INFORMATION FOR EXHIBITORS - Targi EuroLab
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INFORMATION FOR EXHIBITORS
CONTACT DATA:
Exhibitor support: Accounting Department:
Agnieszka Wieremiejczuk Dorota Juśkiewicz
tel. +48 539 912 708, +48 22 529 39 84 tel.: +48 22 529 39 29
e-mail: awieremiejczuk@mttargi.pl e-mail: djuskiewicz@mttargi.pl
of the general e-mail to the Department:
serwis@mttargi.pl
Assembly/disassembly deadlines and show opening hours
Assembly work deadlines for stands constructed individually:
10 March 2019, 11:00 am - 10:00 pm
ROOMS: Marmurowa, Ratuszowa, Trojki
11 March 2019, 6:00 am – 10:00 pm
ROOMS: Marmurowa, Ratuszowa, Trojki
11 March 2019, 10:00 am - 10:00 pm
ROOMS: Korczaka, Sienkiewicza, Mikołajskiej, Kopernika, Tiereszkowej, passage Ratuszowej and passage of
Marmurowa, as well as Main Hall
12 March 2019, 6:00 am - 10:00 pm
ROOMS: Marmurowa, Ratuszowa, Trojki
12 March 2019, 6:00 am - 10:00 pm
ROOMS: Korczaka, Sienkiewicza, Mikołajskiej, Kopernika, Tiereszkowej, passage of Ratuszowa and passage of
Marmurowa, as well as Main Hall
IMPORTANT NOTICE - there is a possibility of buying additional assembly hours as well as an extension of the work of
elevators. Information can be obtained from the client service specialist.
Deadline for collecting system-built stands in all Rooms:
12 March 2019, 2:00 pm - 9:00 pm
Deadline for removal of the exhibits at system-built stands in all Rooms:
15 March 2019, 3:00 pm - 8:00 pm
Deadlines for disassembly of stands constructed individually in all Rooms:
15 March 2019, 3:00 pm - midnight
16 March 2019, midnight - 6:00 am
IMPORTANT NOTICE !!!
ANY DIRTY ASSEMBLY WORK NEEDS TO BE COMPLETED:
ROOMS: Marmurowa, Ratuszowa, Trojki (11 March 2019 – 10:00 pm)
ROOMS: Korczaka, Sienkiewicza, Mikołajskiej, Kopernika, Tiereszkowej, passage of Ratuszowa and passage of Marmurowa,
as well as Main Hall (12 March 2019 – 10:00 pm)
Show opening hours
13 - 14 March 2019, 9:00 am - 4:00 pm
15 March 2019 9:00 am – 3:00 pm
1
Important technical information: electricity, water, Internet connections, maximum load
of the exhibition space, maximum height of development
Electricity connection:
- delivered in the power range (in kWh) set out in the MT Targi order form
- three-phase current is delivered from 9 kW
- the exhibitors which order three-phase current are requested to specify the type of socket (16 A, 32 A,
63 A) and the power consumption of the machine/device connected at the stand, the
Exhibitor/development subcontractor is obliged to precisely specify on the design the place where the
individual connections will be located.
The Exhibitor is obliged to order appropriate power of the electrical connections, necessary to power all
electrical devices used at the stand.
The total power of the devices and lighting at the stand shall be the basis for ensuring appropriate power
of the connections.
Water connection:
- inflow - pipe diameter of 0.5 inch, with a valve at the end
- outflow sink - 1 inch pipe
- outflow of the device/machine - PVC pipe, 2 inches in diameter
The Exhibitor is obliged to order the water connections in the number which corresponds to the number
of machines and devices connected at the stand. It is forbidden to connect more than one device or sink
to one water connection (it applies both to the inflow and the outflow). It is forbidden to use switching
systems and forks for a few devices.
It is forbidden to connect machines and devices without supervision of an MT Targi technical employee.
Failure to comply with these regulations will result in disconnection. The Exhibitor may be charged with
the costs of the reconnection which comply with the facility safety conditions, as per the MT Targi
pricelist.
Internet connection 2 Mb/s and 4 Mb/s for one computer only; connection for additional computers
should be ordered separately. Internet Connection with lower bandwitdh than the above they are after
Wifi.
MAXIMUM LOAD OF 1 SQUARE METER OF EXHIBITION
SPACE: 400 kg/sq. m
There are numerous architectural considerations, in particular, the historical nature of the building, set
out in the Rules of Events of ZPKiN sp. z o.o. on the website
http://www.pkin.pl/imprezy/detale/regulamin-organizowaniaimprez
The maximum values provided below will help protect richly decorated lintels, cornices and capitals of
columns.
Should the need arise, there is also a possibility of discussing and agreeing a one-off project. We would
like to draw your particular attention to rich decorations in certain rooms, e.g. crystal chandeliers or wall
lamps suspended much lower than the height of possible development.
The heights listed below are maximum development heights
1. Marmurowa 5.30 m 2. Ratuszowa 5.30 m
3. Trojki 5.30 m 4. Mikołajskiej 6.30 m
5. Korczaka 4.50 m 6. Sienkiewicza 4.50 m
7. Kisielewskiego 5.00 m 8. Kopernika 4.50 m
9. Tiereszkowej 4.50 m
Virtual tour of the Palace of Culture: http://www.pkin.pl/strony/wirtualna-wycieczka#main-content
2Information on handover procedures of stands, space and safety rules on the premises
of PKiN.
Stands can be collected from the Technical Support for Exhibitors, located in the main hall in PKiN.
Additional orders or changes to the development of the ready-made stands will be handled, if possible,
on the day on which stands will be collected.
The system stands can be arranged by the Exhibitors on the day of their collection.
Prior to the commencement of works, the contractor preparing the stand shall submit to the Organiser or
the technical and operational department correctly filled-in authorisation to build the stand, the Statement
of the Development Contractor, Exhibition space receipt report (template on page 13) and collect
Technical IDs which authorise him to enter the fair area during the process of stand assembly and
disassembly.
The submission of the above-mentioned documents is connected with the Organiser’s obligation to
prepare a collective, architectural and electrical design of all stands, and obtain its approval by the
management board of the Palace of Culture and Science, as well as technical services of that building.
Lack of the above-mentioned materials, or failure to deliver them by the relevant date may prevent
technical connections from being installed, and, in particular, electricity at the Exhibitor’s stand.
In view of the foregoing, we would be grateful, if you could send the above-mentioned designs and
documents 40 days before the beginning of the Fair at the latest, i.e. by 1 February 2019.
During the period of assembly and disassembly, the Exhibitor is entitled to conduct only crucial assembly
works and final alterations within their own stand. However, the Exhibitor shall be prohibited from
conducting fundamental works (e.g. carpentry or painting) associated with the preparation of stands or
exhibit items.
In particular, it shall be prohibited to weld or sand wood or gypsum or conduct any other works that give
rise to dust.
The Exhibitor and/or Development Contractor are obliged to clean traffic routes on a daily basis and
within their own stands during the assembly and disassembly period and their exhibition stand during the
Fair. In the event of non-performance of the above works, they shall be outsourced by the Organiser at
the cost and risk of the Exhibitor.
The Exhibitor that develops their exhibition area on their own or via a subcontractor shall provide the
Organiser of the technical and operational department with a stand development project in two
projections, highlighting the spots in which the following utilities will be provided: water and sewage,
electrical connection, the Internet, and other documents necessary for its implementation (including the
specification of materials used, along with flammability degree certificates) no later than 40 days before
the commencement of the Fair and obtain the Organiser’s consent for the implementation of the project.
At the stand developed by the Exhibitor on their own or via a subcontractor, the Exhibitor shall be in
charge of proper performance and functioning of internal electrical system and the development of the
stand, whereas the Organiser shall be in charge of proper channelling of electrical connection and
providing power in line with the order. The Exhibitor may lay out a carpet within their exhibition area or
otherwise arrange flooring within their stand (in a manner approved in advance by the Organiser).
MOVEMENT OF TRANSPORT TROLLEYS TAKES PLACE ONLY ON THE
BOARDS LAID IN TRAFFIC ROUTES
3Information on handover procedures of stands, space and safety rules on the premises
of PKiN.
Technical IDs are valid only during the assembly and disassembly period, and do not authorise their
holders to enter the fair after its opening.
The stands, their equipment and decorations must be performed only from non-flammable materials or
protected with fire-protection substances with a relevant level of fire resistance. The Exhibitor is obliged
to provide MT Targi with a relevant certificate which confirms materials’ combustibility.
A scan or xerox copy of the certificates needs to be sent to MT Targi together with the stand’s
architectural design 40 days before the fair’s beginning.
The stand development contractor is obliged to remove from the stand and traffic routes any waste and
elements remaining after the construction of the stand.
The development constructor is obliged to finish off or cover each wall adjacent to the neighbouring
stand higher than 2.4 m, aesthetically in white. The cover should be made of non-transparent materials.
The Exhibitor shall take full liability for any losses or damage resulting from incorrect use of the space,
as well as rooms and devices of MT Targi by its employees or employees of the company which
constructs the Exhibitor’s stand.
The employees who prepare electrical installations are obliged to have up-to-date SEP certificates
concerning the use of electrical devices.
The Exhibitor which develops the exhibition space on its own or by an external company is
obliged to:
- provide the name and address of the company which develops the stand,
- authorise the entity responsible for stand development to take over the exhibition space on the basis
of the proof of delivery and complete the stand development,
- provide the architectural, electrical as well as water and sewage design of the stand to the technical
and operational department for approval 40 days before the beginning of the fair,
- obtain approval for the completion of the above-mentioned technical installations,
- send the contractor’s authorisation and declaration, together with certificates confirming that the
materials used to construct the stand non-flammable,
Disassembly of the stands constructed individually
In accordance with the Fair rules, it is forbidden to remove of the exhibits and liquidate the exhibition
from the stand before the end of the Fair.
Disassembly of the stand components takes place at the time set out by the Organiser. The Exhibitors
are obliged to remove all decorations used on the stand (exhibits, advertising boards, banners, posters
with double-sided tape, colourful film on development modules), and will restore the space occupied to
the condition from the day on which it was provided by MT Targi.
The stand disassembly must be completed not later than by the end of the period set out by the
Organiser. The failure to keep the deadlines will involve charging the Exhibitor with the costs connected
with extension of the rent period by MT Targi and hiring security personnel for the fair area.
Upon the completion of the disassembly, the exhibition space should be handed over to the Organiser in
a non-deteriorated condition which corresponds to its condition from the time preceding the stand
disassembly. Ally elements used for construction of the stand, fitted carpet and self-adhesive tape need
to be removed from the space in question.
The Exhibitor shall assume any liability for any damage resulting from incorrect disassembly. MT Targi
shall not assume any liability whatsoever for any property of the Exhibitor that has been destroyed or lost
as a result of the Exhibitor’s failure to remove it on time.
The crews which enter the building to disassemble stands need to have “technical” IDs (to be collected
at the Technical Support for Exhibitors on PKiN premises).
4Dimensions of goods lifts:
Lift No. 37 to Marmurowa and Starzyńskiego Rooms
Height - 2.60 m,
Width - 1.84 m,
Depth - 2.24 m,
Door size:
Width - 1.70 m,
Height - 2.50 m,
Lift capacity - 2,000 kg
Lift No. 16 to Ratuszowa and Skłodowskiej Rooms
Width - 1.86 m,
Height - 2.50 m,
Depth - 1.90 m,
door size:
Width - 1.50 m,
Height - 2.50 m,
Lift no 11, 12 XXX floor
Door height - 210 cm
Door width - 100 cm
Lift’s depth - 135 cm
Event safety
Smoking and naked flame on the PKiN premises shall be prohibited.
In the event of information about a terrorist attack or another threat within the duration of the Fair, the
Exhibitor and the companies in charge of development shall be obliged to immediately inform the
Organiser about any and all circumstances of which they are aware to determine the course of action
and avoid panic among the visitors and participants of the Fair
In the event of evacuation, the Exhibitor and other persons employed by the same (including
development contractors) shall comply with the decisions of the person in charge of the evacuation; until
the arrival of the relevant official from the State Fire Service or the Police, this function shall be
performed by due employees from the Protection and Security Department of the ZPKiN.
Final Provisions
The Exhibitor, Sub-exhibitor, and development constructors shall be obliged to observe generally
applicable legal regulations, including sanitary, fire, administration, and local regulations.
Any spotted damage, including defects or irregularities in the functioning of any installation or technical
equipment, shall be immediately reported by the Exhibitor or development constructor to the Organiser.
Liability for any breakdown resulting from non-observance of the above arrangements by the Exhibitor or
development constructor or damage or losses that such non-observance may involve shall be assumed
by the Exhibitor.
The Exhibitor shall assume liability for the safety of their own employees, subcontractors, and third
parties remaining at the stand, and the Exhibitor shall be financially liable for any damage or losses
resulting from improper use of the facility by their own employees, subcontractors, and third parties using
the leased premises and equipment of the Palace of Culture and Science, including any damage from
the inside and outside of the facility that are attributable to the event.
5Development conditions
Products, parts of developments, and scenography can be transported in the entire way on forklifts using pre-
laid securing boards. Forklifts cannot have nails, staples, metal filings, drawing pins, etc. stuck in their wheels.
Features of scenography and development cannot be directly adjacent to walls, with the minimum distance
being 30 cm. It shall be prohibited to store any development objects, crates, cardboard boxes between the
walls separating the stands and the walls of the building and store heating emission sources on walls, pillars,
and columns finished with stucco or in their immediate vicinity, i.e. within a distance smaller than 50 cm.
It shall be prohibited to stick any posters, direction or information boards, etc. to walls, columns, and doors
using any nails, dowels or adhesive tapes, especially in the areas made of stone, stucco, wood, and metal.
Any and all features of scenography and development, along with the pallets with merchandise must be
placed on a pre-secured floor and equipped with securing pads that prevent damage to the floor. During the
assembly and disassembly of stands, any and all development items must be stored on a pre-secured floor –
both loose parts and pallets with merchandise.
It shall be prohibited to cut any flooring, slabs, and materials used to develop the stands directly on the
flooring. It is allowable to stick sheet flooring using double-sided tapes that can be easily removed, e.g. tapes
used for the fair sector with textile mesh and acrylic adhesive that do not leave any remnant from the
adhesive on the floor.
It shall be prohibited to place hot heaters, vacuum flasks, and other thermal objects directly on the floor
(woodblock floor, marble)
Movement of passenger and goods vehicles in the internal PKiN courtyards.
Entry into the area managed by ZPKiN is chargeable. The duration of stay shall be settled with the Protection
and Security Department of the ZPKiN in line with the price list for parking services.
The movement of vehicles in the internal courtyards shall be managed by the employees of the Protection
and Security Department of the ZPKiN located at the entry and exit gates. All drivers must comply with
instructions of the employees in question. Due to safety reasons and in order to maintain the flow of the
traffic, the employees of the Protection and Security Department of the ZPKiN may decide to temporarily
withhold movement in the courtyards.
Due to safety reasons and applicable regulations, the vehicles entering and exiting the courtyards of the PKiN
may be subject to a detailed control conducted by the Protection and Security Department of the ZPKiN.
Transport of goods by goods and fork lifts
The products, the constituents of development and scenography, along with technical devices of the Exhibitor
and the companies in charge of development shall only be transported using goods lifts. It is possible to use a
forklift as part of loading and unloading of a car only following the prior order of the service.
Goods lifts and forklifts can only be operated by the employees of the ZPKiN with relevant licence of the
Office of Technical Inspection. The Exhibitor and the development companies shall comply with the
instructions of crane operator.
It is possible to extend the operation of a goods lift or forklift above the pre-arranged time only in a situation in
which the ZPKiN can provide a given service it calls for a written order for such additional service.
Prior to the use of transportation, the Exhibitor or development contractor must each time confirm with their
legible signature and the name of the company the hours of operation of the freight elevator or forklift on the
sheet prepared by the service of the elevator or forklift. Otherwise, it may be the case that the service will not
be provided.
6Information on unloading, courier shipments and forwarding at PKiN.
Unloading and transport of materials on PKiN premises.
The area intended for unloading is the PKiN unloading square/yard (entry from Emilii Plater Street) in the areas
agreed with the Fair Organiser.
All cars need to leave the unloading area immediately after the completion of the unloading.
It is forbidden to park in the PKiN area in places to which the parking ban applies or which are intended for other
purposes.
The Exhibitors that leave their vehicles in that area after the completion of the unloading shall be charged with
additional costs of parking.
The Organiser reserves the right to remove the vehicles that fail to comply with the above-mentioned conditions at
their expense.
Courier shipments need to be sent to the following address:
The Palace of Culture and Science,
ul. Plac Defilad 1
00-901 Warszawa
THE EXHIBITORS WHO USE COURIER SERVICES ARE OBLIGED TO COLLECT THE PARCELS
SENT IN PERSON.
Delivery of goods and fair exhibits during the Fair needs to be completed 30 minutes prior to the Fair opening at the
latest, and on preceding days takes place during the stand assembly hours.
MT Targi shall not assume any liability for the parcels sent to the Exhibitors, which is why no parcel shall be
collected from a courier at the Fair Office or the Fair Technical Office.
The Fair’s official forwarder is netlog Polska Sp. z o.o.
Contact: Rafał Skrobutan
tel.: +48 22 256 70 55, +48 668 890 274
rafal.skrobutan@netlog.org.pl
The forwarder renders services by means of:
- organisation of exhibit transport, comprehensive customs services,
- loading and unloading of goods for the fair in accordance with the sender’s instructions,
- support provided by qualified personnel in unpacking / packing the exhibits at the stand,
- professional storage of empty exhibit packaging and materials for stand development,
- renting transport trolleys and platforms,
“The Official Fair Forwarder renders, on an exclusive basis, unloading/loading services on the PKiN premises by
means of mechanical devices, i.e. forklifts, etc.”
Consequently, the Exhibitors and third parties are forbidden to enter the PKiN premises with mechanical devices
for unloading purposes, e.g. cranes, mechanical forklifts without the Official Fair Forwarder’s consent.
7Parking places:
The Exhibitors have a possibility of purchasing a car park pass, which enables them to leave a car on
the monitored, unprotected car park around PKiN.
The Car Park Department and the Client Service Office are located on level “1” of the Palace - in the lift
hall, near the souvenir shop. The Client Service Office is open from Monday to Friday between 8.00 am
and 4.00 pm with a break between 10.00 am and 11.00 am (tel. 22 656 63 49), The Car Park Technical
Support Office is open round the clock (from Marszałkowska Street, near the main entrance to the
Palace, next to the former parade stand tel. 22 656 71 62).
Very important notice: At the Car Park Technical Support Office, the client can collect the receipt if he
has forgotten to collect it from the automatic car park counter. The client should visit the Office after
purchasing the ticket, but before leaving the car park. Upon leaving it, the ticket loses the information
necessary to issue the document.
The car park rules and the detailed price list of the car park tickets and pass fees applicable since 2016
you can find here:
http://www.pkin.pl/public/common/package/kcfinder/upload/files/wyciag.pdf
Parking regulations http://www.pkin.pl/frontend/files/REGULAMIN-PARKINGU-2016.pdf
IMPORTANT NOTICE!
The gate system registers the vehicle each time it enters and leaves the car park.
General terms and conditions of security at the fair:
The Organiser recommends the Exhibitors to insure their property located at the Fair and purchase civil
liability insurance associated with their participation at the Fair. The Exhibitor shall be liable for the
security of the property at the time the Fair takes place, i.e. from 10 a.m. to 5 p.m.
The Organiser shall not be liable in the event of theft of exhibit items and equipment located at a given
stand, regardless of the circumstances of such an incident.
The facility shall be closed and protected from 5 p.m. of a given Fair day up to 10 a.m. of the day to
follow.
Any and all valuables left at a stand following the closure of the facility for visitors shall be reported to the
security staff of the facility or the Technical Support for Exhibitors.
8Map of surroundings of the Palace of Culture and Science, with parking
Truck traffic during the assembly and disassembly time of EUROLAB 2019 / CRIMELAB
2019
Lorries arriving at unloading / loading in advance may, in anticipation of unloading / loading, use the
parking located from Świętokrzyska Str. Entrance to the parking - through the gate no. 3.
During assembly/disassembly hours:
1. Smaller trucks (up to 6m full load), using the parking on the side of Świetokrzyska Str., can enter
through the gate No. 1 and unload /load goods on the smaller courtyard. They leave the courtyard
through the gate No. 2
2. Lorries with semi-trailers, they used the parking on the side of Świetokrzyska Str., then they enter to
unload / load on a large courtyard through the gate No. 1. They leave the courtyard also through the gate
No. 1.
3. Cars that do not use the parking on the side of Marszałkowska Str., and enter directly from the Emily
Plater Str., are unloading / loading:
➢ Lorries with semi-trailers on the large courtyard - entrance through the gate No. 1, leaving No 1
➢ Smaller trucks on the smaller courtyard - entrance through the gate No. 1, leaving No 2
In the case of small occupancy of the large courtyard and with the consent of the traffic coordinator -
smaller trucks entering will be able to unload / load in the large courtyard. Exit will take place through the
gate no. 1.
IMPORTANT NOTICE: Parking is payable according to the Palace of Culture price list.
IMPORTANT NOTICE: The Fair’s official forwarder - netlog Polska Sp. z o.o. has the exclusive right to carry
out on trade fair site unloading and loading using forklifts.
9DECLARATION
OF THE STAND DEVELOPMENT CONSTRACTOR
(individual development)
Company........................................................................................................................................
.......................................................................................................................... ,
being the development contractor of the stand of (name of the Exhibitor) ....................................
...............................................................................................................................................................
at the 21th International Trade Fair of Analytical, Measurement and Control Technology Eurolab,
which will take place on 13 - 15 March 2019 at the Palace of Culture and Science in Warsaw,
declares that:
1. The stand development and electrical installation at the stand will be performed in
accordance with applicable regulations and standards, as well as the project submitted by
persons with relevant qualifications.
2. The materials which will be used to construct the stand have relevant certificates related to
flammability properties, as set out in the regulation of the Ministry of Infrastructure on the
technical conditions which buildings should comply with and their location of 12 April 2002.
(Journal of Laws No. 75 of 15 June 2002, as amended).
Please find attached the applicable (valid) certificates of the flammability properties for the
following materials which will be used to construct the stand at the fair:
1. Walls (provide the type of material) ...........................................................................................
2. Carpet flooring (provide the type/name).....................................................................................
3. Other elements of the stand (enumerate them) .........................................................................
I DECLARE I HAVE ACQUAINTED MYSELF WITH THE RULES OF EUROLAB FAIR AND PKiN
……………………………………………………
Name and surname of the person responsible
for construction of the Exhibitor’s stand
10AUTHORISATION FOR DEVELOPMENT CONTRACTOR
(stand’s individual development)
EXHIBITOR:
Company .......................................................................................................................................
STAND DEVELOPMENT CONTRACTOR:
Company .......................................................................................................................................
(name and address)
.........................................................................................................................................................................
.........................................................................................................................................................................
Name and surname of the contact person: ....................................................................................
mobile phone of the above-mentioned person ..............................................................................
e-mail of the above-mentioned person ..........................................................................................
Warsaw, ........................ 2019 .....................................
Signature and stamp
11Date .....................................................
EXHIBITION SPACE RECEIPT REPORT
NAME OF THE FAIR:
Stand NO. ...........................
EXHIBITOR NAME: ................................................................................................................................................................
The Exhibitor/contractor* - confirms:
1. Receipt of the exhibition space ordered with the area of ............................................ sq. m
in order to complete the stand development
2. Completed connections to utilities in line with the order:
Electricity connections*: Water connections*:
3KW Number: ....................
9KW
25KW
36KW
3KW / 24h
9KW / 24h
25KW / 24h
36KW / 24h
The hand-over has taken place*
Without comments*
With the following comments:
....................................................................................................................................................................................................................
....................................................................................................................................................................................................................
IMPORTANT NOTICE!!!
The company responsible for the assembly and disassembly of the stand is obliged to perform any work during
the hours provided in the Manual - Information for Exhibitors on page 1.
Failure to complete the work in the above-mentioned period will result in additional costs connected with longer
rent of the PKiN exhibition rooms and work of relevant services.
........................................................ ..................................................
Exhibitor / taking the stand over MT Targi (handing the stand over)
mobile phone no. ............................
* mark as appropriate
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