EXHIBITOR KIT - MYSCRS.ORG - ONCOLOGY SITE SOLUTIONS SUMMIT
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FEBRUARY 2-3, 2019
AUSTIN, TEXAS | HILTON AUSTIN
Exhibitor Kit
MySCRS.org
2019 Global Oncology Site Solutions Summit February 2-3, 2019 | Hilton Austin | Austin, Texas EXHIBITOR SCHEDULE Friday, February 1, 2019 3 - 5 p.m. | Exhibitor Registration & Booth Setup Saturday, February 2, 2019 7 a.m. – 5:30 pm. | Registration Open 9:30 – 9:45 a.m. | Opening Remarks 9:45 – 10:30 a.m. | General Session | Transformation in the Making: Improving the Clinical Research Experience 10:30 – 11:15 a.m. | Networking Break in the Exhibit Hall 11:15 a.m. – 12:15 p.m. | General Session | How Clinical Trials Saved My Life 12:15 – 1:15 p.m. | Networking Lunch in the Exhibit Hall 1:30 – 2:30 p.m. | Educational Sessions 2:30 – 3:00 p.m. | Networking Break in the Exhibit Hall 3 – 4 p.m. | Educational Sessions 4:00 – 4:30 p.m. | Networking Break in the Exhibit Hall 4:30 – 5:30 p.m. | Educational Sessions 5:30 – 7 p.m. | Site Appreciation Reception Sunday, February 3, 2019 7 a.m. – 12:30 p.m. | Registration Open 9:15 – 9:45 a.m. | Morning Coffee & Networking Break in Exhibit Hall 9:45 – 10:30 a.m. | General Session | Taking the Wheel: The Experiences of Oncology PIS 10:30 – 11:30 a.m. | Meet the Premier Exhibitors in the Exhibit Hall 11:15 a.m. – 4 p.m. | Exhibitor Booth Tear Down 11:30 a.m. – 12:30 p.m. | General Session | Cancer Freedom: What Sponsors Are Doing to Build a Future Without Cancer 12:30 – 12:45 p.m. | Summit Closing Remarks
Shipping and receiving
packages at the Hilton Austin.
500 E 4th St, Austin, TX 78701 | 512.682.2828
Inside the Hilton Austin print6086@theupsstore.com
The UPS Store is here to provide a seamless guest experience when shipping
and receiving packages at the Hilton Austin. All inbound and outbound
packages to and from the hotel are managed by The UPS Store.
Package Fees (Receiving & Sending) Inbound Receiving Fee includes signing for your package,
entering into our electronic inventory system, securely storing,
Carrier Envelopes $4.00
notifying your room, and delivering packages anywhere on
Padded Pack $5.00
property or making available for pickup at the lobby level The
2-10 Pounds $7.00
UPS Store.
11-20 Pounds $15.00
Outbound Shipping Fee includes addressing, labeling,
21-40 Pounds $25.00
taping, forwarding packages to the Loading Dock, stacking and
41-60 Pounds $50.00
wrapping pallets, coordinating with the carrier and logging
61-100 Pounds $80.00
and forwarding tracking numbers to the shipper. Any shipping
100 + Pounds $120.00
charges are additional.
Pallets $275.00
Client / Guest Name
When shipping materials to Arrival Date / Cell Number
the hotel, please include the Conference Name
following information on all Number of packages in the shipment: (i.e. 4 of 6)
packages to insure proper Hilton Austin – The UPS Store
delivery and storage: 500 East 4th Street
Austin, TX 78701
Receiving Inbound Shipping
To eliminate any package delays please utilize the addressing instructions above. All packages received by The
UPS Store require a signature release before leaving The UPS Store custody. Release signatures are captured at
the time of package pickup at The UPS Store, or during delivery to the recipient.
Use only the individual guest name that will be on site to sign for the package(s). Please DO NOT address your
packages to a hotel employee or Event Manager as this could cause the package to be delayed.
To ensure proper delivery time for your event, please schedule your package to be delivered to the hotel one
or more days prior to the start of your event. Packages scheduled to be delivered on the day of your event may
cause a delivery delay.
Outbound Packages & Shipping
The UPS Store can generate UPS shipping labels for your outbound shipping that can paid for directly at The UPS
Store either by credit card or charged to your room. If you would like to use a pre-paid label or carrier bill, we can
accommodate that as well. Please affix a completed carrier air bill to each package to expedite the process for
out-bound shipments. Boxes, carrier envelopes, and shipping supplies are available at The UPS Store. Pickup of
out-bound shipments by any carrier other than UPS or FedEx must be coordinated with The UPS Store. The fee for
these services is based upon weight of the package and applies to both inbound and outbound packages, and the
fee is in addition to carrier shipping rates.
Terms and Conditions
Receiving, delivery and storage charges are payable at the time of delivery. Recipient may be required to present
government-issued photo identification and sign for delivery. OBTAIN INSURANCE ON PACKAGE CONTENTS
PRIOR TO SHIPPING. Neither the Hotel, The UPS Store, nor the employees, agents, or contractors of either firm
will be liable for any damages whether direct or indirect damages, relating to or arising out of any loss
or damage to any package or its contents unless a package is lost after receipt at the Hotel, in which
case such liability shall be limited to the lesser of $100 or the liability of the carrier indicated above.
By sending your package to the Hotel, you agree to be bound by any additional terms and
conditions that the Hotel or The UPS Store may establish from time to time for receiving
and delivering of packages.
Conference Printing
The UPS Store provides full service printing solutions for you conference. Save
money on shipping and receiving fees, and just have all your print materials
waiting for you when you arrive! See our complete Printing catalog.
We print items such as :
• Banners and banner stands
• Mounted signs
• Elevator/escalator clings
• Catalogs, brochures, fliers, and more
10% OFF PRINTING
Orders placed two weeks prior to arrival date.
Does not count toward on site orders.
512.682.2828 | print6086@theupsstore.comEXHIBITOR ORDER FORM 'Rev 6/28/18 - SD
Convention /
Program Name:
Hilton Austin
500 East 4th Street Set up Date: Set up Time:
Austin, TX 78701
PSAV Office: (512) 320-0560 End Date: End Time: Booth #:
HiltonAustinExhibits@psav.com
Pre-Event On-Site
Computer Display Equipment Qty Days TOTAL
COMPANY INFORMATION (Per Day) (Per Day)
24" LCD Monitor - Includes Power * $338.00 $439.40 X =
32" LCD Monitor w/ Table Stand - Incl. Power* $364.00 $473.20 X =
EXHIBITOR COMPANY NAME 46" LCD Monitor w/ Floor Stand - Incl. Power * $727.00 $945.10 X =
55" LCD Monitor w/ Floor Stand - Incl. Power* $987.00 $1,283.10 X =
ON-SITE CONTACT NAME PC Laptop Computer with Microsoft Office $286.00 $371.80 X =
E-MAIL ADDRESS Pre-Event On-Site
Additional Equipment Qty Days TOTAL
(Per Day) (Per Day)
LCD Projector 2600-4000 Lumens (w/ tripod pkg) $787.00 $1,023.10 X =
ADDRESS
LCD Projector 2600-4000 Lumens (no screen pkg) $553.00 $718.90 X =
LED Uplight (Price Per Light) $98.00 $127.40 X =
Small PA with speaker, mixer and wired mic $654.00 $850.20 X =
CITY, STATE, ZIP
Post-It ® Flip Chart Pkg (w/ markers, 1 pad & easel) $85.00 $110.50 X =
Laptop Speakers $86.00 $111.80 X =
( ) --
TELEPHONE NUMBER Pre-Event On-Site
Power Services Qty Days TOTAL
(Per Day) (Per Day)
X
( ) -- Power strip and Extension Cable $64.00 $64.00 =
FAX NUMBER (IF AVAILABLE) 5 amp/120v Outlet (includes powerstrip & ext. cable) $184.00 $229.00 X =
PAYMENT TERMS & CONDITIONS 10 amp/120v Outlet (includes powerstrip & ext. cable) $239.00 $319.00 X =
*On-site requests may take up to 5 hours to fulfill, based on 20 amp/120v Outlet (includes powerstrip & ext. cable) $299.00 $399.00 X =
availability.
Pre-Event On-Site
Full payment, including sales tax, is due in advance. Superior Internet Services Qty Days TOTAL
(Per Day) (Per Day)
Purchase orders are not accepted.
Single Wireless Connection $26.00 $26.00 X =
Single Wired Connection $170.00 $170.00 X =
For liability reasons, a representative must be in your booth to
sign for delivery of equipment. For rigging requests, please visit: http://www.psav.com/RiggingForm/.
A representative will reach out to you with pricing upon completion of the form.
The equipment requested in this order is being rented for the
For specialty equipment not listed, including special lighting, additional power or internet services,
specified period of time only. Fees will apply as daily rates for
please call 512-320-0560 for quote.
each day of usage.
Any equipment rented is for use in the exhibit booth only. Equipment
may not be removed without
the written permission of PSAV.
On-Site Rates apply to any form received less than 15 days from the start of the event.
All equipment must be returned to PSAV in the same condition as it Orders that have been received prior to set up day that do not have a credit card on file will be cancelled 24
was in at the time of delivery, normal wear and tear excluded. hours prior to the start of the event.
Exhibitor agrees to be billed for any damages or loss of equipment
while in exhibitors care or control.
PAYMENT INFORMATION TOTAL COST
Acceptance Signature:
Equipment Total $
Printed Name: (Labor to be calculated by
PSAV on an individual order
basis, and communicated by
Onsite Support $ confirmation.)
Please allow 48 business hours after submitting
to receive a confirmation. SUBTOTAL $
For your security and to adhere to PCI Security Standards, (8.25% Sales Tax will be added
PSAV will contact you directly to finalize payment arrangements to every order)
with a Credit Card.
TOTAL $
Name of Onsite Contact(s) Authorized to Make Changes/Additions:
PSAV Hilton Austin
On Site Contact Mobile Number:
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