Filing 1095-C & ACA Presented by Laura Detsch, Compliance Officer - Greenshades Software
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Filing 1095-C & ACA Presented by Laura Detsch, Compliance Officer
Greenshades Showcase
Today’s Agenda
Quick Introductions
Laura Detsch
Greenshades Compliance Officer
A Brief Overview of the ACA
Affordable Care Act – What you need to know
Changes for 2020
Form 1095-C
i How to use Form 1095-C
What’s new for 2020
Questions
Answering your questions about Form 1095-C and the ACA
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About Greenshades
• Solving difficult problems for our customers LinkedIn:
Greenshades Software
• Providing a series of tax, compliance, and HR
utilities
Twitter:
@Greenshades_
• Flagship offering is a complete Payroll/HR
platform that supports the entire employee
lifecycle Instagram:
@Greenshades_
• Over 15 years of experience and expertise
Facebook:
• Serving 4,000 clients across North America Greenshades Software
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Evolution of Greenshades
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Greenshades Showcase
Today’s Presenter
Laura Detsch
Compliance Officer, Greenshades Software
•15+ years as a Finance Director
•6+ years as GS Compliance Officer
•Graduate of DuBois Business College
•Part-time tax preparer with HR Block
•Fun fact - I use to drive a school bus!
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A Few Legal Notes
• Do not construe this content as formal legal
advice
• Always check with your local counsel, as well
as your organization’s accounting teams
• We’re providing high-level insights and
guidance, but you should be aware of state-
and region-specific impact.
• Greenshades partner myHRCounsel is
extending an opportunity to leverage their
expertise at a low monthly cost.
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Poll
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The Affordable Care Act – Things to Remember
• Applicable Large Employers (ALEs) that have 50 or
more full-time equivalent employees must offer
affordable coverage to their workers and their
dependents
• All employers subject to the ACA must distribute
reporting forms to their employees and file with the
IRS
• Deadlines:
• Distribute 1095-C to staff members by March 2,
2021
• File form 1095-C with IRS by February 28, 2021 if
paper filing, and by March 31, 2021 if
electronically filing
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ACA Compliance: Your Checklist
• Figure out your ALE status (use previous year’s data
for this year’s status)
• Make sure all employee hours have been tracked,
including vacation/holiday time, medical leave,
military deployment, jury duty and other hours
• Make sure you have accurate Social Security
numbers for all employees and that requests are
being fulfilled in a timely manner
• Plan ahead on completing, distributing and filing
your forms – know the deadlines
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Greenshades Showcase
Form 1095-C
• Used to show that employer-offered healthcare complied with the Affordable Care Act – Final
version and instructions released on October 15
• New fields on Form 1095-C are:
• “Employee’s age on January 1”
• Part II, Line 17 - ZIP code for primary residence (for codes 1L, 1M or 1N on line 14) or primary
employment (for codes 1O, 1P or 1Q on line 14) by month
• Part III (for self-insured coverage - lists the employee and dependents who were enrolled in
coverage) is now on Page 3 with instructions on Page 2
• Line 14 has eight new offer codes for Individual Coverage Health Reimbursement Accounts
(ICHRA). All health plans must keep following ACA regulations for meeting minimum value and
cost. Some of the new Line 14 codes, 1L through 1Q, let employers report the type of ICHRA
covered
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Line 14 Offer Codes
• 1L. Individual coverage health reimbursement arrangement (HRA) offered to you only with
affordability determined by using employee’s primary residence location ZIP code
• 1M. Individual coverage HRA offered to you and dependent(s) (not spouse) with affordability
determined by using employee’s primary residence location ZIP code
• 1N. Individual coverage HRA offered to you, spouse and dependent(s) with affordability determined
by using employee’s primary residence location ZIP code
• 1O. Individual coverage HRA offered to you only using the employee’s primary employment site ZIP
code affordability safe harbor
• 1P. Individual coverage HRA offered to you and dependent(s) (not spouse) using the employee’s
primary employment site ZIP code affordability safe harbor
• 1Q. Individual coverage HRA offered to you, spouse and dependent(s) using the employee’s
primary employment site ZIP code affordability safe harbor
• 1R. Individual coverage HRA that is NOT affordable offered to you; employee and spouse or
dependent(s); or employee, spouse, and dependents
• 1S. Individual coverage HRA offered to an individual who was not a full-time employee
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Poll
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Form 1095-C
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Part III (for self-insured coverage - lists the employee and dependents who
were enrolled in coverage) is now on Page 3 with instructions on Page 2
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Greenshades Dynamics Payroll Inspector ACA
ACA Coverage Manager
• Alerts the user in instances of non-compliance under ACA
guidelines
• Calculates full-time status for standard and
initial measurement periods
• Tracks offered, waived, and enrolled coverage and
generates the appropriate IRS code from form 1095-C
• Aggregates ALE group support
• Stores dependent information for form 1095-C
• Integrates directly with Dynamics GP HR and Payroll
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ACA Compliance Tracking
Greenshades Online Benefits Module
• Includes all features of the Dynamics Payroll Inspector
• Provides an employee interface for the completion of enrollment events
• Allows for employee notification of new benefit offerings due to a change in ACA full-time status
• Updates Microsoft Dynamics when elections are made
Greenshades Online Payroll ACA Module
• Works with the Greenshades Payroll Module to track ACA compliance of employees
• Includes all features of the Dynamics Payroll Inspector within Greenshades Payroll
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Year-End Forms for ACA
1095-C Distribution and Reporting
• Pull ACA data directly from Dynamics Payroll
Inspector, Benefits, or Greenshades Payroll
modules (or import via excel)
• Touchless 1095-C Distribution:
• Allow easy access, using our self-service
portal with managed, electronic consent
• Have Greenshades print and Mail forms
directly to your recipients
• Reporting:
• Build and e-file directly to the IRS www.greenshades.com 17Greenshades Showcase
Poll
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Top Five Reasons to Outsource Year-End Processing
EMPLOYEE SAFETY REGULATORY COMPLIANCE
Although COVID-related restrictions are easing in Thanks to the COVID crisis, 2020 has a unique and
some locations, many employees are still concerned diverse array of policies that have been added to
for their safety and the safety of their loved ones. the books. Greenshades' expert team keeps up-to-
Outsourcing your print & mail services keeps them date on everything impacting your business so you
safe at home. don't have to.
COST CONTAINMENT PROCESS FLEXIBILITY
Disinfecting the workplace can be a costly As your businesses needs evolve, so too will the
proposition, ranging from $1 to $10 per square foot. size, composition, and nature of your workforce.
Add-in personnel costs required to print and mail Outsourcing empowers you to effectively scale
forms and outsourcing stands as a more economical both capabilities and capacity on-the-fly.
option.
RISK MITIGATION
The old saying "measure twice, cut once" seems
tailor-made for year-end tax processing. Our
research and validation services catch and correct
issues before they can impact your company or your 19
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Questions
20GET STARTED TODAY Ready to end 2020 with your best foot forward? Make Greenshades part of your team today! Contact us and let us take your payroll, HR, and year-end processes to the next level. Greenshades is ready to help, so email or call now! Contact Sales www.greenshades.com sales@greenshades.com (888) 255-3815 ext. 2
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