Highway Asset Information Strategy 2021 - www.cheshireeast.gov.uk
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Highway Asset Information Strategy 2021 www.cheshireeast.gov.uk
Contents
1. Introduction ........................................................................................................................3
2. Inventory.............................................................................................................................3
Asset Elements .......................................................................................................................4
3. Highways Inventory Summary ............................................................................................4
4. Asset Action Plan and Overview .........................................................................................5
Carriageway Inventory ...........................................................................................................5
Footway Inventory .................................................................................................................6
Kerbing Inventory ..................................................................................................................6
Street Lighting Inventory .......................................................................................................7
Structures Inventory ..............................................................................................................7
Drainage Inventory ................................................................................................................7
5. Investment ..........................................................................................................................8
6. Data Management ..............................................................................................................8
Roles and Responsibilities......................................................................................................8
Asset Custodians ....................................................................................................................9
Updating the Databases.........................................................................................................9
Data Validation ......................................................................................................................9
7. General Data Protection Regulation...................................................................................9
8. Appendices .......................................................................................................................10
Author Approver Review Date
Deborah Platt Gary Mallin 25/05/2023
21. Introduction
A key requirement for effective asset management is to understand the assets which are being
managed and maintained. The collection and maintenance of asset data assists decision making,
monitoring, and reporting. Asset data needs to be accurate, reliable, up-to-date, useful, maintained,
and well-managed.
The Cheshire East Highways Asset Information Strategy (AIS) supports and aligns with the UKRLG Well-
Managed Highway Infrastructure (WMHI) code of practice and the UKRLG Highway Infrastructure Asset
Management Guidance (HIAMG) Document’s recommendations.
Recommendation 9 – Network Inventory (WMHI)
A detailed inventory or register of highway assets, together with information on their scale, nature,
and use, should be maintained. The nature and extent of inventory collected should be fit for purpose
and meet business needs. Where data or information held is considered sensitive, this should be
managed in a security-minded way.
Recommendation 10 – Asset Data Management (WMHI)
The quality, currency, appropriateness, and completeness of all data supporting asset management
should be regularly reviewed. An asset management register should be maintained that stores,
manages, and reports all relevant asset data.
(HIAMG Recommendation 5)
In order to maximise the effectiveness of our data management, the AIS is intended to carry out a gap
analysis across all highway infrastructure asset groups and to identify what information currently exists,
what additional data is required to support the asset management process, and how Cheshire East
Highways (CEH) intend to populate the asset management databases over a period of time.
2. Inventory
The asset portfolio contains details of Cheshire East’s highways asset stock that make up the highway
network.
Cheshire East Highways uses Pitney Bowes Confirm on Demand as their central highway asset
information storage and retrieval system.
Cheshire East Highways currently store traffic signal information on IMTRAC (Information Management
for Traffic Control) database. The structures asset stock is held on BridgeStation (Advanced Bridge
Management System). Gullies and ancillary items are held on a Geographical Information system.
3As part of the inventory asset data gap analysis for Cheshire East’s highway assets, a RAG (Red,
Amber and Green) rating has been applied to each asset group and denotes the accuracy of the
inventory within the asset portfolios for the authority.
Inventory RAG Rating Inventory Accuracy Priority
R - Red Low Accuracy High
A - Amber Medium Accuracy Medium
G - Green High Accuracy Low
Asset Elements
Asset Element
Carriageway (A, B, C and U) Carriageway Construction
Kerbing
Footways and Cycleways Footway Construction
Footpath Construction
Cycleway Construction
Surface Water Drainage Pipes
Gullies
Chambers
Headwalls
Ditches
Structures Bridges
Retaining Walls
Culverts
Street Lighting Streetlights
Illuminated Traffic Signs
Traffic Bollards
Traffic Signs and Street Furniture Non-Illuminated Traffic Signs
Non-Illuminated Traffic Bollards
Street Name Plates
Fences, Walls and Safety Barriers Fences
Walls
Safety Barriers
Road Markings Road Markings
3. Highways Inventory Summary
Asset RAG Rating Priority
Carriageway
A High Low
B High Low
4C High Low
Unclassified High Low
Kerbing High Low
Footway and Cycleway
Bitumen High Low
Flagged High Low
Concrete High Low
Blocked Paved High Low
Street Lighting
Columns/Lanterns High Low
Illuminated Signs Low High
Illuminated Bollards Low High
Structures
Bridges Medium Medium
Retaining Walls Medium Medium
Culverts Medium Medium
Drainage
Gullies High Low
Ditches Low High
Pipework Low High
Chambers Low High
Headwalls Low High
4. Asset Action Plan and Overview
Carriageway Inventory
Records Held and Format: Information held with regard to the carriageway inventory is held within
the Confirm database and holds details of; USRN, section label, hierarchy, classification, start
chainage, end chainage, description, length, start width, end width, start co-ordinate, end co-ordinate,
construction type, ward area and locale (urban/rural)
Coverage: Records relating to the carriageway asset are currently held within the Confirm system.
Missing Information: Missing carriageway information within the authority’s records that would be
beneficial to updating the databases are works history information of existing roads and sections that
are newly adopted and have not yet been recorded within the database.
Collection of missing information: An annual inventory survey will be implemented to collect all newly
adopted roads in Cheshire East. It is anticipated that the inventory surveys will be directly transferable
into the Confirm database. Records held externally to this and found through historical research will
require manual input. Works history information will need manually inputting after all annual
treatment works are completed. An annual target date for the initial population of new information
5and adoptions to the network should be completed within one month of receiving the data within
each financial year.
Footway Inventory
Records Held and Format : Information held with regard to the footway inventory is held within the
confirm database and holds details of; USRN, section label, hierarchy, classification, start chainage,
end chainage, description, length, start width, end width, start co-ordinate, end co-ordinate,
construction type, ward area and location (urban/rural).
Coverage: Records relating to the footway and footpath asset are currently held within the confirm
system.
Missing Information Missing footway information within the authority’s records that would be
beneficial to updating the databases are works history information of existing footways, footpaths
and sections that are newly adopted and have not yet been recorded within the database.
Collection of missing information: An annual inventory survey will be implemented to collect all newly
adopted footway and paths in Cheshire East. It is anticipated that the inventory surveys will be directly
transferable into the Confirm database. Records held externally to this and found through historical
research will require manual input. Works history information will need manually inputting into the
database. An annual target date for the initial population of new information and adoptions to the
network should be completed within one month of receiving the data within each financial year.
Kerbing Inventory
Records Held and Format : Information held with regard to the kerb inventory is held within the
confirm database and holds details of; USRN, section, Start date, survey date, cross section, start
chainage, end chainage, start width, end width, construction type, material, measurement.
Coverage: Records relating to the kerb asset are currently held within the confirm system.
Missing Information Missing kerb information within the authority’s records that would be beneficial
to updating the databases are works history information of existing kerbs, roads and sections that are
newly adopted and have not yet been recorded within the database. These records are linked with
the carriageway and footway assets.
Collection of missing information: An annual inventory survey will be implemented to collect all newly
adopted kerb assets in Cheshire East. It is anticipated that the inventory surveys will be directly
transferable into the Confirm database. Records held externally to this and found through historical
research will require manual input. Works history information will need manually inputting into the
database. An annual target date for the initial population of new information and adoptions to the
network should be completed within one month of receiving the data within each financial year.
6Street Lighting Inventory
Records Held and Format : Information held with regard to the street lighting inventory is held within
the confirm database and holds details of; USRN, section label, column age, column material, control
type, burning hours, location, bracket type and material, height and number of lamps.
Coverage: Records relating to columns and lanterns for the street lighting asset are currently held
within the confirm system.
Missing Information Missing street lighting, illuminated signs and bollards information within the
authority’s records that would be beneficial to updating the databases are; works history information
of existing street lighting assets and sections that are newly adopted and have not yet been recorded
within the database.
Collection of missing information: An annual inventory survey will be implemented to collect all newly
adopted streetlights, illuminated sign and bollards in Cheshire East. It is anticipated that the inventory
surveys will be directly transferable into the Confirm database. Records held externally to this and
found through historical research will require manual input. Works history information will need
manually inputting into the database. An annual target date for the initial population of new
information and adoptions to the network should be completed within one month of receiving the
data within each financial year.
Structures Inventory
Records Held and Format: The structures inventory is held within the BridgeStation database and
holds details of asset inventory as described in DMRB CG 302 As built, Operational and Maintenance
records for Highway Structures, Section 4, Table 4.1. These details are the minimum requirements
that should be held for existing and new/modified structures.
Coverage: Records relating to the structures asset are currently held within the BridgeStation
database.
Missing Information Missing structures information within the authority’s records that would be
beneficial to updating the databases are works history information of existing structures.
Collection of missing information: There is currently a CEC led scanning scheme which will digitise
historic information that can be fed directly into BridgeStation. Some works history information will
need manually inputting into the database. An annual target date for the initial population of new
information and adoptions to the network should be completed within one month of receiving the
data within each financial year.
Drainage Inventory
Records Held and Format : Information held with regard to the drainage inventory is held within the
confirm database and holds details of; USRN, section label, cross section, start distance and width,
side entry, offset, gully type, cross sectional position and type.
7Coverage: Records relating to the gully asset are currently held within Confirm and as shape files which
are held on Frontier and QGIS.
Missing Information Missing drainage information within the authority’s records that would be
beneficial to updating the databases are works history information of existing drainage assets that are
newly adopted and have not yet been recorded within the database.
Collection of missing information: An annual inventory survey will be implemented to collect all
newly adopted drainage in Cheshire East. It is anticipated that the inventory surveys will be directly
transferable into the Confirm database. Records held externally to this and found through historical
research will require manual input. Works history information will need manually inputting into the
database. An annual target date for the initial population of new information and adoptions to the
network should be completed within one month of receiving the data within each financial year.
5. Investment
Investment for the Asset Information Strategy will be funded by a network need requirement for asset
data. For targeted data collection schemes, Asset Custodians will submit a business case detailing the
full scope of the survey(s) that are required. Business cases will be assessed against the priority and
relevance of the data against available budgets and the benefits for the lifecycle planning of the asset.
6. Data Management
Accurate Asset data is essential to an effective Asset Management System. Cheshire East Highways
manage their major assets (Carriageways, Footways, Structures, Traffic Signals and Street Lighting) to
ISO 55001:2014 standard which is under scrutiny and annual auditing via an external auditor. The data
is collected via the following processes.
• 0.0 Asset Inventory
• 1.0 Inspect Asset Condition
• 2.0 Identification of Needs
• 3.0 Scheme Development
• 4.0 Design of Schemes
• 5.0 Scheme Delivery
• 6.0 Update Inventory
Roles and Responsibilities
The authority has implemented a Highway Asset Management Team whose responsibility is to
maintain the information held in the Confirm on Demand, Frontier and QGIS. Members of the Traffic
Signals and Bridges and Structures Teams update IMTRAC and BridgeStation.
8Asset Custodians
Cheshire East Highways have appointed several asset custodians for the authority who will be
responsible for collating all information regarding activities undertaken on their asset group and
providing the information to the Asset Team on completion of major schemes or surveys undertaken.
Cheshire East Council Asset Champions
Asset Group Asset Custodian
Carriageway Asset Management
Footways and Footpaths and Cycle ways Asset Management
Street Lighting/Lit Signs/Subway Lighting Highways Technology
Structures Structures
Traffic Signals Highways Technology
Signs Maintenance and Operations
Safety Barriers/Fences Asset Management
Drainage/Gullies Maintenance and Operations
New Adoptions and Developments Asset Management
Road Markings Maintenance and Operations
Environment Maintenance and Operations
Updating the Databases
Asset Update form for each scheme (Found on the Ringway Jacobs Management System: Solution >
Asset Management > Form > Asset Update Form - CEH) is received by the Asset Management Team
and updates to the database will be undertaken by either the Asset Management Team or Team
members assigned to a particular asset group with records being kept of the changes made.
Data Validation
Asset data will not be accepted by the Asset Management Team without being submitted through the
Asset Database Update process (Found on the Ringway Jacobs Management System: Solution > Asset
Management > Document > Update Asset Databases - CEH). Each asset type has a predefined criterion
which is required to update the database accurately. Where a scheme is submitted with partial or
missing data, the scheme will be sent back to the asset custodian to collate and return.
The Asset Management Team will review all work programmes to ensure that records are received
relating to each of the schemes undertaken.
7. General Data Protection Regulation
The General Data Protection Regulation 2016 (GDPR) replaces the Data Protection Act (DPA) 1998 and
come into effect in May 2018. To ensure compliance with this regulation, all asset data which is
handled by Cheshire East Highways is documented in the General Data Protection Regulation Asset
Matrix (Appendix 1).
98. Appendices
Appendix 1 – General Data Protection Regulation – Cheshire East Highways – January 2018 Matrix
10General Data Protection Regulation - Cheshire East Highways - January 2018
Retention period
Who is
If yes to personal What is the lawful basis for Users and legislative How is the
Source System Who is information shared accountable for Transfer Who has access to the
Sheet name Asset Name/ Description Responsible Officer / Manager Personal data data. Where has it holding and processing the (i.e.Teams or mandate for Date reviewed Locations personal data
and/or Format with? the personal methods personal data?
originated from? data? Services) retaining the collected?
data?
data
CE Highways designers. Can be Provided by Cheshire
Transport & Accident Destroy - 7 years Secure transfer Council Offices/Depots,
Investigations into road traffic accidents for the purposes of improving road safety Rob Welch - Design Team Leader Key Accidents No NA provided to 3rd party as per Constabulary for CEC to Frank Jordan CE Highways Police Police only
Infrastructure investigations after use from the police Saltmine and Stor-a-file
CEC fee charges discharge its road safety function
Transport &
Service providers Documentation relating to service providers Yes Peter Bates Destroy – 7 years
Infrastructure
Transport &
Parking fines Documentation related to parking fines Yes Frank Jordan ANSA Destroy – 7 years
Infrastructure
Transport &
Kerbs Vehicle crossovers Simon Davies Yes Frank Jordan Ringway Jacobs Destroy – 7 years
Infrastructure
Traffic Destroy – 7 years
Transport & Rob Welch Council Offices/Depots,
management Planning and programming the continued flow, diversion or reduction of traffic No NA Frank Jordan Ringway Jacobs after last action.
Infrastructure Saltmine and Stor-a-file
schemes
Wayne Ashdown (part) RGLA 11.6
Within the Asset Management To ensure consistency in Permanent - offer The Asset Management
Transport & Highway extent Word, PDF, The person/body Council Offices/Depots,
Handling of highways extents enquiries from solicitors, developers, districts etc… Andrew Kelly / Luke Phillips Yes and No Team and others that may be answering queries on the status Frank Jordan Ringway Jacobs to archivist. It is not collected Team as it is this group that
Infrastructure queries Email, CAD making the enquiry Saltmine and Stor-a-file
involved in answering the query. of a piece of highway deal with these enquiries
RGLA 11.2
Destroy - 7 years
All the information Within the Asset Management To ensure that when a highway after The Asset Management
Transport & Highway Council Offices/Depots,
Extinguishment of highways Andrew Kelly / Luke Phillips Word, PDF, Email No is gathered and Team and others that may be status enquiry comes in we know Frank Jordan Ringway Jacobs extinguishment. It is not collected Team as it is this group that
Infrastructure extinguishment Saltmine and Stor-a-file
collated internally involved in the application. what is no longer highway Offer order and deal with these enquiries
map to archivist
Within the Asset Management To ensure consistency in Destroy – 2 years
Transport & Documentation relating to notification to the public of maintenance, changes in Andrew Kelly / Luke Phillips Word, PDF, The person/body
Notification Yes and No Team and others that may be answering queries on the status Frank Jordan Ringway Jacobs after matter is It is not collected The Asset Management
Infrastructure status, and closures, etc… Wayne Ashdown (part) Email, CAD making the enquiry Council Offices/Depots,
involved in the application. of a piece of highway concluded Team as it is this group that
Saltmine and Stor-a-file
deal with these enquiries
Transport & Advertising
Documentation related to the control of advertising hoarding Yes Frank Jordan Destroy – 6 years
Infrastructure Hoardings
Destroy - 3 years
Rob Welch - Not sure what this
after compliance
Transport & Documentation relating to enforcement of the proper use and maintenance of means - possibly TRO
Highways Yes Frank Jordan Ringway Jacobs with enforcement
Infrastructure transport and highways implementation???
notice.
RGLA 11.5
Transport &
Parking Enforcement of parking infringement includes both on-site and off-site Yes Frank Jordan Destroy – 7 years
Infrastructure
Destroy 3 years
Transport & Road Wayne Ashdown (part) Council Offices/Depots,
Documentation related to the reinstatement of roadways No NA Frank Jordan from compliance.
Infrastructure reinstatement Saltmine and Stor-a-file
RGLA 11.5
Destroy – 6 years
Transport & Documentation related to the regulation of scaffolding and the enforcement of rules Council Offices/Depots,
Scaffolding Wayne Ashdown (part) Yes Frank Jordan after scaffold
Infrastructure and regulations associated with this Saltmine and Stor-a-file
license expired
Transport &
Speeding fines Documentation related to speeding fines No – NOT CEC Frank Jordan Destroy – 7 years
Infrastructure
Transport & Destroy – 7 years Council Offices/Depots,
Weight limits Documentation related to the enforcement of weight limits Ian McLauchlan No – NOT CEC Frank Jordan
Infrastructure after last action Saltmine and Stor-a-file
Permanent – offer
Transport & Geotechnical Feasibility studies, desk studies, geotechnical site investigations, site and laboratory Ian McLauchlan Council Offices/Depots,
No NA Frank Jordan to archivist.
Infrastructure services testing and contaminated land studies provided by the local authority Saltmine and Stor-a-file
Wayne Ashdown (part) RGLA 11.7
All teams,
Cheshire East
Highways, CEC Destroy – 12 Council Offices/Depots,
Transport & Simon Davies Confirm Yes Customer enquiries All staff To provide response to customer
Maintenance Documentation related to general maintenance of transportation systems Frank Jordan Customer years after last Saltmine and Stor-a-file
Infrastructure
Services and action
others
Rob Welch No NA
Destroy - 7 years
Transport & Markings and Rob Welch - Design Team Leader
Installation of instruction and warning signs Scheme folders No NA Function of Highway authority Frank Jordan CE Highways after last action.
Infrastructure signage
RGLA 11.8
Installation : Rob Welch - Design Destroy - 7 years
Transport & Documentation relating to the process of installing and maintaining street furniture:
Street furniture Team Leader Scheme folders No NA Function of Highway authority Frank Jordan after last action.
Infrastructure finger posts, litter bins, public seats etc…
RGLA 11.8
Destroy - 7 years
Transport & Street Naming Documentation on the street naming development naming and property Planning
No Frank Jordan after last action.
Infrastructure and Numbering numbering/naming
RGLA 11.8
Transport & Speed and volume data : Rob
Surveys Survey data relating to transport and infrastructure Scheme folders No NA Function of Highway authority Frank Jordan Review – 7 years
Infrastructure Welch - Design Team Leader
Transport & TROs - Rob Welch - Design Team Park Map, Sealed Destroy – 7 years
Taxi ranks Provision of designated taxi ranks No NA Function of Highway authority Frank Jordan
Infrastructure Leader TROs after last action
Transport &
Enquiries Enquiries and correspondence from the public concerning rights of way No Frank Jordan Destroy – 6 years
Infrastructure
Transport & Permanent - offer
Locations Information, including maps defining the locations and routes of rights of way No Frank Jordan
Infrastructure to archivist
Destroy - 6 years
Transport &
Orders Orders creating public rights of way No Frank Jordan from conclusion of
Infrastructure
transaction
Destroy – 7 years
after permission
Offer
Transport & Planning Management of the council's responses from a rights of way management
No Frank Jordan controversial/high
Infrastructure applications perspective to planning applications and proposals
profile
schemes to
Archivist.
RGLA 11.4
Transport & Council Offices/Depots,
Bridge inspections Regular inspections of bridges on highways Ian McLauchlan No NA Frank Jordan Review – 30 years
Infrastructure Saltmine and Stor-a-file
Transport & Destroy – 7 years
Drains and gullies Keeping drains and gullies clear and provision of advice on drainage Simon Davies Confirm and GIS No Frank Jordan
Infrastructure after last action
Destroy - 12 years
Third party
Transport & Emergency Simon Davies To provide response to customer after action Council Offices/Depots,
Documentation related to emergency maintenance Confirm Yes recharges, All Staff Frank Jordan
Infrastructure Maintenance and to produce invoice if required completed. Saltmine and Stor-a-file
customer enquiriesRetention period
Who is
If yes to personal What is the lawful basis for Users and legislative How is the
Source System Who is information shared accountable for Transfer Who has access to the
Sheet name Asset Name/ Description Responsible Officer / Manager Personal data data. Where has it holding and processing the (i.e.Teams or mandate for Date reviewed Locations personal data
and/or Format with? the personal methods personal data?
Third party from?
originated data? Services) retaining the collected?
Transport & Emergency To provide response to customer data? Council Offices/Depots,
Documentation related to emergency maintenance Confirm Yes recharges, All Staff Frank Jordan data
Infrastructure Maintenance and to produce invoice if required Saltmine and Stor-a-file
customer enquiries
RGLA 11.9
Third party All teams, Cheshire East
Transport & Council Offices/Depots,
Hazard removal Removal of hazards on the road. Including removal of dead animals, oil spills etc… Simon Davies Confirm Yes recharges, All staff Highways, CEC Customer Frank Jordan Destroy – 7 years
Infrastructure Saltmine and Stor-a-file
customer enquiries Services and others
Destroy – 7 years.
Transport & Limitation Act
Inspections Documentation relating to inspection of adopted highways Luke Phillips/Jennifer Mulholland Confirm No Frank Jordan
Infrastructure 1980
London Uni,
Section 1
Destroy - 12 years
Ian McLauchlan (Bridges only) after action
completed.
Simon Davies RGLA 11.9
Business case
(Insurance & Risk
Manager)
Transport & Planned Confirm and Any procedural Council Offices/Depots,
Documentation relating to unplanned and planned maintenance No NA All Staff NA Frank Jordan
Infrastructure maintenance shared network documentation Saltmine and Stor-a-file
which may assist
in the defence of
Hand/Arm
Vibration
Syndrome claims
should be kept
permanently
Destroy - 12 years
Ian McLauchlan (Bridges only) after action
completed.
Simon Davies RGLA 11.9
Business case
(Insurance & Risk
Manager)
Transport & Scheduled Confirm and Any procedural Council Offices/Depots,
Documentation related to scheduled maintenance No NA All staff NA Frank Jordan
Infrastructure Maintenance shared network documentation Saltmine and Stor-a-file
which may assist
in the defence of
Hand/Arm
Vibration
Syndrome claims
should be kept
permanently
Destroy - 12 years
Simon Davies after action
completed.
RGLA 11.9
Business case
(Insurance & Risk
Manager)
Transport & Verge Confirm and Any procedural Council Offices/Depots,
Documentation related to the maintenance of verges No NA All staff NA Frank Jordan
Infrastructure maintenance shared network documentation Saltmine and Stor-a-file
which may assist
in the defence of
Hand/Arm
Vibration
Syndrome claims
should be kept
permanently
Transport &
MOT Testing MOT testing of vehicles by accredited council garages No Frank Jordan Destroy – 7 years
Infrastructure
Transport & Road safety Destroy - 7 yrs
Documentation relating to road safety awareness Cheshire Fire and Rescue No Frank Jordan
Infrastructure awareness after last action
Transport & Destroy - 7 years Council Offices/Depots,
Safety audits Audits / inspections of highways from a road safety perspective Rob Welch - Design Team Leader CEC O Drive No NA CEC Design function Frank Jordan
Infrastructure after use Saltmine and Stor-a-file
Transport & Council Offices/Depots,
Speed Cameras Includes information on the reason for the siting of the camera, any settings etc… Rob Welch - Design Team Leader CEC O Drive No NA CEC Design function Frank Jordan Destroy – 7 years
Infrastructure Saltmine and Stor-a-file
Destroy - 2 years
Transport & Council Offices/Depots,
Abnormal loads Consent for moving an abnormal load Ian McLauchlan Yes Frank Jordan after consent
Infrastructure Saltmine and Stor-a-file
given
VaisalaManager
Transport & Gritting and snow Destroy – 19 Council Offices/Depots,
Keeping roads and pavements clear when weather conditions may prove hazardous Simon Davies and shared No NA All staff NA Frank Jordan
Infrastructure clearance years Saltmine and Stor-a-file
network
Destroy – 7 years.
Transport & Excel
Monitoring Includes the monitoring of highway, transport and traffic use No Frank Jordan
Infrastructure Rob Welch Shared Folder
RGLA 11.6
in part, traffic counts
Documentation relating to parking permits, parking schemes, skips, scaffolding etc. Destroy 2 years
Transport & Includes information relating to the development and management of controlled Wayne Ashdown (part) after lapse of Council Offices/Depots,
Parking Yes Frank Jordan
Infrastructure parking zones licence. Saltmine and Stor-a-file
Permits RGLA 9.16
Transport & Destroy – 7 years
Parking sites Documentation relating to the specifics of parking sites No Frank Jordan
Infrastructure after last action
Destroy – 7 years
Transport & Jenny Marston
School routes The activity of planning, and programming the continued safety of school routes No Frank Jordan after last action.
Infrastructure
RGLA 11.6
Destroy – 7 years
Transport & Rob Welch
Traffic calming The management and control of traffic calming measures No Frank Jordan after last action.
Infrastructure
RGLA 11.8
Destroy – 7 years
Transport & The activity of planning, and programming the continued flow, diversion or reduction Wayne Ashdown (part)
Traffic reduction Confirm No Frank Jordan after last action.
Infrastructure of traffic
RGLA 11.7
Destroy - 7 years
Transport & Traffic management and parking requires to be regulated by various statutory orders Rob Welch - Design Team Leader Park Map and after action Council Offices/Depots,
Traffic orders No NA Highway authority function Frank Jordan
Infrastructure sealed TROs completed. Saltmine and Stor-a-file
Approval RGLA 11.6
Destroy - 5 years
Transport & Council Offices/Depots,
Traffic orders Implementation of road traffic orders Rob Welch - Design Team Leader Frank Jordan after action
Infrastructure Saltmine and Stor-a-file
Objections to completed
Scheme folders Yes Not Highway authority function
proposed OrdersRetention period
Who is
If yes to personal What is the lawful basis for Users and legislative How is the
Source System Who is information shared accountable for Transfer Who has access to the
Sheet name Asset Name/ Description Responsible Officer / Manager Personal data data. Where has it holding and processing the (i.e.Teams or mandate for Date reviewed Locations personal data
and/or Format with? the personal methods personal data?
originated from? data? Services) retaining the collected?
data?
Objections to data
Scheme folders Yes Not Highway authority function
proposed Orders Destroy - 5 years
Transport &
Traffic orders The planning and investigation of road traffic orders Rob Welch - Design Team Leader Frank Jordan after action
Infrastructure
completed
Destroy – 19
The effects of weather conditions on the transport system Simon Davies years Best
practice.
Business case
Weather data Simon Davies (Insurance & Risk
Manager)
Transport & Weather
No Frank Jordan
Infrastructure forecasting Information
relating to short &
long term weather
forecasts- keep
with Winter
Maintenance Data
Transport & Development Documentation associated with the approval of planning applications which affect Permanent – offer
No Frank Jordan
Infrastructure control this section to archivist
Permanent – offer
Transport & Strategy and
Development of transport strategy No Frank Jordan to archivist.
Infrastructure planning
RGLA 11.1
Permanent – offer
Transport & Strategy and The planning of transport issues
No Frank Jordan to archivist.
Infrastructure planning
Local transport plan RGLA 11.1
Transport & Transport Permanent – offer
The carrying out of transport modelling projects Paul Griffiths No Frank Jordan
Infrastructure modelling to archivist
Transport & Transport Traffic census data Luke Phillips/Jennifer Mulholland Destroy - 2 years Council Offices/Depots,
Yes Frank Jordan
Infrastructure modelling Traffic counts Luke Phillips/Jennifer Mulholland after last use Saltmine and Stor-a-fileYou can also read
