Information and Fees 2021 - WSE Junior Summer Centre at LWC - Wimbledon School of English
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WSE Junior Summer Centre at LWC WSE Juniors in Wimbledon
Information and Fees 2021
WSE Junior Summer Centre at Lord Wandsworth College
Key Facts Student Age Range 10 to 17 years Departure Day Saturday
Centre Open 11 July - 14 August 2021 Course Start Day Any Monday
Arrival Day Sunday Course Length 1 Week Minimum
Course Fees
General English and Young Leaders Courses 1 week 2 week 3 weeks 4 weeks 5 weeks
A Excluding additional Sunday excursion(s) £1100 £2200 £3200 £4300 £5300
General English Course
with Specialist Skills Workshops
B Including additional Sunday excursion(s) - £2235 £3270 £4405 £5440
A Excluding additional Sunday excursion(s) £1200 £2400 £3570 £4700 £5800
Young Leaders Course
with Specialist Skills Workshops
B Including additional Sunday excursion(s) - £2435 £3640 £4805 £5940
Supplement for Football Academy Specialist Skills Workshop - £50 £75 £100 £125
Course fees include: Course fees do not include:
• 18 hours per week in international classes - • Pocket money and impromptu expenses
12 hours of General English or Young Leaders classes and 6 hours of Specialist Skills
• Private airport transfers
Workshops
• Damages and key deposit of £50
• Residential campus accommodation and all meals
(payable upon arrival)
• Shared airport transfer from Heathrow and Gatwick
• Courier fee (DHL) for your enrolment
• All activites, sports (excluding horse riding and private tennis coaching) and documents (if required)
2 full-day excursions per week (1 full day excursion in departure week)
• Optional Sports Academies
• All learning materials, a WSE certificate, course report and souvenir photo
• Optional Sunday excursion
• Personal laundry service for machine-washable clothes
• Full travel and medical insurance (see page 5 for details)
• WiFi
Optional Extras
Additional Night
£50
Saturday only, subject to availability
Sports Academies Horse Riding & Stable Management £175 per week
Professional Tennis Coaching £100 per week
Sunday Excursion
£40 per excursion
Payable on arrival if student is on Price Band A
DHL Courier Fee Europe - £80
For delivery of enrolment documents, if required Rest of the World - £100
Transfers
We offer a free shared transfer service between 10.00 and 17.00
Private Transfer Service Return One Way
from Heathrow and Gatwick airports on Sundays for arrivals
and Saturdays for departures (maximum wait time 2 hours London Heathrow Airport £200 £100
from landing). For arrivals and departures outside the days and
times specified, please see our Private Transfer Service details London Gatwick Airport £240 £120
opposite.
London Kings Cross St Pancras Station £300 £150
If travelling with other passengers as part of our Private
Individual assisted check-in on departure £50
Transfer Service, there is an additional charge of £40.00 each
way per additional person (up to a maximum of 4 per service).
Please note: Individual assisted check-in on departure is compulsory for any child aged 10-15 using our private transfer
service. All students under the age of 13 not travelling with an adult must travel as an Unaccompanied Minor.
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WSE Juniors in Wimbledon
Key Facts Student Age Range 12 to 17 years Departure Day Sunday
Centre Open 14 June - 21 August 2021 Course Start Day Any Monday
Arrival Day Sunday Course Length 1 Week Minimum
Course Fees
General English and Young Leaders Courses 1 week 2 weeks 3 weeks 4 weeks
Full-Board Homestay Option A Excluding additional Sunday excursion(s) £765 £1530 £2295 £3060
Based on 2 students sharing a twin room.
Single occupancy rooms available for an
B Including additional Sunday excursion(s) - £1565 £2365 £3130
additional fee of £50 per week.
Course Only Option A Excluding additional Sunday excursion(s) £590 £1180 £1770 £2360
This is for students with their own
accommodation arrangements.
B Including additional Sunday excursion(s) - £1215 £1840 £2465
Please note: There is an additional £40 per week safeguarding fee for children aged 12 and 13 to be accompanied to and from school.
Course fees include: Course fees do not include:
• 18 lessons (15 hours in-class tuition) per week in international classes • Pocket money and impromptu expenses
14 x 50 minute lessons and 4 Specialist Skills Workshops
• Airport transfers
• Homestay accommodation within easy access of the school and all meals
• Courier fee (DHL) for your enrolment
Course Only Option available for students with their own accommodation arrangements.
documents (if required)
• Personal laundry service for machine-washable clothes
• Optional tennis academy
• Weekly activities and excursions, including 4 central London excursions, one evening out and
• Optional Sunday excursion
one full day excursion per week
(unless paid with booking - Option B above)
• All learning materials, a WSE certificate, course report and souvenir photo
• Full travel and medical insurance (see page 5 for details)
• WiFi
Optional Extras
Return airport shared shuttle transfer Sunday only form Heathrow or Gatwick £100
Sports Academy 1 hour’s professional tennis coaching £40 per week
Sunday Excursion Payable on arrival if student is on Price Band A £40
Diete supplement For halal, celiac/gluten free and vegan diets £30 per week
Europe - £80
DHL Courier Fee For delivery of enrolment documents, if required
Rest of the World - £100
Transfers
Transfer costs are not included in the above package prices. Private Transfer Service Return One Way
A shared shuttle return transfer from Heathrow or Gatwick
is available on Sunday for arrivals and departures between London Heathrow Airport £250 £125
10:00 - 17:00 at the cost of £100 return (maximum wait time is
2 hours from landing) London Gatwick Airport £300 £150
If travelling with other passengers as part of our Private London St Pancras Railway Station £240 £120
Transfer Service, there is an additional charge of £30.00 each
way per additional person Individual assisted check-in on departure £50
These prices allow up to 2 hours from landing. An additional charge of £30 for every 30 minutes thereafter will apply and
will be charged in arrival.
Please note: Individual assisted check-in on departure is compulsory for any child aged 12-15 using our private transfer
service. All students under the age of 13 not travelling with an adult must travel as an Unaccompanied Minor.
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Reservations and Payments
Please complete the enrolment form and send it to us.
Download the form from www.wimbledon-school.ac/juniors/bookyourcourse or request a copy by email from
info@wimbledon-school.ac.uk. Email the completed form to barbara@ wimbledon-school.ac.uk
Full payment is due at least 6 weeks before the arrival date. For bookings made less than 6 weeks before the course start date,
payment in full is required.
All fees are payable in pounds sterling or euros and payment can be made as follows:
International payments by Flywire GBP Bank Transfers
Wimbledon School of English has partnered with Flywire to make Bank Barclays Bank
your international payments easier and safer. Flywire allows you
Address 1 North End
to pay from almost any country by bank transfer, credit card and
Croydon
other local payment methods. To make an international payment
Surrey CR9 1SX
with Flywire:
Account Name Wimbledon School of English Ltd
• Go to wimbledonflywire.flywire.com
Swift Code BARCGB22
• Select your country of origin and
preferred payment method Account No. 60936219
• Enter your details and receive confirmation of your payment Sort Code 20-24-98
• Track your payment on your student dashboard IBAN GB72BARCGB2220249860936219
UK Debit/Credit Card Cheque
Visit www.wimbledon-school.ac.uk/payaninvoice/index.php Make cheques payable to Wimbledon School of English Ltd
and complete the form. Please use the student’s date of birth and send to Wimbledon School of English, 41 Worple Road,
(DDMMYYYY) as a reference. Wimbledon, London SW19 4JZ
3
Terms & Conditions 2021 your homestay accommodation involves extra days, you will be charged
a daily rate for up to 4 days. 5 or 6 extra days will becharged at the full
weekly rate.
Terminology
WSE means Wimbledon School of English Ltd. Host families cannot accept students between 23:00 and 07:00. Please
The Parent or You means any person who has signed the booking form ensure flights are booked outside these times.
and/or has accepted responsibility for a child’s attendance at the WSE
Junior Summer Centre. The Student means the child named on the All accommodation payments must be made to the school.
registration form and/or the child attending the course.
Accommodation fees must be received at least 6 weeks before arrival.
General If the student is unhappy with their homestay accommodation, the school
WSE reserves the right to make changes to the programme of study and will relocate them to a new family as soon as possible.
activities at any time. We may vary the organisation and content, or cancel
some Study Skills Workshops and activities according to student numbers. The school can only book homestay accommodation for students studying
at WSE.
WSE reserves the right to cancel the course in the event of low enrolments
or circumstances beyond our control. If such a cancellation is necessary Please note: because of death, illness or other unforeseen circumstances
the fees will be refunded. it may be necessary to change accommodation at very short notice before
On excursions we allow students aged 13 -17 free time to go shopping arrival or once the student is here and the school reserves the right to do
in small groups (minimum of 3 students) without the supervision of this. WSE guarantees to provide accommodation for the period you have
the course staff unless advised otherwise. This is a privilege and WSE booked but not necessarily with the same family or in the same category
reserves the right to disallow such free time in the event of poor behaviour of family for the whole period.
or other circumstances.
Please note: There is a £30 per week supplement for special diets, such as
All sports/activities/excursions are undertaken at the student’s own risk.
WSE does not accept liability for accidents or injuries except where its halal, gluten-free or dairy free.
staff have been found to be negligent. If you do not wish your child to
participate in any particular activity or excursion, please advise us at the Pre-course Cancellations & Refunds
time of booking. If you are not able to take the course as planned, there are two options if
you cancel at any time up to 7 days before the course start date:
Payment and Bookings 1. Postponement We will give you a credit voucher valid for two
years from the course start date. This voucher can be used for an
Visa Nationals
equivalent school based course or for online courses to the same
No documents can be issued until we have received full payment. value.
2. Cancellation You may cancel the course with no penalties up to 7
Non Visa Nationals including EEA and Switzerland days before the course start date. We will refund your fees you have
made in full, less any bank charges. If you have booked through an
Juniors in Wimbledon agent, the refund will be given via the agent.
We must receive the following at least 7 days before arrival: • If you cancel under 7 days before the course start date, we will
• Registration fee, course materials fees, full tuition and homestay give you a credit voucher, as above.
accommodation (if requested). • We are unable to offer refunds on any pre-booked horse riding
Junior Summer Centre at Lord Wandsworth College or professional tennis lessons after arrival.
We must receive full payment at least 6 weeks before arrival. • If the school cancels the booking because we are unable to
open, you can receive either a full refund (minus bank charges),
Please note that original letters of acceptance and other details including a credit note valid for 2 years from the course start date, or
accommodation are sent via e-mail. transfer to an online course for the equivalent value.
• For all courses booked online you can cancel within 14 days
Accommodation - (Juniors in Wimbledon only) (provided you have not already started the course within that
All accommodation payments must be made through the school unless period) and receive a full refund.
private accommodation is being used.
Accommodation is arranged for students only while they are studying on
Cancellation/Change of Course after Arrival
full-time courses at the school. Covid 19
If the student leaves school early for any reason, they will be asked to If a student or a member of staff contracts COVID-19, the school may need
leave their school accommodation. In such circumstances the parent/ to close for up to 2 days for deep cleaning. During this period, all courses
guardian must make suitable private arrangements for the student. will be moved online.
All accommodation is subject to availability and early booking isadvisable. In the unlikely event of a Government shutdown, all courses will be moved
online, and students will be very welcome to stay in their accommodation
If the student decides to leave their accommodation early, 7 days’ notice in and remain in the UK or return home and continue studying from there. If
writing must be given, refunds will only be made for full calendar weeks. they do not wish to transfer to online courses, they will be offered a credit
Under special circumstances we may need to move the student to note valid for two years from their last day studying with us. If they return
alternative accommodation at short notice and the school reserves home the balance of their accommodation will be refunded.
the right to do this. Accommodation should always be booked for the Others:
full length of your study period unless private accommodation with an
authorised parent or legal guardian has been booked. If the Student has to stop his or her course early, the fees are non-
refundable under any circumstances. Should an airport transfer be
Any student who behaves in an unacceptable manner will be asked to necessary WSE will require a notice period of 24 hours which takes effect
leave their accommodation immediately. If this is part-way through a week from the time the school receives notification. Full transfer costs must be
they will still be liable for that week’s payment. In these circumstances we paid by the parent/guardian.
cannot guarantee that we will be able to find alternative accommodation.
We are unable to offer credits to students who leave early.
In such circumstances students may be asked to leave the school.
If own accommodation is booked you must give your accommodation Visas
address and a contact telephone number to the Registrar before the It is your responsibility to ensure the student has a valid visa and travel
student arrives. documents.
Homestay
If a visa is necessary, WSE provides a Visa Invitation Letter.
The school’s accommodation service acts as an agent in introducing If the visa application is refused, the following refund policy applies:
course participants to hosts. The contract is between guest and host.
• If you have to cancel the student’s course because his/her Visa
Homestay accommodation is normally booked from Sunday to Sunday. If application has been refused, you will need to provide documentary
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evidence from the relevant embassy before any refund can be Any complaint should be brought to the attention of the Centre Manager
considered, and you must return your letter of enrolment. Once we immediately so that a satisfactory resolution can be found.
have received a copy of all pages of the Visa refusal letter including If a Parent would like to make an official complaint, they should request
the last page with the signature of the Entry Clearance Officer and a copy of the WSE Junior School Complaints Procedure, or visit www.
date of refusal, plus our original letter of enrolment, we will refund wimbledon- school.ac.uk/juniors/policies
all monies received, excluding a £50 administration fee, any courier
fees incurred and any bank charges. Resolution of disputes
• WSE will not refund you if the Visa application has not been made in All complaints will be fully investigated as per our “Complaints Procedure”
sufficient time for the Visa to be approved. providing:
• If a student is found to have the wrong type of visa, they will not be • The complaint is made while the student is attending our school
admitted onto the programme. In this case WSE will not be obliged • The complaint is registered in writing with the Centre Manager
to offer the Parent a refund of fees.
• All invoices relating to the student making the complaint have been
• If you have booked and paid through a representative, any refund settled in full
will be made to the representative.
We do not accept complaints received after the student has returned to
Insurance their own country.
The following insurance cover is included in the course fees
Liability
Wimbledon School of English does not accept any liability in the case of
Cover illness, accident, loss or damage to personal effects or property occurring
on the school premises, except where such liability is imposed under UK
Medical Expenses £2,000,000
law.
Personal Liability £1,000,000 Where accommodation or transport has been booked through the
school, Wimbledon School of English does not accept liability for losses
Course Fees £8,000
or additional expenses a student might incur because of cancellation or
Cancellation/Curtailment £3,000 delays to their travel services.
Money & Personal Documents £100 Damages (Juniors Summer centre only)
The Student will be asked for a £50.00 damages deposit on arrival. If the
Passport or Visa £500 Student causes any minor damage during their stay, the Student will
WSE does not accept responsibility for any claims arising from a student forfeit the deposit.
or third party.
For any major damage, the full cost of repairing any damage caused by the
Making an insurance claim Student to WSE Junior Summer Centre property or equipment, or to the
personal property of another student, will be charged to the Parent. The
Should the need arise, the Parent understands and agrees that they are
Parent agrees that such payments to repair damage caused will be made
responsible for all paperwork. The Parent agrees that:
from the Student’s pocket money account. Should funds be insufficient, the
• WSE cannot make claims on behalf of the Parent Parent agrees to make payment in full.
• The Parent will need to contact the insurance company directly If a bedroom is shared by 2 or more students and WSE cannot ascertain
• Please note that there is an excess of £50 per claim who is responsible, costs will be shared equally between the occupants.
The £50.00 damage deposit will be returned in full at the end of the course
Medical providing no damage has been caused.
WSE accepts students on the assumption that they are in good health.
The Parent agrees to inform WSE when completing the Application Form Valuables and property
if the Student has any pre-existing medical condition, disability, allergy or On arrival, the Student will be asked to hand in their airline ticket, passort,
learning difficulties. any medication and all cash.
The Parent agrees that any medication brought to the WSE Junior Summer WSE Junior Summer Centre Rules must be observed at all times.
Centre will be given to the Centre Manager on arrival. The WSE Junior Students who break British law, do not obey the WSE Junior Summer
Summer Centre shall only accept responsibility for medicines which are Centre Rules, repeatedly misbehave, do not follow the instructions of WSE
licensed in the UK, prescribed by a doctor and which are accompanied staff or otherwise disrupt or adversely affect the smooth running of the
by an English translation. Such medicine will be properly stored and programme will be asked to leave immediately at their own expense. No
administered by the House Parent or an authorised person who is fees will be refunded.
expressly appointed to administer medicines by the Centre Manager.
Pocket money, provided by the Parent, can be taken out at stated times
WSE First Aiders will administer common medicines such as paracetamol (usually before excursions). We recommend around £70.00 per week, and
or throat lozenges as necessary, unless you advise us not to. no more than £100.00 per week, to cover incidental expenses, plus an
In case of emergency all students are taken to the nearest Accident and additional £30-£40 per excursion if the child wishes to take the optional
Emergency Unit, where treatment is initially free. Sunday excursions. If extra pocket money has to be transferred through
a WSE bank account during the course, we will charge a handling fee
In the event of illness or injury WSE will follow the advice of the attending of £25.00. In addition, the Student will need £50 for the one off damage
medical consultant unless advised otherwise by you. deposit.
Students may be charged for a medical consultation. The parent will be The Student must not bring any valuable possessions to WSE Junior
responsible for paying this fee and will need to claim it back through the Summer Centre or WSE Juniors in Wimbledon. If the Student does bring
WSE insurance policy. a valuable item with them, the Student is responsible for the security and
Emergency medical treatment safety of that item. There are no lockable cupboards or safety boxes in the
bedrooms, therefore we advise all Students to bring a good lock for their
The Parent authorises the Centre Manager, WSE Principal, WSE Managing suitcase.
Director or WSE Operations Director to consent on their behalf to
the Student receiving emergency medical treatment including blood WSE does not accept liability against theft or loss of property in our
transfusions, general anaesthetic and operations where certified by an safekeeping or in any other locations.
appropriately qualified person as necessary for the Student’s welfare and Any student found in possession of unsuitable items will have them
if the Parent cannot be contacted in time. confiscated.
Medical expenses are covered by the WSE insurance policy (see above), In the event of suspected theft, WSE reserves the right to search students
provided they are not for a pre-existing condition. The Parent will be and inspect the contents of all clothing, bags, parcels, etc., belonging to
responsible for paying any medical fees and will need to claim these fees or in the possession of any students whilst entering, leaving or on the
back through the WSE insurance policy. organisation’s premises or on organised excursions. Searches will always
be conducted by two individuals one of whom will be a person of the same
sex as the Student.
Complaints
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Promotional Material, Photographs & Filming Refunds will not be made in such circumstances.
WSE staff or their representatives will take photographs and videos during In the event of an outbreak of infectious disease, all students and/
our course activities and excursions which we may use for promotional or Parents/guardians are required to comply with rules regarding
purposes. Please advise us on the parental consent form at the time of quarantine as set by UK government agencies or by the school. If the
booking if you are happy for the Student to appear in any promotional school asserts Force Majeure as an excuse for failure to perform its
material. obligations, then the school must prove that it took reasonable steps to
minimise delay or damages caused by foreseeable events, that the school
Classes cannot be filmed or otherwise recorded in any way without the
substantially fulfilled all non-excused obligations, and that the other party
permission (in writing) of a member of the Centre Manager or Director
(student, parent, agent etc.) was, where possible, notified of the likelihood
of Studies.
or actual occurrence of the event. WSE reserves the right to take any fair
and reasonable action we think appropriate should a situation arise not
Impromptu expenses covered by these Terms.
The Parent agrees that WSE shall not be obliged to make payments for
impromptu expenses such as medical fees on behalf of the Student or
Other
the Parent. Where such payments are required, the Parent agrees for
In rare circumstances the stated maximum class size may be exceeded.
appropriate deductions to be made from the Student’s pocket money
If this happens, the limit will be exceeded by a maximum of 1 student for
account. Should funds be insufficient the Parent will be asked to pay.
1 week.
Transport The school reserves the right to cancel or alter a course. If we do so, we
WSE does not accept responsibility for expenses due to transport delays will offer either an alternative course or a refund.
or anything else beyond our control. If the student’s English level is not suitable for the course booked, we
reserve the right to move them onto a different course.
Transfers
Your course confirmation will include a Travel Form requesting flight The school reserves the right to change teachers at any time during the
details which the Parent must complete and return to WSE a minimum of course.
2 weeks before the arrival date. Upon receipt of the completed form, WSE The school reserves the right to alter dates, fees and any particulars in the
will send an email confirmation. The Parent understands that: brochure without prior notice.
• It is their responsibility to check the confirmation carefully and let The Managers of the School reserve the right at their absolute discretion
WSE know of any errors or changes to refuse any application for enrolment of a student at any stage of the
• WSE Shuttle transfers from the airport to WSE Junior Summer Centre application or booking process. The School shall be under no obligation
are often organised in groups and this means that some students whatsoever to give reasons for the decision of the Managers. If an
will be required to wait at the airport for other students arriving on enrolment is refused, all paid fees will be refunded.
different flights (maximum wait time is 2 hours from landing).
Personal Information
• On some occasions and when a special airport transfer has been We keep students’ information in electronic and paper format.
booked outside the WSE shuttle transfer time slot, students will be
placed in a taxi alone with a driver who may be male or female. All Some of the personal information a student supplies will be passed on to
such drivers have applicable police checks (DBS). the airport meeting service.
We must give information to the UK Borders Agency, if required to do so
Attendance under UK law.
We are a serious school and expect every student to be punctual, attend all
In order to fulfil our obligations to the student and, in some cases, to the
lessons and do their homework.
British authorities, it is necessary for us to see and copy the student’s
We keep attendance registers. passport or ID card (and visa if applicable), and to have contact details of
If a student misses a lesson, regardless of the reason, we cannot give a their next of kin in their country. The Parent therefore agrees to provide
refund or allow the student to take the lesson at another time. these details and keep them up to date if they change.
If a student is asked to leave the school for poor conduct, as set out in the Parents are reminded of the need to disclose to the school medical
disciplinary procedure, their fees will not be refunded. information about the student when the application is made and to enquire,
prior to enrollment whether the school and accommodation facilities are
Conduct suitable for the individual’s needs.
Wimbledon School of English reserves the right to refuse admission to By accepting these Terms & Conditions the Parent accepts our right to use
any student or to dismiss any student from school without refund of tuition their children’s personal information in this way.
fees in the event of misconduct or unsatisfactory work. The school expects
students to adhere to the standards and rules we set. Privacy Policy
We expect students to behave reasonably at all times towards other Our Privacy Policy governs any kind of processing of personally identifiable
students and school staff and to respect cultural, racial and religious information. This policy applies to our processing of data collected through
differences. We expect all students to uphold the core values of democracy, any means, actively as well as passively, from persons located anywhere
individual liberty, tolerance, and the rule of law. in the world. We will be guided by the following principles when collecting
and processing data:
If a student is asked to leave the school for poor conduct, their fees will
not be refunded. • We will only collect data for specific and specified purposes; we will
make it clear at the point when we request your information, what
In instances of extreme disruptive behaviour, WSE reserves the right to we are collecting it for and how we are going to use it.
remove the student from the premises and place with a legal guardian
arranged by WSE if necessary and at the Parents’ expense until such a • We will not collect data beyond what is necessary to accomplish
time as arrangements can be made to send the student home. those purposes; we will minimise the amount of information we
collect from you to what we need to deliver the services required.
We expect all students to abide by UK Government and WSE safety
guidelines, including COVID 19 guidelines, at all times as we accept • We will not use data for purposes other than that for which the data
students at the school on condition that they agree to do so and that they was collected, except as stated, or with prior consent;
continually demonstrate that they are doing so. • We will seek to verify and/or update data periodically, and we will
accept requests for amendments and deletion of personal data;
Force Majeure
• We will apply high technical standards to make our processing of
Wimbledon School of English is not liable for failure to perform its
data secure.
obligations if such failure is as a result of Acts of God (including fire, flood,
earthquake, storm, hurricane, infectious diseases or pandemics or other Except when stated, we will not store data in identifiable form longer
natural disaster that are beyond the reasonable control of the parties), than is necessary to accomplish its purpose, or as is required by law. You
war, invasion, act of foreign enemies, hostilities (regardless of whether can view our full Privacy Notice at
war is declared), civil war, rebellion, revolution, insurrection, military www.wimbledon-school.ac.uk/privacypolicy/index.php
or usurped power or confiscation, terrorist activities, nationalisation,
government sanctions, blockage, embargo, labour dispute, strike, lockout
or interruption or failure of electricity, internet or telephone service.
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Wimbledon School of English
39-41 Worple Road
Wimbledon
London
SW19 4JZ
Telephone: +44 20 8947 1921
Fax: +44 20 8944 0275
Email: info@wimbledon-school.ac.uk
www.wimbledon-school.ac.uk
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