EXHIBITOR MANUAL - Volume 50 PENINSULA PRESENTATIONS FALL 2018
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Volume 50
PENINSULA PRESENTATIONS
FALL 2018
EXHIBITOR
MANUALPage is purposely left blank!
WELCOME! Dear Exhibitor: Welcome to the 50th series of Peninsula round table dinner presentations as we conclude our 25th year. These functions will begin with a one hour pre-show seminar commencing at 5:00 P.M. followed by a ½ hour trade show/reception and a 5 minute “sales call” by each exhibitor at round tables of 6-8 travel agents. Dinner will then be served AFTER AND NOT DURING the round table presentations. As our economy has steadily improved over the past 15 months, it is imperative that we provide a quality product that offers optimum value and a competitive rate structure. We have made an extraordinary effort to provide you, our customer, with qualified travel agent attendees in superior function sites. We are confident that you will find your participation to be a productive and enjoyable experience. This manual along with pre-addressed shipping labels will be sent to you and are designed to facilitate your shipping and travel arrangements. Should you have any questions that are not covered in the following pages, please do not hesitate to call us at 1-800-278-3838. Thank you for your support and we look forward to seeing all of you in just a few short weeks. Sincerely, Joe & Virginia DiBerardino
Table of Contents
ACCOMMODATIONS Show Sites / Hotel Information------------------------------------------------------------------5, 6, 7
& TRANSPORTATION
BROCHURES Attendance ------------------------------------------------------------------------------------------------3
-
& DISPLAYS Exhibit Furnishings----------------------------------------------------------------------------------------3
Show Format / Daily Schedule --------------------------------------------------------------------------3
MISCELLANEOUS Door Prizes ------------------------------------------------------------------------------------------------8
Booth / Table Set-up -------------------------------------------------------------------------------------8
SHIPPING Delivery Dates --------------------------------------------------------------------------------------------4
INSTRUCTIONS Labels -----------------------------------------------------------------------------------------------------4
Supplies ---------------------------------------------------------------------------------------------------4Brochures & Displays
ATTENDANCE Our Presentations are designed to host a maximum of 80-90 retail travel agents. However, we sometimes visit
cities where we can expect between 50-60 agents in attendance. Therefore, it is not necessary to ship an
extraordinary amount of material. Please note that we will not have the facility to carry any excess literature to
the proceeding city/cities.
EXHIBIT As a “tabletop show”, there will not be sufficient space for displays, banners, posters, that would
FURNISHINGS normally be used in a standard 10’x10’ booth set-up. You are more than welcome to bring displays or banners
provided they can be displayed on, or behind, a 6’ table. Should you wish to use a display that does not conform
to these conditions, please call us and we will do all possible to accommodate you. Please note that each
exhibitor will be provided with a 6”x14” tabletop sign.
SHOW FORMAT /
DAILY SCHEDULE 4:30-6:00 p.m. EXHIBITOR SET-UP / PRE-SHOW SEMINAR: Additionally, in some cities, there will be pre-show
seminars conducted during the 5:00-6:00 p.m. hour.
6:00-6:30 p.m. RECEPTION/TRADE SHOW: Agents and exhibitors exchange greetings and review literature while
refreshments are served.
6:30-8:00 p.m. PRESENTATIONS: 5-6 minute individual presentations to groups of 6-8 agents. There will be
sufficient “breaks” during this period to rest your vocal cords.
8:00-9:00 p.m. DOOR PRIZES / DINNER: Complete the evening with either a sit down dinner or a buffet. Door
prizes will be awarded prior to the serving of dinner (see Page 10).
Page 3Shipping Instructions
DELIVERY DATES With the majority of hotels unable, or unwilling, to hold material in their package rooms for an extended
period of time, plan on having your material arrive at the hotel no sooner than (3) days prior to
the show date IMPORTANT NOTE: We suggest that you call each facility to reconfirm receipt
of your shipment.
LABELS Shipping labels for the material that you may be sending to each of the show sites in which you will be
exhibiting. For each Presentation we will be sending 2 labels. In order to facilitate your shipping, we
have already addressed each label and marked them with: “Hold for Peninsula Show (date of function)”.
SUPPLIES With our round table format, you will not have a need for a great deal of supplies since literature
distribution will be minimal. We will have rubber bands, paper clips, pins, tape, marking pens, etc.
available to you should you require them. Each attending travel agent will also be provided with
pad/paper and pen/pencil for note taking during your sales presentation.
Page 4Accommodations & Transportation
SHOW SITES
Following is the list of show sites, addresses and phone numbers. Please note that all functions
are booked as catering events and will not necessarily be listed as a group function posting at
the various hotel reservation desks.
Week 1
TU. SEP. 11 – HILTON GARDEN INN WALTHAM
450 TOTTEN POND ROAD, WALTHAM, MA 02451 (781) 890-0100
Hotel is offering a rate of $199.00 for the night of Sep. 11.
WE. SEP. 12 – THE DESMOND HOTEL AND CONFERENCE CENTER
660 ALBANY SHAKER ROAD, ALBANY, NY 12211 (518) 869-8100
Hotel is offering a rate of $129.00 for the night of Sep. 12. CUT-OFF date is Aug. 29
TH. SEP. 13 – SADDLE BROOK MARRIOTT
138 NEW PEHLE AVENUE, SADDLE BROOK, NJ 07663 (201) 843-9500
Hotel is offering a rate of $159.00 for the night of Sep. 13. CUT-OFF date is Aug. 24
To make reservations, please call Ann Albano @ (201) 909-6806 or, book online at:
www.marriott.com/ewrsb Click on “Special Rates”, select “Group Code” and enter
PTSPTSA for a King bed or PTSPTSB for a Double bed. Click “View Rates” and follow
booking instructions.
Week 2
MO. SEP. 24 – DOUBLETREE PITTSBURGH – GREEN TREE
500 MANSFIELD AVENUE, PITTSBURGH, PA 15205 (412) 922-8400
Hotel is offering a rate of $119.00 for the night of Sep. 24. CUT-OFF date is Sep. 10
To make reservations please call 1-800-222-TREE (8733) and request the group rate
for Peninsula Travel Presentations.
TU. SEP. 25 – HOLIDAY INN INDEPENDENCE
6001 ROCKSIDE ROAD, INDEPENDENCE, OH 44131 (216) 524-8050
Hotel is offering a rate of $99.00 for the night of Sep. 25. CUT-OFF date is Sep. 11.
To make reservations call (216) 524-8050, extension 298 and identify yourself as
part of Peninsula Travel Presentations in order to receive the group rate.
WE. SEP. 26 - CROWNE PLAZA HOTEL
600 METRO PLACE NORTH, DUBLIN, OH 43017 (614) 764-2200
Hotel is offering a rate of $129.00 for the night of Sep. 26. CUT-OFF date is Sep. 10.
To make reservations call (877) 227-6963 and identify yourself as a member of
Peninsula Travel Show.
TH. SEP. 27 MANOR HOUSE BANQUET & CONFERENCE CENTER
7440 MASON MONTGOMERY ROAD, MASON, OH 45040 (513) 459-0177
See page 7 for hotels in the surrounding area.Page 5
Accommodations & Transportation
SHOW SITES Following is the list of show sites, addresses and phone numbers. Please note that all functions are
booked as catering events and will not necessarily be listed as a group function posting at the various
hotel reservation desks.
Week 3
MO. OCT. 08 – EMBASSY SUITES FT. MYERS - ESTERO
10450 CORKSCREW COMMONS DRIVE, ESTERO, FL 33928 (239) 949-4222
Hotel is offering a rate of $119.00 for the night of Oct. 08. When making
reservations, call (239) 949-4222 and ask for the “Peninsula Travel Show Rate”
TU. OCT. 09 - BRIO TUSCAN GRILLE
2223 N WESTSHORE BLVD (INT’L PLZ), TAMPA, FL 33607 (813) 877-3939
See page 7 for hotels in the surrounding area.
WE. Oct. 10 – HILTON ALTAMONTE SPRINGS
350 S NORTHLAKE BLVD, ALTAMONTE SPRINGS, FL 32701 (407) 830-1985
Hotel is offering a rate of $129.00 for the night of Oct. 10. CUT-OFF date is Sep. 26
To book online, our web page address is:
https://www.hilton.com/en/hi/groups/personalized/A/ALTAHHF-PTP18-
20181010/index.jhtml?WT.mc_id=POG .
TH. OCT. 11 - HILTON MELBOURNE RIALTO PLACE
200 RIALTO PLACE, MELBOURNE, FL 32901 (321) 768-0200
Hotel is offering a 15% discount off of available rate starting at $139.00 per night.
To make reservation please use the following link:
https://secure3.hilton.com/en_US/hi/reservation/book.htm?ctyhocn=MLBMHHF&corporateCode
=1367002&from=lnrlink
Week 4
MO. OCT. 22 - MAGGIANO’S LITTLE ITALY WILLOW BEND
6001 West Park Blvd, Plano, TX 75093 (972) 781-0716
See page 7 for hotels / motels in the surrounding area.
TU. OCT. 23 – HILTON WACO
113 S. UNIVERSITY PARKS DRIVE, WACO, TX 76701 (254)759-8484
Hotel is offering a rate of $149.00 for the night of Oct. 23. To make reservations go
to HiltonLink: http://www.hilton.com/en/hi/groups/personalized/A/ACTWHHF-PS18-
20181023/index.jhtml?WT.mc_id=POG
Group Name is: “Peninsula Shows”
Group Code is: PS18
WE. OCT. 24 - H.E.S.S. CLUB
5430 WESTHEIMER RD., HOUSTON, TX 77056 (713) 627-2283
See page 7 for hotels / motels in the surrounding area.
Page 6Accommodations & Transportation
HOTELS/MOTELS NEAR MANOR HOUSE BANQUET & CONFERENCE CENTER, MASON, OH
Cincinnati Marriott Northeast, 9664 S. Mason Montgomery Road, Mason, OH 45040 (513) 459-9800
Hyatt Place Cincinnati Northeast, 5070 Natorp Boulevard, Mason, OH 45040 (513) 754-0003
Homewood Suites Cincinnati Mason, 5325 Natorp Boulevard, Mason, OH 45040 (513) 701-9300
HOTELS/MOTELS NEAR BRIO TUSCAN GRILLE, TAMPA, FL
Hampton Inn Tampa Int’l. Airport, 4817 W. Laurel Street, Tampa, FL 33607 (813) 287-0778
La Quinta Inn Tampa Int’l. Airport, 4730 W. Spruce Street, Tampa, FL 33607 (813) 287-0440
Spring Hill Suites, 4835 W. Cypress Street, Tampa, FL 33607 (813) 639-9600
Tampa Marriott Westshore, 1001 N westshore Blvd, Tampa, FL 33607 (813) 287-2555
HOTELS/MOTELS NEAR MAGGIANO’S WILLOW BEND BANQUET, PLANO, TX
Courtyard-Dallas-Plano in Legacy Park, 6840 North Dallas Pkwy, Plano, TX 75024 (972) 403-0802
Hampton Inn-Plano-Dallas North, 4901 Old Shepard Place, Plano, TX 75093 (972) 519-1000
Holiday Inn-Plano, 3101 North Dallas Pkwy, Plano, TX 75093 (972) 403-1112
Marriott-Plano-Legacy Town Center, 7120 North Dallas Pkwy, Plano, TX 75024 (972) 473-6444
HOTELS/MOTELS NEAR H.E.S.S. CLUB HOUSTON, TX
Courtyard by Marriott, 2900 Sage Road, Houston 77056, (713) 622-3611
DoubleTree Suites (Can Walk To Show Site), 5353 Westheimer Rd, Houston, TX 77056, (713) 961-9000
Hilton Garden Inn, 3201 Sage Road, Houston, TX 77056, 713-629-0101
JW Marriott (Can Walk To Show Site), 5150 Westheimer Rd., Houston, TX 77056 (713) 961-1500
Page 7Miscellaneous
DOOR PRIZES To add to the evening’s enjoyment, you should consider offering a door prize that would be drawn just
after conclusion of the round table presentations and prior to the serving of dinner. This will provide you
an opportunity to get in a few more words about your company.
BOOTH / TABLE Please limit your personnel to a maximum of two for dinner while keeping in mind that the
STAFFING format of these Presentations does not allow for any more than this number of people to effectively
present your product at individual round tables.
Page 8Please take note of our new address below!
Peninsula Travel
Presentations, Inc.
2061 Sailborough Court
Winter Garden, FL 34787You can also read
