Hartlebury Community Cafe Risk Assessment
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Hartlebury Community Cafe Risk Assessment
Area or People at Risk Risk identified Actions to take to mitigate Insert Date completed and
risk any notes.
Staff, public and volunteers – Cleaning surfaces infected by Stay at home guidance if Staff/volunteers may need
Identify what work activity or people carrying the virus. unwell at entrance and in guidance as to cleaning. For
situations might cause Disposing of rubbish containing Main Hall. Staff/volunteers example, cloths should be used
transmission of the virus and tissues and cleaning cloths. provided with protective on light switches and electrical
likelihood staff could be exposed. Deep cleaning premises if overalls and plastic or rubber appliances rather than spray
someone falls ill with CV-19 on gloves. disinfectants, rubberised and
Hirers require a list of the premises. Staff/volunteers advised to glued surfaces can become
attendees and contact details wash outer clothes after damaged by use of spray
for track and trace. Track and trace cleaning duties. disinfectant too frequently.
information to be Staff given PHE guidance and Hirer is required to contact
kept in line with PPE for use in the event deep government body plus
government cleaning is required. Parish Hall Committee if
guidelines. Track and trace date to be any of their group develop
kept in a secure location. Covid symptoms.
All visitors and volunteers to
have temperature taken with
their consent, upon entry.
Staff, public and volunteers– Staff/volunteers who are either Staff and volunteers are Staff and volunteers will need to
think about who could be at risk extremely vulnerable or over advised not to attend work be warned immediately if
and likelihood staff/volunteers 70. for the time being. someone is tested positive for
could be exposed. Staff or volunteers carrying out Discuss situation with COVID-19 who has been on the
cleaning, could be exposed if a staff/volunteers over 70 to premises.
person carrying the virus has identify whether provision of
entered the premises or falls protective clothing and
ill. cleaning surfaces before they It is important people know they
work is sufficient to mitigate can raise concerns.
Mental stress from handling their risks, or whether they
the new situation. should cease such work for
the time being.
Provide screen for
kitchen serving hatch.
11/5/2021 ver 2 1Hartlebury Community Cafe Risk Assessment
Talk with
staff ,trustees and
volunteers regularly
to see if
arrangements are
working
11/5/2021 ver 2 2Hartlebury Community Cafe -Risk Assessment
Car Park/paths/ patio/exterior Social distancing is not Signage advising visitors to Transitory lapses in social
areas observed as people congregate maintain social distance distancing in outside areas are
before entering premises. Volunteers to wear plastic less risky, the main risk is likely
Parking area is too congested gloves if required to pick up to be where people congregate
to allow social distancing. litter. or for vulnerable people.
People drop tissues. Ordinary litter collection
arrangements can remain in
place. Provide plastic gloves.
Entrance hall/lobby/corridors Possible “pinch points” and Identify “pinch points” and Hand sanitiser available at
busy areas where risk is social busy areas. Consider marking all entrance and exit
distancing is not observed in a out 2 metre spacing in points.
confined area. entrance area. Create one-
Door handles, light switches in way system and provide A volunteer covid marshal
frequent use. signage. positioned in lobby to record
Door handles and light visitor details, take temperature
switches to be cleaned and explain social distancing
regularly. and one way system.
Hand sanitiser to be provided Monitor the visitor numbers in
by hall the toilets. Free masks
available.
Marshal regulates numbers
permitted in the hall.
Advise visitors to use NHS QR
code.
Main Hall Door handles, light switches, Door handles, light switches, Signage on tables to promote
window catches, tables, chair window catches, tables, Covid safety rules.
backs and arms. chairs and other equipment
Visitors non compliance with used to be cleaned by hirers Table service provided.
social distancing, wearing
11/5/2021 ver 2 3Hartlebury Community Cafe -Risk Assessment
masks upon entry, hand Provide hand sanitiser at Tables correctly spaced and
sanitising. entry and exit points. orientated to maintain social
distancing.
Upon exiting visitors must No social mingling between
wear face masks and use tables. Maintain good ventilation
throughout building, doors and
hand sanitiser upon leaving,
windows open.
via one way system.
Access to men’s toilets and Pinch points in corridor Exit to men’s toilets clearly
disabled/baby change area avoided by one way system labelled, use appropriate door.
from main hall.
11/5/2021 ver 2 4Hartlebury Community Cafe Risk Assessment
Soft furnishings which cannot before use or by hall cleaning Only volunteers to draw
be readily cleaned between staff. curtains.
use. Social distancing guidance to Provide hand sanitiser.
Window curtains used as little be observed by hirers in
as possible arranging their activities.
Social distancing to be Hirers to be encouraged to
observed wash hands regularly.
Upholstered seating Virus may remain on fabric. Named volunteers wearing Chairs should be stored in
Cannot readily be cleaned plastic gloves to store in the committee room, clearly
between use. Frequent committee room. labelled with re-use date.
cleaning would damage Clean metal/plastic parts
fabric. Metal parts can be regularly touched. Rotate
cleaned and are more likely use of upholstered chairs.
to be touched when moving Ask those moving them to
them, ie more frequently. wear plastic gloves. Isolate
for 72 hrs after use.
11/5/2021 ver 2 5Hartlebury Community Cafe Risk Assessment
Committee room. Used as part of one way Only two volunteers to use Chairs stacked neatly and
system to access ladies this room at any time. clearly labelled. No trip hazards
toilets. Chairs labelled with ‘use as need to keep open flow to
again ‘ date the ladies toilets.
Used for storage of chairs
which need to be left for 72
hours.
Kitchen Social distancing more difficult A lead volunteer using Cleaning materials to be made
Door and window handles kitchen so as to ensure social available in clearly identified
Light switches distancing, especially for location, eg a box on one of the
Working surfaces, sinks those over 70. Volunteers to kitchen surfaces, regularly
Cupboard/drawer handles. clean all areas likely to be checked and re-stocked as
Fridge/freezer used before use, wash, necessary.
Crockery/cutlery dry and stow crockery and
Kettle/hot water boiler cutlery after use. Serving
Screen to be positioned at
the serving hatch.
Payment policy Visitors to cafe want to pay with Visitors to cafe... money to be Signage to instruct visitors to
cash. placed in container and public be placed by the container
to help themselves to change, before opening..
Risk of Covid transfer, lack of hand sanitiser available next
social distancing. to container to be used
before and after.
11/5/2021 ver 2 6Hartlebury Community Cafe Risk Assessment
R
Kitchen policy Volunteers not maintaining Kitchen leader Refuse bags should be closed/sealed
social distancing. provides own tea and labelled with a sealed-date and
towels/table cloths stowed in the back-kitchen for cafe
and launders leader to dispose of in the bin store.
appropriately
Hand sanitiser, soap and Cafe leader to monitor social
paper towels to be provided distancing within work place.
Cakes provided by
volunteers. Cafe leader to
have food hygiene
certification.
Storage Rooms Social distancing more difficult Volunteers to clean tables Volunteers to clean
(furniture/equipment) Door handles in use. required before use. Plus tables before and after
Equipment needing to be to control accessing and use.
moved not normally in use stowing of tables to
encourage Volunteer to store
social distancing. tables adhering to
social distancing.
Indoor Toilets Social distancing difficult. Covid Marshal to control Ensure soap, paper towels,
Surfaces in frequent use, numbers accessing toilets at tissues and toilet paper are
eg, door handles, light one time, with attention to regularly replenished, and cafe
switches, basins, toilet more vulnerable users. leader knows where to access
handles, seats etc. Covid Marshal to clean all for re- stocking if needed.
Baby changing and vanity surfaces etc before public Refuse bags should be
surfaces, mirrors. arrive unless staff have pre closed/sealed and labelled with a
cleaned out of hours. sealed-date and stowed in the
Alert public to back-kitchen for the cleaner to
engaged/vacant signage and dispose of in the bin store.
posters to encourage 20
second Covid Marshal monitors
hand washing. numbers.
11/5/2021 ver 2 7Hartlebury Community Cafe Risk Assessment
Entry and exit for disabled visitors Social distancing not Covid Marshal to direct Covid Marshal will inform other
who can only use front door. maintained and one way system visitor and check route is hall users when necessary.
Emergency egress for disabled not adhered to. clear to use.
visitors. Exiting building safely Named volunteer to assist Covid marshal to assist with safe
visitor through front exit.
doors.
Changing Rooms fire exit. To be used as one way system Changing rooms accessible Door remains open, hand sanitiser
Emergency egress in case of fire social distancing and safe for exiting the building available and signage in place
during period of patio maintenance. exiting Cafe leader to direct visitors
to exit points and direct to Covid Marshal to take out attendee
assembly poiunt on the sheet and call the register.
MUGA.
Cafe leader to call rescue services.
Visitor displaying symptoms Isolate visitor to Take visitor to designated Cafe leader to follow track
/Suspected covid. designated room. safe area /utility room. and tracing guidelines, for
Follow S13 of the Appendix E reporting the incident.
special conditions of Hire
during Covid 19.
All visitors to leave premises
using hand sanitiser upon
exit and social distancing
rules. Advised to launder
clothes once home.
11/5/2021 ver 2 8Hartlebury Community Cafe Risk Assessment
“Rule of Six” Hall capacity remains at Limits on the number of Advice taken from
30. people you can see socially Community First.
have changed. From Mon May
17th when meeting adhere to Acre guidelines
rule of 6. masks should be community facilities
worn on entry and exit and appendix D.
accessing toilets
Recommended that social
distancing (2 metres) is
applied.
Red – Actions based on Government advice (i.e. should be considered mandatory)
Orange – Actions that are strongly recommended
Green – Actions that you might like to consider
11/5/2021 ver 2 9Hartlebury Community Cafe Risk Assessment 11/5/2021 ver 2 10
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