WPCPARIS2020.COM SPONSORSHIP & EXHIBITION BROCHURE - world poultry congress
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SPONSORSHIP & EXHIBITION BROCHURE WPCPARIS2020.COM
Sponsoring Program
Dear WPSA Partner,
CONTENT On behalf of the French Branch of the
World’s Poultry Science Association, we are
The objective for our partners is to provide
them key advantages:
We are excited to see you in Paris, and we
are really hoping you will join our business
delighted to invite you for the upcoming partner’s community to make Paris 2020 a
World’s Poultry Congress that will be held ▶▶ The duration of visibility is: great success for the Poultry Industry.
Sponsoring Program 3 between 16th to 20th of August 2020 in the 2 years before the event, your company
Congress Venue 4 romantic and energetic city of Paris. will be visible in all our communication
support (events, general assembly,
Why Attend The World’s Poultry Congress 2020? 5 We expect to receive the visit of more than website), in a visible and fashion way.
Scientific Program 6 3.000 guests from all over the world during
Opportunities for Sponsors 7 that week covering all parts of poultry ▶▶ The visual impact to the guests will be
Why should I book now? 8 production globally. Experts, scientists,
researchers, production specialists will be
triple. By being an Early Sponsor, your
company will appear in three categories:
Exhibition Opportunities (Booth Only) 13 here to share their more recent findings. A • Member of the Sponsor Category
Reservation form 14 big advantage of such event is of course the • Member of the « Early Sponsor »
Terms & Conditions 17 possibility of networking amongst a variety Category
Contacts 20 of poultry leaders. • Official Sponsor of the French Branch
of the WPSA
For our partners, this will be of course an • Payment flexibility: the payment Christophe Bostvironnois
immense opportunity to increase, leverage can be split into 2 years of budget: President – WPSA France
their visibility in the poultry industry. To do 2019/2020 in equivalent amount
so, we are delighted to present you our first each year. This allows the partners to Michèle Tixier-Boichard
offer of “Sponsoring” for this event. have a better flexibility and a better Chair of the WPC 2020
planning of operational expenses. Organizing Committee
2 3Why Attend The World’s
Congress Venue Palais des Congrès Porte Maillot Poultry Congress 2020?
1,200 SQM
OF EXHIBITION SPACE
Aéroport
e
▶▶ Close to the City Center, a 10-minute
Charles de Gaulle
r
iqu
The World’s Poultry
t-Cy
↗
walking from the Champs Elysées,
h ér
g
on S
in
Stade de France
Congress is the major
h
ip
rs
Pe
ouvi
Pér
▶▶ Scientific meeting rooms, Pal
a and most influential
Bd
d is
Con es
Bd G
re
Bd
▶▶ Accommodation facilities (2000 rooms
grè
s re
i
event for poultry
M Pe
La Défense Montmartre Butte
science and industry in
Chaumont
M d
1-min. walk / 10 000 rooms 10-min. walk) B
5 100
M
PALAIS DES Gare
M Porte
suited to the needs of the WPC 2020 all market sectors, with
du Nord
CONGRÈS Gare
Maillot
de l'Est
RER DAYS OF THE COUNTRIES
congress
Arc de Opéra
Av M
participants coming LATEST SCIENCE REPRESENTED
Triomphe
.d
Champs République
e
M la
Elysées Concorde Beaubourg
Père
Gr
an
from all continents:
Lachaise
Trocadéro
Louvre de
The Palais des Congrès, combining bold architecture, an Ar
mé
Europe, the Americas,
Invalides
international reputation, a strategic location with easy access
Tour Eiffel
e
Quartier Bastille
Africa, Middle-East,
Latin
and a large accommodation capacity, has all of the advantages Nation
of one of the leading congress centres in the world. The
Asia and Oceania.
Luxembourg
Gare
de Lyon
Montparnasse Gare
Montparnasse Panthéon
Paris Palais des Congrès, equipped with extensive technical Please do not hesitate to take a virtual tour
Bercy
facilities, comprises a unique set of auditoriums, meeting of Palais des Congrès (Level 2)
rooms, modular spaces and exhibition areas to ensure the Bibliothèque
www.venuesinparis.com/en/site/
nationale
palais-des-congres-paris The World’s Poultry Congress
success of your corporate conventions, general meetings,
Aéroport Orly
serves as the leading platform to:
forums, plenary meetings, entertainment events, conferences
↓ ▶▶ Exhibit best practice and science
and trade shows.
3,000 60
▶▶ Introduce the latest trends in
HOW TO ACCESS THE Metro Plane poultry EXHIBITORS
Line 1 – Porte Maillot station Paris has two international airports, including REPRESENTED
CONGRESS VENUE? RER Roissy-Charles de Gaulle, which is the second largest
▶▶ Present scientific advances PARTICIPANTS
Line C – Porte Maillot station European hub. ▶▶ Offer education
Transport SNCF trains Air France runs a direct shuttle from Roissy-Charles
▶▶ Nurture networking at an
Paris has an excellent public transport system (Metro, Paris is connected to European capitals by TGV ultra- de Gaulle airport, a 30-minute trip to Porte Maillot bus
international level
buses, trams and taxis). fast trains stop in front of the Palais des Congrès. Air France runs
The fastest way to travel in Paris is by Metro, but buses Bus a direct shuttle from Orly airport, a 30-minute trip to
100
are better for sightseeing. Lines 82, 73, 43, 244, PC 1, PC 2 or PC 3 the Porte Maillot bus stop in front of the Palais des
For more information, visit: www.ratp.fr Porte Maillot bus stop Congrès. PHD STUDENTS AND
YOUNG SCIENTISTS
4 5Opportunities for
Scientific Program HOW TO PARTICIPATE IN?
Sponsors
Each package is divided in 2 parts:
▶▶ Items already included in your Sponsorship Package (see page 9)
▶▶ Marketing items to choose according to your Sponsoring Package
Sunday 16th August Monday 17th August Tuesday 18th August Wednesday 19th August Thursday 20th August THE BENEFITS
8:00>13:00 8:30>10:00 8:30>10:00 8:30>10:00 8:30>10:00
Room Set Up Plenary Session Parallel Session Parallel Session Plenary Session Diamond Platinum Gold Silver Bronze
▶▶ Showcase your brand to a
market 120,000 € 100,000 € 75,000 € 50,000 € 30,000 €
MORNING
10:00>10:30 10:00>10:30 10:00>10:30 10:00>10:30
Coffee Break Coffee Break Coffee Break Coffee Break ▶▶ Reinforce your position as a key
Poster Poster Poster Poster
player in the industry through STEP 1
10:30>12:00 10:30>12:00 10:30>12:00 10:30>12:00 exclusive tailor-made packages (if full price)
70,000 € 45,000 € 40,000 € 25,000 € 15,000 €
Plenary Session Parallel Session Parallel Session Closing Ceremony
▶▶ Be part of a unique event
13:00>20:30 12h00>13h30 12h00>13h30 12h00>13h30 dedicated to education and STEP 2
idea exchange for poultry
50,000 € 55,000 € 35,000 € 25,000 € 15,000 €
Opening Registration Sponsor Technical Sponsor Technical Sponsor Technical (price fixed)
Symposium Symposium Symposium professionals
▶▶ Reach out to and engage with
13:30>15:00 13:30>15:00 13:30>15:00 13:30>15:00 key opinion leaders’ from
Plenary Session Parallel Session Parallel Session Departure of Technical poultry markets Step 1: Choose your Sponsoring Package
Visits
AFTERNOON
14:00>17:30 15:00>16:00 15:00>16:00 15:00>16:00 ▶▶ Become a WPC 2020 partner et the best discount, book your sponsoring package now! (see page 9)
G
Satellite Event Sponsor Coffee Break Coffee Break Coffee Break and share goals of improving
Adisseo Poster Poster Poster and changing the world of
16:00>17:30 16:00>17:30 16:00>17:30 poultry science and industry
Plenary Session Parallel Session Parallel Session
Step 2: Choose your Marketing Items
Council meeting
Choose your marketing items on the following pages according to the
18:00>19:30 18.00>20.00 18.00>20.00 18:00>20:00
Welcome Ceremony Sponsor technical Sponsor technical Gala Dinner
amount left from your package (pages 10 to 13)
Visit Exhibition symposium symposium
The program may be subject to change .
6 7STEP 1 CHOOSE YOUR SPONSORSHIP PACKAGES
Why should I book now?
Diamond Platinum Gold Silver Bronze
102,000 € VAT excl. 85,000 € VAT excl. 63,750 € VAT excl. 42,500 € VAT excl. 25,500 € VAT excl.
Discount price -15%
(until August 2018 )
EARLY SPONSORING TRADITIONAL SPONSORING
108,000€ VAT excl. 90,000 € VAT excl. 67,500 € VAT excl. 45,000€ VAT excl. 27,000 € VAT excl.
Discount price -10%
▼ ▼ ▼ (until June 2019)
120,000 € VAT excl. 100,000 € VAT excl. 75,000 € VAT excl. 50,000 € VAT excl. 30,000 € VAT excl.
Full price from July 2019 to 2020
2018 2019 2019 2020
Booth Bare booth Bare booth Fully equipped booth* Fully equipped booth* Fully equipped booth*
between 50 sqm and 80 between 35 sqm and 50 between 20 sqm and 35 between between
sqm sqm sqm 15 sqm and 20 sqm 9 sqm and 15 sqm
Until August, 31st 2018 Until end of June 2019 From July 2019 Promotion kit YES YES YES YES YES
15% discount 10% discount No discount Congress logo and official
congress banner
Website YES YES YES YES YES
Company name + logo + link to
ADVANTAGES FOR SPONSORS your website
Exhibitor badges 8 6 6 4 2
Giving access only to the
exhibition
Visibility: Visibility:
Conference badges 10 6 4 4 2
2 years before the event 1 year maximum before the event Giving access to the exhibition
and scientific sessions
Impact: ImpacT: Congress badge reader** 8 6 4 3 2
▶▶ Member of Sponsor category ▶▶ Member of Sponsor category Gala Dinner tickets 8 6 4 3 2
▶▶ Member of the Early Sponsoring club
Lunch symposium 1 room (380 pax) NO NO NO NO
▶▶ Partner of WPSA France for WPC 2020 Session: 1h30, lunch bags
included
Hospitality suite 1 meeting room 1 meeting room 1 meeting room NO NO
1 Meeting room for 5 days (56 sqm) (56 sqm) (56 sqm)
Final registration list YES YES NO NO NO
List with contact emails
Newsletter NO NO NO 2 NO
Dedicated to your company
(before and after the event)
* Fully equipped booth: panels, carpet, signage, furniture, storage space, electricity and light.
** Device that reads data from participant badges to get their contact information
8 9STEP 2 CHOOSE YOUR MARKETING ITEMS STEP 2 CHOOSE YOUR MARKETING ITEMS
Diamond Platinum Gold Silver Bronze
Choose your marketing
items on the following
pages according to the 50,000 € 55,000 € 35,000 € 25,000 € 15,000 €
amount left from your VAT excl. VAT excl. VAT excl. VAT excl. VAT excl. Scientific Program
package (pages 10 to 13)
Price Recommended Package
Digital Tools Preliminary Program
Price Recommended Package
▶ Full inside page advertising 3,000 € All
Mobile app ▶ [exclusivity] Full cover page 2 advertising 5,000 € All
LD
SO
▶ [exclusivity] Welcome slider 12,000 € Diamond
LD
▶ [exclusivity] Full cover page 3 advertising 5,000 € All
SO
▶ [exclusivity] Your compagny banner on few pages 3,500 € Platinum ▶ [exclusivity] Full cover page 4 8,000 € Diamond
▶ 2 pushes dedicated to the sponsor during the congress 750 € All Final Scientific Program
Newsletter dedicated exclusively to your company, sent to 3,000 qualified contacts
LD
▶ Full inside page advertising 1,500 € All
SO
▶ Your newsletter sent to our database 1,500 € All [exclusivity] Full cover page 2 advertising
LD
2,500 € All
SO
▶ One before AND one after the congress 2,500 € All ▶ [exclusivity] Full cover page 3 advertising 2,500 € All
Website, sponsors page ▶ [exclusivity] Full cover page 4
LD
3,500 € Diamond
SO
▶ Company name Free All Visibility during Scientific Session
▶ Company name + logo + link to your website 300,00€ All
▶ Intersession slides (per room, per day) 1,000 € All
▶ Company name + logo + link to your website and presentation of your company (150 words with picture of your
450,00€ All ▶ Welcome Ceremony: logo on slide 5,000 € Diamond or Platinium
product) and/or video (2 minutes)
Electronic Posters ▶ Closing Ceremony: logo on slide 3,000 € Diamond or Platinium
▶ [exclusivity] 30 screens 15,000 € Diamond or Platinum Lunch and Gala Dinner visibility
Technical Symposium announced on the Program ▶ Sponsoring Gala Dinner (roll up + signage logo) 15,000 € Diamond or Platinium
▶ 1,5 hour - Room 220 pax (equipment, catering included)*
LD
30,000 € All ▶ One day coffee break (display of roll up banners on the buffets) 5,000 € All
SO
▶ 1,5 hour - Room 120 pax (equipment, catering included)* 15,000 € All ▶ One day lunch (display of roll up banners on the buffets) 8,000 € All
LD
SO
* A conference room including the technical installations: - Projector, screen, computer, technicians; - Specific signage to indicate the symposium;
- Program of the symposium in the final program; - 1 welcoming staff in the room; - 2 badges reader.
10 For lunch technical symposium: Lunch bags (eg. sandwich, water, salad and dessert) for all attendees (order based on the sponsor’s order form). 11
For evening technical symposium: finger food cocktail buffet and softSTEP 2 CHOOSE YOUR MARKETING ITEMS Exhibition Opportunities
(Booth Only)
Visibility The WPC Exhibition Per sqm For 9 sqm
Price Recommended Package
will be held in level 2 of
On-site visibility Porte Maillot Conference
Fully equipped booth - 900 € 8,100 €
▶ [exclusivity] Congress bag - Provided by the Congress (4,000 ex) 15,000 € All Center and will be close
LD
minimum surface 9 sqm VAT excl. VAT excl.
SO
▶ A4 ad or flyer insert in the congress bag - Provided by the Sponsor 1,500 € All to all other activities
▶ [exclusivity] Lanyards with your logo - Provided by the Congress (4,000 ex) 10,000 € Diamond or Platinium
such as registration, Prices includes:
posters and e-posters ▶ F
ully equipped booth: panels, carpet,
▶ Tee Shirt organisation (200 ex) 6,000 € Diamond or Platinium
LD
and meeting rooms. signage, furniture, storage space,
SO
▶ Customize one bus for Technical Visit* 6,000 € All and electricity, light.
The floor plan will be ▶ C
ompany name on website and
▶ A phone charging kioske 3,000 € All
designed to maximize Final Program
▶ [exclusivity] Water bottles 10,000 € Diamond or Platinium
exhibitor’s exposure
LD
SO
▶ Signage on site (escalator) 10,000 € All to the delegates and
all coffee and lunch
▶ Stickers (3) on the floor to guide the attendees to your booth - 3 sponsors max 3,000 € Diamond or Platinium
Booth schell scheme - 620 € 5,580 €
breaks will be held in the VAT excl. VAT excl.
▶ [exclusivity] Note books - Provided by the Sponsor (3000 ex) 5,000 € All
exhibition area.
minimum surface 9 sqm
▶ [exclusivity] Pens - Provided by the Sponsor (3000 ex) 5,000 € All
You can book only a ▶ C
ompany name on website and
▶ Juice can (for 1 day) 10,000 € Diamond or Platinium
booth, exhibition space Final Program
▶ Pin’s badge 10,000 € Diamond or Platinium
is available in multiples
▶ Stress Ball 10,000 € Diamond or Platinium
of 9 sqm and the costs
Increase your visibility
▶ Poultry key ring 8,000 € Diamond or Platinium
per sqm for raw are as
300 €
▶ USB key 4Go 22,000 € Diamond or Platinium follows. VAT excl.
▶ ompany name, logo and link on
C
▶ Haribo candy (egg shape) 5,000 € Diamond or Platinium
our website
▶ Social wall (3 screens) 10,000 € Diamond or Platinium
▶ Photobooth 10,000 € Diamond or Platinium
12 13
*Half day technical visit for delegates organized by WPSA (10 groups of 100 participants)Reservation form COMPANY NAME COMPANY NAME
RESERVATION FORM RESERVATION FORM
STEP 1/4 CHOOSE YOUR SPONSORSHIP PACKAGE STEP 2/4 CHOOSE YOUR MARKETING ITEMS
Mobile app Visibility during Scientific Session
Diamond Platinum Gold Silver Bronze ▶ [exclusivity] Welcome slider 12,000 € ▶ Intersession slides (per room, per day) 1,000 €
LD
SO
Sponsors Booking Discount price -15%
102,000 €
VAT excl.
85,000 €
VAT excl.
63,750 €
VAT excl.
42,500 €
VAT excl.
25,500 €
VAT excl.
▶ [exclusivity]Your compagny banner on few pages 3,500 € ▶ Welcome Ceremony: logo on slide
▶ Closing Ceremony: logo on slide
5,000 €
3,000 €
(until August 2018 ) ▶ 2 pushes dedicated to the sponsor during the congress 750 €
Process Newsletter dedicated exclusively to your company, sent to 3000 qualified contacts Lunch and Gala Dinner visibility
▶ Sponsoring Gala Dinner (roll up + signage logo) 15,000 €
LD
▶ One newsletter 1,500 €
SO
In order to initiate Sponsorship 108,000€ 90,000 € 67,500 € 45,000€ 27,000 € ▶ One before AND one after the congress 2,500 € ▶ O
ne day coffee break (display of roll up banners on the
5,000 €
LD
Discount price -10% buffets)
SO
VAT excl. VAT excl. VAT excl. VAT excl. VAT excl. Website, sponsors page
of WPC we invite you to take the (until June 2019)
▶ One day lunch (display of roll up banners on the buffets) 8,000 €
▶ Company name Free
following steps: On-site visibility
▶ Company
name + logo
300,00€ ▶ [exclusivity] Congress bag - Provided by the Congress
1. Review the sponsorship packages or
+ link to your website 15,000 €
LD
120,000 € 100,000 € 75,000 € 50,000 € 30,000 € (4000 ex)
SO
Full price from July ▶ C
ompany name + logo
2019 to 2020 VAT excl. VAT excl. VAT excl. VAT excl. VAT excl. ▶ A
4 ad or flyer insert in the congress bag - Provided by the
choose only a booth and indicate your + link to your website and presentation of your company 1,500 €
450,00€ Sponsor
(150 words with picture of your product) and/or video
preference on the sponsors booking (2 minutes) ▶ [exclusivity] Lanyards with your logo - Provided by the
10,000 €
Electronic Posters Congress (4,000 ex)
form
▶ Tee Shirt organisation (200 ex) 6,000 €
LD
▶ [exclusivity] 30 screens 15,000 €
SO
2. Add any additional marketing items OR BOOTH ONLY Technical Symposium announced on the Program ▶ Customize one bus for Technical Visit 6,000 €
▶ 1,5 hour - Room 220 pax (equipment, catering included) 30,000 €
(full details of additional sponsorship you can also order additional sponsorship items on page 15 ▶ [exclusivity] Phone charging kioske 3,000 €
▶ 1,5 hour - Room 120 pax (equipment, catering included) 15,000 €
opportunities are listed on pages 10 to ▶ [exclusivity] Water bottles 10,000 €
LD
SO
Preliminary Program
12) Fully equipped booth 900 € VAT excl. x sqm = € ▶ Signage on site (escalator) 10,000 €
▶ Full inside page advertising 3,000 €
▶ S
tickers (3) on the floor to guide the attendees to your
3. Complete the reservation form, ▶ [exclusivity] Full cover page 2 advertising 5,000 € booth - 3 sponsors max
3,000 €
LD
SO
Fully equipped booth ▶ [ exclusivity] Note books & pens Provided by the Sponsor
agree to the terms and conditions of 8,100 € VAT excl. ▶ [exclusivity] Full cover page 3 advertising 5,000 € 5,000 €
9 sqm (3000 ex)
booking and return the signed form to ▶ [exclusivity] Full cover page 4 8,000 € ▶ Juice can (for 1 day) 10,000 €
Final Scientific Programme
Isabelle Brochot by email at Booth schell scheme ▶ Pin’s badge 10,000 €
620 € VAT excl. x sqm = € ▶ Full inside page advertising 3,000 €
i.brochot@clq-group.com ▶ Stress Ball 10,000 €
▶ [exclusivity] Full cover page 2 advertising 5,000 €
LD
▶ Poultry key ring 8,000 €
SO
Booth schell scheme
We will get back to you in order 5,580 € VAT excl.
9 sqm ▶ [exclusivity] Full cover page 3 advertising 5,000 € ▶ USB key 4Go 22,000 €
LD
SO
to confirm your participation and ▶ Haribo candy (egg shape) 5,000 €
▶ [exclusivity] Full cover page 4 8,000 €
LD
SO
marketing items. Increase your visibility
Company name, logo and link 300 € VAT excl. ▶ Social wall (3 screens) 10,000 €
on our website
▶ Photobooth 10,000 €
14 15RESERVATION FORM
STEP 3/4 COMPLETE THE RESERVATION FORM Terms & Conditions
Company name
To return to Isabelle Brochot:
Contact person Ms. Mr. Chapter 1 as proof of his admission. Rejection of admission shall ing site a surface other than the one offered by the or- Any request for reduction of the space already booked
E-mail: i.brochot@clq-group.com Section 1.1 not give rise to the payment of any compensation oth- ganiser. shall be expressly approved by the organiser and shall
Function er than the reimbursement of the amounts paid to the Chapter 3 then be considered as a partial cancellation which en-
Address: WPC 2020 c/o COLLOQUIUM, An « event» is defined as the event for which the stands organiser. tails charges born by the participant in the following
/ places and entrance are sold. Registration Fees manner : 50 % on the price of the cancelled space in
Phone + E-mail 2-8 rue Gaston Rebuffat, 75019 Paris, France. Section 2.4
An « applicant » is defined as one who is interested in Section 3.1 case of a partial cancellation more than 45 days before
participating to the event, and who applied in order to In any case, admission of application files shall be sub- the first day of the event and 100 % on the price of
ject to the availabilities offered by the Event. A down payment of 50% of the total amount is due by
Address participate. the participant from the date of the admission; the rest the cancelled space in case of a partial cancellation less
A 50% deposit must be sent along with this form to Section 2.5 than 45 days before the first day of the event.
A « participant » is defined as any applicant admitted of the payment is due no later than 45 days before the
confirm your participation to WPC 2020 by the organiser to participate to the event (for example Any admission binds definitively and irrevocably the event. Section 4.3
exhibitor, sponsor etc...). participant who then becomes liable of the entire Invoiced sums not settled by their due date (30 days It is up to the participant to subscribe to any insurance
A deposit payment of € amount of the sums described in chapter 3.
Post Code City Country The « organiser » is the association who initiated the following the issuance of the corresponding invoice) he shall consider necessary in order to cover any possi-
representing 50% of the total cost before tax. Event as well as the company COLLOQUIUM PARIS, in Section 2.6 shall automatically accrue interest at a rate of the ECB ble unavailability which could prevent him from partic-
charge of the marketing of the event on behalf of and/ The applicants and the members agree unreserved- refinancing rate plus 10 points of percentage applica- ipating to the Event.
Billing address or for account of the association and/or the organising ble at the date of payment (Art. L441-6 of the Commer-
ly and undertake to comply with these general terms, Chapter 5
By bank transfer to WPC 2020/Colloquium Paris committee of the Event. the regulation of the hosting location which applies cial code). In this case the applicable rate for the first
calendar half is the rate at 01.01 and for the second Attribution of Locations
Section 1.2 to them and which they acknowledge, the General
Banque CIC Nord-Ouest - Le Havre entreprise Regulation of the Commercial Events of Fédération calendar half, the rate at 01.07. Said interest is payable Section 5.1
The organiser sets the location, the duration, the open- on the day following the due payment date. Said inter-
VAT number (compulsory) 22, rue Dupleix Le Vendôme 76600 Le Havre ing hours and closing hours of the event, the price of Française Foires, Salons, Congrès et Evénements de The organiser determines the map of the event and pro-
France (FSCEF), available on http://www.fscef.com/fr/ est may result in different invoicing. Interests shall be ceeds to the distribution of the locations and admission
stands/locations, that of admissions, as well as the clos- calculated on the basis of the outstanding balance (in-
Bank code: 30027 - Bank sort code: 16095 - Account ing date for registration. He is the only one who deter- Reglementation_du_secteur-16.html, for any untreated does not confer any right of use of a fixed location for
Official company name to be used on the website, Programme and exhibitors’ list point in the present general conditions of sale and any cluding interest) due from the due date to the payment the participant.
number: 00020071901 - Key: 09 mines the types of individuals or companies admitted receipt by COLLOQUIUM. In case of late payment, the
to exhibit and/or visit the event as well as the list of special regulation which can be inserted in the partic- Section 5.2
ipant’s guidebook as well as the security and police debtor shall be liable to a penalty for collection costs
IBAN code: FR7630027160950002007190109 products or services presented. 40 euros. The map of the exhibition and the schedules of ses-
measures which would be prescribed by the authorities
BIC code: CMCIFRPP Chapter 2 as well as the Administration, as well as more generally, For any reservation request sent less than 45 days be- sions are determined by the organiser who distributes
Website Application and Admission the regulation including security regulation, applicable fore the Event, the entire amount is due on reservation the locations under its responsability, taking into ac-
to such events organised in France. They agree to all subject to admission. count as far as possible the wishes expressed by the
Section 2.1 participants.
My email address may be forwarded to partners and sponsors new provisions imposed by circumstances or in the Section 3.2
Excluding any other, the application request is realised interest of the event which the organiser reserves the Section 5.3
TOTAL of the event: by way of the official form established by the organis- In case of non-payment of the downpayment and/or the
VAT Excl.
step 1 € + step 2 €= € er duly signed if applicable, completed with additional
right to notify, even verbally.
payment of the rest of amount at the specified dates of The organiser reserves the right to modify, any time he
I don’t want my details to be used for commercial purposes: Any breach of these rules or special regulations or of shall considered useful in the interest of the event, the
required documents. Neither a request for being sent payment, the organiser reserves the right to terminate
Yes No a registration form, nor its mailing, nor the cashing of the special regulations may entail immediate, tem- at any moment, without prior notice nor formal notice, disposition of surfaces, the map of the exhibition as
a registration cheque shall be considered as an appli- porary or final exclusion of the member, without any the participant’s membership, the due amounts remain- well as the schedule of sessions. No reserve shall be
The personal information you have provided is processed compensation or reimbursement of the amounts paid allowed from the participants. If the modification con-
cation. ing irrevocably earned by the organiser, the latter being
according to data protection regulations. You may access and without prejudice to legal actions which may be thus able to dispose as he sees the sponsoring in ques- cerns the granted surface area, there shall only be a dis-
Section 2.2 brought against him. count in proportion with the price of the stand.
tion which he shall market towards a third person.
this information at all times to modify or delete the content The organiser processes application and rules on ad- Section 2.7 Chapter 4 Section 5.4
RESERVATION FORM that you have submitted (“Informatique et Libertés” act, 6th missions. Admission becomes only effective after writ-
STEP 4/4 SIGN AND RETURN
ten confirmation to the participant. Any subscription by the applicant of an admission ap- Conditions of Termination The organiser shall not be held liable for mild differ-
January 1978). plication and the admission giving to the candidate par- ences which could be noted between the numbers
Section 2.3 ticipant’s status are deemed to be a waiver of all other Section 4.1 indicated and the real dimensions of the location, nor
If you wish to do so, please contact: wpcparis@clq-group.com In case of rejection, the organiser is not required to give general/specific terms of purchase or any additional or In case of termination, on whatever ground, by a par- for modifications which could occur in the environment
grounds for his decision which shall be notified to the dispensatory document offered by the latter. ticipant more than 45 days before the first day of the of the stands (modification of neighbouring stands, re-
applicant. On no account, the rejected applicant shall Section 2.8 event, the organiser keeps as compensation the 50% configuration of the aisles..) as registrations are being
Received by Colloquium claim any compensation whatsoever concerning this down payment received (or due if the down payment recorded.
I undersigned The admission certificate issued by the organiser to
matter and in particular by claiming that his admission has not been paid at this date). If termination occurs Chapter 6
was solicited by the organiser. He shall not either use members is nominative and shall not be transferred. on the 45th day or less than 45 days before the first
Function and company the correspondence exchanged between him and the Participants are strictly forbidden, except with written day of the event, the entire sums due shall be kept as Installation and compliance of the stands
organiser or the cashing of the amount of the mem- authorisation of the organiser, to transfer, sublet or termination compensation. Section 6.1
I have read and accept the included conditions and the General terms of sale. bership or even the publication of his name on any list share for free or for a fee all or part of their location.
They are also strictly forbidden to rent within the host- Section 4.2 The participant undertakes to comply with all the regu-
Date, signature and stamp:
16 17lations, standards and technical and security specifica- tors, or who would not comply with the particular maps personal use of promotional objects are allowed pro- The minutes, catalogues, prints, gratuities or objects of services or materials. thefts, damages...) incurred by the material which he Chapter 12 to the immediate closing down of the stand of the of-
tions applicable to the Event. or plans previously submitted. vided that the unit value of the object sold does not any kind, may only be distributed by the participants at Section 9.10 has custody of (presented objects and more generally Dismantling stands at the end of the exhibition fending participant and to his exclusion.
Section 6.2 Section 6.9 the amount fixed by the regulation in force (Decree n° their booked stand/location. No prospectus may be dis- all movable elements or other which he has custody of), It is particularly the case for default of insurance,
2006-768 of June 29th, 2006 and section L762-2 of tributed without written authorisation of the organiser. It is up to each participant to fulfil, every time it is nec- with waiver of any remedy on behalf of the participant Section 12.1
The installations of the stands shall not exceed 2,50m The participant shall be present at his stand during the essary to do so, the formalities which are required for non-compliance of the layout, non-compliance of the
the Commercial Law Code (code de commerce)). Section 9.5 and his insurers towards the organiser and his insurers. The participant, or his duly accredited representatives, security rules, non-occupation of the stand, presenta-
high. Concerning particular adjustments outside of the visit of the security services and shall comply, through- his participation to the event, in particular, concerning The organiser is deemed not to be liable, in particular shall be present at his stand from the beginning of the
standards of weight or height, a special authorisation out the entire event, with the security measures im- Chapter 8 The distribution or sale of newspapers, periodicals, work regulations, concerning customs for materials or tion of products which do not comply with those listed
concerning loss, theft and damages whatsoever of the dismantling until total emptying of the stand. in the admission request, etc.…
request shall be sent to COLLOQUIUM PARIS no later posed by Public Authorities or decided by the organiser. Access to the event prospectus, lottery tickets, signs, participation coupons, products from abroad, concerning hygiene for food aforementioned material.
than 60 days before the date of the convention. even if it is related to a charity or charity event, the sur- products and animal species. The organiser shall not, Section 12.2 Under such circumstances, the amount paid as to the
Chapter 7 Section 8.1 Section 11.2
Section 6.3 veys, are forbidden, in the location of the event and its at any time, be liable for difficulties arising therefrom. The emptying of stands, goods, items and particular participant’s registration is kept by the organiser, with-
Occupation and use of the stands No one can be admitted within the walls of the event immediate surroundings, unless exemption given by The participant already makes a commitment, excep- decorations, as well as residual waste of materials hav- out any prejudice to the payment of the rest of the
If the organiser wishes to know the fitting out and dec- without presenting a title issued or admitted by the Chapter 10
Section 7.1 the organiser. tion made by the acts of malevolence, to waive of any ing been used for the decoration of the stands shall be price, of any due sum remaining or of any other dam-
oration planned by the participant who is exhibiting, a organiser. Some “participant passes”, or badges, giving Intellectual Property and various rights remedy and to obtain from his insurer a waiver of any done by the participants within the time and hours giv- ages.
detailed map may be requested upon the latter by the It is expressly forbidden to transfer, to sublet, to ex- the right of access to the event are, under the condi- Section 9.6
change, for free or for a fee, all or part of the location Section 10.1 remedy against every legal entity having waived of any en by the organiser. After this time, the organiser may Section 13.4
organiser. tions Any advertisement with light or sound, and all anima- remedy against him and his insurers in the contracts have the objects carried into a furniture depository of
attributed by the organiser. tions, shows, or demonstrations liable to give rise to The participant must take care by himself of the intel- Any information request or report of any financial kind
The participants shall comply with the instructions of determined by the organiser, issued to participants. In- lectual protection of materials, products and services signed with or by the organiser and this mutually. his choice at the participant’s own expenses and own
the hosting location and of the organiser, for the reg- The attributed locations shall be occupied by the par- vitation cards for individuals or companies which they crowd risks without being held liable to partial or total deteri- on the attribution of the sums shall be directly sent by
ticipant at the opening time and day of the event. Fail- which he exhibits (patents, brands, models…), pursuant The participants undertakes, at the risk of not definitive the participant to the professional association initiating
ulation of entries and exits of goods and in particular, wish to invite are, under conditions determined by the The distribution or sale of newspapers, periodicals, to the legal and statutory dispositions in force. These confirmation of its participation, to transmit to the or- orations or losses.
concerning vehicles of all kinds within the walls of the ing that, they shall be deemed available and shall be organiser, issued to participants. prospectus, lottery tickets, signs, participation coupons, the event.
liable to receive a new assignment without the failing measures shall be taken before the presentation of the ganiser its insurance certificates of civil liability insur- Section 12.3
institution. Section 8.2 even if it is related to a charity or charity event, the sur- materials, products or services, as the organiser shall ance as well as damage in the properties he belonged Section 13.5
participant being able to claim any compensation or veys, are forbidden, in the location of the event and its The participants will let the locations, settings, mate-
Section 6.4 any reimbursement whatsoever. The organiser reserves the right to forbid admission or not accept any liability on this subject, in particular in or confided brought by him on the site of the event, rials at their disposal in the same condition in which The organiser shall have the right to rule on all cases
immediate surroundings, unless exemption given by case of a litigation with an other participant or visitor. containing mentions of the aforementioned waiver of not provided by these regulations. All decisions taken
The participants, or their principals, must have finished The stands shall, during opening hours, be constantly to have expelled any individual, visitor or participant, the organiser. they will have found them. All deteriorations caused by
setting up their stand at the date and time set by the whose presence or behaviour would be detrimental to Section 10.2 any remedy in the conditions mentioned below. their installations or goods, either to the material, or the will be final and immediately binding.
occupied by a representative of the participant. gatherings in the aisles, must receive prior agreement
organiser, after which time and date, no packaging, ma- the security, the peacefulness or the image of the event. The participants shall deal directly with the S.A.C.E.M , Section 11.3 building, or to the occupied floor, shall be assessed by Section 13.6
terial, transportation vehicle, exterior contractors, shall Section 7.2 from the organiser who can cancel the authorisation the technical services of the organiser and born by the
Chapter 9 which may have been previously given, in case it hin- or with the competent authority of the Country of the The participant shall show proof of subscription to such The applicable law for this contract is French Law; in
be, under any reason whatsoever and regardless of Except if given prior written authorisation by the or- Event, if the Event is not held in France, if they use mu- policies by presenting certificates, upon confirmation liable participants. case of litigation, only the Trade Court of Paris [Tribunal
whatever damage it can cause to the participant, access, ganiser, the participant shall not present on his location Contact and communication with the public ders the traffic or the running of the event.
sic inside the event, even for simple demonstrations of of his subscription. Chapter 13 de commerce de Paris] shall have jurisdiction.
be kept, or remain on the site of the event. other materials, products or services than those which Section 9.1 Advertisement spoken aloud and recruitment, in what- sound materials, the organiser accepting no liability for
are listed in the admission request and corresponding ever form and manner, are strictly forbidden. The par- • Strikes, locks-outs, or any other labor dispute to a third Various Provisions Section 13.7
Section 6.5 The organiser has the exclusive right to write, publish this matter. party of one of the Parties affecting the performance
to the list of the products or services that can be estab- and distribute, for payment or not, the catalogue of the ticipants shall not in any circumstances block the aisles Section 13.1 Possible construction difficulties of this General Regu-
The setup of the stands shall not, under any circum- lished by the organiser. Except as otherwise expressly or encroach on them, except upon written and prior Section 10.3 of the services necessary for the good organisation of lation in another language shall be solved by reference
stance, damage or modify permanent installations of event. He may transfer all or part of this right as well the Event. In case of force majeure forcing the organiser to cancel
stipulated, the presentation and offer of second-hand as the advertisement included in this catalogue. The exceptional authorisation by the organiser Photography or filming may be allowed, upon written the event, and lacking the possibility of deferment of to the meaning of the French Version of the General
the exhibition site and it shall not impair the conve- materials are absolutely forbidden. authorisation of the organiser, within the walls of the • Barricades, war, volcanic eruption, fire, explosion, Terms [Conditions générales].
nience or the security of other participants and of the information necessary to write this catalogue shall be Section 9.7 such event, the latest shall definitively keep the down
Section 7.3 provided by the participants under their responsibility, event. A print of all the photographs or film shall be storm, bad weather, earthquake, closure of the borders, payments already paid and he shall not be held liable Section 13.8
visitors. Advertisement spoken aloud and recruitment, in what- given to the organiser within fifteen days following the the sudden change of the conditions required to enter
The participant shall not, under any form whatsoever, in respect of the legislation in force and under penalty ever form and manner, are strictly forbidden. The par- for this cancellation. The participant shall be solely liable for any tax/contri-
Section 6.6 of non insertion, within the time set by the organiser. closing of the event. This authorisation shall be with- a country, an act of government or some prohibitions
present products and services nor make advertisement ticipants shall not in any circumstances block the aisles drawn at all times. promulgated by the governmental authorities of the Consequently, in case of adjournment or of cancellation bution which he would be liable for concerning his par-
The particular decoration of stands/locations is done for non participating companies and contractors, unless Section 9.2 or encroach on them, except upon written and prior of the event because of force majeure the organiser ticipation to the event and including the tax mentioned
by the participants and under their responsibility. It Section 10.4 country of departure and\or the host country, atomic
prior written authorisation given by the organiser. The participant expressly waives all remedies, both exceptional authorisation by the organiser. and nuclear risks, shall be not indebted to the participant for any sum, by section L541-10-1 of the Code of Environment
must, in any case, fit with the general decorations of Photography or filming by visitors is forbidden. compensation, penalty and\or damages whatever na- [Code de l’environnement] related to the documenta-
the event, the visibility of neighbouring stands and the Section 7.4 against the organiser and the producers or distributors, Section 9.8 • Acts of hostility such as bacteriological, viral or chem-
as to the distribution, for event’s necessities, in France Section 10.5 ture. tion he is distributing at the event.
possible stipulations of the particular regulation and/ The appearance of the stands shall remain impeccable The participants shall scrupulously make sure to inform ical,
or of the “guidebook” or “the participant’s handbook” all throughout the event, the cleaning of each stand, at and abroad, by television, video document or any oth- the public loyally of the qualities, prices, sales condi- The photography of certain objects in stands is for- Shall be deemed as case a force majeure any unpredict- Section 13.9
er mediums (books, booklets), of his image, that of his • Refusal of the public authorities to deliver authori- able, irresistible and outside event of one of the Parties,
on that subject. the participant’s expense, shall be done each day and tions and guarantees of their products or services, ful- bidden unless written agreement of the participant in sations necessary for the holding of the Event, the at- The personal information you have provided is pro-
finished for the opening of the event to the public. stand, of his sign, his brand, his staff, his products or his ly, objectively and in compliance with the regulations. question. preventing it from performing partially or totally its ob- cessed according to data protection regulations. This
Section 6.7 services and indemnifies the organiser of all remedies tacks, the acts of terrorism, sabotage or consequences ligations arising of this agreement such (this list is not
Section 7.5 They shall Chapter 11 of the application of the plan Vigipirate in France, or information is necessary for the treatment of your reg-
In the closed exhibition spaces, all used materials, of his employees, subcontractors and co-contractors, exhaustive): istration. This personal information is registered in our
curtains and carpeting included, shall comply with the No sponsor or exhibitor shall, during the time of the undertaking in advance to impose upon them this ob- not make any advertisement or any action whatsoever Insurances any comparable plan set up in any other country, or
liable to misrepresent or constitute unfair competition. consequences of any measures taken by the authority Section 13.2 clients file and you may access this information at all
security regulations against fire hazard, the organiser Event, organise or promote meetings, gatherings or ligation. Section 11.1 times to modify or delete the content that you have
reserving, at all times, the right to have removed or other events on the themes of the Event. Section 9.9 concerned, as a precautionary measure, to avoid such The organiser shall not be held liable for too low a num-
Section 9.3 The participant undertakes to subscribe to a third-party events, as well as any withdrawal of administrative au- ber of registered conventioneers or for any lack of inter- submitted (“Informatique et Libertés” act, 6th January
destroyed any material or any installation which would No sponsor or exhibitor shall organise a month before The participants undertake to only present products, 1978 modified in 2004). If you wish to do so, please
not comply with these regulations. The organiser reserves the exclusive right to post within liability insurance policy covering any damages caused thorisation in connection to these same causes, est for the entire event.
and/or after pre- or post-convention classes, workshops the walls of the site hosting the event. The participant services or materials, in compliance with European and to third parties on account of his own liability (including contact: wpcparis@clq-group.com
Section 6.8 or symposiums. French (if the Event is held in France) regulations, un- • Any technical or electric major average or the other Section 13.3
shall therefore only use, inside his stand only, the post- that of his employees, contributors and casual employ- nature affecting the good development of the Event,
The organiser further reserves the right to have re- No sponsor or exhibitor shall organise parties on the ers and signs of his own company, excluding any others less, if applicable, their non-compliance is clearly indi- ees of any kind), the said insurance policy shall include Any breach of the provisions of this regulation, of any
moved or modified those installations which would days of the Event. and within the limits of the instructions related to gen- cated, by means of a sign. They are entirely liable for a section on «tenant’s risks». • Case of epizootic disease / SARS bird flu, H1N1 flu or possible particular additional regulation, or of the spec-
damage the general aspect and/or the image of the eral decoration. them towards third parties, the organiser shall bear no withdrawal of or the withdrawal of an administrative ifications of the “technical guidebook” prescribed by
Section 7.6 liability whatsoever for them. It is the same think con- The participant also undertakes to subscribe to insur- authorisation on sanitary grounds; the organiser, can, without prejudice to all other legal
event, hinder the neighbouring participants or the visi- Section 9.4 ance policies necessary to cover all damages (losses,
If the Event is held in France, sales for the purchaser’s cerning the communication about the said products, actions, give rise, with the help of the police if need be,
18 19Contacts
SEE YOU SOON
WPSA SPONSORS COMMITTEE
Michèle Christophe Michel Pierre-André Daniel Catherine
Tixier-Boichard Bostvironnois Lessire Geraert Guemene Hamelin
INRA CHR HANSEN INRA ADISSEO INRA-SYSAAF CCPA
Congress Chair & Branch President & Relations with sponsors Relations with sponsors Relations with sponsors Budget, Finances &
Relations with the African Relations with sponsors Social Programme
Poultry
COORDINATION SPONSORSHIP ACCOMMODATION
& EXHIBITION SERVICES
COLLOQUIUM GROUP COLLOQUIUM GROUP C’ACCOMMODATION
2-8 rue Gaston Rebuffat 2-8 rue Gaston Rebuffat Avenue E. Van Nieuwen huyse, 6
75019 Paris - France 75019 Paris - France B1160 Bruxelles
Nadia Taleb Isabelle Brochot Tel FR: +33 (0) 1 70 36 04 48
+ 33 (0) 1 44 64 14 79 + 33 (0) 1 44 64 15 29 Tel BE: +32 (0) 2 779 39 39
+ 33 (0)7 87 87 69 15
i.brochot@clq-group.com info@caccommodation.com
wpcparis@clq-group.com
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