INDIAN HILL VILLAGE COUNCIL - VILLAGE OF INDIAN HILL
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VILLAGE OF INDIAN HILL
INDIAN HILL VILLAGE COUNCIL
Donald C. McGraw—Mayor
Stephen H. Krehbiel—Vice Mayor
Andrew A. Byer
Richard J. Hidy
Elizabeth C. Isphording
Shayne O Manning
Monique A. Sewell
Paul C. Riordan—Clerk/Comptroller
Scott D. Phillips—City Solicitor
Dina C. Minneci—City Manager
Village of Indian Hill Council Packet—August 15, 2022
Village of Indian Hill Council Packet—August 15, 2022
Agenda
THE CITY OF THE VILLAGE OF INDIAN HILL
COUNCIL AGENDA
August 15, 2022
6:30 p.m.
Council Chambers
1. Pledge of allegiance
2. Call to order & roll call
3. Minutes of June 20, 2022 Regular Council meeting
4. Citizen Participation
a. Presentation of Key to the Village to Harold and Genie Thomas
b. Presentation of Medal of Merit to Ranger Ray Manning and Ranger Bill Schwartz
5. 2023 Strategic Planning Session
6. Finance Committee – Mrs. Sewell
a. Review Financial Statements for July 2022
b. Report on Finance Committee meeting
7. Law Committee – Mr. Hidy
a. Report on Law Committee meeting
b. Third and Final Reading – Ordinance Enacting New Section 75.07 Entitled “Operation
Restricted for Mini-Trucks, Low Speed, Under Speed, and Utility Vehicles” of the Code of
Ordinances of the City of the Village of Indian Hill (Recommend Ordinance Adoption)
8. Buildings and Grounds Committee – Mr. Byer
a. Report on Buildings and Grounds Committee meeting
b. Third and Final Reading - Ordinance to Amend Section 36.41 of the Codified
Ordinances of the City of the Village of Indian Hill Regarding Rowe Arboretum Advisory
Committee (Recommend Ordinance Adoption)
9. Public Works Committee – Vice Mayor Krehbiel
a. Report on Public Works Committee meeting
10. Water Works Committee & Utility Deregulation Committee – Mrs. Isphording
a. Report on Water Works and Utility Deregulation Committee meeting
11. Public Safety Committee –Mayor McGraw
a. Report on Public Safety Committee meeting
12. Planning Commission – Mr. Manning
a. Report on June 21, 2022 Planning Commission meeting
b. Report on July 19, 2022 Planning Commission meeting
Village of Indian Hill Council Packet—August 15, 2022
Agenda
13. City Manager’s Report
a. September 5, 2022 – Administration offices closed for Labor Day
14. Adjournment
Village of Indian Hill Council Packet—August 15, 2022
Minutes
MINUTES OF MEETING
INDIAN HILL VILLAGE COUNCIL
June 20, 2022
A meeting of the Indian Hill Village Council was held on June 20, 2022 at 6:30 p.m. The meeting was held in
the Council Chamber of the Village Administration building.
Officials present: Mr. Donald C. McGraw, Mayor
Mr. Stephen H. Krehbiel, Vice-Mayor
Mr. Andrew A. Byer, Council member
Mr. Richard J. Hidy, Council member
Mrs. Elizabeth C. Isphording, Council member
Mr. Shayne O Manning, Council member
Mrs. Monique A. Sewell, Council member
Ms. Dina C. Minneci, City Manager
Mr. Paul C. Riordan, Clerk/Comptroller
Mr. Scott D. Phillips, City Solicitor
Visitors present: Mr. Eric Holzapfel, 7325 Cayuga Drive
Mr. Henry Rollman, 7900 Indian Hill Road
Mrs. Susan Rollman, 7900 Indian Hill Road
PLEDGE OF ALLEGIANCE: Council opened the meeting with the Pledge of Allegiance.
MINUTES: The minutes of the regular meeting of May 16, 2022 had previously been distributed to each
Council member. No changes were noted. Mayor McGraw declared the minutes accepted as written.
Mr. Scott Phillips, City Solicitor, introduced Mr. Jonathan Roach, his colleague from Frost Brown
Todd, who will be the new Prosecutor in Mayor’s Court.
CITIZEN PARTICIPATION: Mr. Eric Holzapfel appeared before Council and introduced himself as
representing Mr. Henry Rollman and Mrs. Susan Rollman, 7900 Indian Hill Road who were in attendance at
this meeting. He explained that Mr. and Mrs. Rollman are the owners of a low speed vehicle and he was there
to address the Ordinance affecting the use of such vehicles in the Village of Indian Hill. Mr. Holzapfel
explained to Council why he believes low speed vehicles should be allowed to be used on the streets of Indian
Hill. There were no questions or comments from Council or members of the audience. Council thanked Mr.
Holzapfel for his comments and thoughts.
FINANCE COMMITTEE REPORT: Since Council member Sewell was attending the meeting by phone,
Council member Krehbiel presented the Financial report. Council member Krehbiel reported that the Finance
committee met on June 10, 2022 to review several items in advance of the Council meeting.
Village of Indian Hill Council Packet—August 15, 2022Minutes
Council member Krehbiel also reported that copies of the finance committee minutes are included in
the Council packet.
Council member Krehbiel reported that the Finance committee reviewed the April financial
statements, copies of which are included in the Council packet.
Council member Krehbiel reported the following highlights in his Finance report:
a. Income Tax Receipts: The Village received $268,598, which was $8,600,000 less than received
in May 2021. Year-to-date cash receipts were 137% of budget. The significant difference is due
to last year’s tax deadline being May 15th rather than April 18th.
b. Operating Disbursements: Operating disbursements equated to $998,240, which was $44,000
less than May 2021. This is due to timing of payments.
c. CIRF: Disbursements totaled $144,399. They mainly are associated with server upgrades, Ranger
vehicle purchase and collection cart purchase.
d. Water Works Receipts: Water usage receipts were $257,801 which is approximately $65,000
more than May 2021 receipts. Year to date cash receipts were 32.6% of budget.
e. Water Works Disbursements: Total operating disbursements were $369,993 which was
approximately $5,000 more than May 2021. This is due to timing of payments.
f. Water Works CRF: Disbursements totaled $73,878. They are associated with debt payments.
g. Cash and Investments: Total month-end cash and investments were $56,237,035 compared to
$56,774,407 in April 2022 and $46,311,847 in May 2021. A significant difference from last year
is due to a few unusually high tax payments received in 2022. In addition, many 2021 capital
expenditures had to roll into 2022 for completion while 2022 projects are delayed due to material
delivery issues being experienced throughout the country.
h. Rowe Funds: The market value as of May 31st was roughly $4,500,000 which is approximately a
10% decrease since December 31, 2021. The decrease is attributed to the economic challenges
facing the entire country. The total unrecognized gain is $1,213,816. Total monthly operating
receipts, including dividends/interest were $11,708. Monthly operating expenses totaled $24,828.
There was an investment sale net gain of $33,176.
i. Green Areas Funds: The total market value for investments and cash as of May 31st was
approximately $4,400,000. The total unrecognized gain was $2,581,359. Total monthly receipts
equated to $29 with monthly expenses totaling approximately $1,500.
Council member Krehbiel reported that Mrs. Chaney presented the Village medical plan which has a
0% premium increase for the 2022-2023 plan year. He said that Mrs. Chaney also informed Council that the
first triennial dividend program concluded 6-30-2021 with $516,335 added into the pool reserves.
Council member Krehbiel reported that Mrs. Chaney reviewed the dental renewal including a 10% rate
reduction for the second year. There were no changes to vision insurance or life insurance.
Council member Krehbiel reported that the Finance committee held initial discussions on the possible
creation of a second Green Areas Maintenance Fund that will be used strictly for the recommendations and
Village of Indian Hill Council Packet—August 15, 2022Minutes
priorities of the Urban Forestry Study. The Finance committee will discuss more in the future once the study
is completed with defined projected costs.
Council member Krehbiel explained that the proposed 2023 budget reflects total estimated revenues of
$16,400,000 against estimated operating expenses of $14,200,000 and capital/retirement reserve expenditures
of $3,900,000. Total ending balance for all 2023 funds is estimated at $29,200,000. It was noted that the tax
budget represents a starting point for the preparation of the more encompassing 2023 budget process.
Council member Krehbiel requested that a public hearing be opened for the discussion of the 2023
Tentative Tax Budget. Mayor McGraw opened the public hearing for the 2023 tax budget hearing. There
being no questions or comments, Mayor McGraw declared the public hearing closed.
Council member Krehbiel reported that the Finance committee reviewed an additional Appropriation.
The Ordinance recommends the following increases:
• General Fund – increase of $127,000. This is due to the need to update income tax and police
software as well as the purchase of budgeting software.
• Capital Improvement Replacement Fund (CIRF) – increase of $1,244,525. This is due to State
Route 126 property purchase, Hopewell landslide project, Green Area donation surveying and solar
panel project bid process.
• Police Training Fund – increase of $12,200. This is due to revenues received from the State that
are mandated to be utilized for police training by the end of the year.
Council member Krehbiel said that after discussion, the Finance committee agreed to recommend
emergency passage of the Additional Appropriation Ordinance in order for funds to be expended.
A RESOLUTION ADOPTING THE TAX BUDGET OF THE CITY OF THE
VILLAGE OF INDIAN HILL FOR THE FISCAL YEAR BEGINNING
JANUARY 1, 2023 AND SUBMITTING SAME TO THE COUNTY AUDITOR
was presented and read.
Upon motion by Council member Krehbiel, seconded by Council member Manning, the Resolution
was passed by voice vote 6-0. Mayor McGraw declared Resolution number 11-22 adopted.
AN ORDINANCE AMENDING ORDINANCE 23-21 AND MAKING
APPROPRIATIONS FOR THE EXPENSES OF THE CITY OF THE VILLAGE
OF INDIAN HILL FOR THE FISCAL YEAR 2022, AND DECLARING AN
EMERGENCY was presented and read.
Council member Krehbiel made a motion to waive the requirement for three readings of the
Ordinance. The motion was seconded by Council member Hidy and was passed by roll call vote 6-0.
Village of Indian Hill Council Packet—August 15, 2022Minutes
Council entered into emergency session.
Council member Krehbiel moved the passage of an emergency Ordinance amending Ordinance 23-21
and making appropriations for the expenses of the City of the Village of Indian Hill for the fiscal year 2022,
and declaring an emergency. The motion was seconded by Council member Isphording and was passed by
roll call vote 6-0. Mayor McGraw declared Ordinance 06-22 enacted.
The Council returned to regular session.
LAW COMMITTEE REPORT: Council member Hidy reported that the Law committee met on June 9,
2022 to review several items in advance of the Council meeting. He said that copies of the meeting minutes
are included in the Council packet.
Council member Hidy reported that the Law committee recommends a second reading of an Ordinance
which bans the use of under speed and low speed vehicles, with the exception for emergency and school-
related vehicles in the Village of Indian Hill. He said that the logic for the Ordinance is included in the Law
committee meeting minutes as well as last month’s Council meeting minutes.
Council member Hidy reported that the Law committee convened into Executive Session for the
purpose of discussing the most recent legal activity report that includes conducting a conference with an
attorney for the public body concerning disputes involving the public body that are the subject of pending or
imminent court action and to consider the purchase of property for public purposes or the sale of property.
AN ORDINANCE ENACTING NEW SECTION 75.07 ENTITLED
“OPERATION RESTRICTED FOR MINI-TRUCKS, LOW SPEED, UNDER-
SPEED, AND UTILITY VEHICLES” OF THE CODE OF ORDINANCES OF
THE CITY OF THE VILLAGE OF INDIAN HILL was presented and read for the
second reading.
BUILDINGS & GROUNDS COMMITTEE REPORT: Council member Byer reported that the Buildings
and Grounds committee met on June 14, 2022 to review several issues in advance of the Council meeting. He
said that copies of the meeting minutes were included in the Council packet.
Council member Byer reported that routine maintenance is being performed on parks and facilities
which is an important activity which residents rely on to ensure that facilities meet expectations. He said that
this work included removing fallen trees due to severe storms, preparing Clippinger Field for Green Areas
meeting and repairing light fixtures at Stephan Field Memorial.
Council member Byer highlighted that Grand Valley usage is up and work is proceeding nicely on the
Sharon Gill Overlook. Donations of over $109,000 have been received. He said that staff completed the eight
-acre prairie grass and two-acre wildflower over-seed.
Village of Indian Hill Council Packet—August 15, 2022Minutes
Council member Byer said that the Village received a check from Big Fish Farms for $4,457 from the
paddlefish harvest earlier this year.
Council member Byer reported that Green Areas gifts were discussed as well as the Green Areas
Urban Forestry Study and Rowe Arboretum Welcome Center preliminary design.
Council member Byer reported that Mrs. Wade-Dorman gave an update on the following major
projects with month-to-month changes:
a. Little Red Schoolhouse Septic – Tanks, sewer lines and electric lines have been installed and a
mound will be installed when area is dry enough per Hamilton County Public health standards.
b. Redbirdhollow – The project will mobilize in the fall to allow for complete restoration and proper
planting.
c. Reforest the Hill – Since the program’s commencement in April, $5,250 has been received from
nine residents. In July, 0.5 acres of honeysuckle will be removed from the 2022 Featured Green
Area along Rowe Arboretum Drive.
d. Sycamore Creek Restoration & Habitat Enhancement – The contractor has completed the data
collection and staff is working to finalize the property boundary survey.
e. Public Works Roof – Construction is expected to be done this month.
f. Phinney House Upgrades – The contractor has finished the framing. Electricians are scheduled to
begin with drywall installation following.
Council member Byer reported that, similar to the Finance committee, the Buildings and Grounds
committee held initial discussions on the possible creation of a second Green Areas Maintenance Fund that
will be used strictly for the recommendations and priorities of the Urban Forestry Study. The Buildings and
Grounds committee will discuss more in the future once the study is completed with defined projected costs.
Council member Byer reported that Ms. Minneci indicated that the 2021-2022 Green Areas Advisory
Committee met in June for the last meeting of the season. She thanked Mrs. Cynthia King and Mrs. Trish
Krehbiel for their significant contributions as GAAC Co-Chairs. Their time, efforts and insight were greatly
appreciated. She also thanked Mr. Todd Bailey and Mrs. Susie Myers who also will be coming off the Board.
Mrs. Pat Hinkley has been named the 2022-2023 Chairperson. Currently, there are three vacancies on the
GAAC committee. Ms. Minneci and Mr. West will hold interviews over the summer and coordinate with the
Mayor to appoint new members.
Council member Byer reported that Ms. Minneci provided an update on the hiring of the new full-time
Recreation Program Manager. The Village received 83 applications. Mrs. Chaney and Ms. Minneci will
review them to pick those who meet the most criteria to be interviewed. The interviews will begin the week
of June 20th. The first-round interview panel will include Mrs. Chaney, Ms. Minneci and two members from
the Recreation Commission.
Council member Byer reported that the Buildings and Grounds committee recommends a second
reading of an Ordinance amending Section 36.41 to allow the Rowe Arboretum Advisory Committee
Village of Indian Hill Council Packet—August 15, 2022Minutes
membership to increase from five members to no more than seven and establish term limits.
AN ORDINANCE TO AMEND SECTION 36.41 OF THE CODIFIED
ORDINANCES OF THE CITY OF THE VILLAGE OF INDIAN HILL
REGARDING ROWE ARBORETUM ADVISORY COMMITTEE was presented
and read for the second reading.
PUBLIC WORKS COMMITTEE REPORT: Council member Krehbiel reported that the Public Works
committee met on June 14, 2022 to review several items in advance of the Council meeting. He said that a
copy of the meeting minutes is included in the Council packet.
Council member Krehbiel reported that Mr. Adkins presented the departmental activity report, a copy
of which is included in the Council packet. Staff trimmed honeysuckle, cleared trees from the right-of-way
and repaired drainage basins on Walton Creek. Staff also improved drainage ways on Graves Road, Keller
Road and Meadow Grove Lane.
Council member Krehbiel reported that Mrs. Wade-Dorman presented the following highlights on the
project management report. A copy of the report is included in the Council packet.
a. 2022 Resurfacing Program – The contractor is beginning base repair this month.
b. Blome Road Bridge – The contractor completed the installation of the new front and rear
abatements and continues work on the bridge deck. The truss currently is scheduled for delivery
this month. The project remains on time for completion in early August.
c. Loveland-Madeira Culvert – Contracts have been finalized. A preconstruction meeting will
occur this month with construction beginning in July. Traffic will be maintained throughout the
project.
d. Sycamore Creek Restoration & Habitat Enhancement – Staff received comments from the
Ohio EPA on the environmental covenant. Final Management Plan is due October 31st.
e. Loveland-Madeira/Spooky Hollow Sanitary Sewer – Staff has requested a schedule for the
guardrail installation.
Council member Krehbiel reported that the Public Works committee reviewed amendments to
Resolution 04-22 which allows the City Manager to purchase equipment/supplies and proceed with a bid
specification process for projects over $50,000. Projects added to the list from January include solar panel
installation and the Sharon Gill Overlook at Grand Valley. After discussion, the Public Works committee
indicated it recommends approval of the amended Resolution.
A RESOLUTION AMENDING RESOLUTION NO. 04-22 AUTHORIZING
THE CITY MANAGER TO EMPLOY AN ENGINEER TO PREPARE PLANS
AND SPECIFICATIONS FOR STREET REHABILITATION, EQUIPMENT,
VEHICLES, SUPPLIES AND OTHER SPECIAL CAPITAL IMPROVEMENT
PROJECTS, ADVERTISE FOR BIDS, AND AWARD CONTRACTS FOR THE
Village of Indian Hill Council Packet—August 15, 2022Minutes
CONSTRUCTION OF SAID WORK AND PURCHASE OF SAID
EQUIPMENT/SUPPLIES was presented and read.
Upon motion by Council member Krehbiel, seconded by Council member Manning, the Resolution
was passed by voice vote 6-0. Mayor McGraw declared Resolution number 12-22 adopted.
WATER WORKS REPORT: Council member Isphording reported that the Water Works committee met on
June 14, 2022 to review several items in advance of the Council meeting. A copy of the meeting minutes is
included in the Council packet.
Council member Isphording reported that Mr. Adkins presented the departmental activity report, a
copy of which is included in the Council packet. She said that staff repaired two watermain breaks and
performed watermain inspections on Abbie Place, a Madeira project and Meadows of Peterloon. Plant
operators responded to 216 customer service calls, drained the water tower for the purpose of performing a
structural analysis and began repairing Well #10.
Council member Isphording reported the following highlights from the project management report:
a. Water Treatment Softener Rehabilitation Project – The contract is finalized and construction
will begin in the fall to accommodate lower water demands.
b. $5,600,000 Water Works Bond – Project #1 (Given Road watermain replacement – Shawnee
Run to Camargo) – A preconstruction meet will occur this month. Materials are scheduled to be
delivered in July when construction will commence.
c. $5,600,000 Water Works Bond – Project #2 (Given Road watermain replacement – Camargo
Road to Spooky Hollow Road) – The engineering firm has submitted the design drawings for
review. This project will upsize the existing 8-inch watermain to 12-inch.
SAFETY COMMITTEE REPORT: Mayor McGraw reported that the Safety committee met on June 9,
2022 to review several items in advance of the Council meeting. A copy of the meeting minutes is included in
the Council packet.
Mayor McGraw reported that Captain Lynch presented the May Fire/EMS report, a copy of which is
included in the Council packet. The report included a motorcycle crash on Kugler Mill Road where the driver
suffered multi-system trauma and required Air Care and a Montgomery chimney fire with no injuries.
Mayor McGraw reported that Chief Schlie presented the Rangers report. He noted that the Rangers
Charity Hockey Tournament netted $63,250 to assist with medical costs of emergency personnel in the area.
Mayor McGraw reported that Colonel Schlie presented his research on the purchase of an updated data
management software for the Rangers. The recommendation is for a system provided by Sundance which will
provide a more updated, efficient and effective workflow for data management. The initial cost is
approximately $28,000 and includes set-up and training. Mayor McGraw said that the Safety committee
Village of Indian Hill Council Packet—August 15, 2022Minutes
agreed with Colonel Schlie to move forward with the purchase and recommends an additional appropriation to
the 2022 budget.
PLANNING COMMISSION REPORT: Council member Manning reported that the Planning Commission
met on May 17, 2022 to review several items.
Council member Manning reported the following:
• Approved – A request for variance review for the construction of a new home in the required street
side yard setback. The subject property contains a non-confirming home located at 6920 Drake
Road.
• Approved – A request for Preliminary Plat approval for The Meadows of Peterloon Subdivision,
Phase 2.
CITY MANAGER’S REPORT: Ms. Minneci reported the following:
a. The return of the Fourth of July Parade, Festival and Fireworks – July 4, 2022
2022 4th of July Parade Grand Marshal – Public Works/Water Works Departments.
Ms. Minneci said that Jessica Chaney and Beth Wood, plus other volunteers, have been working
tirelessly to make these events possible. The parade will start at 10:00 a.m. leaving from Cincinnati Country
Day School. Ms. Minneci recommended that Council be there approximately 9:00 – 9:15 a.m. and their cars
will be lined-up with their banners.
There being no further business to come before Council, Mayor McGraw declared the meeting
adjourned.
Respectfully submitted,
Donald C. McGraw, Mayor
ATTEST:
Paul C. Riordan, Clerk
Village of Indian Hill Council Packet—August 15, 2022STRATEGIC PLANNING SESSION
COUNCIL MEETING
August 15, 2022
For discussion purposes only
1. Finalize decision on solar panel installation based on bid results
2. Determine direction for Miami water tower to incorporate into capital planning– rehabilitation vs. rebuild
3. Prepare Gateway Enhancement plan. Formulate a detailed landscaping plan to spruce up all major
Village entrances (“You know you have arrived in Indian Hill when…”)
4. Determine operating/capital plan from results of Green Area Urban Forestry Management Study
5. Study improving safety on Varner Road – Evaluate an overall project that includes landslide repair,
stormwater restoration, street repairs and potential for expansion
6. Evaluate cybersecurity monitoring upon completion of the cybersecurity audit
7. Reinstate New Resident Party
Village of Indian Hill Council Packet—August 15, 2022Village of Indian Hill Council Packet—August 15, 2022
COMMITTEE
REPORTS
Finance
Law
Buildings & Grounds
Public Works
Water Works & Utility Deregulation
Public Safety
Planning Commission
Village of Indian Hill Council Packet—August 15, 2022Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Finance
Finance Committee
Monique Sewell, Chairperson
Steve Krehbiel
Rich Hidy
The Finance Committee met at 7:30 a.m. on August 12, 2022 in Council Chambers. Council members present
were Mayor McGraw, Vice Mayor Krehbiel, and Mrs. Sewell. Mrs. Minneci, Mr. West, Mr. Riordan, and Mr.
Gully were the staff members in attendance.
1. Mr. Riordan provided the July financial statements (Financial Statements attached):
a. Income Tax Receipts: The Village received $114,504, which is approximately $50,000 less than
received in July 2021. Year to date cash receipts are 142% of budget.
b. Operating Disbursements: Operating expenditures equate to $1,104,134 which is $132,355 more
than July 2021. This is due to purchase of budget software, fire hydrants, and walkway paving at
Shooting Club.
c. CIRF: Disbursements totaled $74,430. They mainly are associated with street resurfacing, Grand
Valley tractor and Phinney House renovations.
d. Water Works Receipts: Water usage receipts were $293,141 which is approximately $20,000 less
than July 2021 receipts. Year to date cash receipts are 45% of budget.
e. Water Works Disbursements: Total operating disbursements are $284,343 which is
approximately $53,000 more than July 2021. This is due to well maintenance and the water tower
structural analysis.
f. Water Works CIRF: Disbursements totaled $4,275. They are associated with meter changeover.
g. Long Term Debt: Interest payments are made in May and November while the annual principal
payment will be made in November.
h. Cash and Investments: Total month end cash and investments were $54,610,671 compared to
$54,946,151 in June 2022 and $46,060,642 in July 2021. A significant difference from last year is
due to a few unusually high tax payments received in 2022. In addition, many 2021 capital
expenditures had to roll into 2022 for completion while 2022 projects are delayed due to material
delivery issues being experienced throughout the country.
i. Rowe Funds: The market value as of July 31st is $4,261,213 which is a 13.8% decrease since
December 31, 2021. The decrease is attributed to the economic challenges facing the entire
country. The total unrecognized gain is $934,467. Total monthly operating receipts, including
dividends/interest were $7,574 with monthly operating expenses totaling $17,274 and investment
sale net gain of $18,637.
j. Green Areas Funds: The total market value for investments and cash as of July 31st is $4,397,340
The total unrecognized gain for investments and cash is $2,576,275. Total monthly receipts equate
to $61 with monthly expenses totaling $10,362.
2. Mrs. Minneci announced the Village’s 2021 audit has been finalized and posted. A Post-Audit
meeting was held with the Audit Committee and Kevin Vaughn from Plattenburg who provided and
overview of the results. Once again, the audit came back with no findings and highlighted the
Village’s strong financial standing. A special thanks goes out to Mr. Gully, Finance Director, Mr.
Riordan, Comptroller and the three Administrative Assistants - Kari Zenni, Karen Allen and Tiffany
French – for their commitment to diligent financial practices and adherence to transparent reporting.
3. Mrs. Minneci distributed a draft Strategic Planning Agenda for the August 15 th Council meeting for
review. The agenda will be refined and used as a starting point for Council discussion on what
projects and concepts they would like to see incorporated in the 2023 and beyond budgets.
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Committee Reports—Law
Law Committee
Rich Hidy, Chairperson
Monique Sewell
Elizabeth Isphording
The Law Committee met on August 4, 2022 at 8:00 a.m. in the Council Chambers. Council members included
Mayor McGraw, Mrs. Sewell, Mr. Hidy and Mrs. Isphording. Mrs. Minneci, Mr. Phillips, Colonel Schlie and
Mr. West were the staff members in attendance.
1. The Committee will recommend a third reading and approval of an Ordinance which bans the use of
under speed and low speed vehicles, with the exception for emergency and school-related vehicles.
Greenacres currently falls under a state wide agricultural exemption (Ordinance attached). Please
refer to the May 4, 2022 Committee Report for discussion details.
2. Mayor McGraw requested to convene into Executive Session for the purpose of discussing the July
legal activity report that includes conducting a conference with an attorney for the public body
concerning disputes involving the public body that are the subject of pending or imminent court action
and to consider the purchase of property for public purposes or the sale of property. Mr. Hidy
seconded the motion, the motion passed, and the Committee convened into Executive Session. Mayor
McGraw made a motion to come out of Executive Session with Mrs. Sewell seconding the motion.
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Law Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Law
ORDINANCE NO. ___-22
ORDINANCE ENACTING NEW SECTION 75.07 ENTITLED “OPERATION RESTRICTED FOR
MINI-TRUCKS, LOW-SPEED, UNDER-SPEED, AND UTILITY VEHICLES” OF THE CODE OF
ORDINANCES OF THE CITY OF THE VILLAGE OF INDIAN HILL
WHEREAS, the City of the Village of Indian Hill (“Indian Hill”) wishes to restrict the operation of
mini-trucks, low-speed vehicles, under-speed vehicles, and utility vehicles in accordance with Section
4511.214 of the Ohio Revised Code; and,
WHEREAS, Ohio Revised Code 4511.214 does not prevent Indian Hill from enacting more stringent
regulations of mini-trucks, low-speed vehicles, under-speed vehicles, and utility vehicles than provided for by
state law; and,
WHEREAS, Indian Hill intends to prohibit mini-trucks, low-speed vehicles, under-speed vehicles,
and utility vehicles from all Indian Hill streets and highways except for the provisions set forth herein,
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE
CITY OF THE VILLAGE OF INDIAN HILL, HAMILTON COUNTY,
OHIO:
Section 1. The Council hereby enacts new Section 75.07 entitled “OPERATION RESTRICTED FOR MINI-
TRUCKS, LOW-SPEED, UNDER-SPEED, AND UTILITY VEHICLES” of the Code of Ordinances of the
City of the Village of Indian Hill which shall read in its entirety as follows:
SECTION 75.07 -- OPERATION RESTRICTED FOR MINI-TRUCKS, LOW-SPEED,
UNDER-SPEED, AND UTILITY VEHICLES
(A) For the purposes of this Section the definitions of mini-trucks, low-speed vehicles, under-speed
vehicles and utility vehicles shall be as defined in Ohio Revised Code Section 4501.01.
(B) No person shall operate or be a passenger in a mini-truck, low-speed vehicle, under-speed vehicle
or utility vehicle on any street or highway or public right of way within the Village’s corporate limits
except as specifically set forth in subsections (C)-(G) herein.
(C) A person may operate a utility vehicle on any public roads or right- of-way, other than a freeway,
when traveling from one farm field to another for agricultural purposes if the vehicle is displaying a
triangular slow-moving vehicle emblem as described in R.C. § 4513.11.
(D) A person may operate a mini-truck on a farm for agricultural purposes only when the owner of the
farm qualifies for the current agricultural use valuation tax credit. A mini-truck may be operated by or
on behalf of such a farm owner on public roads and rights-of-way only when traveling from one farm
field to another.
(E) A person employed by one of the entities listed in subsection (F) below may operate a low-speed
vehicle, under-speed vehicle or utility vehicle on any street or highway or public right of way within
the Village’s corporate limits in the furtherance of official business provided that:
1. The operation is limited to streets and highways having an established speed limit not
greater than thirty-five miles per hour; and
2. The vehicles have been inspected by the Indian Hill Rangers Police Department and
determined to have satisfied the requirements established by the department of public safety under
section 4513.02 of the Revised Code.
(F) Employees of the following entities may operate a low-speed vehicle, under-speed vehicle or
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Law
utility vehicle in accordance with subsection (E) herein.
1. The City of the Village of Indian Hill
2. Indian Hill Exempted Village School District
3. Madeira and Indian Hill Joint Fire District
(G) A person may operate a low-speed vehicle, under-speed vehicle, utility vehicle or mini-truck
across an intersection of a street or highway having a speed limit not greater than thirty-five miles per
hour.
(H) Any person who violates this Section is guilty of a minor misdemeanor. If within one year of the
offense, the offender previously has been convicted of or pleaded guilty to one predicate motor vehicle
or traffic offense, whoever violates this section is guilty of a misdemeanor of the fourth degree. If
within one year of the offense, the offender previously has been convicted of two or more predicate
motor vehicle or traffic offenses, whoever violates this section is guilty of a misdemeanor of the third
degree.
Section 2. That this Ordinance shall take effect at the earliest date provided by law.
PASSED: _____________, 2022
_______________________________
Donald C. McGraw, Mayor
ATTEST:
_________________________________
Paul C. Riordan, Clerk
APPROVED AS TO FORM:
________________________________
Scott Phillips, City Solicitor
First Reading – May 16, 2022
Second Reading – June 20, 2022
Third Reading – August 15, 2022
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Buildings & Grounds
Buildings & Grounds Committee
Andrew Byer, Chairperson
Shayne Manning
Monique Sewell
The Buildings and Grounds Committee met at 8:00 a.m. on August 9, 2022 in Council Chambers. Council
members present were Mayor McGraw, Vice Mayor Krehbiel, Mrs. Sewell, and Mr. Manning. Mrs. Minneci,
Mr. West (via phone), Mr. Adkins, Mrs. Chaney and Mrs. Wade-Dorman were the staff members in
attendance.
1. Mr. Adkins presented the Departmental Activity Report (Report attached). Staff performed routine
maintenance on all facilities, removed fallen trees at various locations due to storms, installed new bed
plantings at Administration building, repaired irrigation systems at Camp Dennison and Kugler Mill fields,
and laid out new field hockey field at Camp Dennison.
2. Mr. West provided updates on the following Grand Valley events: 1) two aluminum kayaks were
purchased to replace equipment; 2) an outdoor storage building was completed behind the boar barn. Mr.
West also gave an update on the Green Area donations in progress and the forestry management plan.
3. Mr. West also gave an update on the Rowe Arboretum projects and events.
4. Mrs. Wade-Dorman gave an update on the following projects (Report attached):
a. Little Red Schoolhouse Septic – all septic equipment has been installed. Mounds are waiting to be
installed upon Hamilton County approval.
b. Redbirdhollow – The project will mobilize in the fall to allow for complete restoration and proper
planting.
c. Reforest the Hill – Since the program’s commencement in April, $14,276 has been received from
nine residents.
d. Sycamore Creek Restoration & Habitat Enhancement – Staff is working on Ohio EPA comments
received on the draft management plan.
e. Public Works Roof – Construction has been completed.
f. Phinney House Upgrades – Upgrades have been completed.
5. Mrs. Chaney gave an update on the Recreation Program Manager. After receiving 83 applications, twelve
were brought in for interviews with a panel that consisted of Mrs. Chaney, Mrs. Minneci and two
Recreation Commission members. Of the twelve, three were brought in for second interviews with a panel
that included the IT Manager, Finance Director and Parks Foreman. After both interviews, one candidate
was the top choice for all panelists. A conditional job offer has been extended while a background check
is in progress. We hope to have the new person begin by the end of this month.
6. The Committee agreed to recommend a third reading and approval of an Ordinance amending Section
36.41 to allow the Rowe Arboretum Advisory Committee membership to increase from five members to
no more than seven and establish term limits. (Ordinance attached).
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Buildings & Grounds Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Buildings & Grounds
BUILDINGS & GROUNDS COMMITTEE MEETING
AUGUST 9, 2022
ACTIVITIES REPORT
Buildings and Grounds
• Performed routine maintenance at all facilities
• Installed new bed plantings at Administration Building
• Replaced faulty toilets at Livingston Lodge
Green Areas Maintenance
• Removed fallen trees in Green Areas on Carriage Trail, Given Road, Graydonmeadow Lane, Tecumseh
Trail, and Voorhees Drive
• Rotary mowed Mrs. Blacks walking trails
• Completed Green Area mowing
• Placed watering bags on trees and began watering for the season
Park Maintenance
• Performed routine maintenance at all park facilities
• Cleaned tennis courts at Stephan Park
• Prepared Stephan Park for Fourth of July festivities
• Repaired irrigation at Camp Dennison Park and Kugler Mill Fields
Recreational Field Maintenance
• Performed routine field maintenance
• Began laying out new field hockey field at Camp Dennison Park
Bridle Trails Maintenance
• Cleared fallen trees from C-Trails, M-Trails and U-Trails
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Buildings & Grounds Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Buildings & Grounds
BUILDING & GROUNDS COMMITTEE MEETING
August 9, 2022
PROJECT MANAGEMENT REPORT
GRAND VALLEY
Attendance: June 2022 July 2022
Total* 2344 2206
Daily Average** 62 61
Weekend Average*** 248 185
*Denotes Actual Preserve Facility Users (card swipes)
**Denotes Each Day Monday thru Friday
***Denotes Both Saturday & Sunday Together
7/31: Two new aluminum kayaks were delivered to Grand Valley to replace a couple of older kayaks. We
will be purchasing some new canoes and paddles and are working with a welder to repair a kayak and a canoe.
Necamp Construction completed the outdoor storage building behind the boat barn/maintenance building.
GREEN AREA GIFTS IN PROGRESS
1. The Nature Conservancy donation update ~54 acres.
2. Meadows of Peterloon Subdivision, Phase 1B – 14.846 acres. Waiting on construction to be
completed and plat recorded.
3. Twin Fences at Peterloon Farm Subdivision, Phase 2B – 1.7166 acres.
4. 6605 Given Road – 2.5-acre green area gift – Waiting on the owner to complete the partial mortgage
release.
5. Bridle Trail easement across 8600 Bridgewater Lane.
GREEN AREAS FORESTRY MANAGEMENT PLAN
7/25-7/29: Davey Resource Group (DRG) completed walking the green areas to ground truth the GIS data.
LITTLE RED SCHOOLHOUSE SEPTIC
All equipment has been installed, the mounds have been prepped and are waiting on HCPH approval to install.
Upon completion of the mounds the system will be tested and then the sewer line will be connected to the
building and the existing septic will be properly abandoned.
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Buildings & Grounds
ROWE ARBORETUM
The Rowe Arboretum staff completed the following:
• Staff set up as a vendor for the B.C. Nursery Garden & Artisan Fair on Saturday, June 4, 2022.
• Staff hosted the Traditions of Camargo Residents for a Garden Tour.
• Rework and replant the Japanese Miniature Garden.
• Mills fence completed the installation of 500’ of new deer fencing.
• Honeysuckle Removal LLC removed 2 acres of invasive plants along Arboretum Drive Green
Area.
• Staff planted several new additions to the Collections.
• Soil testing was performed for the septic system for the existing office and proposed Educational
Building.
REDBIRDHOLLOW
Timing and the limited ability to complete restoration and planting prior to spring rains has pushed
construction to this fall.
REFOREST THE HILL PROGRAM
15 donations have been received totaling $14,275.99 toward this year’s program. Honeysuckle Removal, LLC
has completed the work on the contracted section of Rowe Arboretum Drive. The additional areas are to be
cleared by the Parks Department and/or Rowe staff as time allows.
SYCAMORE CREEK RESTORATION & HABITAT ENHANCEMENT
Staff has been working through Ohio EPA comments received on the Draft Management Plan. The final
management plan is due to Ohio EPA on October 31st.
PUBLIC WORK ADMINISTRATION ROOF RETROFIT
Wm. Kramer and Son, Inc. has completed the installation of the new Public Works Administration roof and is
working on punch list items as weather allows.
PHINNEY HOUSE UPGRADES
HuDawn has completed all major improvements and is currently working on punch list items. Once the
contractor has completed their work, HR and IT staff will move back into the building.
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Buildings & Grounds
ORDINANCE NO. -22
AN ORDINANCE TO AMEND SECTION 36.41 OF THE CODIFIED
ORDINANCES OF THE CITY OF THE VILLAGE OF INDIAN HILL
REGARDING ROWE ARBORETUM ADVISORY COMMITTEE
WHEREAS, the City of the Village of Indian Hill Council (“Council”) has determined that it is
necessary and appropriate to comprehensively review and amend Section 36.41 of the Codified Ordinances
of the City of the Village of Indian Hill; and
WHEREAS, Council wishes to update the Rowe Arboretum Advisory Committee (“Rowe”)
memberships and to refine the committee members’ responsibilities; and
WHEREAS, Council feels these changes are necessary to provide a more practical and efficient
approach to appointing and retaining council representation and membership on the GAAC;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL
OF THE CITY OF THE VILLAGE OF INDIAN HILL, STATE
OF OHIO, THAT:
Section 1: Section 36.41 pf the Codified Ordinances of the Village be amended to read as set forth and
incorporated herein:
§ 36.41 ESTABLISHMENT OF ARBORETUM ADVISORY COMMITTEE.
(A) In order to carry out the care, maintenance and improvement of the Stanley
M. Rowe Arboretum, there is created an Advisory Committee to advise the Council and the
Manager as to that care, maintenance, improvement in addition to the membership and
promotion required by the Arboretum.
(B) The Committee shall consist of not more than seven persons to be appointed by the
Mayor.
(C) Each member of the Committee shall serve two (2), three-year terms with initial
commencement of such terms determined by Committee members at first Rowe Arboretum
meeting after October 1, 2022.
PASSED:
______________________________
Donald C. McGraw, Mayor
ATTEST:
_________________________________
Paul C Riordan, Clerk
First Reading – May 16, 2022
Second Reading – June 20, 2022
Third Reading – August 15, 2022
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Buildings & Grounds Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Public Works
Public Works Committee
Steve Krehbiel, Chairperson
Shayne Manning
Andrew Byer
The Public Works Committee met at 7:30 a.m. on August 9, 2022 in Council Chambers. Council members
present were Mayor McGraw, Vice Mayor Krehbiel, Mrs. Sewell, and Mr. Manning. Mrs. Minneci, Mr. West
(via phone), Mr. Adkins, and Mrs. Wade-Dorman were the staff members in attendance.
1. Mr. Adkins presented the Departmental Activity Report (Report attached). Staff trimmed honeysuckle,
cleared trees from the right-of-way on several roads due to storms, and repaired guardrail. The department
sent four service maintenance workers over a two week timeframe to provide mutual aid to Goshen
Township in their tornado cleanup efforts.
2. Mrs. Wade-Dorman presented the following highlights on the Project Management Report (Report
attached):
a. 2022 Resurfacing Program – All base repair and grinding has been completed.
b. Blome Road Bridge – The project has been completed. Staff is working with Hamilton County to
address questions on the final stripping that leads up to the bridge.
c. McCane Lane Bridge – Staff is working with consultant to finalize construction drawings and bid
specifications.
d. Hopewell Gabion Wall Replacements – Project will mobilize this month. Staff has worked with
adjacent property owners on accommodating livestock during the project.
e. Redbirdhollow Trail – The project will mobilize in the fall in order to allow for complete
restoration and proper planting.
f. Pier Wall projects (Remington Road, Kugler Mill, and Muchmore Road) – Contractors
completed work on Remington in one week and began work on Kugler Mill Road. Kugler Mill
will be closed for 2-3 weeks.
g. Loveland-Madeira Culvert – The contactor mobilized and began cleaning culverts.
h. Sycamore Creek Restoration & Habitat Enhancement - Staff is working on Ohio EPA comments
received on the draft management plan.
i. Loveland-Madeira/Spooky Hollow Sanitary Sewer – Project has been completed with the
installation of the guardrail.
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Public Works Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Public Works
PUBLIC WORKS COMMITTEE MEETING
AUGUST 9, 2022
ACTIVITIES REPORT
• Picked up brush, bags, limbs, and litter at various locations throughout the Village
• Cleared trees from the right-of-way on Brill Road, Cuyuga Drive, Drake Road, Druwood Lane,
Graves Road, Hunters Trail, Indian Hill Road, Park Road, Shawnee Run Road, and South
Clippinger Drive
• Trimmed honeysuckle with road mower on Beacon Hill Road, Blome Road, Camargo Road, Drake
Road, Hopewell Road, Indian Hill Road, Miami Road, Old Indian Hill Road, Remington Road,
Shawnee Run Road, and Weil Road
• Repaired guardrail on Loveland Madeira Road, Shawnee Run Road, and Walton Creek Road
• Provided mutual aide to Goshen for the tornado clean up
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Public Works Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Public Works
PUBLIC WORKS COMMITTEE MEETING
AUGUST 9, 2022
PROJECT MANAGEMENT REPORT
2022 Street Resurfacing Program:
John R. Jergensen Company has completed all scheduled base repair and grinding. This week the contractor
will be in to raise all manhole and water main valve castings in preparation for paving.
Bridge Work:
Blome Road Bridge – This project has
been completed. Staff is working with
Hamilton County Engineer’s Office to
address questions on the final stripping
that leads up to the bridge.
Mc Cane Lane Bridge – A design
meeting is scheduled with Choice One
Engineering today to review staff
comments and to finalize the construction
drawings and specification for this project.
Landslide Work:
Hopewell Gabion Wall Replacement/
Maintenance -A preconstruction meeting
was held on July 29th with Stream
Restoration Specialists, Beaver Creek
Hydrology and the adjacent property
owner Nicci Conn to discuss the project.
The Property owner will be working with
the contractor on moving livestock and
installation of a temporary fence in the
area of the project access drive off Weil
Road. Because of rain delays on another
project, the constructor is tentatively
scheduled to mobilize next week.
2022 Pier Wall Projects
A pre-construction meeting was held with
JTM Smith Construction on July 13, 2022.
This contract includes the piers wall
installations on Remington Road, Kugler Mill Road and Muchmore Road. Construction crews mobilized on
Monday August 1 and completed all work on Remington Road in one week. JTM then mobilized to Kugler
Mill Road on August 5th and closed the road yesterday just east of White Gate Lane for the installation of
the next pier wall. The closure will be for approximately 2-3 weeks while the piers and plugs are being
drilled. Once Kugler Mill Road is completed, JMT will then mobilize to Muchmore Road. The work on
Muchmore Road will require a 4-week closure to complete the pier wall just north of Rowe Arboretum
Drive.
Redbirdhollow – Timing and the limited ability to complete restoration and planting prior to spring rains
has pushed construction to this fall.
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Public Works Culvert Work: Loveland Madeira Culvert Maintenance – National Gunite mobilized to Keller Road on July 29th and began cleaning both culverts. Crews worked to remove all loose, deteriorated concrete and to prepare the culvert surface for concrete lining. Other: Sycamore Creek Restoration & Habitat Enhancement – Staff has been working through Ohio EPA comments received on the Draft Management Plan. The final management plan is due to Ohio EPA on October 31st. Sanitary Sewer Issue – This work has been completed. Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Water Works & Utility Deregulation
Water Works and Deregulation Committee
Elizabeth Isphording, Chairperson
Steve Krehbiel
Andrew Byer
The Water Works Committee met at 7:00 a.m. on August 9, 2022 in Council Chambers. Council members
present were Mayor McGraw, Vice Mayor Krehbiel, Mrs. Sewell, Mr. Manning, and Mrs. Isphording. Mrs.
Minneci, Mr. West (via phone), Mr. Adkins, Mr. Freson, Mr. Gully and Mrs. Wade-Dorman were the staff
members in attendance.
1. Mr. Adkins presented the Departmental Activity Report (Report attached). Staff repaired seven watermain
breaks and performed watermain inspections on Abbey Place, a Madeira project, and Meadows of
Peterloon. Plant operators responded to 487 customer service calls, completed the installation of a closed
transition for the generator, continued collecting lead and copper samples, and collected semi-annual well
samples for the Ohio EPA.
2. Mrs. Wade-Dorman distributed the Project Management Report (Report attached):
a. Water Treatment Softener Rehabilitation Project – The contract is finalized, and construction will
begin in the fall to accommodate lower water demands.
b. $5.6 million Water Works Bond – Project #1 (Given Road watermain replacement – Shawnee
Run to Camargo) – Materials were delivered in July and placed along Given Road in preparation
for construction which is scheduled to begin by the end of the month.
c. $5.6 million Water Works Bond – Project #2 (Given Road watermain replacement – Camargo
Road to Spooky Hollow Road) – The County has submitted comments regarding the bridge portion
of the project. The engineer is updating the drawings in order for bid specifications to be
completed.
3. Mrs. Minneci provided an update on the solar panel discussions. Staff has been working diligently with
the consultants to prepare bid specifications and advertise the bids. There was a mandatory pre-bid
facilities tour where four potential bidders attended. The deadline for submission is this month. Staff will
work with the consultant to vet the bidders with a two-step process – the bidder with the highest
qualifications and the overall best bid price.
4. Since February, staff has been holding discussions with the Committee regarding the Miami water tower’s
future. This is a project that was expected to occur in ten years, but due to findings from a water tank dive
in 2021 and other deteriorations on the almost 100-year old tower, it needs to occur sooner. As a
continuation, Mr. Freson and Mr. Adkins presented an updated Water Tower Proposal based on a
structural and design analysis. The proposal includes five options for Council to evaluate. The Committee
and staff held in depth discussions that centered on pricing, tower design fitting within the Village’s rural
characters, the need for additional capacity, sustainability of pumps during long construction times, and
rehabilitation vs. rebuild. Due to the magnitude of this project, it was determined that a Work Session will
be held at the September Council meeting to receive input from all Council members. The goal of the
Work Session will be to determine the direction Council wishes to pursue, if any, and to incorporate into
the current budget preparation.
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Water Works & Utility Deregulation Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Water Works & Utility Deregulation
WATER WORKS COMMITTEE MEETING
AUGUST 9, 2022
ACTIVITIES REPORT
Distribution System
• Repaired seven water main breaks totaling 29 for the year
• Performed water main inspections at Abby Place, City of Madeira project, and Meadows of Peterloon
• Marked water main on Given Road in preparation of upcoming water main project
Plant Operations
• Responded to 487 customer service calls
• Completed the installation of closed transition for the generator
• Met with OEPA to perform site inspection for the brine line National Pollutant Discharge Elimination
System (NPDES) permit
• Continued collecting Lead and Copper samples
• Collected semiannual well samples for OEPA
Village of Indian Hill Council Packet—August 15, 2022Committee Reports—Water Works & Utility Deregulation Village of Indian Hill Council Packet—August 15, 2022
Committee Reports—Water Works & Utility Deregulation
WATER WORKS COMMITTEE MEETING
AUGUST 9, 2022
PROJECT MANAGEMENT REPORT
Bond Improvements
Location 1: Given Road Water Main Replacement (Shawnee Run Road to Camargo Road) – A pre-
construction meeting with JNT Excavating was held on June 15th to finalize the project’s construction
schedule. Materials were delivered in late July and the pipe has been placed along Given Road in preparation
of construction. A meeting with Cincinnati Country Day Schools was held on July 29 th to discuss traffic
control, construction schedule and timing of service disruptions. Tentatively, construction is to commence the
week August 24 and will continue through to early 2023.
Location 2: Given Road Water Main Replacement (Camargo Road to Spooky Hollow Road) – Hamilton
County Engineer’s Office has reviewed and submitted comments for the required changes to the water main
supports across the bridge on Spooky Hollow Road. Evans Engineering is updating the drawings to address all
comments. Once the final design drawings and specifications are completed, this project will be ready to bid
out.
2022 Water Treatment Softener Rehabilitation Project
Construction is scheduled to commence later this fall once water demand for irrigation starts to reduce.
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