EPA 2018 26th - SPONSORSHIP AND EXHIBITION PROSPECTUS
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EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EUROPEAN
PSYCHIATRIC
ASSOCIATION
EPA 2018
26th
EUROPEAN
CONGRESS
OF PSYCHIATRY
Nice, France
MENTAL HEALTH 3-6 March 2018
INTEGRATE
INNOVATE www.epa-congress.org
INDIVIDUALISE #EPA2018
SPONSORSHIP
AND
EXHIBITION
PROSPECTUS
EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
TABLE OF CONTENTS
TABLE OF CONTENTS 2
WELCOME ADDRESS 3
MAIN CONTACTS 4
EPA 2017 STATISTICS & DATA 5
EPA 2017 CONGRESS SUPPORTERS AND EXHIBITORS 7
ABOUT EPA 8
EPA CONGRESS PROFILE 9
2018 SCIENTIFIC PROGRAMME 9
EPA 2018 COMMITTEES 10
EPA 2018 PRELIMINARY ABSTRACT TOPICS 11
IMPORTANT DEADLINES 12
CONGRESS ACCREDITATION STATEMENT 12
SPONSORSHIP LEVELS AND BENEFITS 13
INDIVIDUAL SPONSORSHIP ITEMS 14
EXHIBITION 19
FLOORPLAN 21
EXHIBITION GUIDELINES 22
EPA LOGO GUIDELINES 24
PAYMENT INFORMATION 25
BOOKING FORM AND CONTRACT 26
GENERAL TERMS AND CONDITIONS 28
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EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
WELCOME ADDRESS
Dear Colleagues,
The 26th Congress of the European Psychiatric Association (EPA), the largest
international association of psychiatrists in Europe, will take place 3-6 March 2018
at the prestigious Nice Acropolis Convention Centre located in the city of Nice, the
dynamic, cosmopolitan, unofficial capital of the Côte d’Azur.
The theme of the Congress will be “Mental Health - Integrate, Innovate, Individualise”.
Integrate emphasises the need to include mental health in both health and social
policies; promote the integration of different approaches to mental health care and
research; integrate research and mental health services focusing on different life
epochs.
Innovate emphasises the importance of identifying priorities for mental health care
and research; disseminating and promoting translation into standard practices of
new successful prevention and intervention programmes; developing e-mental health
programmes to improve service delivery and communication with users, and overcome
spatial and linguistic barriers.
Individualise emphasises the current view of mental health care and research as
person-centred by matching therapeutic interventions with individual’s characteristics,
values and preferences.
A special focus of the Congress will be the integration of new technologies and
research findings into person-centred approaches to prevention, care and training, at
a time in which difficult challenges, such as displacement, war, terrorism and economic
constraints, require new answers.
The Congress will bring together expert clinicians, researchers and leaders of
stakeholder organisations in the field of mental health, offering an outstanding set of
Plenary and State of the Art Lectures, Educational Courses, Symposia, Workshops,
informal meetings with experts and sessions designed by and for early career
psychiatrists.
We are confident that, like every year, the Congress will represent for all participants
an unforgettable personal and professional experience, and we look forward to
welcoming you to Nice.
Silvana Galderisi Philippe Courtet
EPA President Chair of the Local Organising Committee
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EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
MAIN CONTACTS
Sponsorship and Exhibition
Maya Ravinsky
maya.ravinsky@europsy.net
Tel: +972 546 787837
Finance and Accounting
Maya Ravinsky
maya.ravinsky@europsy.net
Tel: +972 546 787837
Congress Venue
Nice Acropolis Convention Centre
1 esplanade Kennedy
06302 Nice cedex 4, France
Congress Organiser
Kenes International EPA 2018
epa@kenes.com
Tel: +41 22 908 0488
Website: http://www.epa-congress.org/
Exhibition management
Elianne Baran Ganot
Tel: +972 3 9727 921
Eganach@kenes.com
Group Registration
For group registration of 10 delegates or more, companies
are requested to contact the EPA Registration Team at Kenes
International Organizers of Congresses S.A at:
reg_epa18@kenes.com
Hotel Accommodation
Please refer to the EPA Congress website at:
https://hotel.kenes.com/en/congress/EPA18
For group hotel bookings please contact the EPA
accommodation team at: EPA18_hotels@kenes.com
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EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EPA 2017 STATISTICS & DATA
4,173 participants from 93 countries
Participants by World Regions
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EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
Specialties and Professional Roles
Attendance History during the past 7 years
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EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EPA 2017 CONGRESS
SUPPORTERS AND EXHIBITORS
GOLD SPONSOR
SILVER SPONSOR
SUPPORTER
EXHIBITORS
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EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
ABOUT EPA
The European Psychiatric Association (EPA) was founded in 1983.
With active individual members in as many as 88 countries and 40
National Psychiatric Associations who represent over 78,000 European
Psychiatrists, EPA is the main association representing psychiatry in
Europe. Its mission is to improve psychiatry and mental health care in
Europe.
EPA members include leading experts in numerous fields, covered
by 21 scientific Sections. EPA’s activities address the interests of
psychiatrists in academia, research and practice throughout all stages
of career development. Together, EPA members contribute to the life of
the association and to the development of Psychiatry in Europe. Each
member has the possibility to actively contribute to ongoing projects
and play a key role in shaping the future of the Association and its
policy.
One important task for a European association is to maintain strong
links with other European and international institutions and associations.
As such, EPA acts as an active partner for the Council of Europe,
the World Health Organization (WHO), the European Union (EU),
the European Union of Medical Specialists (UEMS), the European
College of Neuropsychopharmacology (ECNP), the World Psychiatric
Association (WPA), the European Brain Council (EBC), the European
Federation of Psychiatric Trainees (EFPT), the European Conference
on Schizophrenia Research (ECSR) and several patient and relatives
organisations, such as the European Federation of Associations of
Families of People with Mental Illness (EUFAMI) and the Global Alliance
of Mental Illness Advocacy Networks-Europe (GAMIAN-Europe).
For more information on EPA, visit www.europsy.net
-8-EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EPA CONGRESS PROFILE
The EPA Congress Scientific Programme is composed of 5 main tracks; each track
is composed of a variety of Plenary, State of the Art, Pro & Con Debates, Symposia,
and Workshop sessions:
· Research Track is composed of sessions with a focus on current research
trends in psychiatry.
· Clinical / Therapeutic Track offers participants updated, state-of-the-art,
clinical and therapeutic information which is based on research and linked to
daily practice.
· Educational Track provides an update on developments in the field and the
opportunity for exchange of ideas between participants and speakers.
· European Track deals with common issues for psychiatrists across
Europe and will therefore be of particular interest for members of the
National Psychiatric Societies/Associations.
· Mental Health Policy Track deals with principles and models for action
aimed at promoting mental health.
· Within each track, some sessions are part of the European Early
Career Psychiatrists’ Programme (EECPP). EPA invites recent graduates to
participate in these sessions, which are tailored to the needs of the early
career psychiatrist.
The Scientific Programme will also include:
· Free Communications Sessions – There are Free Communications
Sessions classified by topic, in which the authors of selected outstanding
abstracts will give a talk.
· Industry Supported Sessions – There are Satellite Symposia organised
by pharmaceutical companies in consultation with the Scientific Programme
Committee.
· E-Posters – There are e-Poster viewings classified by topics, in which
outstanding posters will be presented electronically. There are also daily
e-Poster Walk Sessions that take place during the lunch breaks.
· Ask the Expert Sessions – These sessions allow participants to meet in a
small group with outstanding researchers and clinicians. The sessions,
limited in number and taking place at round tables, are designed to facilitate
informal discussion, allowing participants to present their questions and gain
new perspective.
2018 SCIENTIFIC PROGRAMME
For a detailed timetable and up-to-date information, visit:
www.epa-congress.org/2018/scientific-information/timetable
-9-EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EPA 2018 COMMITTEES
SCIENTIFIC PROGRAMME COMMITTEE (SPC)
· Silvana Galderisi, Chair, Italy · Geert Dom, Belgium
· Philip Gorwood, Co-Chair, France · Karen Ersche, UK
· Michaela Amering, Austria · Wolfgang Gaebel, Germany
· Julian Beezhold, UK · Paz García-Portilla, Spain
· István Bitter, Hungary · Ulrike Schmidt , UK
· Philip Courtet, France · Meryam Schouler-Oçak, Germany
ADVISORY SCIENTIFIC PROGRAMME COMMITTEE (ASPC)
· Dinesh Bhugra, UK · Levent Küey, Turkey
· Patrice Boyer, France · Tamas Kurimay, Hungary
· Michael Davidson, Israel · Mario Maj, Italy
· Peter Falkai, Germany · Manuel Martín Carrasco, Spain
· Andrea Fiorillo, Italy · Michael Musalek, Austria
· Wolfgang Fleishhacker, Austria · Andrea Raballo, Norway
· Sophia Frangou, USA · Martina Rojnic Kuzman, Croatia
· Cecile Hanon, France · Jerzy Samochowiec, Poland
· Marc Hermans, Belgium · Marco Sarchiapone, Italy
· Helen Herrmann, Australia · Norman Sartorius, Switzerland
· Reinhard Heun, UK · Masatoshi Takada, Japan
· Nikolina Jovanovic, UK · Danuta Wasserman, Sweden
· René Kahn, Netherlands
LOCAL ORGANISING COMMITTEE (LOC)
· Philippe Courtet- Chair, Montpellier · Jorge Lopez Castroman, Nîmes
· Michel Benoit, Nice · Luc Mallet, Paris
· Gilles Bertschy, Strasbourg · Emilie Olie, Montpellier
· Renaud David, Nice · Diego Palao, Barcelona (Spain)
· Sonia Dolfus, Caen · Emmanuel Poulet, Lyon
· Pierre-Alexis Geoffroy, Paris · Nicolas Ramoz, Paris
· Sébastien Guillaume, Montpellier · Marie Tournier, Bordeaux
· Emmanuel Haffen, Besançon · Guillaume Vaivaa, Lille
· Yann le Strat, Paris · Iñaki Zorilla, Vitoria (Spain)
- 10 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EPA 2018 PRELIMINARY ABSTRACT TOPICS
(SUBJECT TO CHANGE)
1 Anxiety Disorders and Somatoform 25 Oncology and Psychiatry
Disorders
2 Bipolar Disorders 26 Pain and treatment options
3 Child and Adolescent Psychiatry 27 Personality and Personality Disorders
4 Classification of mental disorders 28 Philosophy and Psychiatry
5 Comorbidity/Dual Pathologies 29 Posttraumatic Stress Disorder
6 Consultation Liaison Psychiatry and 30 Prevention of Mental Disorders
Psychosomatics
7 Cultural Psychiatry 31 Promotion of Mental Health
8 Depression 32 Psychoneuroimmunology
9 E-mental Health 33 Psychopathology
10 Eating Disorders 34 Psychopharmacology and
Pharmacoeconomics
11 Emergency Psychiatry 35 Psychophysiology
12 Epidemiology and Social Psychiatry 36 Psychosurgery & Stimulation
Methods (ECT, TMS, VNS, DBS)
13 Ethics and Psychiatry 37 Psychotherapy
14 Forensic Psychiatry 38 Quality Management
15 Genetics & Molecular Neurobiology 39 Rehabilitation and psychoeducation
16 Guidelines/Guidance 40 Research Methodology
17 Intellectual Disability 41 Schizophrenia and other psychotic
disorders
18 Mental Health Care 42 Sexual Medicine and Mental Health
19 Mental Health Policies 43 Sleep Disorders & Stress
20 Migration and Mental health of 44 Substance related and Addictive
Immigrants disorders
21 Neuroimaging 45 Suicidology and suicide prevention
22 Neuroscience in Psychiatry 46 Training in Psychiatry
23 Obsessive-Compulsive Disorder 47 Women, Gender and Mental Health
24 Old Age Psychiatry 48 Others
- 11 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
IMPORTANT DEADLINES
10 November 2017 Deadline for submission of Satellite Symposium title
26 November 2017 Abstracts deadline
1 December 2017 Sponsorship manual available
1 December 2017 Exhibitor manual available
10 December 2017 Deadline for sponsorship/exhibition reservation payments
10 January 2018 Early bird registration deadline
15 January 2018 Deadline for adverts to be received
18 February 2018 Regular registration deadline
CONGRESS ACCREDITATION STATEMENT
· An application will be submitted to the UEMS-EACCME® for CME accreditation of
this event in order to allow participants who attend the congress to validate their
credits in their own country.
· The EACCME is an institution of the European Union of Medical Specialists
(UEMS), www.uems.net.
· The EPA 2018 congress is designated for a maximum of (or ‘for up to’) 21 hours of
European external CME credits. Each medical specialist should claim only those
hours of credit that he/she actually spent in the educational activity.
· Through an agreement between the European Union of Medical Specialists and the
American Medical Association, physicians may convert EACCME credits
to an equivalent number of AMA PRA Category 1 Credits™. Information on the
process to convert EACCME credit to AMA credit can be found at
www.ama-assn.org/go/internationalcme.
· The satellite symposia are scheduled outside the main CME/CPD accredited
EPA scientific programme.
- 12 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
SPONSORSHIP LEVELS AND BENEFITS
The various sponsorship opportunities are set out in the following pages of the prospectus.
Companies are invited to create their own sponsor package or add to it with additional items and
exhibition space.
Companies are also encouraged to suggest options that are not listed in the following prospectus.
Such options will be reviewed and considered by the EPA office. This prospectus is aligned with the
current restrictions from compliance and regulatory bodies.
Sponsorship levels will be determined according to total amount invested in the sponsorship and
exhibition items listed herewith.
Platinum Sponsorship - € 120,000 (+VAT**) and over
Gold Sponsorship - € 65,000 (+VAT) - € 119,000 (+VAT**)
Silver Sponsorship - € 30,000 (+VAT) - € 64,000 (+VAT**)
Bronze Sponsorship - € 10,000 (+VAT) - € 29,000 (+VAT**)
ITEMS* Platinum Gold Silver Bronze
Choice of satellite symposium timeslot 1st 2nd 3rd
Choice of session halls 1st 2nd 3rd
Free registrations 20 10 4 2
Possibility to place welcome desk in registration
X
area
Advert in the Final Programme Inside Back Inside Page Inside Page
Cover
Acknowledgement on Congress website
X X X X
(company’s logo only with hyperlink)
Acknowledgement in the Company and Exhibition
X X X X
Guide (inserted at the back of the Final Programme)
Acknowledgement on sponsors’ board on-site X X X X
* All items above are subject to compliance regulations
** VAT : Please refer to VAT section under Payment Information for details
Sponsors and exhibitors with a contribution of less than €10.000 will be acknowledged (as above) as
“Supporters” or “Exhibitors” only.
Branded items will carry company logos only. Product logos and advertisements are not permitted.
- 13 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
INDIVIDUAL SPONSORSHIP ITEMS
Industry Satellite Symposium € 57,000 (+VAT) - € 60,000 (+VAT)
Available on:
Date Timeslots
Sunday 4 March 2018 € 60,000 13:15 - 14:45 13:15 - 14:45 13:15 - 14:45
Sunday 4 March 2018 € 57,000 17:00 – 18:30 17:00 – 18:30 17:00 – 18:30
Monday 5 March 2018 € 60,000 13:15 - 14:45 13:15 - 14:45 13:15 - 14:45
Monday 5 March 2018 € 57,000 17:00 – 18:30 17:00 – 18:30 17:00 – 18:30
Tuesday 6 March 2018 € 57,000 13:15 - 14:45 13:15 - 14:45 13:15 - 14:45
· Opportunity to organise a satellite symposium, up to 90 minutes (programme
subject to the approval by the Congress Scientific Committee)
· Includes: hall rental, standard audio/visual equipment, display table.
· Five free satellite symposium badges
· Permission to prepare two free-standing signs that will be placed in public areas of
the venue on the day of the symposium
· The programme of the session will be published in the congress app
· Permission to use the phrase: Satellite Symposium of EPA 2018 on invitations
· Listing of the satellite symposium details in the company and exhibition guide
· The supporting company in addition to the sponsorship fee must cover all speaker
expenses including registration, accommodation and travel expenses. This also
applies in case the speakers have already been invited by the congress.
- 14 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
Product Theatre € 25,000 (+VAT)
Available on:
Date Timeslots
Sunday 4 March 2018 € 25,000 during coffee breaks
Monday 5 March 2018 € 25,000 during coffee breaks
· Opportunity to organise 30 minutes interactive sessions with your target audience in a
personal atmosphere to enhance knowledge exchange (programme subject to the
approval by the Congress Scientific Committee)
· Includes seating area for up to 50 people in the exhibition hall during exhibition
opening hours, all rental, standard audio/visual equipment, display table.
· The supporting company in addition to the sponsorship fee must cover all speaker
expenses including registration, accommodation and travel expenses. This also
applies in case the speakers have already been invited by the congress.
Travel Grants
Young scientists who submitted abstracts of outstanding scientific quality will be supported
with travel grants. The amount and number of travel grants provided may be defined by the
sponsor in agreement with EPA. Recipients of a sponsored travel grant are selected by the
Programme Committee.
- 15 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
Promotion on Plasma Screens € 5,000 / Slide (+VAT)
Plasma screens will be available at the Congress Centre and may be used as a platform for
companies to promote their symposia / products. Sponsor may provide a static slide outlining
details of the symposia such as title, time, date, location etc. (Content of slide is subject to the
approval by the EPA Programme Committee).
Slide will be presented for 20 seconds each time and in a loop with other companies’ slides.
Promotional Material at Registration Counter € 5,500 (+VAT)
(limited to 4 companies)
An opportunity to place promotional material such as leaflets and brochures, on the self
registrations counters.
* The maximum measurements and maximum weight will be published in the technical manual
Promotional Material Area € 3,500 / item (+VAT)
There will be prominently-located promotional area where sponsors will be able to place
material such as leaflets and brochures. Material should be provided by sponsors and approved
by the EPA Secretariat via Industry Liaison Specialist. The distribution arrangement will be
advised.
Contact Industry Liaison Specialist (Maya Ravinsky) for further information concerning the
promotional material specifications.
Email Blast € 5,000 (+VAT)
(Special rates will be offered to Satellite Symposium Organisers)
Promote your company/symposium/booth to all potential annual meeting participants. The EPA
Congress Organiser will send out an HTML-based email to the pre-registered delegate mailing
list – date & time coordinated with Congress Organiser. Sponsors will have the opportunity to
promote their activities during the Congress by creating an electronic invitation that will be sent
to the Congress delegates.
Content of the invitation will be prepared by the sponsor and subject to approval by the
Programme Committee.
- 16 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
Mobile Application € 15,000 (+VAT)
The mobile application enables participants to access all Congress related
information and functions, such as scientific program, abstracts, faculty
information, participants “personal scheduler”, membership information,
industry support and exhibition information, city information, etc.
· Sponsors are offered to gain exposure via the mobile application
with the following:
· Full-page display of the company’s logo as soon as the App is
started (in exhibitor section only). Will be shown for 5 seconds
· 2 push messages to all native app users
Congress Bags € 25,000 (+VAT)
Sponsor’s logo placed on every delegate bag along with the EPA Congress branding. The
bags will be given to each delegate at the registration area upon his arrival and registration
to the Congress.
*Bags will be provided subject to support by the industry.
Mini Programme € 8,000 (+VAT)
Provided to all participants, this small but useful item gives a clear and structured overview
of all the sessions with a time-table and meeting room locations. Sponsor’s support will be
acknowledged as follows: “Sponsored by…” with sponsor’s logo.
Advertisement in the Final Programme
Inside Page € 3,000 (+VAT)
Back Page € 5,500 (+VAT)
- 17 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
E-Posters Area € 15,000 (+VAT)
An electronic version of the traditional poster boards will be displayed on monitor screens
in a prime location. The highly trafficked e-Poster computer terminals will allow attendees to
access the electronic poster presentations easily and conveniently.
Sponsor’s benefits will include:
· Signage at the entrance to the e-Poster area with “Supported by...” and a company logo
only Signage
· Signage at the registration area
Internet Stations € 25,000 (+VAT)
There will be an internet area equipped with workstations where attendees may check
e-mails. Sponsor will have the opportunity to display company logo on screen saver, on
screen background and to set company home page as the default home page.
Delegates Wireless Access € 10,000 (+VAT)
Internet access at the Congress will be offered free of charge. Infrastructure, setup and
maintenance are included in the sponsorship fee. Most delegates are expected to use the
WiFi network during the Congress. The sponsor can either create a specific landing page or
the Congress Organiser will provide a neutral page with the sponsor’s logo, as the start page
that delegates see when connecting to the wireless network.
Hospitality Suite / Meeting Room Price Depending on the
Size of the Room
An opportunity to hire a room at the Annual Meeting venue that will be used as a Hospitality
Suite. Supporters will be able to host guests throughout the Annual Meeting. Supporters
will have the option to order catering at an additional cost. Hospitality provided will be in
compliance with all relevant industry codes and compliance guidelines.
· Opportunity to brand the hospitality suite
· Acknowledgement on directional signage outside suite
Press Conference – TBA shortly.
- 18 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EXHIBITION
The commercial/technical exhibition will be held at the Nice Acropolis Convention Centre. The floor
plan has been designed to maximise Exhibitors’ exposure to the delegates.
Exhibit space will be assigned on a ‘first come – first served’ basis except for Platinum, Gold and Silver
sponsors whose spaces are allocated according to their sponsorship level.
Orders for technical installations and exhibition services are only accepted when confirmed in writing.
For the application to be accepted, only products and services in direct connection to the topic of the
Congress are allowed to be presented. The exhibition organiser reserves the right to make changes
of exhibit space after consulting the exhibitor involved. The booths may be used only for exhibiting
and advertising the exhibitors’ own products in accordance with the host country’s applicable laws and
regulations.
Space Only Rental
Companies who would like to reserve space only will be required to reserve a minimum of 12 SQM.
The price for space only includes:
· 2 exhibitors’ badges
· 100 word company/product profile in the commercial/exhibitor section of the Final Programme
· Cleaning of public areas and gangways
· Listing as an Exhibitor on the Website prior to the Congress with link to the Company website
· Listing and profile in the Programme Book
· Logo on Congress Website
· Company name on Acknowledgement signage
Shell Scheme Rental
Companies who wish to reserve a shell scheme booth, may do so with a minimum of 9 SQM. The
price for shell scheme includes:
· 2 exhibitors’ badges
· Shell scheme frame, basic lighting
· Fascia panel with standard lettering
· 100 word company/product profile in the commercial/exhibitor section of the Final Programme
· Cleaning of public areas and gangways
· Listing as an Exhibitor on the Website prior to the Congress with link to the Company website
· Logo on Congress Website
· Company name on Acknowledgement signage
Prices in EURO per SQM
Location (Class) Space only Shell Scheme
A 700 € 750 €
B 600 € 650 €
** Please note: Space only/shell scheme rental does not include any furniture, electrical usage or stand cleaning.
All these services and others will be available to order in the Exhibitors’ Technical Manual.
- 19 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
Exhibitor Registration
Two exhibitor badges will be given for the first 9 square metres booked and 1 additional
for each 9 square metres thereafter. Any additional exhibitors will be charged an exhibitor
registration fee at € 200 + VAT* per badge. Companies can purchase a maximum number of
registrations, as follows:
· Booths of up to 60 sqm – 15 exhibitor registrations
· Booths larger than 60 sqm – 25 exhibitor registrations
Exhibitor registration allow access to the registration area only and shall be used by company
staff only. An exhibitor registration form will be included in the Exhibitor’s Technical Manual.
* local VAT rate applicable for registration, i.e. French VAT: 20% (subject to change)
Exhibitors’ Technical Manual
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated
three months prior to the Congress. It will include the following:
· Technical details about the venue
· Final exhibition details and information
· Contractor details
· Services available to exhibitors and order forms
Exhibitor Profile
Upon receipt of the booking form, you will be asked to please upload a 100-word Exhibitor
Company/Product profile to a provided link. This will be published in the list of exhibitors in the
Final Programme.
- 20 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
FLOORPLAN – Class A and B
EP A 2018 -Nic e
KEEP
ENTR A NCE
3
3
CLEAR
3
3
01 02 03 04
05 06 07 08 09 10
3 3 3 11 4 3 3 3 3 3
Class B Class A
8 8 8 8 4
3
11
6
6
6
7
3
3
1 2 3 4 5
15 14 13 12
16
3
34
6
3
17 33
2
3
6 6 4 3 3 4
18
3
3 2
24 26 28 30
3
6
6
19 32
3
3
3
10 9 8 7 6
2
21 22 23 25 27 29
4
3 3 3 3 31
3
20
= Pillar s
Pillar s Dimensions:
0.66 0.88 0.67 0.97 0.88 0.66 0.67
0.88 0.68 0.87
0.6 7
0.6 5
0.6 8
0.6 7
0.6 6
0.67
0.67
0.6 7
0.6 6
0.6 8
1 2 3 4 5 6 7 8 9 10
SUBJEC T T O CHANGE
- 21 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EXHIBITION GUIDELINES
Participation by exhibitors/supporters is dependent upon compliance with all rules, regulations and
conditions stated herein.
Kenes International is the official Organiser of the EPA 2018 Congress (Hereinafter: “The Organiser).
The Organiser’s Exhibition Manager, acting under direction of the Organising Committee, has the final
decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to
them without prior written consent by the Exhibition Manager.
Exhibition Layout
The Organiser reserves the right to alter the general layout or limit the space allotted to each exhibitor/
supporter, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such
action. Should any contingency prevent the holding of the exhibition, neither the Organiser nor EPA will
be held liable for expenses incurred other than the cost of exhibit space rental fees.
Booths constructions
All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging
the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient see-through
areas, which ensure clear views of surrounding exhibits.
In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution
of the design, installation and delivery of their display to (and its removal from) the exhibition site.
Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with
strict adherence to safety measures.
Timetable
Access to the exhibition is authorised on presentation of a badge issued by the Organiser. Exhibitors’
badges will not be mailed in advance and may be collected from the Exhibition Manager’s desk.
Exhibitors undertake to observe the timetable designated for completion of their display before the
exhibition opening and its dismantling at the close of the exhibition. No dismantling or packing of the
display before the designated hour. It is the Exhibitor’s responsibility to pack and remove or consign for
shipment all items of value prior to leaving their exhibit unattended, otherwise the Organiser will arrange
for their removal at the exhibitor’s risk and expenses.
Promotional Activities
Promotional activities are only allowed within the exhibition surface and only as long as they do not
interfere with the running of the Congress nor disturb the fellow exhibitors. Activities such as “Meet-
the-Expert” sessions and scientific or product presentations talks are not permitted in the exhibition
booth. Any kind of walking advertisement throughout the exhibition area and Congress venue is strictly
forbidden.
Sound Restrictions
Sound, electrical and other mechanical appliances must be muffled so that no noise disturbance is
caused to other exhibitors. The exhibition Organiser reserves the right to determine at what point
activities have to be reduced, respectively sound constitutes interference with others and if it must be
discontinued.
- 22 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
House Rules
The rules of the Congress venue, do apply and are binding to all exhibitors. Whoever does not follow
these regulations will be excluded from the exhibition after a first warning. Copies of these regulations
can be provided upon request. Material safety and fire certificates of all stand materials must be available
for controls during build-up. Representatives of the French authorities as well as the Congress Venue
technical staff must be allowed access to your stands at all times. Smoking is prohibited in the buildings.
Damages / Safety / Insurance
Exhibitors are entirely liable for damages to third parties’ stands, properties, health (be injury or death).
To this extent the Organiser, EPA, their respective staff and providers as well as the Congress Venue
are to be considered third parties. Exhibitors’ liabilities are extended to their personnel and / or other
people working under their control. Since neither the Organiser, EPA, and their staff nor the Congress
Venue are liable for any damages and/ or loss suffered by the exhibitors during the exhibition, including
installation and dismantling, it is strongly recommended to arrange insurance accordingly.
Insert and Display Materials
· Please note that all materials entering the venue incur a handling charge. This includes materials
for inserts and display.
· In order to receive a price quote for handling and to assure arrival of their materials, sponsors/
exhibitors should make sure to complete the “Pre-Advise” form included in the shipping
instructions when they receive either the Exhibition or Symposia Technical Manuals.
Advertising
Advertising is permitted only on the stand space (aisles excluded). Displays of printed matter or advertising
outside this area but on the premises of the Congress are not allowed. No flyers, posters, handouts, etc.
can be left on tables, in conference hotels, on buses, etc. unless the relevant operators explicitly agree
to it. In addition, sponsors/exhibitors must comply with all applicable national and international rules and
regulations related to advertising and promotion of all products and services as part of their stand. The
Organiser and EPA bear no responsibility for non-compliance by the sponsor/exhibitor.
Disposal and Waste
It is the responsibility of the sponsor/exhibitor to ensure that all waste material from stand construction
(including boxes for packaging) are completely removed from the exhibition area prior to the opening
of the exhibition and at the end of the Congress. Waste cleared by the Organiser will be charged to
the sponsor/exhibitor. The Organiser ensures daily cleaning of the aisles. Exhibitors /supporters are
responsible for the cleaning of their stands.
Exhibition Terms and Conditions
The Terms & Conditions of exhibiting are included in this Prospectus. Please note that signing of the
EXHIBITION BOOKING FORM AND CONTRACT indicates acceptance of these Terms & Conditions.
The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.
Note: Additional guidelines and regulations will be published in the Exhibitor Technical Manual that
will be sent approximately three to six months before the congress.
- 23 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
EPA LOGO GUIDELINES
Guidelines for the use of EPA Corporate Identity, for Events or Publications which are not
organised directly by the EPA.
The EPA (European Psychiatric Association) and the European Congress of Psychiatry names, logos and
corporate identity reflect the credibility of and is the sole intellectual property of the EPA. In general, these
logos, names, abbreviations or whatever symbols of corporate identity of the EPA and the European Congress
of Psychiatry MAY NOT be used by any organisation or individual other than the EPA.
This also applies to activities organised concurrent with or at EPA Congresses/events and which are not
organised by the EPA Scientific Programme Committee or subject to the full scientific and other reviews of
the EPA Congress Scientific Programme Committee.
However, special permission will be granted for sponsors and for scientific activities organised by approved
external parties at EPA Congresses and events, such as for approved satellite symposia, under the following
conditions:
An application must be made to the EPA administration via: maya.ravinsky@europsy.net preferably at the
same time as the submission of the scientific contents/Programme of the satellite symposium. Written consent
must be obtained by 1 September 2017.
The application must:
· Indicate the nature of the printed matter / document such as an invitation, flyer, poster or whatever
· Indicate for which activity it is intended (if for a scientific session the Programme contents should be
attached)
· Contain an electronic graphic version of each document, poster, invitation or whatever that intends
to display the logo/ EPA identity. A draft submission may be submitted for first review, but a final
graphic version is required to obtain EPA approval.
The EPA name, logo etc. should not be the principal visual identity of the document, and should not exceed
5% of the surface of any one page or surface. The discretion of the EPA will apply.
Any non-EPA event for which such logo/name use is requested must be a bona fide scientific event, and does
not include social events.
The EPA and the European Congress of Psychiatry branding or logos may not be used on letterheads.
The documents displaying the EPA and the European Congress of Psychiatry logo/identity may not create
the visual impression of being principally organised by the EPA. The actual organiser/sponsor must be clearly
stated.
Please contact the EPA administration www.europsy.net/accueil/contact for further information, we will be
glad to assist you or discuss special situations not covered in these guidelines.
- 24 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
PAYMENT INFORMATION
Deposit
Booking forms received before September 30, 2017 and invoiced for a 60% deposit to be paid within
30 days of receipt. The remaining balance is to be settled no later than December 10, 2017.
Non-payment by this stated deadline will lead to the cancellation of your booking, without
reimbursement of the deposit paid.
Booking forms received after September 30, 2017 will be invoiced for the full amount, to be paid within
30 days of receipt.
Cancellation Policy
Cancellation and changes to your original booking must be made in writing.
· For cancellations before September 1, 2017, 30% of the total cost of each item will be retained
by the EPA.
· For cancellations made between September 1, 2017 and November 1, 2017, 75% of the total
cost of each item will be retained by the EPA.
· For cancellations after November 2, 2017, 100% of the total cost of each item will be retained by
the EPA.
Payment Method
Payments will be via bank transfer only, upon receipt of an invoice.
Invoices will include the relevant bank details.
VAT Information
All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice.
The charge of the VAT will depend on the location of the supporting companies as follows:
Company location Applicable VAT charge
French VAT applies
France
Current VAT Rate (subject to change): 20%
Reverse charges applies
European Union
)Client VAT will apply(
Outside EU VAT not applicable
- 25 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
BOOKING FORM AND CONTRACT
Purchase Order: _________________
Please return completed form to Maya Ravinsky at: maya.ravinsky@europsy.net
Contact Name: _______________________________________________________________________________
Company Name (as wishing to be presented and named on all publications):
___________________________________________________________________________________________
Full Address: _________________________________________________________________________________
ZIP: ________________________________ Country: ________________________________________________
Telephone: ________________________________ Fax: ______________________________________________
Email: ________________________________ Website: ______________________________________________
VAT Number: _____________________________________
We hereby apply to book the following (please tick √)
Satellite Symposia / Product Theatre Price (+VAT**) √
Satellite Symposium
€ 60,000 (+VAT**)
Sunday 4 March 2018 13:15 - 14:45
Satellite Symposium
€ 57,000 (+VAT**)
Sunday 4 March 2018 17:00 – 18:30
Satellite Symposium
€ 60,000 (+VAT**)
Monday 5 March 2018 13:15 - 14:45
Satellite Symposium
€ 57,000 (+VAT**)
Monday 5 March 2018 17:00 – 18:30
Satellite Symposium
€ 57,000 (+VAT**)
Tuesday 6 March 2018 13:15 - 14:45
Product Theatre
€ 25,000 (+VAT**)
Sunday 4 March 2018 – during coffee break
Product Theatre
€ 25,000 (+VAT**)
Monday 5 March 2018 – during coffee break
Travel Grants Amount defined by sponsor with EPA
Total:
- 26 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
Sponsorship Item Price √
Promotion on Plasma Screens € 5,000 (+VAT**)
Promotional Material at Registration Counter € 5,500 (+VAT**)
(Limited to four companies)
Promotional Material Area € 3,500 (+VAT**)
Email Blast € 5,000 (+VAT**)
(Special rates to Satellite Symposium Organisers)
Mobile Application € 15,000 (+VAT**)
Congress Bags € 25,000 (+VAT**)
Mini Programme € 8,000 (+VAT**)
Inside Page Advertisement in Final Programme € 3,000 (+VAT**)
Back Page Advertisement in Final Programme € 5,500 (+VAT**)
E-Poster Area € 15,000 (+VAT**)
Internet Stations € 25,000 (+VAT**)
Delegate Wireless Access € 10,000 (+VAT**)
Hospitality Suite / Meeting Room Price upon request
Press Conference TBA / upon request
Total:
Exhibition Space
Choice Stand No. Space Only/ Number of SQM: Total Price
Shell Scheme (+VAT**)
1st Choice
2nd Choice
3rd Choice
Prices in EURO per square meter (+VAT**)
Location (Class) Space Only Shell Scheme Building Height
A € 700 € 750
B € 600 € 650
DEPOSIT: Booking forms received before September 30, 2017 and invoiced for a 60% deposit to be paid within 30 days of
receipt. The remaining balance is to be settled no later than December 10, 2017. Non-payment by this stated deadline will lead
to the cancellation of your booking, without reimbursement of the deposit paid. Booking forms received after September 30,
2017 will be invoiced for the full amount, to be paid within 30 days of receipt.
CANCELLATION POLICY: Cancellation and changes to your original booking must be made in writing. For cancellations
before September 1, 2017, 30% of the total cost of each item will be retained by the EPA. For cancellations made between
September 1, 2017 and November 1, 2017, 75% of the total cost of each item will be retained by the EPA. For cancellations
after November 2, 2017, 100% of the total cost of each item will be retained by the EPA.
Signature: _________________________________ Date: _________________________________
We accept the terms and conditions (listed in this prospectus and booking form) and agree to abide by the
guidelines for industry participation in the Congress. I am authorised to sign this form on behalf of the applicant/
company.
- 27 -EPA 2018 26th EUROPEAN CONGRESS OF PSYCHIATRY
Nice, France 3-6 March 2018
SPONSORSHIP AND EXHIBITION PROSPECTUS
GENERAL TERMS AND CONDITIONS
Kenes International is the official Congress Organiser will not be responsible for the insurance of
Organiser of the EPA 2018 Congress and, such items. EPA and the Organiser shall not be liable for
as such, responsible for the exhibition any injury or damage howsoever caused to goods and/
management (Hereinafter: “The Organiser). or persons in the building and/or the adjacent sites.
Obligations and rights of the exhibitor/sponsor:
Completion of the booking form implies full acceptance Smoking: The EPA Congress is a non-smoking event
of the terms and conditions specified in this agreement. and smoking is prohibited throughout the venue,
Any infringement of these terms may lead to immediate including the exhibition hall.
withdrawal of the right to participate in the EPA Congress
without compensation or refund of sums already paid.
No advertising on behalf of firms not exhibiting is Force majeure: If the event is abandoned, cancelled
permitted in any form whatsoever. Transfer or sub- or suspended in whole or in part by reason of war, fire,
letting of all or part of the allocated spaces is prohibited. national emergency, labour dispute, strike, lock-out, civil
Additional guidelines and regulations will be published disturbance, inevitable accident, the non-availability of
in the exhibitor technical manual that will be sent the event premises or any other cause not within the
approximately six months before the congress. control of EPA and the Organiser, EPA and the Organiser
may at their entire discretion repay the delegate fee or
service charge paid by the delegate or exhibitor, or part
Obligation and rights of EPA and of the Organiser: thereof, but shall be under no obligation to repay the
EPA undertakes to allocate exhibition space on the basis whole or part of such delegate fee or service charge, and
of preference expressed by applicants. Applications will shall be under no liability to the delegate or exhibitors/
be considered in order of receipt of application forms sponsors in respect of any actions, claims, losses
accompanied by payment. The Organiser reserves (including consequential losses, costs or expenses
the right, in case of absolute necessity, to modify the whatsoever which may be brought against or suffered
positioning of stands, with no obligation for EPA to or incurred by the delegate or exhibitor/sponsors, as the
provide compensation to exhibitors. EPA reserves the result of the happening of any such event.
right to offer to a different firm any stand or space that
has not been occupied by the eve of the opening of the
exhibition, with no obligation to provide compensation to Governing law and jurisdiction: This agreement,
the defaulting exhibitor. including the jurisdiction clause, shall be governed
by, interpreted and construed in accordance with the
substantive laws of France. Exclusive jurisdiction for
Children/guests: No children or guests are allowed at all disputes arising out of or in connection with this
the Congress Centre. agreement related to the EPA shall be with the ordinary
courts of France.
Liability: Equipment and all related display materials
installed by exhibitors/sponsors are not insured by the Hosting country laws/code of practice: The EPA would
Organiser or EPA, and the Organiser or EPA will under like to have a conflict-free advertising environment and
no circumstances be liable for any loss, theft, damage reserves the right to cancel advertising efforts. Sponsors
or destruction caused to equipment, goods or property and exhibitors are advised to consider the codes of
belonging to exhibitors/sponsors. The exhibitor/sponsor conduct for pharmaceutical and medical companies.
agrees to be responsible for his/her property and person Furthermore, it is important to adhere to the country-
and for the property and persons of his employees and specific compliance regulations on the application
agents through full and comprehensive insurance, and of medical devices, exemplified EFPIA HCP Code,
shall hold harmless the Organiser and EPA for any and EACCME/CME, code of medical ethics of the Local
all damage claims arising from theft and those perils. State Chambers of Physicians (national) and provisions
The Organiser does not undertake to safeguard exhibits of national law. Failure to comply with these regulations
and excludes, for its staff as well, all liability for damage may not be used as a ground to declare the contract
to these, for theft of these, or loss, except in cases of void. Failure to comply with the Rules and Regulations
intention or gross negligence. This exclusion from liability will not expose the EPA or the Congress Organiser to
also applies if exhibits are seized and stored by the any suits, demands by the sponsor/exhibitor/any third
Organiser due to infringement of the present conditions party.
of participation. Furthermore, EPA and the Organiser
explicitly excludes all liability for any disadvantage or Company events: Company events and other activities
damage incurred to sponsor/ exhibitor due to erroneous must comply with the Code of Practice and are in any
details on space allocation, stand construction, catalogue case are not permitted during the Congress “blackout
entries or other errors in ancillary services. Property of times”.
the sponsor/exhibitor and of third parties shall remain on
the premises at their own risk and peril. EPA and the
- 28 -EPA 2018
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