Implementation of the Hybrid Model in Stages 2020 - 2021 School Year - November 10, 2020 - BoardDocs
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Implementation of the
Hybrid Model in Stages
2020 - 2021 School Year
November 10, 2020
1
Po s s ib le Po s s ib le
Sta g e Sta g e Sta g e Sta g e
1 2 3 4
MOST STUDENTS MOST STUDENTS LEARNING MOST SECONDARY STUDENTS FULL IMPLEMENTATION OF
LEARNING VIRTUALLY VIRTUALLY, EXPANDED LEARNING VIRTUALLY, FULL HYBRID, SOME STUDENTS
EXCEPTIONS IMPLEMENTATION OF HYBRID LEARNING VIRTUALLY
ELEMENTARY MODEL
● Monroe Advanced ● Kin d e rg a rte n th ro u g h ● Gra d e s 3 th ro u g h 5 ● Gra d e s 6 th ro u g h 8
Te c h n ic a l Ac a d e m y Gra d e 2 (October 27) (December 1) (TBD)
(September 8) ● Ac a d e m y o f ● Gra d e s 9 th ro u g h 12
STUDENTS
● Stu d e n ts with Dis a b ilitie s
En g in e e rin g a n d (TBD)
ELIGIBLE FOR ( SWD) wh o re c e ive
Te c h n o lo g y - Gra d e 12
in s tru c tio n th ro u g h th e
IN- PERSON Alig n e d Sta n d a rd s o f s tu d e n ts (December 1)
Le a rn in g ( ASOL) p re - K - ● Ac a d e m y o f Sc ie n c e -
INSTRUCTION* Gra d e 12 s tu d e n ts
Ag e 22 (October 13)
● Ad d itio n a l SWD in s e lf- (December 1)
c o n ta in e d p ro g ra m s ● Sta g e I SWD a tte n d
g ra d e s p re - K - Ag e 22 s c h o o l u p to 4 d a ys p e r
(October 13) we e k (by December 1)
* Exc e p t th o s e w h o ● En g lis h le a rn e rs ,
h a ve m e d ic a l p ro fic ie n c y le ve ls 1.0 - 1.9
c o n d itio n s o r
in te n s ive n e e d s th a t
(October 27)
p re s e n t in c re a s e d ● Pre - s c h o o l a n d Pre - K
ris k to s e lf/ o th e rs s tu d e n ts (October 27)
th a t c a n n o t b e
s u ffic ie n tly m itig a te d 2
Recommended Motion
Stage
3
I move that the School Board approve the start of Stage 3 of
implementation of the hybrid model on December 1 , to
include students from the following three groups whose
parents/guardians selected the hybrid model for the first
semester: students in grades 3 through 5; seniors attending
the Academy of Engineering and Technology ; and seniors
attending the Academy of Science .
3
Next Steps Regarding Stage 3
Stage
3
• Stage 3 Hybrid instruction scheduled based on parent choices
made in July
• Elementary schools and Academies of Loudoun have
prepared with town halls, parent coffees, email messages, etc.
• November 24 would become an asynchronous learning day
for students in grades 3 - 5 so that teachers could prepare
classrooms for hybrid instruction
• All families will be asked to make a new selection for second
semester in the November survey window
4
CDC
Indicators
for Dynamic
Decision
Making
5
CDC K- 12 School Metrics
Risk of Transmission in Schools
Higher
Risk
Moderate
Risk
6
Conditions - Based Transitions
❏ Consistent Implementation of Public Health Mitigation Strategies
- Six feet of physical distancing, face coverings, following public health
precautions, cleaning protocols, symptom questionnaires, temperature
checks, signage, classroom furniture
❏ Sufficient Staffing
- Ability to meet current and next stage staffing needs
❏ Sufficient Supplies
- Personal Protective Equipment (PPE), face coverings, cleaning supplies
❏ Continuity of Learning in the Hybrid Model
- Quarantine and isolation disruptions of learning
7
Parent/Guardian Second Semester Choice
All PK- 12 Parents/Guardians are asked to make a selection for
hybrid in - person or 100% distance learning instruction for the
second semester (beginning January 21)
• Survey window opens November 11
• Survey window closes November 20
• ALL parents should make a new selection for 2nd semester
(starts January 21), even if your preference has not changed.
This selection will be binding for second semester.
• Hybrid instruction would occur only if conditions permitted
8
Accommodating 2nd Semester Preferences
● If the second semester preferences include a much greater proportion of
preferences for the hybrid model, LCPS would not be able to operate the
hybrid model as designed for first semester
○ Changing one aspect of the plan (physical distancing practices,
frequency of in - person learning, accommodation of all hybrid model
requests if model implemented) would support implementation of the
hybrid model during second semester
9
Options for Motions
In Case of a Large Number of Hybrid Requests
Distancing Options 1 and 2
I move that the School Board, understanding that a large number of
parent/guardian requests for the hybrid learning model would
necessitate modifications to the hybrid implementation plan, direct
LCPS staff to design classroom layouts for second semester
1. with the center of each desk spaced six feet apart from the
center of adjacent desks, if necessary. OR
2. with desks that are at least four feet apart, allowing at least
three feet of separation between people, if necessary.
10Elementary
Classroom Capacity -
Desks 8 Feet Apart
This is the approach reflected in the plan
developed for first semester. No Board action is
needed to continue with this approach.
This sketch depicts 10 students and 1 teacher in
an 850 s.f. elementary classroom. The sketch
includes student desks spaced 8 feet apart to
allow 6 feet of separation (“nose to nose”).
11Elementary
Classroom Capacity -
Center of Desks 6 Feet Apart
Distancing Option 1
This sketch depicts 17 students and 1 teacher in an
850 s.f. elementary classroom. The sketch includes
desks with the center of each desk spaced 6 feet
apart from the center of adjacent desks.
Because this does not provide 6 feet of “nose to
nose” separation between people, it carries greater
health risk and would involve more quarantines, per
Loudoun County Health Department.
12Elementary
Classroom Capacity -
Desks 5 Feet Apart
Distancing Option 2
This sketch depicts 20 students and 1 teacher in an
850 s.f. elementary classroom. The sketch includes
student desks spaced 5 feet apart to allow 3 feet of
“nose to nose” separation.
Because this does not provide 6 feet of “nose to
nose” separation between people, it carries greater
health risk and would involve more quarantines, per
Loudoun County Health Department.
13School Bus Capacity
On buses, students will be
seated on every other row
whenever possible; if that is not
possible on all routes because
more students select Hybrid In -
person Learning than 100%
Distance Learning, students
may be seated one student per
seat on some buses. Exceptions
will be made for siblings to sit
together on the bus.
14Options for Motions
In Case of a Large Number of Hybrid Requests
Frequency Option 3
I move that the School Board, understanding that a large number
of parent/guardian requests for the hybrid learning model would
necessitate modifications to the hybrid implementation plan,
direct LCPS staff to reduce the frequency of in - person learning
from two days a week to one day a week in individual schools as
needed in order to accommodate the preferences of
parents/guardians for the second semester, if necessary.
15Options for Motions
In Case of a Large Number of Hybrid Requests
Random Selection Option 4
I move that the School Board, understanding that a large number
of parent/guardian requests for the hybrid learning model would
necessitate modifications to the hybrid implementation plan,
direct LCPS staff to implement a process for randomly selecting
students for the hybrid model in a particular school from among
those students whose parents/guardians selected the hybrid
model for the second semester in order to maintain desks at
least eight feet apart, if necessary.
16Town Halls: Parent/Guardian Second Semester Choice
The purpose of the town halls is to have a venue for families to
hear common information regarding hybrid instruction and ask
school - specific questions in a smaller environment than
divisionwide town halls.
• Elementary School: By November 11, Stage 3 (Grades 3 - 5)
focus
• Middle School: November 12
• High School: November 16
17Recommended Motion
Stage
4
I move that the School Board direct LCPS staff to plan for
concurrent hybrid and 100% distance learning classes for
secondary students as staff prepares for possible
implementation of the hybrid model for secondary students in the
second semester (January 21), with concurrent learning involving
interactive learning for hybrid model and 100% distance learning
model participants, including guided independent practice, small
group work, and whole group experiences.
18Next Steps Regarding Stage 4
Stage
4
• Hybrid instruction scheduled based on parent choices made in
November
• All schools are preparing with scheduled town halls, parent
coffees, email messages, etc.
• All secondary teachers would return to the school buildings to
teach and prepare their classrooms on January 4
• Preparing for concurrent instruction would take precedence over
other professional learning and commitments on Mondays
• Action steps on the Stage 4 Timeline will be complete
19Stage 4 of Hybrid Implementation Timeline
Stage
4
Action Steps Anticipated Timeline
Simulations and pilots continue November 1 - December 18
Professional development and training developed for concurrent teaching,
technology use
Window for Parent/Guardian second semester preferences November 11 - 20
Schools schedule hybrid in - person days based on family selections November 23 - December 21
75% Classroom HEPA filtration units installed December 1
Professional learning resources available for teachers (exemplar lessons for December 11
concurrent teaching, video, one - pager tips and resources, training of division
instructional facilitators to deliver school PD as requested by schools)
Technology for concurrent instruction procured and delivered to schools
- Standard classroom setup (external microphones) Completed
- Lab and specialty classroom setup (camera and tripod) TBD (approx. November 30 -
December 11)
Transportation routing December 22 - January 15
20Stage 4 of Hybrid Implementation Timeline
Sta g e
4
Action Steps Anticipated Timeline
Teacher training on concurrent teaching practices and technology use December 14 - January 21
Winter Break December 23 - January 3
Stage 4 Hybrid Teachers Return to Classrooms J a n u a ry 4
10 0 % C la s s ro o m HEPA filtra tio n u n its in s ta lle d
Ap p ro xim a te ly 5 0 % MERV 13 filte rs in s ta lle d
Sc h o o ls fin a lize c la s s ro o m a n d h a llwa y s e tu p J a n u a ry 15
La s t d a y o f Firs t Se m e s te r J a n u a ry 15
HOLIDAY: MLK J r Ho lid a y J a n u a ry 18
Te a c h e r Pla n n in g Da y J a n u a ry 19
HOLIDAY: In a u g u ra tio n Da y J a n u a ry 20
1s t d a y o f Se c o n d Se m e s te r J a n u a ry 21
Stage 4 Concurrent Hybrid and 100% Distance Learning instruction begins
Ap p ro xim a te ly 6 5 % MERV 13 Filte rs In s ta lle d *
21Sta g e
Concurrent Hybrid Learning & 100% Distance Learning 4
Student Monday Tuesday Wednesday Thursday Friday
Groups (Asynchronous) (A Day) (B Day) (A Day) (B Day)
Group 1 As yn c h ro n o u s Syn c h ro n o u s Syn c h ro n o u s
Dis ta n c e Le a rn in g
In Sc h o o l In Sc h o o l Dis ta n c e Le a rn in g Dis ta n c e Le a rn in g
( Hyb rid )
Group 2 As yn c h ro n o u s Syn c h ro n o u s Syn c h ro n o u s
Dis ta n c e Le a rn in g Dis ta n c e Le a rn in g Dis ta n c e Le a rn in g
In Sc h o o l In Sc h o o l
( Hyb rid )
Group 3
As yn c h ro n o u s Syn c h ro n o u s Syn c h ro n o u s Syn c h ro n o u s Syn c h ro n o u s
( 10 0 % Dis ta n c e Dis ta n c e Le a rn in g Dis ta n c e Le a rn in g Dis ta n c e Le a rn in g Dis ta n c e Le a rn in g Dis ta n c e Le a rn in g
Le a rn in g )
● A d a ys a re Blo c ks 1, 2, 3, 4
● B d a ys a re Blo c ks 5 , 6 , 7, 8
● In s tru c tio n wo u ld b e c o n tin u o u s , a n d a ll s tu d e n ts wo u ld re c e ive n e w in s tru c tio n e a c h A a n d B d a y,
wh e th e r th e y a re in s c h o o l o r o n lin e .
● Mo n d a ys wo u ld re m a in a s yn c h ro n o u s fo r a ll s tu d e n ts .
22Classroom Technology
- Engineering for Success
Omni - Directional microphones to capture entire full
room.
Leveraging existing sound to ensure DL students are
heard.
Auxiliary camera for special needs like Science labs
and CTE classrooms
Continue to assess alternate options while
balancing performance.
23Professional Learning & Support for Teachers
• Simulations and pilots continue
• Exemplar lesson plans for concurrent teaching under
development
• Video examples of concurrent teaching under development
• Technology being delivered to classrooms
• Extra earbuds with microphones for schools to have on hand for
students
24Additional Updates
25Teacher Survey Results
26Teacher Survey Results
27Teacher Survey Results
28Teacher Survey Results
29Teacher Survey Results
30Teacher Survey Results
31Teacher Survey Results
32Teacher Survey Results
33Teacher Survey Results
34Teacher Survey Results
35Teacher Survey Results
36Teacher Survey Results
37Summary of Teacher Survey Results
● The majority of respondents felt they had sufficient time to cover the required
content for their synchronous and asynchronous instruction.
● Most respondents at the elementary and middle school levels assigned less
than one hour of homework per week per class. More than half of the high
school respondents assigned more than one hour of homework per class
each week.
● Almost three - fifths (59%) of the respondents reported experiencing stress
during the previous week.
● More than half of the respondents (56%) reported being able to manage their
stress in healthy ways.
38Summary of Teacher Survey Results
● Eighty percent of teachers are spending more time engaged in instructional
planning for distance learning than for in - person learning from previous
years.
● Eighty - five percent of respondents spent three or more hours over their
contract time planning.
● Respondents most frequently experienced challenges with too many
responsibilities at work, not enough time to complete work, and issues with
instructional platforms.
● Social emotional support for students and technology ranked highest as
needs in distance learning. In the case of hybrid learning, instructional
planning ranked highest as a need in distance learning.
39Next Steps to Address Teacher Needs
• Technology to support hybrid instruction (microphones, cameras)
• Professional learning resources
• Emphasis on revised Scope and Sequence documents for hybrid and
distance learning
• Exemplar lesson plans and video samples under development
• Return to classrooms for instruction prior to students returning to hybrid
instruction
• Ongoing support and collaboration with the Unified Mental Health Team
(UMHT) members
• Mental health awareness training through Kognito simulation software
• Schoology group established with a variety of SEL lessons developed for use
during advisory period
40Schoology Update
41Schoology Update
Issue Status
Slow sync times from SIS to Schoology Schoology implemented improvements and is monitoring. Requested vendor to
and from Schoology to teacher grade provide metrics of average grade passback times prior to and after improvements
books made.
Mapping of assignments in Schoology If the teacher did not map an assignment in Schoology, or mapped it to a category
not matching SIS they created that does not exist in SIS, the assignment came over as formative
and needs to be changed by the teacher. Reports provided to schools to resolve.
Intermittent service outages Requested vendor response to intermittent outages that occurred on these dates:
October 7, October 9, October 12, October 28, November 2, November 4
Automatic grade calculations (user There are differences in the grade calculation between SIS gradebook and
training issue) Schoology that need to be researched. Teachers were advised to turn off
automatic grade calculations in Schoology.
Assessment “Live Progress” not Awaiting update from vendor. This is in the queue for Schoology Engineering.
functioning as intended
Additional detailed information from the October 19 Technology Steering Committee meeting is in the appendix.
42Implementation of the
Hybrid Model in Stages
2020 - 2021 School Year
November 10, 2020
43Appendix
Schoology Information
44Technology Steering Committee
October 19, 2020
45Distance Learning Status
Update
46Schoology Update
47Schoology Update
9/21 through 10/15
48Schoology Update
Issue Status
Slow sync times from SIS to Schoology and Partially Resolved - Schoology implemented improvements and
from Schoology to teacher grade books is monitoring.
Images pasted from Google Docs not Google and Schoology confirmed that this is not a reliable
displaying in Schoology practice. Provided info to IFTs to help teachers upload images
directly into Schoology
Samesite cookie settings impacted some users’ Resolved - Schoology updated their code to conform to chrome
ability to use Google integrations standards
Test/Quiz scores not populating correctly in Resolved
Schoology gradebook
Assessment “Live Progress” not functioning as Awaiting update from vendor
intended
49Student/Staff Support
50IFT Role in
Hybrid and
Distance
Learning
51Hardware Repair Center - Visits
52Technology Support Center
Incidents and Service Requests from 8/29 to 9/30 (reported monthly)
53Technology Support Center - Call Volume
54Technology Support Center - Call Volume
Phone call volume from 9/1 to 9/30 (reported monthly)
55Technology Support Center - Call Volume
Phone call stats from 10/9 to 10/15 (last 7 days)
56Digital Experience Service Model
Distance Learning
• Hardware Repair centers provide hands on support for all staff and students
• Remote technology support provided via the Technology Support Center
• Schools receive on-site technical support 1 day per week
Hybrid
• Hardware repair centers provide hands on support for remote staff and students
• Remote technology support provided via the Technology Support Center
• Investigating transition to school-based support for on-site users
57Connectivity - Segra Dark Fiber
• Replacement of Lit TLS data service with Dark Fiber at all LCPS
schools and central office locations
• Increase in bandwidth
• TLS - 100Mb circuits at smaller schools, 1Gb circuits at all other locations
• Segra - 10Gb circuits for all schools, 100Gb self healing fiber ring, 100Gb resilient
data center connectivity
• Improved uptime
• TLS - One circuit routed through providers network across several LATA and CO’s
• Segra - Resilient (two) fiber connections per school connected directly to two ring
locations
58Connectivity - Segra Dark Fiber
• Project began in Fall 2018 with planning, design, and RFP
• Current Status:
• 93 sites construction complete
• 8 sites in construction in October and November
• Delays for lead and asbestos abatement plans
• 9 ring sites lit at 100Gb
• 42 school sites lit with resilient 10Gb connections
• Plans to light additional 30 sites the end of November
59Connectivity - Data Center
QTS Data Center
- Data center colocation for edge network equipment
- 100 Gb Internet circuit will be online by 10/30
- Because this is provided in the data center, the 100Gb circuit is 50% the
cost of our existing 10Gb circuit at the Admin Building
- 10 times the bandwidth for half the cost
60Connectivity - Parking Lot WiFi
- All LCPS High Schools have solar powered
WiFi extenders that cover parking spaces
- Locations and parking space coverage maps
are available at
https://www.lcps.org/Page/230802
61Connectivity - Parking Lot WiFi
62Connectivity - Hotspots
- 2,120+ hotspots deployed to LCPS student households so far
- 1,750 additional hotspots being acquired this week as part of the
T-Mobile 10 Million program
- Free hotspot device
- Program provides greater flexibility for contract and pricing
- Month to month versus 1 or 2 year commitment
- Various service plans as little as $0 a month (100 Gb a year)
63School Technology Funding
64Explanation and Calculation
- Based on enrollment - $9.10 per student for technology expenses
- Intended for consumable materials
- Supplemental software often purchased with instructional funds or
PTA/PTO funds
65Per Pupil Technology Allotment
66Live Stream Equipment
67Plan for Pilots and Simulations
- Test technology including audio and visual needs
- Test bandwidth at schools
- Practice in order to develop professional learning for
teachers
68Technology Advisory
Committee
69Budget Needs
70Additional Support
Instructional Support Technical Support
• Consider adjusting staffing • Additional staffing is
standard for IFT necessary to handle call
volume and incident
routing/escalation and
provide daily on-site technical
support at each school.
71Technology Steering Committee
September 21, 2020
72You can also read
