ELECTORAL COMMISSION (EC) - MEDIUM TERM EXPENDITURE FRAMEWORK (MTEF) FOR 2014-2016 PROGRAMME BASED BUDGET ESTIMATES FOR 2014
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REPUBLIC OF GHANA
MEDIUM TERM EXPENDITURE
FRAMEWORK (MTEF)
FOR 2014-2016
PROGRAMME BASED BUDGET ESTIMATES
FOR 2014
ELECTORAL COMMISSION (EC)For copies of the EC MTEF PBB Estimates, please contact the Public Relations Office of the
Ministry:
Ministry of Finance
Public Relations Office
New Building, Ground Floor, Room 001/ 003
P. O. Box MB 40,
Accra – Ghana
The EC MTEF PBB Estimates for 2014 is also available on the internet at: www.mofep.gov.gh
Electoral Commission Page iiTABLE OF CONTENTS
PART A: STRATEGIC OVERVIEW OF THE ELECTORAL COMMISSION ................. 1
1. National Policy Objectives ................................................................................................. 1
2. Goal ..................................................................................................................................... 1
3. Core Functions .................................................................................................................... 1
4. Policy Outcome Indicators and Targets .............................................................................. 2
5. Summary of Expenditure Estimates by Budget Programme, Economic Classification and
Projects ............................................................................................................................... 2
6. Expenditure Trends ............................................................................................................. 3
PART B: BUDGET PROGRAMME SUMMARY ................................................................... 5
PROGRAMME 1: Management and Administration .............................................................. 5
PROGRAMME 2: Electoral Service .................................................................................... 18
PART C: FINANCIAL INFORMATION ............................................................................... 38
Annex 1: Summary of Expenditure by Programme, Economic Classification and Funding
Source .............................................................................................................................. 38
Annex 2: Expenditure by Programme and Sub-Programme.................................................. 38
Annex 3: Expenditure by Programme and Project ................................................................ 38
Annex 4: Expenditure by Funding and Programme .............................................................. 38
Annex 5: Expenditure by Programme /Sub-Programme and Economic Classification ........ 38
Electoral Commission Page iiiPART A: STRATEGIC OVERVIEW OF THE ELECTORAL
COMMISSION
1. National Policy Objectives
The NMTDP Framework contains two (2) Policy Objectives that are relevant to the
Electoral Commission
These are as follows:
Improve transparency and integrity of the electoral process
Ensure inclusive and equitable political system
2. Goal
The Commission’s development goal for the medium term is to become an institution
adequately resourced, staffed with professionally trained and motivated personnel, totally
independent in the performance of its functions and dedicated to efficient delivery of free,
fair and transparent elections to advance the course of democracy and good governance
for sustainable development.
3. Core Functions
The core functions of the Electoral Commission are to:
To compile the register of voters and revise it at such periods as may be
determined by law;
To demarcate the electoral boundaries for both national and local government
elections;
To conduct and supervise all public elections and referenda;
To educate the people on the electoral process and its purpose;
To undertake programmes for the expansion of the registration of voters;
To store properly election materials; and
To perform such other functions as may be prescribed by law
Electoral Commission Page 14. Policy Outcome Indicators and Targets
Outcome Baseline Latest status Target
Unit of
Indicator
Measurement Year Value Year Value Year Value
Description
Number of
2010 13.8m 2012 12.9m 2013 13.2m
eligible voters
Level of
participation
2010 220,000 2012 250,000 2013 250,000
of
stakeholders
Ensure
transparency Voter turn out 2010 35.7% 2012 90% 2013 -
and improved Level of
integrity of the compliance
electoral 2010 - 2012 3,040 2013 3,040
with political
process parties Law
Number of
district
biometric
2010 179 2012 179 2013 179
voter
registration
conducted
5. Summary of Expenditure Estimates by Budget Programme, Economic
Classification and Projects
Expenditure By 2012 2013 2014 2015 2016
Budget Programme Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
BP1 Management and
30,691,685 30,892,201 30,998,602
Administration
BP2 Electoral Services 110,390,452 110,390,452 111,494,357
Total Expenditure 141,082,137 141,282,653 142,492,959
Expenditure by 2012 2013 2014 2015 2016
Economic
Classification Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
20,051,612 20,252,128 20,252,128
Employees
22 Use of Goods and 118,148,689 118,148,689 119,330,176
Electoral Commission Page 2Services
25 Subsidies
26 Grants
27 Social Benefits 16,800 16,800 16,968
28 Other Expenses 45,000 45,000 45,450
Capital Expenditure
31 Non-Financial
2,820,036 2,820,036 2,848,237
Assets
Total Expenditure 141,082,137 141,282,653 142,492,959
Expenditure by
Programme and 2012 2013 2014 2015 2016
Projects
Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Procure IT
Equipment’s to
1,035,038 1,035,038 1,045,388
support the Operations
of the Commission
EU Grant for the
Support of
Independent 1,283,922 1,283,922 1,296,761
Government
Institutions (IGIs)
Construction of
Greater Accra
Regional office,
501,076 501,076 506,087
Akosombo District
Office & National
Warehouses
Total Expenditure 2,820,036 2,820,036 2,848,237
6. Expenditure Trends
The Electoral Commission was allocated budgets of GH¢148,942,378.00,
GH¢146,211,972 and GH¢21,228,757.00 for 2011, 2012 and 2013 financial years
respectively.
The high expenditures for 2011 & 2012 were due to the application of Biometric
Technology in the registration and verification of voters for the 2012 elections. It is
Electoral Commission Page 3expected that after new purchases in 2014 to make up for additional polling stations ,
Election expenditure will decrease over the medium term as most of the major
procurements for the registration of voters and elections would have been done.
With respect to Compensation of Employees, an amount of GH¢9,922,651.64 was
expended in 2011 whilst in 2012, actual expenditure stood at GH¢ 13,469841.99, an
increase of GH¢3,547,190.35 representing 27.9%. This was due to salary increase
because of the single spine and also the realignment of salary related allowances from
goods and services to compensation of employees.
In the case of Goods and Services, an amount of GH¢102,715,558.51 was expended in
2011 whilst in 2012, expenditure stood at GH¢203,760,900.66, an increase of
GH¢101,045,342.15 representing 101.6%. The increase was on account of the 2012
elections and the registration of voters which was also carried out in 2012.
In relation to Assets, an amount of GH¢98,002.88 was expended in 2011. In 2012,
expenditure was GH¢135,295.36 an increase of GH¢37,292.48 representing 26.3%
Electoral Commission Page 4PART B: BUDGET PROGRAMME SUMMARY
PROGRAMME 1: Management and Administration
1. Budget Programme Objective
To ensure the provision of institutional capacity for the delivery of quality electoral
services
2. Budget Program Description
The Management and Administration Programme is responsible for the mobilization of
human and financial resources for the delivery of quality services. The programme
involves managing financial resources, procurement of goods and services and storage of
materials. It also covers staff management and development, transport, security,
acquisition and maintenance of vehicle and equipment as well as provide system and
administrative support in the preparation of the voters register.
This programme has three sub-programmes which include Human Resource and General
Services, Finance and Information Technology. This programme is funded by the
Government of Ghana with support from development partners and is executed by 1,500
personnel at the Headquarters.
The Commission currently relies on rental units as offices in most of the Districts, the
inability to have permanent office and storage facilities in all the Districts is one of the
major challenges this programmes seeks to resolve.
Electoral Commission Page 53. Summary of Expenditure Estimates by Budget Programme, Economic
Classification and Projects
Programme 1: Management and Administration
Expenditure By Budget Sub- 2012 2013 2014 2015 2016
Programme Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
BSP1 Human Resource and
6,110,136 6,110,136 6,171,237
General Service
BSP2 Finance 20,218,233 20,418,749 20,420,415
BSP3 Information Technology 4,363,316 4,363,316 4,406,949
Total Expenditure 30,691,685 30,892,201 30,998,602
Expenditure by Economic 2012 2013 2014 2015 2016
Classification Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
20,051,612 20,252,128 20,252,128
Employees
22 Use of Goods and
7,788,237 7,788,237 7,,866,119
Services
25 Subsidies - - -
26 Grants - - -
27 Social Benefits 16,800 16,800 16,968
28 Other Expenses 15,000 15,000 15,150
Capital Expenditure
31 Non-Financial Assets 2,820,036 2,820,036 2,848,237
Total Expenditure 30,691,685 30,892,201 30,998,602
Expenditure by Projects 2012 2013 2014 2015 2016
Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Procure IT Equipment’s to
support the Operations of the 1,035,038 1,035,038 1,045,388
Commission
EU Grant for the Support of
Independent Government 1,283,922 1,283,922 1,296,761
Institutions (IGIs)
Construction of Greater Accra
Regional office, Akosombo
501,076 501,076 506,087
District Office & National
Warehouses
Total Expenditure 2,820,036 2,820,036 2,848,237
Electoral Commission Page 6PART B: BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME 1: MANAGEMENT AND ADMINISTRATION
SUB-PROGRAME 1.1: Human Resource and General Service
1. Budget Programme Objective
To enhance the human and institutional capacity for effective and efficient
implementation of the Commission’s programmes
2. Budget Programme Description
The Human Resource and General Services sub-programme seeks to achieve highly
motivated, well-remunerated and qualified personnel in the delivery of the Commission’s
mandate. It also provides infrastructure, transport and security for the delivery of
services.
The sub-programme operations are solely funded by the Government of Ghana (GOG).
The number of staff delivering this sub-programme is six hundred and forty eight (648).
The target of the sub-programme is the staff of the Commission. The main operations
include;
Recruitment, Postings, Promotions and staff transfers;
Staff capacity development;
Staff Welfare;
Provision of Infrastructural facilities and periodic maintenance services by the
Estate Unit
Transport services for personnel and logistics
Maintenance of Law and order at all premises of the Commission as well as
ensure adequate security for personnel and assets.
The Human resource and General services Department including Estate and Transport
Units deliver this sub-programme.
Electoral Commission Page 73. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Service
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Service’s estimate of future performance.
Past Years Projections
Budget Indicative Indicative
Main Outputs Output Indicator
2012 2013 Year Year Year
2014 2015 2016
Number of
Electoral Staff
6 45 - 25 15
Recruited
Recruitment of
Number of Non-
Staff
electoral staff
42 180 6 95 80
Recruited
Number of
Electoral Staff
72 80 90 100
Promoted
Number of Non-
Promotions electoral Staff
60 70 80 90
Promoted
Number of
Electoral Staff
7 - - - -
Replaced
Replacement
No. of Non-
electoral staff
74 15 - - -
Replaced
Number of
vehicles procured
38 22 46 5 -
/ to be procured
Number of
Improvement in
vehicles replaced /
transport services 21 - 76 - 72
to be replaced
Number of
motorbikes
procured / to be - - 22 - -
procured
Number of
Construction of
District offices to
District Offices - - 10 10 10
be constructed
Construction of
Akosombo Percentages of
District Office work in progress 25% 40% 80% 100% -
and Warehouse
Electoral Commission Page 8Past Years Projections
Budget Indicative Indicative
Main Outputs Output Indicator
2012 2013 Year Year Year
2014 2015 2016
Construction of
Regional Office
Percentages of
and National
Work Completed 35% 50% 100% - -
Warehouse
Complex
Number of
Renovation of Bungalows
Bungalows renovated / to be - 8 6 10 10
renovated
Procurement of Number of 400
400KVA KVA Generator
- - 1 - -
Generator Set set procured
4. Budget Sub-Programme Operations and Projects
The table lists the main Operations and Projects to be undertaken by the sub-programme.
Operations Projects
Complete construction of Greater Accra
Provide Administrative support to deliver
Regional Office and National Ware house
commission's mandate by Dec 2014
complex
Construction of Greater Accra Regional
Sponsor 40 Electoral Officers to GIMPA for
office, Akosombo District Office &
CPA and 30 for DPA
National Warehouses
Undertake Training and Capacity Building Procure 400KVA Generator Set and
for the Commission Sundary Logistics
Recruitment and Promotional Interviews Renovation of Bungalows
Electoral Commission Page 95. Budget Sub-Programme Summary: Expenditure by Economic
Classification
Sub-Programme SP 1.1: Human Resource and General Service
2012 2013 2014 2015 2016
Expenditure by Economic
Classification
Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
Employees - - -
22 Use of Goods and
Services 5,577,260 5,577,260 5,633,033
25 Subsidies - - -
26 Grants - - -
27 Social Benefits 16,800 16,800 16,968
28 Other Expenses 15,000 15,500 15,150
Capital Expenditure
31 Non-Financial Assets 501,076 501,076 506,087
Total Expenditure 6,110,136 6,110,136 6,171,237
Electoral Commission Page 10PART B: BUDGET SUB PROGRAMME SUMMARY
PROGRAMME1: MANAGEMENT AND ADMINISTRATION
SUB-PROGRAMME SP 1.2: Finance
1. Budget Programme Objectives
To improve and sustain good procurement practices
To maintain high financial management standards and budget controls
To improve capacity building to meet contemporary issues
2. Budget Programme Description
The sub-programme seeks to ensure optimum and judicious use of financial resources
obtained from GOG and donors. The sub-programme is executed by the finance
Department which is made up of Procurement, Accounts, Supply and Materials
Management and Internal Audit Units.
The main operations of the sub-programme are guided by management directives and
provisions in the Financial Administration Act (FAA), Financial Administration
Regulation (FAR), Internal Audit Act (IAA) and Public Procurement Act (Act 663).
The main operations include to;
Ensure judicious, economic and efficient use of state resources in the
procurement of goods and services for the commission.
Produce dependable, timely and accurate financial reports in accordance with
appropriate legislations for management,
Manage timely supply and distribution of materials.
Ensure internal controls prescribed by management are being adhered to so as to
achieve proper use of Government resources.
Eighty two (82) staff delivers this sub-programme and is funded mainly by GoG.
Electoral Commission Page 113. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Service
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Service’s estimate of future performance.
Past Years Projections
Output Budget Indicative Indicative
Main Outputs
Indicator 2012 2013 Year Year Year
2014 2015 2016
Fixed Assets
31st 31st 31st 31st 31st
Register updated
Updated by March March March March March
Annual 30th
30th 30th 30th 30th
Estimated Prepared by Septembe
September September September September
Prepared r
Financial Reports
Prepared by
Prepared 30th April 30th April 30th April 30th April 30th April
Developed
Procurement 31st 31st 31st
by 31st January 31st January
Plan Developed January January January
Internal audit Completed
reports Prepared by 1st March 1st March 1st March 1st March 1st March
Thirty days Thirty Thirty
Thirty days Thirty days
Audit after days after days after
Responses to after receipt after receipt
Responses receipt of receipt of receipt of
Audit Reports of report of report
submitted report report report
4. Budget Sub-Programme Operations and Projects
The table lists the main Operations and Projects to be undertaken by the sub-
programme.
Operations Projects
Provide Administrative Support For the
Commission
Preparation of annual budget ,annual accounts
and reports
Preparation of Tender Documents and annual
supply and material management reports
Preparation of annual audit reports
Electoral Commission Page 125. Budget Sub-Programme Summary: Expenditure by Economic
Classification
Sub-Programme SP 1.2: Finance
2016
Expenditure by 2012 2013 2014 2015
Economic Classification
Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
20,051,612 20,252,128 20,252,128
Employees
22 Use of Goods and
166,621 166,621 168,287
Services
25 Subsidies - - -
26 Grants - - -
27 Social Benefits - - -
28 Other Expenses - - -
Capital Expenditure - - -
31 Non-Financial Assets
Total Expenditure 20,218,233 20,418,749 20,420,415
Electoral Commission Page 13PART B: BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME 1: MANAGEMENT AND ADMINISTRATION
SUB-PROGRAMME SP 1.3: Information Technology
1. Budget Programme Objective
To provide effective and efficient information communication technology for improved
service delivery.
2. Budget Programme Description
The sub-programme is responsible for the computerization of all operations of the
Commission. It ensures the integration of new technology and replacement of obsolete
equipment to meet emerging trends. The sub-programme is delivered by the IT
Department of the Commission.
The main operations include:
System designs, application programme development, system administration, user
training and support, and MIS to other programmes/sub-programmes of the
Commission.
IT support for biometric registration of voters.
Maintenance of equipment – installation, setup and monitor hardware/network
(LAN and WAN support).
These activities are funded by GOG. Beneficiaries of the sub-programme are EC’s
internal and external stakeholders, Political Parties, and the District Electoral Officers.
Sixty-two (62) IT personnel are responsible for the delivery of the sub-programme.
Electoral Commission Page 143. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Service
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Service’s estimate of future performance.
Past Years Projections
Main Outputs Output Indicator Budget Indicative Indicative
2012 2013 Year Year Year
2014 2015 2016
Code book
Completed by - - Feb. 28th
printed.
Voter’s Register
Completed by - - Mar. 30th
printed
Number of
Programmers Programmers and
and Database Database
- - 14
Administrators Administrators
trained trained by
Number of
Replacement of
obsolete IT
obsolete IT
equipment - - 750
Equipment
replaced
BVR kit
Number replaced 1000
replaced - -
Various
categories of
staff in the Number of staff
- -
department trained Feb. 28th
trained
Staff trained
District Internet
connectivity
Completed by - - Jun.30th
completed
Extension of
Microsoft
Share point to
the
- Headquarters Completed by Mar. 31st
- -
- Regions, and
- Districts
completed
Electoral Commission Page 15Past Years Projections
Main Outputs Output Indicator Budget Indicative Indicative
2012 2013 Year Year Year
2014 2015 2016
Deploying of
wireless
connectivity to
- Headquarters,
Completed by - - Jan. 31st
and
- Regional
offices installed.
4. Budget Sub-Programme Operations and Projects
The table lists the main Operations and Projects to be undertaken by the sub-programme.
Operations Projects
Undertake Training and Capacity Building Procure IT Equipment to support the
for IT Staff of the Commission Operations of the Commission
Maintain and Renew Software licenses for
Data centers, 7000 Biometric Voter EU Grant for the Support of Independent
Registration Kits, 30000 BVV Kits Government Institutions (IGIs) - Capex
Extend and maintain EC Wide Area
Network (WAN) to 250 Districts
EU Grant for the Support of Independent
Government Institutions (IGIs) - GS Goods
and Services
Electoral Commission Page 165. Budget Sub-Programme Summary: Expenditure by Economic
Classification
Sub-Programme SP 1.3: Information Technology
2016
Expenditure by Economic 2012 2013 2014 2015
Classification
Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
- - -
Employees
22 Use of Goods and
2,044,356 2,044,356 2,064,799
Services
25 Subsidies - - -
26 Grants - - -
27 Social Benefits - - -
28 Other Expenses - - -
Capital Expenditure
31 Non-Financial Assets 2,318,960 2,318,960 2,342,150
Total Expenditure 4,363,316 4,363,316 4,406,949
Electoral Commission Page 17PART B: BUDGET PROGRAMME SUMMARY
PROGRAMME 2: Electoral Service
1. Budget Programme Objective
To provide quality electoral services
2. Budget Programme Description
The programme as per the law is responsible for the Demarcation of Electoral
Boundaries, Registration of Voters, Exhibition of the Provisional Voters Register,
Education of the people on the electoral process and its purpose, Conducting and
supervising all public elections and referenda. This programme is delivered through the
following sub programmes;
Demarcation of Electoral Boundaries
Compilation of the Voters’ Register
Conducting Elections
Voter and Electoral Education
Registration of Political Parties
The Commission recruits over 300,000 temporal officials to support permanent staff in
the execution of this programme and its sub programmes. The Elections, Training,
Research and Monitoring and Public Affairs departments are the organizational Units
involved in the delivery of this programme.
The issue of the identification and selection of the right calibre of temporal staff in the
remote and rural areas continues to be a challenge for the programme. The provision of
adequate training and the simplification of administrative processes of all electoral
activities under the programme will result in effective performance and reduction of
human related errors.
Electoral Commission Page 183. Summary of Expenditure Estimates by Budget Programme, Economic
Classification and Projects
Programme 2: Electoral Service
Expenditure By Budget 2012 2013 2014 2015 2016
Sub-Programme Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
BSP1 Demarcation of
5,123,570 5,123,570 5,174,806
Electoral Boundaries
BSP 2 Compilation of
91,818,882 91,818,882 92,737,071
Voters’ Register
BSP 3 Conducting
-
Elections
BSP 4Voter and Electoral
13,328,000 13,328,00 13,461,280
Education
BSP 5 Registration of
120,000 120,000 121,200
Political Parties
Total Expenditure 110,390,452 110,390,452 11,494,357
Expenditure by Economic 2012 2013 2014 2015 2016
Classification Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
- - -
Employees
22 Use of Goods and
110,360,452 110,390,452 111,494,357
Services
25 Subsidies - - -
26 Grants - - -
27 Social Benefits - - -
28 Other Expenses 30,000 30,000 30,300
Capital Expenditure
31 Non-Financial Assets - - -
Total Expenditure 110,390,452 110,390,452 111,494,357
Expenditure by Projects 2012 2013 2014 2015 2016
Electoral Commission Page 19PART B: BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME 2: Electoral Services
SUB-PROGRAMME SP 2.1: Demarcation of Electoral Boundaries
1. Budget Programme Objective
To demarcate electoral boundaries for national and local government elections
2. Budget Programme Description
This sub-programme for 2014 is to re-demarcate electoral areas and units boundaries as
required by law for the purpose of electing representatives to the District Assemblies and
Unit Committees between September and December 2014.
The re-demarcation has become necessary because the prevailing electoral area
boundaries drawn at the instance of the Ministry of Local Government in the past were
invalidated by a ruling of the Supreme Court in 2012 ( reference to Article 45 of the
1992 Constitution) which stated among other things that the Ministry has no such
power.
Secondly, based upon the results of the 2010 population and housing census, it has
become prudent to review the existing electoral area boundaries to ensure adequate and
fair representation of the people in the metropolitan, municipal, district assemblies and
unit committees. Dissatisfaction/Disputes arising out of the demarcation exercise are
adjudicated at the regional level with appeals to the national and even recourse to judicial
review.
This sub-programme involve 1730 permanent staff drawn from the Elections, Training,
Research and Monitoring, Public Affairs, Information Technology, Finance and Human
Resource, and General Services Departments respectively at the Headquarters, Regional
Electoral Commission Page 20Directorates and District Offices. In addition, 2500 non-permanent staff including
Consultants, Traditional Leaders and other Stakeholders will be engaged.
Funding for the demarcation exercise is from the Government of Ghana and Developing
Partners.The identifiable beneficiaries of this sub-programme include Citizens of Ghana,
Government of Ghana, MMDAs, MLGRD, Traditional Authorities, Civil Society
Organizations, and Community Based Organizations etc
3. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Service
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Service’s estimate of future performance.
Past Years Projections
Output
Main Outputs Budget Indicative Indicative
Indicator
2012 2013 Year Year Year
2014 2015 2016
District Electoral
Boundaries Number mapped - 179 224 - -
Mapped
Constitutional
Instrument (CI)
prescribing
electoral areas March
Gazetted by - - - -t
and unit 31st-
committees
boundaries in
Ghana.
Citizens
sensitized on their Number of
electoral areas citizens - - 12,000,000 - -
and Unit sensitized
Committees.
Reports from the
Consultant and Submitted by Jan 31st .
regional for a
Electoral Commission Page 214. Budget Sub-Programme Operations and Projects
The table lists the main Operations and Projects to be undertaken by the sub- programme.
Operations Projects
Develop criteria for the Electoral
Boundaries demarcation
Undertake Demarcation of Electoral
Boundaries and Gazzetting of Results
Adjudication of Demarcation Petitions
5. Budget Sub-Programme Summary: Expenditure by Economic
Classification
Sub-Programme SP 2.1: Demarcation of Electoral Boundaries
Expenditure by 2016
2012 2013 2014 2015
Economic
Classification Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
- - -
Employees
22 Use of Goods and
5,093,570 5,093,570 5,144,506
Services
25 Subsidies - - -
26 Grants - - -
27 Social Benefits - - -
28 Other Expenses 30,000 30,000 30,300
Capital Expenditure
31 Non-Financial
- - -
Assets
Total Expenditure 5,123,570 5,123,570 5,174,806
Electoral Commission Page 22BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME 2: Electoral Services
BUDGET SUB-PROGRAMME 2.2: Compilation of Voters Register
1. Budget Sub-Programme Objective
To compile the voters register for the purposes of public elections and referenda.
2. Budget Sub-Programme Description
The Compilation of Voters Register for elections is one of the core functions of the
Electoral Commission as per provisions in Articles 42 and 45(a) of the 1992 Constitution
of Ghana and CI 72(1).
The Commission through this sub-programme undertakes continuous voter registration at
the district level and periodic registration at the electoral area level. It follows the
registration by displaying the Provisional Voters’ Register for public inspection and
scrutiny.
Continuous registration of voters at the district level caters for eligible voters on daily
basis, whilst the periodic at the electoral area level is to capture more eligible voters in
election years.
The sub-programme is carried out through the collaboration of the various operational
departments of the Commission at the Head Office including Elections, Training,
Research and Monitoring, Public Affairs, Information Technology, Finance and Human
Resources and General Services in liaison with the Regional Directorates and District
Offices.
Electoral Commission Page 23The Compilation of the Voters’ register include a range of operations from sensitization
for voters, recruitment and training of temporary staff, procurement of voter registration
materials to capturing of voter details on the field, public display of provisional voters
registers and authentication of provisional voters register and the printing of the final
register.
Funding for the sub-programme is sourced through the Government of Ghana (GOG) and
Donor Support. The beneficiaries of the sub-programme are prospective eligible
registered Voters, registered political parties. A total staff of 42,000 will be used to
undertake the exhibition.
3. Budget Programme Results Statement
Output Past Years Projections
Main Output Indicator 2012 2013 2014 2015 2016
Registration of Voters
Continuous
No. district
District based
based
Registration centres
registration
opened 0 0 230 230 230
centres
established
No. of eligible
Eligible voters
voters 0 0 600,000 700,000 1,000,000
registered
registered
Periodic
No. of
registration
Registration centers
centers opened
opened at the 0 0 6,500 6,500 6,500
at the
Electoral Area level
Electoral Area
Level.
No. of
eligible voters
registered
Eligible voters voters at the 14,034,081 0 1,200,000 1,300,000 1,400,000
registered electoral Area
Level/polling
centres
Exhibition of the Voters Register
Electoral Commission Page 24Output Past Years Projections
Main Output Indicator 2012 2013 2014 2015 2016
No. of voters
who used
SMS,
Facebook
Use of social media
Twitter,
to display PVR for
whatsApp 1,000,000 5,000,000
public inspection
EC website to
and scrutiny
check voter
details in the
Register
4. Budget Sub-Programme Operations and Projects
The table lists the main Operations and Projects to be undertaken by the sub- programme.
Operations Projects
Purchase and Install 46 VSAT in 46 newly
Regional /District planning meetings
created districts
Development and printing of operational Procure 500 BVR Kits to support
instructions, modalities and training manuals registration exercise.
Hiring and training of personnel (Registration / Procure 2 servers to create social media
Exhibition) platform for the display of PVR
Printing of Provisional Registers.
Sensitization of citizens on Registration / &
Exhibition Exercise
Display of PVR for public scrutiny.
Adjudication of Registration Challenges
Certification of Provisional Voters’ Register
Printing of Final Voters Registers for District
Level Elections
Electoral Commission Page 255. Budget Sub-Programme Summary: Expenditure by Economic
Classification
Sub-Programme SP 2.2 Compilation of voters Register
2016
Expenditure by Economic 2012 2013 2014 2015
Classification
Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
- - -
Employees
22 Use of Goods and
91,818,882 91,818,882 92,737,071
Services
25 Subsidies -
26 Grants -
27 Social Benefits -
28 Other Expenses
Capital Expenditure
31 Non-Financial Assets - - -
Total Expenditure 91,818,882 91,818,882 92,737,071
Electoral Commission Page 26BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME 2: ELECTORAL SERVICES
SUB PROGRAMME 2.3: Conduct and Supervision of Elections
1. Budget Programme Objective
To ensure free, fair and transparent elections
2. Budget Programme Description
The Electoral Commission through this sub-programme conducts and supervises all
public elections and referenda including the District Level, Presidential and
Parliamentary Elections.
The sub-programme involves Nomination of Candidates, Posting of notices, mounting of
platform, Electoral and Voter Education, Training of Election officials, distribution of
election materials, conducting of the poll, monitoring and supervision and finally
publication and gazetting of the results. Funding for this sub-programme is secured from
the Government of Ghana and Donors.
In 2014 as per the requirements of Article 246 (1) of the 1992 constitution, the Electoral
Commission shall conduct the District level Elections in all 224 MMDAS. This action
under this sub-programme involve the hiring 160,000 temporary polling staff. The will
work as Returning Officers, Presiding Officers, Polling Assistants, and Voter Educators
and will be supported by 1,730 permanent staff drawn from the Headquarters, Regional
and Districts Offices.
The identifiable beneficiaries for this programme are Citizens of Ghana, Government of
Ghana, MMDAs, MLGRD, Traditional Authorities, CSOs and CBOs etc
Electoral Commission Page 273. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Service
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Service’s estimate of future performance.
Past Years Projections
Output Budget Indicative Indicative
Main Outputs
Indicator 2012 2013 Year Year Year
2014 2015 2016
Number of
Ballots rejected 2% - 1.50% 1% 0.5%
invalid votes cast
Publication and
Completed
Gazzetting
- - by 31st - -
Elected District Assembly
Dec-
Assembly Results
Members Number of
electoral areas - - - - -
contested
Elected Unit Publication of Completed
Committee Unit Committee - - by 31st - -
members results Dec-
4. Budget Sub-Programme Operations and Projects
The table lists the main Operations and Projects to be undertaken by the sub- programme.
Operations Projects
Conduct 10 Elections to elect 10 regional
representatives to the council of state by Feb Construct 10 election offices
2103
Conduct District Level and Unit Committee Procure 40000 Biometric Verification
Elections in 224 MMDAS Device to support DLE
Electoral Commission Page 285. Budget Sub-Programme Summary: Expenditure by Economic
Classification
Sub-Programme SP 2.2: Conducting Elections
2012 2013 2014 2015 2016
Expenditure by
Economic Classification
Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
Employees - - -
22 Use of Goods and
Services - - -
25 Subsidies - - -
26 Grants - - -
27 Social Benefits - - -
28 Other Expenses - - -
Capital Expenditure - - -
31 Non-Financial
Assets
Total Expenditure
Electoral Commission Page 29PART B: BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME 2: Electoral Services
SUB-PROGRAMME 2.4: Voter and Electoral Education
1. Budget Programme Objective
To educate the people on the electoral process and its purpose to ensure effective and
meaningful participation in all electoral activities
2. Budget Programme Description
The Electoral Commission has a mandate under the 1992 constitution to educate the
people on the electoral process and its purpose. This sub-programme is dedicated to the
education and creating awareness of electoral process and its purpose so as to ensure that
the public is well informed to allow increased patronage of electoral activities and
participation in the democratic process.
The disturbing issues of attempts at multiple registrations, impersonations and in some
instances violent disruption of elections and destruction of election materials show a
certain lack of awareness of laws governing elections. Uninformed stakeholders in an
election have the propensity for apathy, election related violence, lower voter turnouts,
lack of confidence in the electoral system and misinformation on electoral activities.
Electoral and voter education is necessary to give the public the required knowledge they
need to feel included to effectively participate in all electoral activities.
It is against this background that this sub-programme will seek to intensify voter
education to create more awareness as well as reduce the prevalence of election
malpractices which appears to be on the increase. The voter and electoral education sub-
programme will be delivered through educational literature, street announcement,
workshops, seminars, Radio and television programmes.
Electoral Commission Page 30Special attention will be given to gender issues to ensure women, persons with disability
and the marginalized felt that they are part of the political arrangement and to ensure their
participation in the process.
This programme is funded by the Government of Ghana (GoG). The Beneficiaries of the
Sub-Programme are Staff of the Commission, Political parties, Candidates, Electorate,
Educational institutions, Youth groups, Media, Women’s Groups, Vulnerable groups,
CSOs, CBOs and FBOs, Security agencies, Judiciary. The programme will be delivered
by Commission members, supported by Head office directors, regional and deputy
regional directors, district officers and other senior officers.
3. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Service
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Service’s estimate of future performance.
Past Years Projections
Output Budget Indicative Indicative
Main Outputs
Indicator 2012 2013 Year Year Year
2014 2015 2016
Number of
voter Education
Civil Society Programmes
and Private conducted for
Participation in CSOs, FBOs, 211 756 756 756 800
Governance CBOs, Women
Enhanced Groups, and
Youth Groups
etc.
Workshop on
Number of
media dialogue
workshops 12 10 20 3 28
and reportage
organized
organized
Electoral Commission Page 31Past Years Projections
Output Budget Indicative Indicative
Main Outputs
Indicator 2012 2013 Year Year Year
2014 2015 2016
Information
Number of IEC
Education and
materials
Communicatio
printed for
n (IEC)
education on
materials for
Demarcation, 11,221,270
Demarcation,
Registration,
Registration,
Exhibition and
Exhibition and
Election (DLE)
Election (DLE)
exercises
exercises
Local
consultations Number of
on external consultations - 10 2 - -
voting organized
organized
Number of
Production and production and
Placement of placement of
Adverts for adverts for
Registration, education on
Exhibition and Registration,
Elections(DLE) Exhibition and 77,058
exercises Elections(DLE)
exercises
Workshop on
electoral
processes for Number of _ 10 _ 10
female workshops
candidates
organized
Number of
workshops and
Workshops and
seminars
seminars for
organized for
Registration,
Registration,
Exhibition,
Exhibition, 100
Elections(DLE) 20
Elections
activities and
(DLE)
marginalized
activities and
groups
marginalized
groups
Electoral Commission Page 32Past Years Projections
Output Budget Indicative Indicative
Main Outputs
Indicator 2012 2013 Year Year Year
2014 2015 2016
Number of
outreach and
Outreach and
face to face
face to face
interactions
interactions on
organized for
Registration, 100
voter educators 60
Exhibition and
on Registration,
Election (DLE)
Exhibition and
exercises
Election (DLE)
exercises
4. Budget Sub-Programme Operations and Projects
The table lists the main Operations and Projects to be undertaken by the sub- programme.
Operations Projects
Undertake Voter and Electoral Education
5. Budget Sub-Programme Summary: Expenditure by Economic
Classification
Sub-Programme SP 2.3: Voter and Electoral Education
Expenditure by Economic 2012 2013 2014 2015 2016
Classification
Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
- - -
Employees
22 Use of Goods and
13,328,000 13,328,000 13,461,280
Services
25 Subsidies - - -
26 Grants - - -
Electoral Commission Page 33Expenditure by Economic 2012 2013 2014 2015 2016
Classification
Budget Budget Budget Indicative Indicative
27 Social Benefits - - -
28 Other Expenses - - -
Capital Expenditure
31 Non-Financial Assets - - -
Total Expenditure 13,328,000 13,328,000 13,461,280
Electoral Commission Page 34PART B: BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME 2: Electoral Services
SUB-PROGRAMMESP 2.5: Registration of Political Parties
1. Budget Programme Objective
To register political parties for the purpose of elections
2. Budget Programme Description
The Sub-Programme is to register political parties in accordance with the political parties
Act, Act 574 2000.A political party shall upon the registration under the Act becomes a
body corporate with perpetual succession and a common seal, may sue and be sued in its
corporate name, and shall have the power to acquire, hold, manage or dispose of movable
or immovable property, and enter into any contract or other transactions as any legal
person.
In the execution of this sub-programme, the commission performs the following to ensure
compliance with the Act.
Verify particulars of founding members in each district
Inspect political party offices in the regions and in the districts levels
Consider their audited accounts
The beneficiaries of the sub-programme are political Parties.
Electoral Commission Page 353. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Service
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Service’s estimate of future performance.
Past Years Projections
Main Output Output Indicator
2012 2013 2014 2015 2016
Verification of particulars of Political staff
No. of Executive
Executive members members verified
No. of Founding
400 900 500 600 1000
Founding Members Members verified
Inspection of Political Party Offices
No. of Political party
Headquarters Offices
Headquarter Offices 0
inspected
No. of Regional and
Regional & Constituencies political
0
Constituencies Offices Party Offices inspected.
Audited Accounts of Political Parties
No. of political Party
Audited Accounts
Received
received.
No. of Political Party
Audited Audited accounts
Audited
4. Budget Sub-Programme Operations and Projects
The table lists the main Operations and Projects to be undertaken by the sub- programme.
Operations Projects
Verification of particulars of Founding and
Executive Members of Political Parties in the
Regions and Districts
Inspection of Political Party offices in the
Regions and Constituencies
Auditing of Audited Accounts of Political Party.
Electoral Commission Page 365. Budget Sub-Programme Summary: Expenditure by Economic
Classification
Sub-Programme SP 2.5:Registration of Political Parties
Expenditure by 2012 2013 2014 2015 2016
Economic
Classification Budget Budget Budget Indicative Indicative
GH₵ GH₵ GH₵
Current Expenditure
21 Compensation of
- - -
Employees
22 Use of Goods and
120,000 120,000 121,200
Services
25 Subsidies - - -
26 Grants - - -
27 Social Benefits - - -
28 Other Expenses - - -
Capital Expenditure
31 Non-Financial
- - -
Assets
Total Expenditure 120,000 120,000 121,200
Electoral Commission Page 37PART C: FINANCIAL INFORMATION Annex 1: Summary of Expenditure by Programme, Economic Classification and Funding Source Annex 2: Expenditure by Programme and Sub-Programme Annex 3: Expenditure by Programme and Project Annex 4: Expenditure by Funding and Programme Annex 5: Expenditure by Programme /Sub-Programme and Economic Classification Electoral Commission Page 38
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