to and from Portugal. There are regular coach services between Portugal’s main towns and cities. For
details of routes, timetables and fares visit www.rede-expressos.pt the website of “Rede Nacional de Expressos”.
Accommodation
The increase of visitor numbers to Porto is growing much quicker than the slow increase in the actual number of beds. This
means that the best hotels and rental rooms sell out fast, leaving budget and last-minute visitors forced to look further
from the historic centre. We strongly recommend you book your accommodation as early as possible.
We would recommend looking for an accommodation within the districts of Ribeira, Vitória, Sé, Baixa or St. Ildefonso
because this area is very close to all of the main sights of the city and the Conference venue.
We will publish an HRS booking link at the Conference website you can use for booking your hotel rooms at favourable
rates.
6. Sponsorship, Support and Advertisement
Industry support is one of the key elements in the success of ESB Conferences. On the following pages, various exhibition
and sponsorship options are listed, from which you may select different elements up to the amount of your company’s
financial contribution. Thus, please review all exhibition and sponsorship opportunities and combine those options that
best suit to your marketing needs. If you plan to present your own shows during the Conference, a timely agreement with
the organizer is required.
Please note: As the location of service provision is located in Portugal, VAT must be paid. All stated prices for exhibition
and sponsorship do not include the Portuguese VAT rate of 23% which will be charged upon booking.
6.1. Industrial exhibition
Companies and organizations are cordially invited to present their services and products at the ESB 2021 Conference. The
exhibition will take place from Sunday until Thursday, probably at West Ground Floor. We encourage you to register early
to avoid disappointment. Poster sessions and coffee breaks of the Conference are located in the same area to encourage
interaction between industrial exhibition and Conference participants.
The purpose of the exhibition programme is to present products and/or services relevant to the participant’s professional
interests. The exhibitors should emphasize instruments, products or services for use in teaching and research, books and
other publications in scientific fields of relevance to the interests of the participants. K.I.T. Group GmbH Dresden reserves
the right, at its sole discretion, to accept or deny applications for exhibition space and to allocate space among exhibitors.
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Preliminary Floor plan
Session talks are planned on ground level as well as second level. The spacious exhibition area will be located either at
West Ground Floor or at Archive Hall (will be decided in June 2021) and will also host the coffee break area as well as part
of the poster presentations. In order to increase exhibition visits, the Welcome Reception on Monday evening will take
place in the exhibition (if permitted) and extended Conference breaks and poster viewing slots will be scheduled there as
well. Thus, a constant frequentation at the booths will be guaranteed to maximize networking opportunities.
8
Rental fee space only EUR 5001) per sq.m + VAT
1)
If we receive your booking as well as payment until November 30, 2020 you receive a discount of 5%.
• Minimum space 6 m² (3x2 m)
• Company description (10 lines & logo) in the final programme distributed to all delegates
• Link to your company homepage from the exhibition page of the Conference website
• 1 x booth staff with full Conference registration* included with 6 m²
• Conference bag with Conference material (one per stand)
* Registration includes entrance to all regular sessions and coffee breaks.
Please note: Your order does not contain a firm stand (no back wall, no side walls, no power supply). We recommend
ordering booth building. Orders for system stands, additional stand equipment, etc. can be obtained with the service
manual about 4 months before the Conference (extra costs) from our partner IMEXSA. Companies who only book
exhibition space will not be listed as sponsor.
How to order:
Exhibition space can be booked via the enclosed application form. It can be sent by email to info@esb2021.org.
Applications for space must be received by June 30, 2021 to be listed in the exhibition publication. K.I.T. Group GmbH
Dresden reserves the right to short-term changes.
Exhibitor Technical Manual: A detailed manual including all relevant information for exhibitors such as technical aspects
for exhibiting, final schedule and deadlines, as well as additional order possibilities will be provided in the beginning of
2021.
Liabilities/Terms and conditions:
Space assignment will be made on a first come, first served basis. Wherever possible, space will be allotted according to
the exhibitor’s choice, but the final arrangement will be determined by K.I.T. Group GmbH Dresden in such a way as to
produce the most advantageous grouping of the exhibition. There is no claim for a special exhibition space. There is no
guarantee to any specific stand area within the exhibition area.
The exhibitor covers all other costs and risks in relation to the building and the construction and the support of the
company’s stand and has to make an insurance policy against civil liability and damages. The total costs of the exhibit
space must be paid before installation; otherwise you are not allowed to install the booth.
Storage, Set-up and dismantling: Because of the limited storage space we cannot guarantee to fulfil all requirements
concerning the storage. Please take this into your consideration for the delivery of your material. K.I.T. Group GmbH
Dresden assumes no liability for damage and theft. Times for set-up and dismantling, as well as information on sending
materials will be announced 4 weeks prior to the Conference at the latest.
For all questions please contact K.I.T. Group GmbH Dresden, Germany by phone +49 351 / 65573 135 or email to
info@esb2021.org.
9
6.2. Sponsorship packages
Gold EUR 15 000 + VAT (Maximum 3 companies)
• Exhibition space, max. 15 m2
• 3 full Conference registrations and tickets to the Gala Dinner*
• Limit of 2 additional persons per exhibitor registration** at a cost of €250
• 45 min lunch symposium at Conference venue - exclusive time slot
• Recognition of sponsors name/brand in Opening Ceremony and selected high level sessions
• Sponsor’s advertisement included in delegate bags (brochures/leaflets provided by sponsors)
• On-site placement of company banner
• Acknowledgement of the company as “Gold sponsor” in the Final Programme
• Full colour page advertisement inside page in the Final Programme or an ad in the Final Programme app
• Your logo on the ESB 2021 official website
• 1 link on the Conference official website with redirection to your website
• Company description (10 lines & logo) in the Final Programme distributed to all delegates
Silver EUR 10 000 + VAT
• Exhibition space, max. 12 m2
• 2 full Conference registration and ticket to the Gala Dinner*
• Limit of 2 additional persons per exhibitor registration** at a cost of €250
• Sponsor’s advertisement included in delegate bags (brochures/leaflets provided by sponsors)
• Acknowledgement of the company as “Silver sponsor” in Final Programme
• Full colour page advertisement on inside page in the Final Programme or an ad in the Final Programme app
• Your logo on the ESB 2021 official website
• 1 link on the Conference official website with redirection to your website
• Company description (10 lines & logo) in the Final Programme distributed to all delegates
Bronze EUR 5 000 + VAT
• Exhibition space, max. 9 m2
• 1 full Conference registration and ticket to the Gala Dinner*
• Limit of 1 additional person per exhibitor registration** at a cost of €250
• Acknowledgement of the company as “Bronze sponsor” in Final Programme
• Full colour page advertisement on inside page in the Final Programme or an ad in the Final Programme app
• Your logo on the ESB 2021 official website
• 1 link on the Conference official website with redirection to your website
• Company description (10 lines & logo) in the Final Programme distributed to all delegates
* Registration includes entrance to all regular sessions and coffee breaks.
** Access only to the exhibition hall.
Please note: The deadline for all sponsorship applications is June 30, 2021.
Priority for assignment of sponsorship items and exhibition space is given (pending sponsorship category) within the given
deadline. Afterwards, priority can only be granted upon availability. If two sponsors with the same level apply for the same
sponsorship item, priority will be given on a “first come-first served”-basis.
Packages only come with exhibition space and are not complete furniture booths (no back wall, no side walls). We
recommend ordering booth building. Additional booth systems and extra’s like carpet and furniture can be booked
separately at a later point with the service manual.
106.3. Other sponsorship opportunities
All industry partners who decide to book one of the below-mentioned sponsorship items, will benefit from
acknowledgement as sponsor on the Conference website, in the Final Programme and on the onsite postings.
If the total sponsorship support reaches the amount of:
EUR 15 000 + VAT The company will be granted GOLD status
EUR 10 000 + VAT The company will be granted SILVER status
EUR 5 000 + VAT The company will be granted BRONZE status
Applications for sponsoring must be received by June 30, 2021. Sponsoring options can be booked via the enclosed
application form. It can be sent by email to info@esb2021.org or by fax to +351 65573-299.
Lunch symposium EUR 5 000 + VAT (not exclusive)
Companies can organize their own symposium to showcase new technologies or products to a large number of delegates
who regularly attend the industry sponsored sessions. In order to attract even more participants, the sponsor may also
provide snacks and drinks during the session at additional costs.
Every company interested in organizing a symposium can apply for a maximum of 1 symposium in the Conference
programme, which will take place within the general framework of the Conference, embedded in the official programme
(45 minutes during lunch breaks). Please note: Time slots for symposia are limited, preference is given to companies which
have booked a sponsorship package. The sponsor will obtain:
• Costs for the meeting room and its technical equipment (microphone, data projector, screen, laser pointer) included
• Further expenses - e. g. costs for speakers, including registration fees and catering - need to be covered by the sponsor
• Topic, speaker and date of the symposium need to be approved by the scientific committee
• Programme of the symposia will be included in the Conference programme booklet
• Sponsor can place 1 advertisement for the symposium on-site (e.g. flyer, Conference bag insert)
Conference wifi EUR 5 000 + VAT (exclusive sponsor)
Conference delegates will be using wifi throughout the ESB 2021. As the wifi sponsor, delegates will see your logo
whenever they log into the conference wifi network. The sponsor will obtain:
• Wifi login information cards with sponsor logo on them handed to each delegate upon check in at the conference
registration desk or the sponsor stand
• Acknowledgement in the final programme and on the Conference official website
• Complimentary exhibition booth space, max. 6 m2
Smart Poster/E-Poster Terminals price on request
The e-posters will be among the most frequented points at the Conference. It combines all scientific e-posters in just one
device, thus providing visitors with several additional features. The sponsoring includes the display of the company
logo/banner on each e-poster terminal. Roll-ups (supplied by the company) may be displayed next to the e-poster
terminals on the corresponding day. The sponsor will obtain:
• Display of sponsor’s name and logo on each e-poster terminal
• Display of roll-up in e-poster area (roll-up to be provided by the sponsor)
• Acknowledgement in the final programme and on the Conference official website
Your Logo on USB Memory Stick (provided by organizer) EUR 3 000 + VAT (Exclusive sponsor)
USB Pen Drives 8 GB contain the abstracts of the ESB 2021 Conference. You get the opportunity to distribute the stick to
all delegates (estimated 1 000) exclusively at your booth.
11Pocket programme in the Conference bags EUR 3 000 + VAT (Exclusive sponsor)
The pocket programme with programme overview will be inserted into the Conference bags. The sponsor will obtain:
• Company logo on the cover of the pocket programme together with ESB 2021 logo
Coffee break or lunch break (each) price on request
You have the opportunity to sponsor the coffee breaks or lunch breaks. The sponsor will obtain:
• Company logo beside the Conference logo on the catering tables
• Roll-ups (supplied by the company) may be displayed in the catering area on the day of sponsorship
• Acknowledgement in the final programme and on the Conference official website
Opening Reception price on request
On Sunday, September 5, 2021, a Welcome Reception for all participants in the exhibition area is planned (if permitted).
Interested companies have the opportunity to sponsor this event. It offers a perfect networking opportunity. Get in touch
with new clients and/or further deepen your existing business relationships! The sponsor will obtain:
• Company logo on the catering tables
• Roll-ups (supplied by the company) will be displayed in the exhibition area
• 2 complimentary invitations to Opening Reception
• Acknowledgement in the final programme and on the Conference official website
Gala Dinner price on request
Sponsoring the Gala Dinner will provide the company with an opportunity to interact with national and international
experts and scientists. The sponsor will obtain:
• Company logo on the menu card
• Oral acknowledgement from Conference chair
• 4 tickets to the Gala Dinner
• Acknowledgement in the final programme and on the Conference official website
Your Logo on Conference bags (provided by sponsor) EUR 3 000 + VAT
You have the opportunity to sponsor the Conference bags. Each fully registered delegate will receive a Conference bag
together with his Conference material when arriving at the venue. Interested companies may provide their own bags (to be
delivered to the venue in due time in the requested quantity, around 1 000 items). The sponsor will obtain:
• Company logo on the Conference bag together with ESB 2021 logo
• Acknowledgement in the final programme and on the Conference official website
Lanyards (to be provided by the sponsor) EUR 2 000 + VAT (Exclusive sponsor)
You can provide the lanyards distributed to all delegates upon the registration in Porto (estimated 1 000 lanyards must be
supplied by the company). Please ask K.I.T. Group GmbH Dresden for information about the requirements for lanyards.
Pens (to be provided by the sponsor) EUR 1 200 + VAT (Exclusive sponsor)
Note pads (to be provided by the sponsor) EUR 1 200 + VAT (Exclusive sponsor)
You can provide the note pads or pens inserted into the Conference bags (estimated 1 000 note pads/pens must be
supplied by the company).
Insert in delegate bags EUR 1 200 + VAT
We offer to insert your company leaflet into the Conference bags (e.g. flyer, leaflet; max. 4 pages DIN A4; insert must be
supplied by the company).
12Print Advertising in final programme*
As the main information source for delegates before, during and after the Conference, the final programme is the perfect
sponsorship item. It will be available online shortly before the Conference starts and will be distributed on-site to every
fully registered delegate, containing among others the complete time schedule, programme, author index, as well as full
information concerning exhibitors, sponsors, committees and awards.
Outside back cover (4th cover full colour page) EUR 3 000 + VAT
nd 3th
Inside front or back cover (2 or cover full colour page) EUR 2 000 + VAT
Inside Full colour page EUR 1 500 + VAT
The contractor is responsible for the graphic design of the advertisement. The advertisement material has to be delivered
ready for print and at the expenses of the contractor. The position of the advertisement is assigned on a first-come, first-
served basis. It gives priority to companies with Sponsoring Packages (Gold, Silver, Bronze).
*If the organizer decides not to print a programme booklet, the ad will appear in the programme app instead.
Other Ideas or special requests?
Tailor-made packages can be arranged to suit your special requests. Feel free to contact the Conference Organization to
discuss your needs.
13Porto is prepared to welcome the
delegates, exhibitors and sponsors of the
31st Annual Conference of the European Society
for Biomaterials (ESB 2021)
SEE YOU IN PORTO 2021!
Porto Landscape CC BY-NC-ND - Associação de
Turismo do Porto e Norte, AR.
K.I.T. Group GmbH Dresden
Bautzner Straße 117-119
D-01099 Dresden
49 (0) 351 65573-135 Managing Director:
49 (0) 351 65573-299 Jörg Herrmann
info@kit-group.org Amtsgericht Dresden HRB 8245
www.kit-group.org
October 02, 2020
Subject to change!
Please note that we provided images are merely provided listing presentation. The disclosure to third parties is not permitted .
14Deadline Sponsor Application: June 30, 2021 EXHIBITION & SPONSORSHIP Deadline Exhibitor Application: June 30, 2021 REGISTRATION FORM – Page 1/3 If you are interested in participating in the ESB 2021 in Porto, please complete application form (use capital letters). After receiving your application form, a contract will be sent to you. Application depends on availability of space/sponsorship. Exhibitors will receive the exhibitor’s manual including forms for additional services (booth system, electrical connection, furniture) around 4 months before the Conference. ESB 2021 Conference Organization email: info@esb2021.org c/o K.I.T. Group GmbH Dresden phone: +49 351 / 65573-135 Bautzner Straße 117-119, 01099 Dresden, Germany fax: +49 351 / 65573-299 Company: Contact Person: Address:_________________________________________________________________________________________________ ________________________________________________________________________________________________________ Zip code: ____________________ City: _______________________________ Country: _______________________________ Invoicing address (if different): ______________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ Sales Tax ID No. / VAT number: Purchase order number (if necessary): Phone: email: Exhibition space (all prices are net and subject to Portuguese VAT rate of 23%): We would like to participate as an exhibitor and book the following exhibition stand (space only) Exhibition Stand – Space only ..........................................................................................................EUR 5001) per m2 1) in case of booking AND payment until November 30, 2020 you receive a discount of 5% Preferred exhibition space dimension (minimum space 6 m²): _______ m width x _______ m depth = _______ m2 Special requirements: ______________________________________________________________________________________ Print Advertising in Final Programme* (all prices are net and subject to Portuguese VAT rate of 23%): Outside Back Cover (4th cover full page) EUR 3 000 Inside Front or Back Cover (2nd or 3rd cover full page) EUR 2 000 Inside Full colour page – Interior EUR 1 500 The contractor is responsible for the graphic design of the advertising. The advertisement material has to be delivered ready for print and at the expenses of the contractor. The position of the advertisement is assigned on a first-come, first-served basis. It gives priority to companies with Sponsoring Packages (Gold, Silver, Bronze). *If the organizer decides not to print a programme booklet, the ad will appear in the programme app instead.
Company: …………………………………………………………… EXHIBITION & SPONSORSHIP
REGISTRATION FORM – Page 2/3
We would like to book the following Sponsorship packages (all prices are net and subject to Portuguese VAT rate of 23%):
Gold (Max. 4 companies) EUR 15 000
• Exhibition space, max. 15 m2
• 3 full Conference registrations and tickets to the Gala Dinner*
• Limit of 2 persons additional exhibitor registration** € 250.00
• 45 minutes lunch symposium at Conference venue – exclusive time slot
• Recognition of sponsors name/brand in Opening Ceremony and select high level sessions
• Sponsor’s brochure included in delegate bags (brochures provided by sponsors)
• On-site Placement of company banner
• Your company will be acknowledged as “Gold sponsor” in the final programme
• Full colour page advertisement inside page in the Final programme or an ad in the final programme app
• Your logo on the ESB 2021 official website + 1 link on the Conference official website with redirection to your website
• Company description (10 lines & logo) in the final programme distributed to all delegates
Silver EUR 10 000
• Exhibition space, max. 12 m2
• 2 full Conference registration and ticket to the Gala Dinner*
• Limit of 2 persons additional exhibitor registration** € 250.00
• Sponsor’s brochure included in delegate bags (brochures provided by sponsors)
• Your company will be acknowledged as “Silver sponsor” in final programme
• Full colour page advertisement on inside page in the Final programme or an ad in the final programme app
• Your logo on the ESB 2021 official website + 1 link on the Conference official website with redirection to your website
• Company description (10 lines & logo) in the final programme distributed to all delegates
Bronze EUR 5 000
• Exhibition space, max.9 m2
• 1 full Conference registration and ticket to the Gala Dinner*
• Limit of 1 person additional exhibitor registration** € 250.00
• Your company will be acknowledged as “Bronze sponsor” in final programme
• Full colour page advertisement on inside page in the Final programme
• Your logo on the ESB 2021 official website + 1 link on the Conference official website with redirection to your website
• Company description (10 lines & logo) in the final programme distributed to all delegates
We are interested in the following Sponsorship Opportunities (all prices are net and subject to Portuguese VAT rate of 23%):
Lunch symposium ............................................................................................................................................. EUR 5 000
Conference wifi (wifi login cards with sponsor logo, complimentary exhibition booth space) EUR 5 000
E-Poster Terminals ............................................................................................................................................ on request
USB Memory Stick 8GB (contain abstracts, stick provided by organizer EUR 3 000
Pocket Programme in the Conference bags ....................................................................................................... EUR 3 000
Coffee break ( Monday, Tuesday, Wednesday) .................................................................................... on request
Lunch break ( Monday, Tuesday, Wednesday) ..................................................................................... on request
Opening Reception ........................................................................................................................................... on request
Gala Dinner ....................................................................................................................................................... on request
Your Logo at Conference bags (provided by sponsor) ......................................................................................... EUR 3 000
Lanyards (must be supplied by the company) ..................................................................................................... EUR 2 000
Pens in the Conference bags (must be supplied by the company) ....................................................................... EUR 1 200
Note Pads in the Conference bags (must be supplied by the company) .............................................................. EUR 1 200
Insert in delegates bags (e.g. flyer, leaflet, max. 4 pages DIN A4)......................................................................... EUR 1 200Company: …………………………………………………………… EXHIBITION & SPONSORSHIP
REGISTRATION FORM – Page 3/3
ESB 2021 – General Terms and Conditions
By submitting the exhibitor/sponsor application form, the industry partner accepts these General Terms and Conditions.
The contract is legally binding upon signature of both parties. The permission to exhibit at the mentioned Conference is granted
through this contract and the corresponding invoice. The industry partner has to pay the total amount due to the Conference account
within 14 days after having received the invoice, at the latest. If the payment has not been realised in due time, the organizer has the
right to reverse the permission and to distribute the requested exhibition space to another industry partner. Only after having received
the payment in full, the booking will be officially accepted and the exhibition area will be considered bindingly reserved. A cancellation
of the permission can also be made if the exhibits of the industry partner are not in accordance with the Conference.
In case of cancellation by the industry partner, NO REFUND will be given, neither for booked exhibition space nor for any other ordered
furniture/exhibition items or for booked sponsoring items.
Should the congress must be cancelled by the organiser due to the COVID-19 pandemic, the agreement is invalid and all paid amounts
will be refunded. If the conference does not take place as a face-to-face event but will be converted into an online conference, we will
provide you with adequate proposals for virtual participation.
An own company stand may only be assembled after a full booth construction plan has been submitted in due time to the organizer
and is confirmed by both the Conference venue and the Conference organization. The industry partner accepts the safety regulations
from the local authorities (police), the fire brigade, the Technical Inspection Agency and similar organisations at the Conference site.
Aisles, emergency exits, emergency lighting and fire extinguishing equipment may not be blocked or screened in any way at any time.
It is prohibited to hang stand constructions from the roof of the exhibition area, to drive nails or other fastenings in the walls or in
rented stand walls, to bore or to pass own cables. Any additional furniture has to be approved and confirmed in written by the
organizer. Furthermore, the organizer has to be informed about additional requirements in sufficiently advanced time. The industry
partner is requested to deal carefully with the rented booth and furniture, and to hand it back afterwards in due time in proper
condition.
Concerning the distribution of product samples, refreshments, food or any other items given to delegates on-site, the industry partner
has to ask for a written confirmation of the organizer and the Conference venue.
The assembling and dismantling of the booth have to be realized during the determined dates and times. In case of non-compliance,
the organizer reserves the right to charge, possibly resulting in extra costs to the industry partner’s account. The booth has to be
occupied all times during the official exhibition opening hours.
The exhibition costs do not include insurances of any kind. The industry partner takes the full liability for all damages caused by him or
the staff. The organizer does not take any responsibility or liability for damages or losses at the booths or of the exhibits. All industry
partners are advised to arrange appropriate insurances on their own.
The General Terms and Conditions of the Conference centre (venue) as well as of all service partners apply additionally.
Place of performance and court of jurisdiction is Germany. The German Law applies.
All exhibition and sponsorship costs are collected from the Conference Organization K.I.T. Group GmbH Dresden and are subject to
Portuguese VAT rate of 23%. By signing and handing in this form, the placed order is considered to be binding
and the General Terms and Conditions of the Conference are accepted. After receiving of the invoice, I will transfer the due amount
within 14 days. I further agree to send a printable logo as well as a company presentation (max 1 000 characters including blank +
complete address, phone, email, website) no later than 30th June 2021 to info@esb2021.org.
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