Designing and Implementing an Effective FCPA and UKBA Compliance Program

 
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 GLOBAL PERSPECTIVE                           1765

Designing and Implementing an Effective
FCPA and UKBA Compliance Program

As India Inc goes global, compliance with anti-bribery legislations of the developed countries,
in particular the United States of America (the “US”) and the United Kingdom (the “UK”),
may become essential. The Foreign Corrupt Practices Act, 1977 ( the “FCPA”) was enacted
in the US and the Bribery Act, 2010 (the “UKBA”) was made effective in 2011 in the UK, to
act tough against cases of bribery. An attempt has been made in this article to describe, how
an effective compliance program can be designed and implemented, to ensure an adherence
to the anti-bribery laws of the US and the UK. Read on…

FCPA and UKBA                                                 for the purpose of obtaining or retaining business
Foreign Corrupt Practices Act, 1977 ( the “FCPA”) was         or securing improper advantage. It also mandates
enacted by the US Congress in response to a maelstrom         that companies registered with securities exchange
of outrage following the report by the Watergate              commission to maintain accurate books and records
Special Prosecutor that US corporations were bribing          of all transactions and an effective internal control
government officials in foreign lands. Following the          system. It applies broadly to the US companies and
pressure mounted by the Organisation for Economic             their foreign subsidiaries, individuals, companies that
Cooperation and Development and the US to act tough           have issued securities registered in the US, directors,
against the bribery, the UK Parliament passed the             employees and agents of the US businesses, and
Bribery Act 2010 (the “UKBA”) and brought the same            foreign nationals and businesses that cause prohibited
into force from 1st July, 2011.                               acts in the US.
    The FCPA prohibits direct or indirect bribing of              The UKBA prohibits bribery of both government
foreign public officials, political parties or politicians,   and private officials, whether in the UK or at
                                                              any place in the world by a person having ‘close
                                                              connection’ [defined under Section 12] with the
                                                              UK. Close connection is a very widely defined term
                                                              under the UKBA and includes individual holding UK
                                                              citizenship or nationality or a body incorporated in the
                                                              UK. A criminal offence will be committed under the
                                                              UKBA if an employee or ‘associated person’ [defined
                                                              under Section 8] acting for, or on behalf of, ‘relevant
                                                              commercial organisation’ [defined under Section 7]
                                                              offers, promises, gives, requests, receives or agrees
Paras Kumar Jain                                              to receive a bribe; and if such relevant commercial
(The author is a Company                                      organisation does not have the defense that it has
Secretary, who may be                                         adequate procedures in place to prevent bribery by its
reached at paraskumar.j@
nuziveeduseeds.com.)                                          employees or associated persons.

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1766       GLOBAL PERSPECTIVE 

Distinction between the FCPA and the UKBA:
While both the FCPA and the UKBA deal with anti-bribery provisions, following are the key differences:
 Particulars     FCPA                                               UKBA
 Type of Bribery Applies only to bribery of foreign                 Prohibits bribe to ‘any person’ (including bribe to
                 official                                           individual or corporate)
 Active and      Giving bribe is an offence, but                    Both receiving and giving a bribe is an offence.
 Passive Bribery receiving the same is not.
 Mens rea        It must be proved that person offered              It is not required to prove the dishonest or corrupt
                 the bribe with a “dishonest or corrupt”            intent in case of bribery to foreign public officials.
                 intent.                                            The company is strictly liable for failure to prevent
                                                                    acts of bribery.
 Facilitation              Allows facilitation payments under       Facilitation payments are illegal.
 Payment                   limited circumstances, provided such
                           payments are properly reported in the
                           company’s financial records.
 Promotional               Allows promotional expenses if it       No such provision. However Ministry of Justice
 expenses                  can be demonstrated that they were a (“MoJ”) has provided some comfort on this
                           reasonable and bona fide expenditure. aspect in its guidance by stating that hospitality
                                                                   may be legitimate, provided it is reasonable and
                                                                   proportionate for the organisations’ business.
 Defense                   Existence of compliance program is      While relevant commercial organisation is
                           not a defense; however it would be      accountable for failing to prevent bribery, it is a
                           an essential factor for considering     statutory defense if it is proved that the relevant
                           prosecution and the terms of            commercial organisation had in place “adequate
                           settlement.                             procedures” designed to prevent bribery.
 Liability of              Senior officers (officer, director,     Senior officers (director, manager, secretary or
 senior officers           supervisor, manager, or another person other similar officer of a body corporate) may not
                           having “control” over the conduct)      be liable if such offence is committed without their
                           may be held liable for offence in their consent or connivance.
                           capacity as a ‘control person’.
 Penalties                 Individual:                             Individual: Imprisonment upto 10 years and
                           Bribery. Imprisonment upto 5 years      unlimited fines. Penalties may be levied under
                           and fine up to US$ 2,50,000 per         other laws as well.
                           violation. Penalties may be levied
                           under other laws as well.               Corporate: Unlimited fines. Penalties may be
                                                                   levied under other laws as well.
                           Accounting Offence. Imprisonment
                           upto 20 years and fine up to
                           US$50,00,000 per violation. Penalties
                           may be levied under other legislations
                           as well.

                           Corporate:
                           Bribery. Fine up to US$ 20,00,000.
                           Penalties may be levied under other
                           laws as well.
                           Accounting Offence. US$ 250,00,000
                           or twice the benefit sought. Penalties
                           may be levied under other laws as
                           well.

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Relevance to Indian Companies                                 SEC's allegations paid US$ 20,00,000 to settle the
a) Under the following circumstances, an Indian               SEC's charges.
    company ( including its directors, employees or        2) SEC vs. Westinghouse Air Brake Technologies
    agents) is required to comply with the FCPA and           Corporation: The SEC charged Westinghouse
    the UKBA :                                                Air Brake Technologies Corporation (“WATC”)
                                                              with violation of the FCPA for improper payments
FCPA                      UKBA                                that WATC's Indian subsidiary, Pioneer Friction
1) has principal place    1) it carries on a business         Limited (“Pioneer”), made to employees of the
   of business is US;        or any part of a                 government of India in order to obtain or retain
   or                        business in the UK;or            business from the Indian railway.WATC without
2) is listed on the US    2) is listed on the UK              admitting or denying the SEC's allegations paid
   stock exchange(s);        stock exchange(s); or            approximately US$288,000 to settle the SEC's
   or                     3) is a branch or                   charges. Similarly, in a related matter, under
3) is required to            subsidiary or a joint            non prosecution agreement with Department of
   file periodic             venture of the UK                Justice, US (the “DoJ”), WATC paid a penalty of
   reports with the          entity.                          US$ 3,00,000.
   US Securities                                           3) SEC vs. Chandramowli Srinivasan: The SEC
   and Exchange                                               charged Mr. Chandramowli Srinivasan (“Mr.
   commission (the                                            Chandramouli”), the former president of A.T.
   “SEC”); or                                                 Kearney India Limited (“ATK”) for his role in
4) is a branch or                                             improper payment. Mr. Chandramowli without
   subsidiary or a                                            admitting or denying the SEC's allegations paid
   joint venture of the                                       US$70,000 to settle the SEC's charges. In related
   US entity.                                                 administrative proceeding under file no. 3-12825
                                                              dated 25th September, 2007, Electronic Data
b) An Indian company positioning itself to act as             Systems Corporation, holding company for ATK
   an agent, representative, distributor, reseller,           without admitting or denying the SEC's allegations
   consultant, contractor, sub-contractor or as               paid US$ 4,90,902 to settle the SEC's charges.
   any other service provider, or for merger, joint        4) SEC vs. The Dow Chemical Co: The SEC charged
   venture, acquisition, or foreign investment from an        Dow Chemical Company (“Dow”) with violation
   organisation, subject to the FCPA and the UKBA             of the FCPA for improper payments by its Indian
   (the “covered persons”), needs to ensure that it           subsidiary to a government official to speed up
   complies with the FCPA and the UKBA provisions,            registration of its product. Dow without admitting
   because the covered persons may:                           or denying the SEC's allegations paid US$3,25,000
1) conduct adequate and proportionate due diligence           to settle the SEC's charges.
   to ascertain past and present compliance with anti-
   bribery laws;                                           Designing and Implementing FCPA and UKBA
2) insist on representation, warranties and indemnities    Compliance Framework
   in the contracts on past, present and future            Importance of designing and maintaining a strong
   compliance with anti-bribery laws;                      compliance program for the FCPA and the UKBA
3) insist on the right to terminate the contract or as     stems from the fact that:
   mandatory ‘put option’ on the Indian company to         a) it provides assurance to the stakeholders that the
   exit in the event of violations of anti-bribery laws.       company operates ethically and transparently;
c) FCPA cases relating to Indian Companies.                b) under the FCPA, in case of violation, it may help in
1) SEC vs. Oracle Corporation: The SEC charged                 avoiding prosecution or reducing the penalty; and
   Oracle Corporation (“Oracle”) with violation            c) under the UKBA, it acts as full defense against
   of the FCPA for failing to prevent its Indian               liability if it is established that proper and adequate
   subsidiary from secretly setting aside money off            procedures were in place to prevent bribery.
   the company's books that was eventually used to            The DoJ in various cases settled under the FCPA
   make unauthorised payments to phony vendors             has prescribed best practices for the FCPA compliance
   in India. Oracle without admitting or denying the       program. The MOJ in accordance with Section 9 of

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the UKBA, on 30th March, 2011, published ‘adequate                  bodies and own employees, spot bribery risks
procedures’ guidance that relevant commercial                       inherent in those activities, and try to estimate the
organisations can put in place, to prevent their                    probability of the incidence of the risks and its
‘associated persons’ from committing bribery.                       impact on the business.
    Combined analysis of the compliance programs                    The risk assessment procedures should be designed
prescribed under various deferred prosecution                   keeping in view the nature and size of the organisation,
agreements and non-prosecution agreements under                 its activities, customers and countries of operation.
the FCPA by the DoJ and the guidance of the MoJ on              The risk assessment can be done using various
the ‘adequate procedures’ under the UKBA, reveal                methodologies and tools including reviewing audit
that there are several important components to an               reports, customer complaints, employee interviews,
effective FCPA and the UKBA compliance program                  surveys, review of targeted accounting records.
("compliance program"). Following are the practical                 Having identified the relevant areas of risk, the next
tips for a company to consider while designing and              task is to establish relevant and proportionate policies,
implementing the compliance program:                            procedures and controls that address the likely areas
1. Top-level Commitment. The tone at the top is                 of bribery.
    fundamental to an organisation’s culture and is             3. Proportionate Policies and Controls. The company
    the foundation for building blocks of compliance                should establish strong policies and controls to
    program. Like any other important initiative, it is             prevent and detect violation of applicable anti
    impossible to effectively implement a compliance                corruption laws and the organisation’s code of
    program without support of the higher echelons.                 conduct. While the type of policies and procedures
    The Board and the senior management should be                   may defer from organisation to organisation
    educated about the anti bribery laws and the vigour             depending on the nature and size of the business,
    of the enforcement agencies. Additionally, it is vital          and the countries of operation, but they all need
    for the success of a compliance program to seek                 to be simple and complete. Effective policy is
    participation and backing from an organisation’s                one which explains, what constitutes an improper
    various business leaders and stakeholders. The                  payment, dos and don’ts, and what to do if
    buy-in for a compliance program would only come                 improper payment is requested. It is imperative that
    when the importance of compliance and the value                 the policies and procedures should not be just on
    it brings to the organisation is clearly articulated to         paper, but should also be implemented in a manner
    all concerned. Compliance program with top level                that promotes “ethical conduct” and allegiance
    commitment would essentially have :                             to compliance with applicable anti bribery laws.
    • adequate financial and other resources;                       Following policies and controls are relevant for
    • a senior management member overseeing                         effective implementation of compliance program:
        the development and roll out of compliance              (i) Code of Conduct: Code of conduct is an important
        program; and ensures that it evolves and                    element of compliance program as it gives broad
        functions the way it is designed to work;                   guidelines for expected ethical behaviour from all
    • a “zero tolerance anti bribery policy” in every               concerned. Code of conduct should detail required
        facet of the organisation's operation; and                  standards of behaviour from directors, employees,
    • explicit message of the consequences that all                 third parties, viz. agents, representatives, distributors,
        concerned will suffer in the event they violate             resellers, consultants, contractors, sub contractors or
        the anti bribery policy.                                    any other service provider (“business associate”).
 2. Risk Assessment. It is only upon identification of
    the risks, that efforts and resources can be directed          Following are the best practices in drafting and
    for developing a program for mitigating them.               implementing an effective code of conduct:
    Therefore, it is essential to begin the process with        • code of conduct should act as a guide to apposite
    the risk assessment. The risk assessment exercise              conduct by detailing what is expected from the
    interalia involves review of social and political              employees and business associate in their dealings
    environment of the geography, business activities,             with the company and outside of the company;
    business processes, local business practices and            • ensure that all concerned understand their
    customs, relationships with partners, suppliers,               responsibilities under the code of conduct;
    agents, consultants, intermediaries, government             • consider conduct in relation to the code of

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     conduct when evaluating employees or business                as doing so. Also limit on receipt or giving of
     relationships;                                               genuine gift & entertainment and the procedure for
• roll out annual questionnaire on code of conduct to             reporting the same shall be established. Following
     be filed by all concerned;                                   are best practices in drafting and implementing an
• all concerned to annually affirm compliance with                effective gift & entertainment policy:
     code of conduct; and                                     • gift or entertainment should be in line with
• always act to stop violations of the code of conduct.           customary regional practices, business policies,
(ii) Anti-Bribery Policy: Zero tolerance towards                  applicable laws and regulations;
     bribery, consequences in case of breach, and             • gift or entertainment should be reasonable and
     the company’s aim to maintain anti bribery                   appropriate for the event;
     compliance as business as usual rather than as a         • the expense shouldn’t impose sense of obligation
     one-off exercise should be made clear through this           on the recipient;
     policy. Following are the best practices in drafting     • don’t allow offer or acceptance of gift or
     and implementing an effective anti bribery policy:           entertainment during the periods when important
• the policy should be commensurate with the                      decisions are to be made by them which will affect
     company’s size, industry, culture and the level of           the company;
     risk the company faces;                                  • cash shouldn’t be provided as gift;
• the policy should describe the company’s position           • identify and exclude de minimis items (pen, coffee
     on anti bribery, outline the process for identifying,        mugs or other marketing items with the company’s
     reporting and dealing with suspected anti bribery            logo) from the purview of the policy;
     cases;                                                   • gift or entertainment shouldn’t be lavish ;
• ensure that the applicability and procedures are            • gift or entertainment should be transparent and
     clear and employees and business associate are               should be given in a manner that avoids intent and
     aware of their responsibilities in terms of managing         appearance of impropriety;
     the risks associated with potential bribery;             • gifts offered should be recorded in a separate
• provide real life examples for acceptable                       register; and
     and unacceptable practices and how to deal               • the expense shouldn’t exceed the reasonable fixed
     appropriately; and                                           value and must be completely and timely accounted
• specify names of the individual(s) who are charged              for in books and records.
     with the responsibility of enforcing and monitoring      (v) Travel Policy: It should be made clear through this
     compliance of the policy and who can be contacted            policy, that the company will not pay or reimburse
     in the case any guidance or clarification is required.       third party travel expenses, such as airfare, lodging,
(iii)Facilitation Payment Policy: It should be made clear         boarding and other incidentals, unless such
     through this policy, that none should, on behalf of          expenses relate to (i) promotion, demonstration, or
     the company, offer, pay, and promise or provide              explanation of the company’s products or services,
     gifts or anything of value to a government official          or (ii) execution or performance of a contract, and
     in exchange for a business advantage. Following              provided such costs are modest and in accordance
     are best practices in drafting and implementing an           with the third party’s own travel regulations and
     effective facilitation payment policy:                       restrictions. Following are the best practices in
• don’t allow payment to be made, except when                     drafting and implementing an effective travel
     faced with a imminent threat of, or fear of,violence         policy :
     or loss of liberty to the health, safety or welfare of   • should comply with the stricter of any local laws or
     an employee, family member or co-worker; and                 the company policies;
• where payment is determined to be unavoidable               • the expense should be openly incurred;
     and payment is made, this should be completely           • the expense shouldn’t impose sense of obligation
     and timely recorded for in books and records.                on the recipient;
(iv) Gift & Entertainment Policy: It should be made clear     • don’t select or recommend particular official for
     through this policy, that no gift or entertainment           travel;
     should be given or received if doing so will             • no side trip shall be allowed;
     improperly influence a decision or create a sense of     • avoid cash payments to officials to cover travel and
     obligation or if there is a risk it could be perceived       travel-related expenses;

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•    don’t pay for or reimburse travel expenses incurred          •    specify reporting mechanism (designated
     on designated official’s family members or friends;               individuals, hotlines, websites, or suggestion
• preferably pay directly to the third-party service                   boxes) for making disclosure;
     provider or reimburse against valid third party              • explain how the disclosure will be investigated;
     receipts;                                                    • make clear that disciplinary action or appropriate
• pay incidental and local transportation only when                    proceedings will be launched against those who
     such expense is associated with the official's                    retaliate against whistleblowers;
     participation in the relevant activities; and                • encourages culture where all concerned can raise
• the expense is completely and timely accounted for                   concerns or draw attention to the breaches of the
     in books and records.                                             anti-bribery policy;
(vi) Political, Charitable Contributions and Sponsorship          • management should demonstrate its commitment
     Policy: Through this policy, guidance should be                   that it takes seriously any concerns raised in good
     provided on political, charitable donations and                   faith and deal with them appropriately;
     sponsorship, including a clear prohibition of the            • inform progress of the disclosure to the whistle
     sponsorship or payment of donations to political                  blower; and
     parties or charities that are directly linked to             • review effectiveness of the policy and procedures
     obtaining new business or gaining a business                      on a regular basis.
     advantage. Following are the best practices in               (ix) HR Process: Thorough and effective system for
     drafting and implementing an effective political,                 pre-employment verification should be introduced
     charitable contributions and sponsorship policy:                  and regular training and awareness programs
• the expense should comply with the stricter of any                   should be conducted to ensure the company’s
     local laws or the company policies;                               values and policies are understood and put into
• the expense shouldn’t impose sense of obligation                     practice at all levels.
     on the recipient;                                            (x) Due Diligence. To help employees identify
• the expense should not be incurred if it is intended                 warning signs of potential bribery practices and
     to influence official action or secure an improper                minimise the risk of potential liability for the
     advantage;                                                        actions of a business associate, the company should
• payment to private account or in cash shouldn’t be                   adopt comprehensive anti bribery due diligence
     permitted;                                                        procedures to screen and monitor such business
• should be incurred and given in a manner that                        associate prior to engaging them. Some of the
     avoids intent and appearance of impropriety;                      steps that may be taken while engaging business
• obtain receipt or acknowledgement for the                            associate are :
     payment; and                                                 1) Online Check: Check online using search engines
• the expense is completely and timely accounted for                   to find out allegations of bribery against the
     in books and records.                                             proposed business associate.
(vii)Petty Cash Policy: Following are best practices in           2) Reference Check: obtain and verify three
     drafting and implementing an effective petty cash                 references from reputable organisations, and check
     policy. Petty cash should not be allowed for :                    with industry association or local chambers of
• any gifts, entertainment, travel, political or                       commerce.
     charitable donations, or other expenses benefitting,         3) Contracts: The contract with the business associate
     or at the request of, a government official;                      should include, among other things, the following
• payments to, or on behalf of, a government official;                 provisions:
• payments connected to seeking clearance from                    • the business associate’s obligation to strictly
     government departments;                                           comply with the applicable anti-bribery laws and
• payment to business associates; and                                  strict adherence to the company’s policies;
• other items generally reimbursed through a                      • the business associate’s obligation to maintain
     designated reporting process.                                     separate books and records;
(viii)Whistle Blower Policy: Following are best                   • the company’s right to audit the business associate’s
     practices in drafting and implementing an effective               books and records, including documents pertaining
     whistle blower policy:                                            to the business associate’s interaction with
• clearly explain the legal position and the rights                    government officials on behalf of the company;
     available to the whistle blower;                             • the business associate shall not assign or sub-

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   contract work under the contract without the prior           refuses to submit the required information;
   approval of the company;                                •    the business associate makes unusual requests,
• the business associate shall indemnify the                    such as to backdate invoices;
   company for any losses that result from the breach      • the business associate requests that payment
   of any of the business associate’s representations;          be made in cash or that cheques be made out to
• payments shall always be by check or wire transfer;           "bearer" or "cash," or seeks payment by some
   and                                                          other unusual means, such as payment be made to
• the company’s right to forthwith and unilaterally             a third party or in some other country than where
   terminate the contract, without penalty or claim for         services are being provided;
   damages, in the event there is credible evidence        • the business associate doesn’t want to appear with
   or reasonable belief that business associate has or          the company official before officials or staff of
   may have violated applicable anti bribery laws or            governmental agencies, embassies or multilateral
   the company’s anti bribery policy.                           organisations;
4) M&A Due Diligence: The company may be held              • the business associate requests reimbursement of
   liable for past anti-bribery violations of the target        vaguely described or questionable expenses;
   and there could be potential risk from target’s         • the business associate makes unusually large or
   conduct that continues post-closing. Accordingly,            frequent political contributions;
   the company must review, as part of its M&A due         • the business associate appears to lack the adequate
   diligence exercise, target’s compliance with anti            resources to perform the services contemplated by
   bribery laws and potential exposure stemming                 the contract or cannot provide references or cannot
   from its past activities. The due diligence process          document its claimed experience; and
   should also address whether the target has              • bribery concerns have been raised in the past about
   any weaknesses in accounting, record keeping                 similar transactions.
   requirements and internal controls systems.             (xi) Accounting and Internal Control: Following
   Specific attention should be paid to the following:          are the best practices in maintaining accounting
• whether the target has ever been accused of                   records and internal controls:
   violating anti-bribery laws;                            • maintain detailed and accurate books and records
• what percentage of target’s business is derived               that reflect the transactions in reasonable detail.
   from government contracts;                                   Documentation must not only record financial
• the involvement of government officials in the                facts related to any transaction, but must also
   target’s business (either as owners, directors or            include relevant information alerting the assessor
   employees);                                                  to illegality, if any; and
• the types and identities of agents and consultants       • maintain system of internal controls commensurate
   engaged by the target and their compensation                 with the size of the organisation and adequate
   arrangements; and                                            to provide reasonable assurances that, among
• the condition of the target’s internal controls and           other things, transactions have been conducted in
   books and records.                                           accordance with management’s specific sanction
5) Warning Signals: Employees should be trained to              and accounted in accordance with generally
   be alert for suspicious circumstances. Examples of           accepted accounting principles.
   common warning signs are:                               4. Communication and Training: Communication
• the country where the transaction is taking place             and training help people realise what is expected of
   has a history of bribery;                                    them and make them accountable. End
• the business associate was recommended by a                   result, everyone understands their roles and
   government official;                                         responsibilities. Thus, effective communication
• the business associate has family or business ties to         and training throughout the organisation is pivotal
   the relevant government officials;                           to implementation of compliance program.
• the business associate refuses to agree to abide by           Following are the best practices for effective
   the anti-bribery policy of the company or refuses            communication and training:
   to agree to or sign required representations,           • training shall be part of the directors and
   warranties, or certifications;                               employee’s induction process and there should be
• the business associate provides incomplete or                 regular training updates on how to implement and
   incorrect information in required disclosures or             adhere to the policy;

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•     training where necessary and appropriate, business              the relationship. Following are best practices
      associates, and prohibition on bribery must be                  in monitoring and evaluating effectiveness of
      communicated to all business associates at the                  compliance program:
      outset of the company’s business relationship with          •   development of annual anti-bribery compliance
      them, and as appropriate during the course of their             audit plan with particular focus on;
      work for the company;                                           - compliance of policy for engaging business
•     training may be given through e-learning tools, face-               associate;
      to-face sessions and team briefings on various aspects          - payments to business associate;
      of a compliance program, depending on their role;               - review of our compliance program;
•     communication and training materials should                     - assurance that contracts with business associate
      be developed in relevant languages to create                        have necessary safeguards to protect the
      awareness of current issues, familiarise all                        company from potential violations of the anti
      concerned with business conduct expectations, and                   bribery laws;
      promote understanding of the company’s business                 - the internal reporting system, follow-up
      values and philosophy;                                              activities, and related investigations;
•     introduce “train the trainers” concept by training              - review of the company’s books and records
      identified champions who would in turn train and                    pertaining to gift & entertainment, travel
      carry anti bribery message within the company;                      and travel related expenditures on behalf of
•     create dedicated intranet page which provides                       government officials; and
      information related to the company’s compliance                 - review of any charitable contribution or
      program, including anti-bribery policy with                         sponsorship or any other corporate social
      supporting guidance. The company’s Code of                          responsibility activities; and
      Conduct should be made available in the local                   - submission of compliance reports to
      languages of relevant markets;                                      the audit committee and the board of
•     conduct face to face workshops to enable                            directors;
      employees working in high risk areas (such as               •   designate senior level officer with authority to
      government relations, procurement and business                  report matters directly to board of directors or any
      development) have a realistic understanding of                  appropriate committee of the board, to monitor
      the important issues. These workshops should                    effectiveness of, and ensure there is a review of the
      use real life situations to challenge participants to           implementation of policy, regularly considering
      think about proper courses of action based on the               its suitability, adequacy and effectiveness, shall
      company’s policies;                                             have to
•     letters, posters, articles, newsletters, social media       •   establish hotline and additional means of
      posts, and games may be used as communication                   communication for reporting and resolution of
      mediums;                                                        questions and issues;
•     maintaining records setting out what training was           •   usage of data analytical tools to identify risk
      completed and when; and                                         indicators; and
•     seek declarations from all concerned certifying             •   monitor and review the records of personnel
      compliance with the training requirements.                      working in high-risk areas.

5. Monitor, Audit and Evaluate: It is only periodic               Conclusion
   monitoring and evaluation exercise that would tell             Both the FCPA and the UKBA contain a wide range
   whether or not compliance program is on track and              of anti-bribery provisions and empower the regulating
   whether or not it achieved its objectives. Procedural          agencies to enforce civil and criminal provisions.
   and substantial compliance should be monitored                 The expansive and extraterritorial jurisdiction reach
   and audited at regular intervals to identify                   of these two statutes encompasses many companies’
   potential violation, to uncover new risks which                global operations and sharpens the focus on issues of
   have to be addressed and to assess effectiveness               bribery. For organisations committed to conducting
   and performance in various ways. Frequency and                 business ethically and lawfully, a robust compliance
   depth of the monitoring and evaluation should                  program acts as a tool, for doing business—the right
   be proportionate to the risk associated with                   way. 

    1 1 6 T H E C H A RT E R E D AC C O U N TA N T m ay 2 0 1 3                                           w w w. i c a i . o r g
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