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EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES AERA 2019 ANNUAL MEETING FRIDAY, APRIL 5 – TUESDAY, APRIL 9, 2019 TORONTO, ON EXHIBITS SATURDAY, APRIL 6 – MONDAY, APRIL 8, 2019 METRO TORONTO CONVENTION CENTRE EXHIBIT HALL B CHECK FOR UPDATES AND MORE INFORMATION AT WWW.AERA.NET
AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
About AERA and
Our Membership
AERA is the national interdisciplinary research association
of approximately 25,000 members engaged in education
research. AERA aims to advance knowledge about
education, encourage scholarly inquiry related to education,
and promote the use of research to improve education and
serve the public good.
Approximately 25,000 Members
» Faculty
» Researchers
» Testing Developers
» Counselors
» Evaluators
» Directors of Research
» Research Administrators
» Graduate students
Don’t miss the opportunity to connect, engage, and build relationships
with the expected 15,000 Annual Meeting attendees who are professionals
in the field of education research.
Profile of Members
» More than 77% of AERA’s members work in university
settings. Approximately 66% have earned their
doctorate degree. Another 27% are graduate
students working towards doctorate degrees.
» AERA members are technologically savvy and
always looking for new and improved research and
methodological tools.
» AERA members value learning and buy products
— whether publications, software programs, or other
education research – related materials, AERA members
attend the Annual Meeting with a curiosity for
discovering new resources literacy. It is where to
encounter ideas and data that will shape tomorrow’s
education practices and policies, and where to connect
with leading thinkers from the U.S. and around
the world.
PAGE NO :2 WWW.AERA.NET
AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
What's Happening
in 2019?
» More Compact Exhibit Hall – be in the center of the
action in Exhibit Hall B, right near registration in the
right Metro Toronto Convention Centre.
» Increased Signage and Staff to Direct Attendees –
AERA will make accommodations to have increased
signage and staff people to direct attendees into the
Exhibit Hall.
» Exhibitor Lounge – take time to relax, have coffee, Exhibit Booth Fees
and meet with your clients in a private exhibitor lounge.
Booth Type Early Bird Rate Regular Rate
email, have impromptu meetings and recharge their
devices! On or Before After
Jan. 7, 2019 Jan. 7, 2019
AERA is working on even more ideas to increase traffic in
2019. See the Sponsorship Opportunities page for details or A $2,300 $2,400
contact annualmtg@aera.net to discuss the multiple ways B $2,100 $2,200
you can go beyond your exhibit booth.
All booths are 10’x10’. A and B rates refer to booth location
on the exhibit floor.
Other Opportunities
First Time Exhibitor $2,000 (includes a table, two chairs
Exhibitors and sponsors are encouraged to take advantage
of the AERA-hosted receptions to have more time to network and one wastebasket)
with attendees. Additionally, feel free to make connections
before the meeting and plan opportunities with your University Departments of Education - $1,600 (includes a
customers. The Metro Toronto Convention Centre is in a table, two chairs and one wastebasket)
prime location in Toronto where you can easily plan activities
with your clients. *Please note the special pricing for universities is only
valid on Departments of Education programs.
Top Reasons Why You Should Exhibit at the AERA 2019
Annual Meeting
AERA is offering special discounts for first
1. The AERA Annual Meeting is the premier event for
professionals in the realm of education research. No
time exhibitors and university Departments of
other event draws as many scientists, scholars, and other Education exhibiting in 2019.
related research professionals in the field. Over 15,000
attendees typically gather at in the AERA’s Annual Reserve your space online at www.aera.net and click on
Meeting in Toronto. “2019 Annual Meeting” and follow links for exhibiting.
2. There is a top-notch program built on individual papers
and presentations from scholars in education research. Location of Exhibits
3. Toronto is an excellent conference destination, and we The 2019 AERA Exhibit Hall will be located in the Metro
see high registration numbers when our meeting travels Toronto Convention Centre – Exhibit Hall B.
there.
4. New and unique partner opportunities beyond
Exhibit Hours (Schedule is tentative and subject to change)
your exhibit booth to engage with attendees. These Saturday, April 6 10:00 AM – 5:00 PM
opportunities include Mobile App sponsorships, Vendor Sunday, April 7 9:00 AM – 6:00 PM
Demonstration area rentals, and our print program Monday, April 8 9:00 AM – 4:00 PM
advertising.
Exhibits must be staffed at all times during exhibit hours.
Installation of exhibits is April 5, 10:00 AM – 4:00 PM.
Dismantling of exhibits is April 8, 4:01 PM – 9:00 PM.
PAGE NO :3 WWW.AERA.NET
AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
Sponsorship Opportunities
Reserve your sponsorship online at www.aera.net Gold Sponsor ($12,000) – *Multiple Gold Sponsorships
and click on “2019 Annual Meeting” and follow links Available, Including Silver Sponsorship Items Plus:
for exhibiting and sponsorships. » Cling wrap advertising in two (2) locations at the Metro
Toronto Convention Centre
Benefits of Sponsorship » One (1) additional complimentary registration
» Sponsors contributing $4,000 or more will be listed » One (1) complimentary full page Print Program
on a Sponsor Recognition page in the AERA 2019 Advertisement
Annual Meeting Program—circulation of thousands » One (1) additional complimentary text message alert on
in print distribution and viewable to all Annual Meeting the AERA Mobile App
attendees on the 2019 website. This page will list all
sponsors and the items sponsored. (Sponsorships must Silver Sponsor ($7,000) – *Multiple Silver Sponsorships
be paid in full by February 2, 2019 to be included in the Available, Including Bronze Sponsorship Items Plus:
program). » One (1) complimentary registration to invite your
» Sponsors contributing $5,000 or more will have prospective/preferred client to attend
their company logo placed on the Official Welcome » One (1) complimentary half page Print Program
Sponsorship Meter Board displayed outside the Exhibit Advertisement
Hall. (Sponsorships must be paid in full by February 2, » One (1) complimentary Text Message Alert on Mobile App
2019 to be included in the program). » One (1) complimentary Meeting Attendee List (Pre
» All sponsors will receive special recognition throughout or Post) to include names, titles, affiliations and postal
the meeting by category of sponsorship addresses
Platinum ($18,000) – *One Platinum Sponsorship Bronze Sponsor ($4,000) – *Multiple Bronze
Available, Including Gold Sponsorship Items Plus: Sponsorships Available:
» Sponsorship of the Recharging Station in the Exhibit Hall » Recognition on Official Welcome Signage of Sponsors
» Sponsorship of the AERA Annual Meeting WiFi located at the entrance of Exhibit Hall
» Mobile App Features: » Recognition in the Print Program and Mobile App with
• Banner ad rotating at top of app Dashboard page Company/Institution name
with click through to a full screen Landing Page » Recognition in Pre-Annual Meeting AERA Insider
where you can provide further promotion Newsletter (e-monthly November-March and daily at
• Weighted banner (Banner is at top of Dashboard Annual Meeting)
longer than non-weighted banners.) » Recognition on the AERA Annual Meeting Webpage
» If you are exhibiting: with Company/Institution name, logo, and hyperlink to
• Exhibit Hall Map has your booth space background your company page
colorized on the app’s interactive exhibit floor map » One (1) complimentary quarter page Print Program
• Upload logo to exhibitor page, which will link to your Advertisement
website. Manage that content throughout the year
using your provided exhibitor web portal
• Have your promotional video downloadable from
your Exhibitor Profile
• Non-exhibitors will receive special recognition on
directional signage at the Metro Toronto
Convention Centre
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AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
Additional Sponsorship
Opportunities
Cling or Wrap Signage – Brand the Metro Toronto [New] Coffee Break with Attendees – What do attendees
Convention Centre with your logo! Buy a wrap want more than anything? Coffee! The coffee break will be
advertisement to go on escalators or columns around held inside the AERA Exhibit Hall on Saturday, April 6. As
the property, or go with a floor cling sign that will point an exclusive sponsor, this event provides your company
attendees towards your booth. Be seen at the AERA 2019 a unique, high-visibility branding opportunity. Sponsor
Annual Meeting! $5,000 per sign. may provide cups and/or napkins (at sponsor’s expense)
and during the one-hour event may have one company
Hotel Key Cards – Be noticed first! This exclusive representative present at each of the coffee stations to
sponsorship includes your company/institution logo on engage with attendees. Sponsor recognition signage will
the Hotel Key Cards at 3 of our Headquarters Hotels for include your company name, logo, and booth number.
maximum exposure. $6,000 for each hotel. $10,000 for this exclusive sponsor.
Exhibit Hall Prize Card and Hall Map – Sponsor the exhibit [New] Registration Marketing Opportunities –
prize card and lottery for 2019! Last year this game was a big You asked, and AERA listened. You want a low cost,
hit with meeting attendees and exhibitors – we handed out effective way to market to our attendees. This sponsorship
over 3,000 pieces in 2018. Have your logo on all exhibit hall opportunity will give your company the opportunity to
floorplans and the exhibit prize cards. leave a flier or marketing piece at a designated table in the
$2,500, two available. registration area at the 2019 AERA Annual Meeting. This
table for fliers will be in the same area as the program and
[New] Charging Stations – Attendees will need to recharge tote bag distribution. $1,000, multiple available.
their smartphones, tablets and laptops throughout the
meeting. AERA will provide charging stations branded with
your logo in the Metro Toronto
Convention Centre. This sponsorship includes signage
acknowledging your sponsorship and a listing on
the website. $2,000 for two (2) stations. $1,000 for
one (1) station.
Reception Sponsorship – AERA hosts a variety of high
profile receptions throughout the meeting. These include
but are not limited to: the Opening Reception, Publications
Reception, Presidential Champagne Toast, Awards Luncheon
and Welcoming Orientation for New Members and First-
Time Attendees and many others. Be seen by our attendees
when you sponsor a reception with us! Price includes listing
on the online and print programs (if sponsorship is received
before the print deadline), the AERA website, and reception
signage. Contact Kayla Firriolo at kfirriolo@aera.net for more
information.
$13,000 for five (5) receptions, or $3,000 for Have another idea for a sponsorship that’s
one (1) reception. not listed here? Feel free to reach out to
Kayla Firriolo at kfirriolo@aera.net to discuss
additional sponsorship opportunities.
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AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
Mobile App Advertising
Opportunities
Stay Connected –Mobile App Advertising page, from where a video message can be launched.
The Mobile App provides you with the opportunity for Text Message Alerts ($500 each)
mobile sponsorships and promotion through banner ad Drive traffic to your booth! Send a mobile alert to
and multimedia advertising. This gives exhibitors a far- all attendees.
reaching, cost-effective way of advertising in this brand
new medium. It’s a handy tool for the trade show, but it Green Package (Free of Charge to AERA Exhibitors)
also lives on throughout the year, providing users with an Upload your company’s logo to appear on your company’s
industry reference tool with company, product and contact exhibitor listing page. Also include as many downloadable
information plus exhibitor advertising all year long. A .pdf product and company brochures as you’d like.
place to point new business prospects to whenever new Manage that content throughout the year using your
information is available, on a device they use daily right in provided exhibitor web portal.
the palm of their hands. For more information about the
Mobile App, please contact annualmtg@aera.net. EXHIBITOR MODULE (DEADLINE MARCH 8)
QR Code Builder and Lead Generator ($199)
Ability for exhibitors to build QR codes from the Core-
apps Exhibitor Portal and generate leads and stats when
attendees scan their QR codes (QR codes not from the
exhibitor web portal can also be used). QR Scanner built into
the app for users.
ANNUAL MEETING ATTENDEE MAILING LIST
$1,200 - SAVE $200 if you purchase mailing list in
conjunction with booth space.
Exhibitor price is $1,000. The AERA Annual Meeting has
about 15,000 expected attendees in Toronto.
Available Beginning March 1
Promoting your booth to attendees before they get to the
meeting is the most effective way to drive traffic to your
ADVERTISING (DEADLINE MARCH 8) booth. You can also rent the attendees mailing list to make
Banner Ad/Landing Page Ad Package ($1,000 each) attendees aware of your reception at the 2019 AERA Annual
Promote your company’s message with a rotating banner ad Meeting. Visit www.aera.net for more information about
seen on the mobile app’s Dashboard. When tapped, the user Affiliated Events. Rent the attendee mailing list and get
is taken to a full-screen app landing page showing product noticed! Note that AERA does not provide e-mail addresses,
or service graphics and information. This page then leads a only mailing addresses for labels. For information, contact
user to the company’s exhibitor listing page. Kayla Firriolo at annualmtg@aera.net or 202-238-3211.
Multimedia Ad Package ($2,000 each)
This package includes a rotating banner ad seen on the
mobile app’s Dashboard that leads to a full- screen app
landing page, and then to the company’s exhibitor listing
PAGE NO :6 WWW.AERA.NET
AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
Advertising Opportunities
2019 ANNUAL MEETING PROGRAM
ADVERTISEMENT
10% Exhibitor Discount on Listed Rates To order and for insertion specifications, refer to the
Insertion Order Deadline, February 15, 2019 sponsorship registration link. For questions, contact the
Camera-Ready Copy Deadline, February 22, 2019 AERA Publications Department at 202-238-3200 or at pubs@
aera.net.
Advertising in the official 2019 Annual Meeting Program
gives your organization instant recognition. The program
is provided to all attendees, and is THE source for every
activity, session, and event at the Annual Meeting. The
program remains a year-round reference after the meeting
and is also available for purchase at the AERA online
bookstore, giving you added exposure to a non-attendee
audience.
» Back Cover -- $6,100
» Inside Front Cover -- $5,200
» Inside Back Cover -- $4,600
» Two-Page Spread -- $4,400
» Last Page (facing rear cover) -- $3,100
» Full Page -- $2,500
» ½ Page -- $2,000
» ¼ Page -- $1,700
Leveraging Education Research in a “Post-Truth” Era:
Multimodal Narratives to Democratize Evidence
PAGE NO :7 WWW.AERA.NET
AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
Exhibit Space Rules
and Regulations
PAYMENT AND CANCELLATION: arrangements of display material that conflict in any way with these regulations, or who information and order forms will be in the Exhibitor Services Manual to be sent in January.
All applications require full payment of 100% of the total amount due. If an exhibitor have a peninsula booth must submit booth layout to AERA at least 60 days prior to the
notifies AERA of intent to cancel by December 26, 2018, the exhibitor will be refunded 50% meeting. AERA reserves the right to modify the floor plan as may be necessary to preserve BOOTH FURNISHINGS AND LABOR: Freeman is the official general contractor. Exhibitors
of all total amount paid. No refunds will be made for cancellation after December 26, 2018. a compact and attractive exhibit area. Exhibits shall be constructed and arranged so that may order booth furnishings and services such as display units, booth carpeting, tables and
The exhibitor’s contract will be considered cancelled only if the exhibitor has notified AERA they do not obstruct the general view or hide the exhibits of others. Exposed, unfinished chairs, booth cleaning and labor from Freeman. These items are not included in the price
of the cancellation in writing (post-marked or emailed by December 26, 2018). In the event sides of exhibit backgrounds must be draped. Inspection of all exhibits will be made during of the booth space. Information and order forms for these items, as well as for additional
that fire, strike, or other circumstances beyond the control of AERA cause the exhibit to be the setup to advise the exhibitor if any deviation from the rules is noted. If the exhibitor services such as audio visual, electrical and telecommunications will be in the Exhibitor
cancelled, full refund of exhibit rental fees will be made. is not available, the official service contractor, with the approval of AERA, will provide the Services Manual.
necessary draping and submit charges to the exhibitor.
APPLICATION RECEIVED: PAYMENT DUE SHIPPING: Advance shipments of materials must be made to Freeman. The Metro Toronto
100% of Total Amount Due with Application STANDARD IN-LINE BOOTH: A standard in-line booth must not be higher than 8’ at the Convention Centre will not accept or deliver any exhibitor drayage packages shipped to
back wall and 5’ on the side dividers along the aisles. Display fixtures over 5’ tall must be the center or store empty crates. Shipping information and forms will be in the Exhibitor
CANCELLATION DURING confined to the area of the exhibit booth that is within 5’ of the backline. Services Manual.
THE PERIOD OF: ASSESSMENT
Before December 26, 2018 50% of Total Amount Paid PENINSULA BOOTH: A peninsula booth consists of two or more booths facing a cross aisle, SECURITY: AERA will provide 24-hour security for the exhibit area during the entire
After December 26, 2018 100% forming an island exhibit attached to the end of a row of in-line booths. Peninsula booths exhibit period. The furnishing of such service is in no case to be understood or interpreted
must not be higher than 8’ at the back wall and may extend only 5’ to the left and right by exhibitors as a guarantee to them against loss or theft of any kind. Freeman, the Metro
EXHIBIT HOURS: from the center back line. The height must then drop to the 4’ maximum on in-line booths. Toronto Convention Centre, and AERA are neither liable nor insured for loss or damage of
Saturday, April 6, 2019 10:00 am – 6:00 pm Side wings should not obstruct a view of the adjacent booths. Endcaps must have drapery exhibitor property or fixtures. For this reason, exhibitors are encouraged to carry insurance
Sunday, April 7, 2019 9:00 am – 5:00 pm centered on the 20’ wall to avoid masking sight lines. on their exhibits at their own expense.
Monday, April 8, 2019 9:00 am – 4:00 pm
ADMISSIONS: Exhibitors receive two (2) complimentary meeting registrations per UNION REGULATIONS: Exhibitors agree to abide by all local jurisdiction union
INSTALLATION OF EXHIBITS: Friday, April 5, 10:00 am – 5:00 pm. All exhibits must be booth. Additional registrations cost $45 each. All exhibiting personnel must register for requirements, if applicable, for work involving installation and dismantling of
set up by 5:00 pm on April 5. No exhibit may be erected after the exhibition opens. It is the admittance to the exhibit floor. exhibit space.
responsibility of the exhibitor to see that all materials are delivered to the Exhibit Hall by
the specified deadline. Any exhibit space not occupied and set up by 5:00 pm on Friday, GENERAL CODE OF CONDUCT: FIRE AND SAFETY REGULATIONS: Literature, handouts, and supplies are permissible in
April 5 will be cancelled or reassigned with no refund. The following practices are prohibited: reasonable quantities. Reserve quantities should be kept in closed containers and stored in
• Noise and sound devices that interfere with other exhibitors. Exhibitors should be a neat, compact manner within the booth. Storage of any kind is prohibited behind back
DISMANTLING OF EXHIBITS: No packing or dismantling of exhibits will be allowed until considerate of neighboring exhibitors when operating any sound system. drapes or display walls. All display materials must be fire retardant in accordance with the
after the official closing of the exhibit at 4:01 pm on April 8. At this time, the official service • Volatile, flammable, or explosive materials or any other substance prohibited by host city fire code, including cloth draping, banners, table coverings, decorative fabrics,
contractor will begin collecting table drapes, carpeting and other items. Because this is a law or insurance carriers, see section on Fire and Safety Regulations. poster paper, foam core board, and all other decorative materials. Combustible oils or gases
prime time for theft, exhibitors are urged to pack their materials expeditiously and to make • Subleasing of exhibit space. and helium tanks are prohibited. All local regulations will be strictly enforced and the
all necessary arrangements for the disposition of their outgoing freight before leaving the • Any materials exhibited other than those manufactured or distributed by the exhibitor assumes all responsibility for compliance with such regulations. All decorations
exhibit hall. If an exhibitor fails to remove the exhibit, removal will be arranged by AERA exhibitor in the regular course of business. must be fireproofed, and electrical wiring must conform to the safety rules of the host city
at the expense of the exhibitor. All crates must be removed from the exhibit area by 9:00 • Canvassing or exhibiting material outside the exhibitor’s own space. electrical code. Fire hose cabinets must not be obscured and must be entirely accessible
pm on April 8. • The use of billboard signs or other displays outside the exhibitor’s own space. and in full view at all times. All fabric, cellulose, and cardboard display material must be
• Soliciting participation in surveys or otherwise harassing registrants. flame proofed and is subject to inspection by the host city fire department. No flammable
ACCEPTANCE OF EXHIBITS: Applicants must use the Application for Exhibit Space. • Solicitation of business or meetings in the interest of business by anyone other than fluids or similar substances may be used or shown in booths. Smoking in the Exhibit Hall is
Decisions regarding the acceptability of exhibits will be made by AERA. The content representatives of exhibiting firms. prohibited at all times.
of materials displayed in the AERA Exhibit Hall or advertised in the Annual Meeting • Publicizing and/or maintaining any extracurricular activities, inducements, displays
Program must contribute to teaching, research, educational research, or the professional or demonstrations away from the exhibit area during exhibit hours. LIABILITY: It is agreed that exhibitors shall assume all responsibilities for damage to
development of educational researchers. AERA reserves the right to refuse any application • Contests, lotteries, or games of chance, or the distribution of items not regularly the exhibit area, and they shall indemnify and hold harmless the American Educational
for exhibit space, advertising space, and any sale or distribution of materials; to curtail or manufactured by the exhibitor. Research Association, the Metro Toronto Convention Centre and any service contractors
cancel any exhibit or advertisement, either before or during the Annual Meeting, that in the • The use of thumb tacks, scotch tape, nails, screws, bolts, or any tool or material that acting as agents of AERA from all liability that may ensue from any cause. Security services
sole judgment of the AERA Executive Director is not consistent with teaching, research, or could mark the floor or walls. No signs or other articles are to be fastened to walls or for the exhibit hall will be provided 24 hours a day, but AERA and the Metro Toronto
the professional ends of education research and AERA. This policy also applies to displays, electrical fixtures. Convention Centre will not be responsible for any loss or damage of any kind.
advertisements, sales of products (including novelties and souvenirs) and the decorum of • The use of glitter, confetti, stickers, or decals. COMPANY:________________________________________________
exhibitors and their employees. • The use of overhead hanging signs, banners and display materials. These are limited
to AERA services and exhibits.
ASSIGNMENT OF EXHIBITS: Exhibitors will receive notification of booth assignment in • Activities that would impede the flow of traffic through the area.
late January, 2019. Priority of space assignment will be based on the date and time the • Presence of food and beverage, other than those ordered, see Catering section.
applications are received. If applications are received at the same time, priority will be given SIGNATURE:_______________________________________________
to longtime exhibitors according to the number of booths requested. Exhibitors who wish to SOLICITING/ DEMONSTRATING: Canvassing, exhibiting, or distributing advertising matter
avoid assigned space adjacent to that of another exhibitor should so indicate on the online outside the designated exhibit booth area is prohibited. Soliciting or demonstrating by
application. Exhibitors who desire assignment next to each other (such as business or an exhibitor must be confined to the exhibitor’s own booth. Distribution of the exhibitor’s
professional affiliates or a parent company and its subsidiary) should note this when filling printed advertisements must be done within the exhibitor’s own space. Persons who are
PRINT NAME:______________________________________________
out their online application; however, each will need to submit an application separately not exhibitors are prohibited from any detailing, exhibiting, or soliciting within the Annual
online and provide separate payment. A written request explaining why the booths should Meeting venues. No exhibits, displays, or advertising material of any kind will be allowed
be assigned together should be sent to annualmtg@aera.net. Assignment of such space into the Annual Meeting venues unless approved by AERA. Failure to comply with the
(for purposes of ranking exhibit requests) will be based on the location of the largest booth regulation can result in dismissal from the Exhibit Hall. Aisles in front of the booth must
exhibitor in the grouping. AERA reserves the right to limit or reject such requests. be kept clear. Enough space must be allocated within each exhibit booth for attendees to DATE:____________________________________________________
browse or watch product demonstrations. Any activity that causes attendees to congregate
SPACE: The booth dimensions indicated on the exhibit floor plan are believed to be in the aisle or in adjacent exhibit booths will be curtailed or eliminated.
accurate but may be approximate. All booths are 10’ x 10’, unless otherwise noted. Each
exhibitor will be furnished a 10’ x 10’ booth with 8’ high back drape and 3’ side dividers. SALE OF MERCHANDISE: Order taking by exhibitors accepting checks or credit cards is
A 7” x 44” sign will be provided with the exhibitor’s company name and booth number. permitted, provided that all transactions are conducted in a manner consistent with the
Booth furnishings are available through the official service contractor and are the sole scholarly and professional nature of the meeting and in accordance with the state and local
responsibility of the exhibitors. The allowable floor load is 100lbs/square foot. Aisle regulations applicable in the host city of the exhibit site. Cash transactions are discouraged.
space shall not be used for exhibit purposes, display signs, solicitations, or distribution
of promotional material. Exhibits, signs, and displays are prohibited in any of the public CATERING: All catering for booths must be ordered through the Metro Toronto Convention
space or elsewhere on the premises of the meeting facilities except in the Exhibit Hall. Centre. Outside food and beverage is prohibited. Popcorn machines and popcorn, peanut
Exhibitors who wish to use any nonstandard booth equipment or any signs, decorations, or roasters, cotton candy machines, and similar items are expressly prohibited. Catering
PAGE NO :8 WWW.AERA.NET
AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
Exhibitor Prospectus:
Important Dates
2018
October 21 – Online registration for exhibit space and March 8 – Advance to warehouse shipments accepted
sponsorships is live beginning this day.
2019 March 15 – Discount deadline for ordering Freeman
January 7 – Earlybird rate deadline for booth registration. products and services.
Early February – Online Exhibitor Service Manual goes out March 28 – Advance freight shipping deadline.
by e-mail Order information and forms for services such as
booth furnishings, display units, booth carpeting, tables Thursday, April 4 – On-site registration open.
and chairs, booth cleaning and labor, as well as catering,
audiovisual, electrical and telecommunications will be Friday, April 5 – Direct-to-show site shipment must
available. arrive no earlier than this date at 10:00 AM.
Mid February – Exhibit space assignments begin to go Friday, April 5 – Exhibitor move-in at 10:00 AM – 4:00 PM.
out by e-mail. Please note that if AERA has not received
payment, you will not receive your booth assignment at this Friday, April 5 – Tuesday, April 9
time. AERA Annual Meeting.
February 15 – Program advertisement insertion
orders due.
February 22 – Program advertisement camera-ready
copy due.
Late February – Annual Meeting Program listing deadline.
Only those exhibitors who purchased exhibit space and
sponsorships by this date will appear in the Annual Meeting
Program. After this date, exhibit space and sponsorships
listings will appear in the Mobile App.
March 1 – Advance registration mailing list available
for rent.
Saturday, April 6 – Monday, April 8
March 4 – Hotel reservation cutoff date. Exhibits open.
March 8 – Mobile App Advertising Deadline. Monday, April 8 – Exhibitor move-out at 4:01 PM – 9:00 PM.
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AERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
Exhibit Hall Floor Map
AM EDUCATION RESEARCH ASSN metro toronto convention centre
W
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April 5 - 7, 2019 TORONTO
SOUTH MEETING ROOM LEVEL 800
S
EXHIBIT HALL "G"
EXIT STAIRS EXIT STAIRS
ESCALATOR
SNACK SNACK SNACK
BAR BAR SNACK
BAR BAR
WC WC
BOILER ELEC. BOILER ELEC.
SHOW OFFICE F. SHOW OFFICE
H
.
308 309
F.
.
.C
.C
.C
H
H
H
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.C
F.
F.
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OPEN OPEN
14'
F.H.C.
28' 100 101 200 201 300 301 400 401 500 501 600 601 700 701
A A A A A A A A A A A A A A
102 103 202 203 302 303 402 403 502 503 602 603 702 703
A A A A A A A A A A A A A A
104 105 204 205 304 305 404 405 504 505 604 605 704 705
A A A A A A A A A A A A A A
108 109 208 209 308 309 409 508 509 608 609 708 709
A A A A A A A A A A A A
STORAGE
110 111 210 211 310 411 510 511 610 611 710 711
A A A A A
AERA A A A A A A A
30'
112 113 212 213 312 413 512 513 612 613 712 713
8' 25' 8' 8' 8' 18' 8' 20'
A A A A A A A A A A A A
20'
20'
T.F.H.C. T.F.H.C. T.F.H.C.
118 119 218 219 318 319 418 419 518 519 618 619 718 719
A A A A A A A A A A A A A A
120 121 220 221 320 321 420 421 520 521 620 621 720 721
A A A A A A A A A A A A A A
122 123 222 223 322 323 422 423 522 523 622 623 722 723
A B B B B B B B B B B B B A
124 125 224 225 324 325 424 425 524 525 624 625 724 725
B B B B B B B B B B B B B B
20'
F.H.C.
F.H.C.
F.H.C.
F.H.C.
F.H.C.
ELEC.
ELEC.
PAGE NO :10 WWW.AERA.NETAERA 2019 ANNUAL MEETING EXHIBIT PROSPECTUS AND SPONSORSHIP OPPORTUNITIES
Included with Booth Fee
8’ high back drape and 3’ high side drape
7” x 44” company identification sign
Benefits to Exhibiting
» 2 Complimentary Full Conference registrations per
exhibit booth
» Discount on the Annual Meeting Attendee List
» Listing on the following:
• AERA 2019 Annual Meeting Website – includes
company description and hyperlink
• AERA 2019 Annual Meeting Mobile App
• Inclusion in the Final Printed Program (if application is
received prior to deadline
» Complimentary “thank you” continental breakfast
for our exhibitors on Monday, April 7 (Day 4 of
the meeting)
AERA is pleased to offer a discounted package price for one table, two chairs and one
wastebasket for $225. This is a savings of $175! AERA will communicate your purchase
to Freeman - if you wish to order additional products for your booth, you may do so
when the Exhibitor Service Kit is released in the coming weeks.
Listing of 2019 Exhibiting Companies
AAAS Science & Technology Fellowships IntegReview IRB Rethinking Schools
AERA Division H Johns Hopkins University Press Routledge, Taylor and Francis
American Institutes for Research Leibniz Institute for Educational Rowman & Littlefield
American Psychological Association Trajectories Russell Sage Foundation
ATLAS.ti Americas Louisiana State University Rutgers University Press
Beacon Press MIT Press SAGE Publishing
Bloomsbury Multilingual Matters Springer
Brill Myers Education Press StataCorp LLC
Center for Education Policy Research National Institute of Education, Stylus Publishing
COE, Inc. Singapore SUNY Press
Dedoose/SCRC NCME Teachers College Press
Elsevier B.V. NORC at the University of Chicago The New Press
Frontiers OECD Tourism Toronto
GTCOM Oxford University Press University of Chicago Press
Guilford Press Palgrave Macmillan University of Minnesota Press
Hager Sharp Pearson University of Toronto Press
Hanover Research Penguin Random House VERBI Software GmbH
Harvard Education Publishing Group PereDoc Technology W.W. Norton & Company
Harvard University Press Peter Lang Publishing WestEd
ICPSR Provalis Research Wiley
IEA Hamburg QSR International WINCsoft
IGI Global Qualtrics
IMPAQ International Quant Methods for Leadership
Information Age Publishing Decision-Making
PAGE NO :11 WWW.AERA.NETRESERVE YOUR EXHIBIT SPACE AND SPONSORSHIP TODAY! For questions regarding exhibits, sponsorships, Annual Meeting Attendee Mailing list, discounted rates, or general questions, contact Kayla Firriolo, Meetings Associate, at 202- 238-3211 or annualmtg@aera.net. For questions regarding Annual Meeting Program Advertising, contact Jessica Sibold, Publications Assistant, at 202-238-3236 or pubs@aera.net. American Educational Research Association 1430 K Street, NW Suite 1200 Washington, DC 20005 Phone: (202) 238-3200 Fax: (202) 238-3250 E-mail: annualmtg@aera.net Website: www.aera.net
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