Federal Government of Somalia Somalia Financial Management Information System (SFMIS) - 2021 IFMIS Capacity Building Program

2021 IFMIS Capacity Building Program

     Federal Government of Somalia
Somalia Financial Management Information
             System (SFMIS)

           Adam Abdulkadir Adam – SFMIS Director
                       20 May 2021
     Organized by                           Supported by

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Somalia: IFMIS Overview
System name: Somalia Financial Management Information System (SFMIS)
System modules: Budget Planning, Budget Execution, Expenditures Management, Revenue
Management, Treasury Management, Financial Reporting and Dashboard, Debt
Management, Asset Register, Contract Management, Purchasing, Payroll, etc.
Interfaces: Tax, Customs, and Central Bank
Application SW: Custom developed
Use of open source: N/A
Scope: Central Government
# of system users: 515                 # of concurrent users: 300
# of central gov entities connected:   70 (All Ministries, Departments and Agencies)
# of local gov entities connected:     N/A
Operational since: 2015
Hosting environment: Government Cloud Data Center
Gov service bus & APIs: Open source
Other platform info: .NET
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Somalia: IFMIS Results Achieved
Please list several important results achieved:
   Improved PFM processes and controls
   100% Budget Control
   Instant Financial Reporting, implementation of multi-segment, multi-dimension COA
   Donor funded projects financial, use of country system
   Improved payment process, “No SFMIS no Payment” with integration with Central Bank
   SFMIS played key role in the country’s debt relief effort
   Revenue Collection module contributed significantly to increase public revenue
   Direct Deposit function and bank transfers
   Automated and controlled monthly payroll processing for all sectors
   Increased efficiency and control of revenue collection
   Use of Country system for National Biometric registration and payroll
   Real-time Financial Reports and Dashboards for increased transparency

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Somalia: Selected IFMIS good practice case

•   National Biometric Registration System
•   The Biometric Registration system was
    developed and deployed in 2017
•   Designed to accommodate all different
    Government sectors (Security, Civil, Education,
    Health, etc.)
•   Seamlessly integrated with country finance &
    payroll system SFMIS
•   Supported the control of revenue leakages
    through the identification of illegitimate
    workers and security soldiers
•   More thank 50 thousand personnel registered
    (Military Soldiers, Policemen, Civil Servants)

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Somalia: IFMIS Challenges
Please list key issues experienced during development or operations:
   Security Challenges
   Infrastructure availability and readiness which was mitigated by moving to fully managed
    cloud hosting
   User’s resistance was mitigated by proper change management activities
   SFMIS Core Team capacity building to develop local resources

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Somalia: Selected key challenge
Change Management Challenge:
In any software implementation, especially IFMIS, change management is usually a big
challenge due to the following:
-   End users resistance, fear of losing jobs, fear of controls imposed by the system, resistance
    of change of processes and daily operations
-   End users capacity, qualifications and computer knowledge
-   Transformation from manual processes to automated processes
-   Adoption of international best practices
How did you mitigate Change Management challenges?
-   Implementation of a local prototype based on access database was implemented to
    sensitize users perceptions towards technology
-   Top management ownership and enforcements
-   Hiring of a specialized IT team with the support of a few technical assistants (TAs) to
    ensure a smooth implementation process
-   Awareness sessions about the benefit of implementing IFMIS
-   Continuous training and capacity building to end users                                    6

Somalia: IFMIS Modernization Plans & Future Directions
Planned / Ongoing IFMIS Improvements:
   Fixed Asset Module (Revamp of current Asset Register) to increase control over
    government assets
   Cash Planning Module to ensure effective management of public resources
   Workflow Phase II (Electronic Signatures, Workflow Self-Delegation, Email Notifications)
   IPSAS Reporting to support the Accounting and Reporting function of the government
   SFMIS Mobile App (Financial Dashboards and Workflow Approvals)
   Integration with future external systems
   Establishment of SFMIS Training Lab
   Ongoing Capacity Building for SFMIS Core Team

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