December 2019 - City of Tacoma
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
December 2019
TABLE OF CONTENTS
4. EMPLOYEE APPRECIATION RAFFLE WINNERS
4. PIERCE TRIPS’ MILESTONE REWARDS
5. NEW DEPUTY CHIEF OFFICER
5. 2020 WAGE ADJUSTMENTS
6. UPDATED INCLEMENT WEATHER POLICY
7. VESTING
7. SALLY SHERMAN’S RETIREMENT
7. JANUARY TRAINING CALENDAR
8. 2019 SHIPPING DEADLINES
9. NEW SAFETY DIRECTOR
10. INFORMATIONAL SESSION AVAILABLE ON ZOOM
11. ACCESS CHANGES COMING TO TMB NORTH
11. RETIREMENT SYSTEM UPDATES
12. RESIDENTIAL CURBSIDE RECYCLING CHANGES
13. MONSTER JAM
14. T-TOWN
14. EMERGENCY NOTIFICATIONS
15. SYSTEM ONE SCHEDULE
15. KUDOS
16. BIA SECURITY ESCORTS
16. DONATED LEAVE
17. PST FILES
17. CLEANING OUT OLD DATA AND DEVICES
18. BLOCKING UNWANTED CALLS & TEXTS
19. VANPOOL RIDERS
20. TRANSLATION SERVICES CONTRACT AVAILABLE
23. HOW TO RECEIVE AND SHARE INFO
24. WHAT TO DO THIS WEEKEND
25. PRESENTATIONS TO THE CITY COUNCIL
2
REMINDER
ABOUT
PERSONAL
PACKAGES
DELIVERED
AT WORK
AN IMPORTANT REMINDER ABOUT PERSONAL PACKAGES DELIVERED TO
EMPLOYEES AT THE TACOMA MUNICIPAL BUILDING (TMB) AND TMB NORTH
During the holidays, shipments of personal packages create a burden upon Mail Services staff
and impact their ability to complete City work.
Employees are asked not to ship personal packages to their City work addresses. If personal
packages are sent to TMB or TMB North, please be aware of the following:
Some personal packages for employees are delivered directly to departments (for instance: UPS,
FedEx, and Amazon).
• PLEASE DO YOUR BEST TO MINIMIZE THE IMPACTS OF THESE DELIVERIES ON STAFF
Some personal packages for employees have to be picked up by Mail Services (for instance, United States Postal Service).
• MAIL SERVICES WILL NO LONGER DELIVER PERSONAL PACKAGES TO EMPLOYEES
• MAIL SERVICES WILL NOT NOTIFY EMPLOYEES THAT THEY HAVE RECEIVED PERSONAL
PACKAGES
• MAIL SERVICES CANNOT ACCEPT LIABILITY FOR PERSONAL PACKAGES
Please be aware that the City’s Ethics Code prohibits employees from using City staff,
property, or resources for personal gain. TMC 1.46.030.
3
2019
Thank you to everyone who attended this year’s
Employee Appreciation Breakfast. Several lucky
employees won some great door prizes!
COLEMAN CAMPING GEAR #1 - ALAN OAK, PUBLIC WORKS Pierce
COLEMAN CAMPING GEAR #2 - JEFF NANAKUL, ENVIRONMENTAL SERVICES
Trips'
NESPRESSO ESSENZA - YEFIM STRUPINSKIY, ENVIRONMENTAL SERVICES
Milestone
Rewards
2 TICKETS TO SPONGEBOB THE MUSICAL - FRANK SARMIENTO, ENVIRONMENTAL
SERVICES
FIRE HD 8 - BEN THURGOOD, HUMAN RESOURCES
FIRE HD 8 - GREGORY ERNSBERGER, PUBLIC WORKS
ends soon
YETI COOLER - ERIC TATE, ENVIRONMENTAL SERVICES Pierce Trips’ Milestone
Rewards program ends soon!
$50 FANDANGO GIFT CARD + MOVIE CANDY - BELINDA GALLOWAY, MUNICIPAL COURT
But wait! There’s still time to
$50 FANDANGO GIFT CARD + MOVIE CANDY - AMANDA THIBEAULT, INFORMATION win! Smart commuters have
TECHNOLOGY
until Tuesday, January 7 to log
$50 FANDANGO GIFT CARD + MOVIE CANDY - LINA HAMMOND, TACOMA PUBLIC UTILITIES their 2019 smart trips to earn
their Milestone Reward.
$50 FANDANGO GIFT CARD + MOVIE CANDY - DAN TAYLOR, ENVIRONMENTAL SERVICES
MEAL PREP CONTAINERS - SUSAN HAIGH, CITY ATTORNEY’S OFFICE
Check out the Pierce Trips
INSTANT POT - MARK THESSEN, PUBLIC WORKS Campaigns page to learn about
other opportunities to win, be a
$60 PACIFIC GRILL #1 + $25 UBER - JOHN MCCLEES, TACOMA VENUE AND EVENTS
super commuter and continue
$60 PACIFIC GRILL #1 + $25 UBER - JOHN SHELL, INFORMATION TECHNOLOGY to take smart trips! Need
BABY/PET MONITOR - WENDY HOBSON, HUMAN RESOURCES other information about the
Employee ORCA cards? Check
65” TV - ANGIE SKRABAK, TACOMA POLICE DEPARTMENT
out the Commute Smarter
65” TV - SAMOL HEFLEY, FINANCE intranet page.
4
NICK BAYARD
CITY WELCOMES NEW DEPUTY CHIEF OFFICER OF EQUITY
Nick Bayard most recently served as Director of The REACH
Center, an organization that provides education, housing,
employment, leadership development, and behavioral
health resources to thousands of youth and young adults
throughout Tacoma/Pierce County. Over the past five
years, he has played a pivotal role in expanding the region’s
continuum of care and services for youth and young adults
experiencing homelessness. Bayard developed and leads
a course at the University of Washington/Tacoma focused
on institutional and structural racism within the nonprofit
sector, and has led equity initiatives in both nonprofit and
government arenas. He is a Returned Peace Corps Volunteer
from Paraguay and speaks Spanish and Guaraní (Paraguay’s
indigenous language). Bayard is also a certified mediator, a
musician, an Eagle Scout, and the Scoutmaster of Tacoma’s
Boy Scout Troop 299.
Bayard holds a master’s degree in Public Administration in
International Development from Harvard University’s John
F. Kennedy School of Government and a bachelor’s degree
in Environmental Studies from Brown University. He and his
wife, Sedia, live in Tacoma with their three children.
WAGE ADJUSTMENTS FOR
NON-REPRESENTED EMPLOYEES
EFFECTIVE JANUARY 1, 2020
The City Council has approved an ordinance that
provides a general wage increase of 3 percent for all
non-represented classifications, excluding the City
Manager and TPU Director, which will go into effect
Wednesday, January 1, 2020 and be reflective in the
paycheck provided on Friday, January10, 2020.
5
UPDATED INCLEMENT
WEATHER POLICY
Employees who are unable to report for work because of inclement weather should follow the department/section’s
process for calling in an absence, and indicate the type of leave they will be using when calling in. The following
leave may be used: accrued compensatory time, personal time off, or vacation leave; accrued sick leave (up to three
days each calendar year); or leave without pay. Employees may designate the absence as MPSL (Mandatory Paid Sick
Leave) when qualified. The City Manager and Public Utilities Director may authorize up to two hours of paid time for
tardiness and/or early departure when inclement weather conditions warrant.
This policy replaces PMP 110to reflect Tacoma Municipal Code section 1.12.280, “Inclement Weather or conditions,”
which provides that the City Manager and Director of Utilities may declare an inclement weather condition to exist,
and addresses potential allowances for tardiness or early departure and available leave usage upon such declaration.
Please refer to this policy, your collective bargaining agreement (if applicable) and Tacoma Municipal Code section
1.12.280 for additional information and for instructions regarding essential personnel.
During inclement weather, information may be available on the City’s webpage, social media outlets, local TV, and
radio stations. The City’s emergency phone line is (253) 591-5333. For information on road conditions, winter driving,
and travel alerts, please refer to information provided by the Washington State Department of Transportation.
TACOMA EMERGENCY MICRO-SHELTERS SITE
The City Council recently approved a contract with the Low-Income Housing
Institute to operate a temporary emergency micro-shelters site at 802 Martin
Luther King Jr. Way for a duration of eight months including setup and removal.
The site is expected to be operational in December.
The site is in response to the health and safety concerns from the growing
encampment at People’s Park.
Several City departments are assisting with the construction and implementation
of the site. If you have questions, concerns or comments, please contact Allyson
Griffith at *5119.
For more information about the City’s Authorized Encampment Sites visit us online
at cityoftacoma.org/authorizedencampments.
6
Vests May Have Gone Out
of Style, Vesting Has Not
While vests may no longer be popular, vesting will continue to be a
big deal. If you are a member of the Tacoma Employees’ Retirement
IT Department Invites You to Celebrate
System (TERS), a milestone occurs when you reach five years of
Sally Sherman’s Retirement on
credited service.
TERS service credit begins when you join the retirement system, not
DECEMBER 30
necessarily when you start working with your respective employer.
Some positions are exempt from TERS membership, and other
Potluck Celebration:
interruptions in your employment such as a temporary position, leave
TMB North, Room 16
without pay or military leave can cause your credited TERS service to
be different than your employment service time.
When:
Monday, December 30, 2019
If you separate from employment before you have five years of
11:30 a.m. - 1 p.m.
credited TERS service, you are entitled to a refund of all of the
contributions you have made as well as the interest that has been
Questions? Contact Kathy Lapp at
credited.
klapp@cityoftacoma.org or
(253) 502-2271.
Once an employee has accrued five years in TERS, however, they are
categorized as “vested”. This provides you with additional benefits.
You can also vest in TERS at age 60 or through a combination of five
years with portable retirement systems.
In this case, if you separate from employment you can now leave your
contributions in TERS by electing to “defer” in writing. This means that
TERS will continue to credit you with interest on a quarterly basis. You
can then elect to retire from TERS once you meet retirement eligibility
requirements. Alternatively, if you have accrued five years in TERS
and then separate you can withdraw all of the contributions you have
made as well as the interest that has been credited. And because you
are vested you are also granted an additional amount. So if you are
getting close, pay attention to your five year anniversary with TERS.
JANUARY
Additional information is available at cityoftacoma.org/ters. If you TRAINING CALENDAR
have questions about retirement, contact TERS at CLICK HERE
TERSretirement@cityoftacoma.orgor (253) 502-8200.
7
2019 FIRST-CLASS MAIL® SERVICE
SHIPPING Dec. 20
Hawaii Dec. 19
Alaska Dec. 18
DEADLINES PRIORITY MAIL® SERVICE
Dec. 21
Hawaii Dec. 19
NEW MEASUREMENTS FOR SHIPPING Alaska Dec. 19
RESTRICTIONS
PRIORITY MAIL EXPRESS® SERVICE
Dec. 23
If you are using regular postage stamps when Hawaii Dec. 21
shipping packages, and the item is more than Alaska Dec. 21
½” thick, or weighs more than 10 ounces, you
must take the item to a USPS retail counter
(the Post Office). Here are some options:
1) Go to USPS.com, sign up for Click-n-Ship, pay for postage online and print off your label.
2) Use the Post Office self-service kiosk to purchase a postage label (debit or credit only).
For details, please visit the USPS website.
Have questions pertaining to mailings that your department is planning to do? Contact Senior Stock
and Mail Processor Wayne Birdsell at wbirdsell@cityoftacoma.org or (253) 594-7866 or Mail Services
Supervisor Eileen Foraker at
eforaker@cityoftacoma.org or (253) 502-8140.
LOSS OF CITY-OWNED PROPERTY OR FUNDS
Do you know what you are supposed to do when you have lost your City-issued phone, or if you have had your car
broken into and your work tablet stolen? How about when City-owned equipment or materials disappear from a
job site? As a public entity, the law requires the City to report to the State Auditor missing or stolen items, or any
indication of fraud as soon as we know of it.
Currently, many departmental processes and procedures exist throughout the City to handle the loss and at times
the loss is not reported at all. In an effort to improve this process, Risk Management has created a SharePoint site
that centralizes the process with a Loss of Property or Fund form. The form should be completed by the employee
who discovered the loss.
Once completed, a notification will be sent to the employee’s supervisor to approve and add additional information
if needed. Depending on what the user selects as the type of loss or issue, notifications are sent automatically to
Finance, Risk, IT/UTS Security, and Treasury so each department can follow the necessary procedures as required.
If you have questions, please reach out to Kristy Baker at (253) 591-5458 in Risk Management.
8
CITY MANAGER AND TACOMA PUBLIC UTILITIES DIRECTOR
SELECT LAURIE HARDIE AS NEW SAFETY DIRECTOR
City Manager Elizabeth Pauli foundational to our success as “I am honored and humbled
and Tacoma Public Utilities One City.” by the opportunity to serve
Director Jackie Flowers have the City of Tacoma and
selected Laurie Hardie for the Over the course of her 16- Tacoma Public Utilities in this
position of Safety Director. year career in the field of capacity,” said Hardie. “I look
Hardie assumed her new role safety, Hardie has worked in forward to getting to know
effective December 2, 2019. strategic policy development, the employees who work so
implementation and hard each day to ensure that
“Our joint efforts to establish compliance, management the needs of our community
an organization-wide of U.S. Department of members and customers are
safety program support our Transportation safety, met.”
overarching commitment to compliance, alcohol and
cultivating a safer workplace substance abuse programs, Hardie has a Bachelor of
environment where employees and building safety Science, cum laude, in
can grow and thrive,” said compliance programs for transportation and aviation
Pauli. “Our new Safety private corporations from the management from the
Director was selected through ground up. University of Central Missouri,
an extremely competitive and an Associate of Arts in
recruitment process that Hardie has served as business from Shasta College
encompassed three months of divisional safety manager for in Redding, Calif.
extensive review and vetting, the WestRock Corporation
and we are confident that she of Atlanta, Ga. with 22 sites
has the knowledge, skills and nationwide; operations
experience necessary to lead supervisor for the industrial
this important work.” and commercial operations of
Republic Services in Bellevue,
“Employees across all City Wash.; senior safety specialist
departments – including for the FedEx Corporation in
Tacoma Public Utilities – have Pittsburgh, Pa.; and in logistics
demonstrated great support for the U.S. Army based in
and energy toward this effort,” Kitzingen, Germany.
said Flowers. “We are grateful
for this support, which will be
9
ZOOM MEETING AUDIO RECORDING OF DECEMBER 6
INFORMATIONAL SESSION FOR ALL CITY EMPLOYEES WITH
CITY MANAGER ELIZABETH PAULI AND TACOMA PUBLIC
UTILITIES DIRECTOR JACKIE FLOWERS NOW AVAILABLE
On November 15, November 18 and December 6, City Manager Elizabeth Pauli and Tacoma Public Utilities
Director Jackie Flowers hosted information sessions to provide all City employees with an overview of
what the City has learned thus far about the experiences that employees of color have had at the City of
Tacoma, and the actions the City plans to take moving forward.
A Zoom meeting audio recording of the December 6 informational session for all City employees
is available here.
At informational sessions for all City employees, they shared some examples of the City’s ongoing work to address the
issue of equity which include:
• Equity 101 training
• Implicit bias training for hiring panels
• A workforce disparity study
• An Environmental Services Department-specific Equity Advisory Group
• TPU adoption of equity related goals, establishment of an Equity Committee and establishment of an Office of
Equity and Human Rights office at TPU which has conducted Equity 101 training with 21 percent trained thus
far in 2019
In collaboration with other staff across our organization, the Office of Equity and Human Rights is spearheading the
City’s ongoing work to address the issue of equity. Some examples shared were:
• Establishment of employee resource groups
• Development of self-care models for those doing equity work
• Developing an equity training continuum
• Conducting equity mapping to capture all equity work that the City is doing, internally and externally
• Considering creating a Citywide employee equity and inclusion commission. (More information will follow on
this effort.)
Please contact Lisa Woods at lisa.woods@cityoftacoma.org or (253) 591-5179 with any
questions that you may have.
10Access Changes Coming to
Tacoma Municipal Building
North Starting January 2
In a continued effort to consolidate public access activities to By making TMBN staff only, it eliminates any confusion to
the first three floors of the Tacoma Municipal Building, Facilities community members as to where services are located and
Management is changing access to Tacoma Municipal Building instead will direct them to TMB. The exception is that TMBN
North. With this consolidation, Facilities Management is now in will be open to public access on Tuesdays for Study Session
a position where they can limit the access to TMBN staff only. between the hours of 11:30 a.m. to 3:30 p.m.
Starting Thursday, January 2, during regular business hours Click here to view a list of frequently asked questions
and beyond, staff will be required to scan their City-issued available on GNET.
badge to gain access to TMBN from either entry on Market or St.
Helens streets. If you have any questions, please contact Facility Operations
Manager Jeff Paradee at jparadee@cityoftacoma.org or
(253) 591-5466.
RETIREMENT SYSTEM UPDATES
EFFECTIVE 2020
In 2017, the Tacoma Employees’ Retirement System (TERS) Board of Administration made some
updates to the Plan, including the adoption of an updated mortality table which projects that today’s
members will live longer than previously expected. These updates were made to help ensure the
long-term sustainability of the Plan. That means your retirement benefit will be there for you when
you retire and for other members as well.
The impact of the changes are different for each member because they take into account your
specific contributions, years of service and average final compensation. The revisions that produced
positive impacts already took effect at the beginning of 2018. The change that could potentially
reduce some of that increase will take effect January 1, 2020. The Board decided to delay the
implementation to give TERS members the opportunity to evaluate the implications of retiring in
2019 versus 2020.
For TERS members looking to retire in 2021 or beyond, these changes will simply take effect and no
action is needed at this time. In addition, periodic adjustments to the actuarial option and annuity
factors will occur in the future as needed.
11Residential Curbside Recycling Changes
Coming to Tacoma in 2020
Recent changes in the international recycling market created a need to make adjustments right here in Tacoma. Strict material
quality policies took effect in January 2018 when China stopped accepting many recyclables due to high contamination from
garbage.
Solid Waste Management identified options to respond to these changes and conducted outreach between January and March
and received feedback from over 6,100 customers about how these adjustments could work in Tacoma. Over 75% of respondents
to the City’s survey supported continuing the recycling program as is and enhancing it through additional education and
outreach.
In October, the City Council passed an ordinance approving changes to Solid Waste Management’s residential curbside recycling
program.
THESE CHANGES INCLUDE:
• Maintaining residential curbside commingled recycling service, with minor adjustments to the accepted curbside recycling
list.
• A new recycling surcharge of $2.82 per month for all residential recycling customers, which will take effect on Jan. 1, 2020.
• As well as a plan to replace curbside glass collection with five glass drop-off stations throughout the city. Curbside glass
collection will continue until these locations are finalized in early 2020.
Part of the monthly surcharge ($2.32) will cover the increased processing, marketing, and shipping of recyclables due to global
recycling industry changes. This portion of the surcharge is set to be reexamined in December 2022. The remainder of the monthly
surcharge ($0.50) will fund increased education and outreach for the City’s residential curbside recycling program. This portion is
set to sunset on Dec. 31, 2023.
These changes will be identified on customers’ bills as “Recycle Reset Surcharge.” Customers who participate in the Tacoma
Public Utilities and Environmental Services bill payment assistance programs will be waived from this surcharge.
For more information on these changes check out the Recycle Reset document, visit TacomaRecycles.org/Changes or contact
Solid Waste Management at (253) 502-2100.
12MONSTER JAM TO PURCHASE TICKETS
T R I P L E T H R E AT S E R I E S
Visit this site.
January 10-12, 2020 Click Monster Jam “Buy Tickets” link to be
at the Tacoma Dome directed to Ticketmaster.
Choose the date of your choice and click
“See Tickets”.
DISCOUNT AVAILABLE FOR THE
FOLLOWING PERFORMANCES Enter your code, TDOME, and click “Unlock”.
Make sure the Tacoma Dome Super Group Offer is
Friday, January 10 at 7 p.m. unlocked before proceeding.
Saturday, January 11 at 7 p.m. Select your seats in the map or from the best
available to the right.
Sunday, January 12 at 6:30 p.m.
This offer is INTERNET-ONLY and is not valid at
the Box Office, charge-by-phone, or Ticketmaster
CITY OF TACOMA EMPLOYEE DISCOUNT outlets. It is also not available for previously
purchased tickets.
A $5 discount is available for select
seating for the above shows: Regular Ticketmaster fees apply to all orders.
This offer expires Friday, January 3 at 11:59 p.m.
200 Level Sides or while supplies last.
200 Level Corners and Ends
To purchase 15 or more tickets, please call
Not all price levels offer a discount. Prices above do not (253) 573-2350.
include a facility fee or Ticketmaster fees. Children who
have reached the age of two will need a ticket. Discounts
are not available on Saturday, 1 p.m. or Sunday, 1 p.m.
performances.
13SATURDAY MARCH 28, 2020 | TACOMA DOME
Every other year, the City of Tacoma hosts a City services expo All TPU Section Managers and GG Department Directors will
for the residents of Tacoma. soon be asked to identify their T-Town Booth Captains.
T-Town is a way for us to engage with our community while That role is central to the success of T-Town. Booth Captains
providing opportunities for playing, exploring, and learning. help design booths and facilitate communication between
Last year, attendees were able to learn about City services, workgroups and T-Town planners. If you are interested in
explore the work done in General Government (GG) and helping out with your department’s booth, please talk with
Tacoma Public Utilities (TPU), and play with cool City trucks your supervisor.
and utility equipment at this free, interactive
community event. Make a note on your calendar and invite Once the planning process is further along, you will be
your family, friends and neighbors: provided with more detailed information.
Sign Up Today to Receive
Emergency Notifications
Click here and sign up today to receive emergency notifications.
If you have questions about the notification system or a safety related
concern, please call (253) 591-5745.
14CITY CLERK’S OFFICE CONTINUES TO DELIVER
fdgdfg
EXCEPTIONAL SERVICE
It’s no secret that City Clerk Doris Sorum is amazing, and so is
her staff in the City Clerk’s Office, a part of the City Attorney’s
Office. The stories just keep coming in. Recently, Louisa Legg
Tacoma Public Library will start
in the Hearing Examiner’s office shared that staff was trying to
standardizing hours of operations at
locate records from 2008. After an exhaustive search by several
all eight of its branch locations. On
City departments, City Clerk’s Office Records Management
Thursday, Jan. 2, TPL’s Main Library,
Supervisor Susan Haigh found a series of meeting minutes
located at 1102 Tacoma Avenue South
that solved “a puzzling mystery”. “It was apparent she
in downtown Tacoma, will align its
comprehensively researched numerous archived records
hours with the rest of the library
to find the ones needed,” said Louisa. “When I sent Susan
system under the One System, One
my appreciation, she humbly replied saying the research
Schedule campaign.
project was good for her and explained how she used it as a
learning experience. I want to share my gratitude for Susan’s
Currently, downtown’s Main Library
enthusiastic assistance and thorough efforts. Susan is a vital
operates on a different schedule from
and valuable City staff resource!”
its system counterparts. However,
on Jan. 2, it will adjust its operating
hours to match the rest of the library HUMAN RESOURCES EMPLOYEE RECOGNIZED BY LOCAL
system: noon to 8 p.m. on Tuesdays RADIO STATION
and Wednesdays, and 10 a.m. to Marie Angel in Human Resources also happens to be the
6 p.m. on Thursdays, Fridays, and president of a youth football league in North Tacoma called
Saturdays. Norwest Rams Football and Cheer. This is a volunteer gig
she devotes a good portion of her time to outside of her day
With one set of hours across the job. She was nominated for the 98.9 The Bull radio station’s
system, it will be easier than ever Community Heroes Award and won! Congratulations, Marie,
to plan regular visits to Tacoma’s on this awesome accomplishment!
libraries to check out materials,
attend programs, and utilize all of
the in-branch and online services PUBLIC WORKS’ FACILITIES DIVISION CONTINUES TO
available to TPL card holders! GET CUSTOMER PRAISE
Chrisy Vindivich with the Community and Economic
Learn more at tacomalibrary.org. Development Department would like to thank Public Works’
Facilities Division Manager Justin Davis and his Facilities
Maintenance team for their amazing support of the relocation
and removal of several pieces of surplus furniture and
equipment on the 9th floor. “The staff on the 9th floor sends
their thanks for the responsiveness and care that was recently
demonstrated by Justin and his team,” she wrote.
15Employees
Approved for
Donated Leave
Employees who are eligible to receive
donated leave are listed here.If you
wish to donate leave, please contact your
timekeeper, or Human Resources at
(253) 591-5400, to submit a Sick Leave/Paid
Time Off Donation Form.
CITY MANAGER’S OFFICE
DONLISA SCOTT
ENVIRONMENTAL SERVICES
BIA Security Escorts WADE IVERSON
JETTA ANTONAKOS
Available to Accompany VANESSA SIMPSON
LIZ TATTERSALL
You to Your Car
FIRE
BRIAN HARDY
Are you often here late or outside JACK HAWKINS
PDS
of normal business hours? MAURICE MILBRANDT
SUSAN COFFMAN
You don’t have to walk to your car alone. TVE
ANDREA HITLIN
Simply give BIA Bike Patrol a call at (253)
PUBLIC WORKS
383-1131, give them the street address and
RUSSELL OLSON
exact location of where you would like them BEN MERKOW
KODY AGUE
to meet you, and get a free escort to your car.
TACOMA PUBLIC UTILITIES
The BIA Security Patrol, in their yellow and LOUIS DELICINO
SHANNA TIPTON
black uniforms, are a readily identifiable RICHARD CRAIG
presence in Downtown Tacoma. They ANGELA AMBROSIO
provide a constant security presence in
TV TACOMA
Downtown Tacoma 24 hours on weekdays, JOHN PHILLIPS
and most weekend hours.
16Please Discontinue Use of Outlook “.pst” Files
Do you use .pst files to archive email? The has increased the size of your current e-mail
Information Technology (IT) Department’s storage based on your consumption. With this
work to migrate the City’s email and other new expanded limit, most people should no
office productivity applications to the cloud- longer need to create new .pst files, or add to
based Office 365 is ongoing and, by July 2020, existing .pst files. If your mailbox appears to be
the entire organization will be able to access approaching the new expanded limit, IT will
Office 365 on City-issued desktops, laptops, work with you to address your storage needs.
tablets and smartphones. One of the biggest FAQs regarding the use of .pst files can be found
advantages of having Office 365 is that you’ll here. If you use .pst files for different business
have much more storage for email, which needs, or have additional questions, please
eliminates the need to create .pst files to archive reach out to the Office 365 Project Team.
email. To prepare you for this migration, IT
Over the years, many of us have accumulated
a mountain of CDs, hard drives, devices, online
accounts, and other mediums that store information
Cleaning
that are out there and unused. Outside of the key
information you kept stored on purpose for long
term use or retrieval, The Information Technology
Out Department advises that is good to periodically
assess and dispose of unneeded storage media
and information. Learn more about how to better
Old Data manage your information and data, as well as
how to safely dispose of those pieces you do not
and
need any longer.
Check out the City’s established records
Devices
management guidelines here. Not sure if it’s ok
to get rid of old emails and files? Please check with
your supervisor.
17Blocking Unwanted
Calls and Texts
on City-Owned
Wireless Devices
The Information Technology Department consulted with AT&T Mobility and Verizon Wireless to address an increase in the number
of unwanted wireless calls and text messages received on City-owned wireless devices. IT staff also researched applications that
could potentially address this issue.
While there is currently no way to prevent all unwanted phone calls and text messages, there are options available to decrease the
number of unwanted calls and text messages. These options are detailed here.
If you wish to purchase and install applications on your City-owned wireless device, please check first with your supervisor. For
Verizon Account Call Filter Premium or Call Filter Basics, please coordinate with your department’s Telecom coordinator.
ENVIRONMENTAL SERVICES EMPLOYEE PRESENTED WITH
ENVIRONMENTAL JUSTICE SERVICE AWARD
Kudos to Environmental Services Engineering Technician III Raeshawna Ware who
recently received the Environmental Justice Service Award from Citizens for a
Healthy. Raeshawna received this award for her work over the past summer where
she partnered, with other organizations, in three 2-day weekend Environmental
Justice Camps for young girls (primarily girls of color). These camps taught the
girls about impacts on the environment. Raeshawna spoke at each event about
Tacoma’s history, redlining, and environmental choices that impact our waterways.
Raeshawna created a learning experience for the young ladies by using City
materials as well as sharing her personal stories and information.
18Vanpool Riders Needed
Have you thought about the many benefits of ridesharing to work? Carpooling, riding the bus, vanpooling and taking the Sounder
train are examples of ways you can save money, make your commute more relaxing and reduce two things that negatively impact
our community: air pollution and traffic congestion.
If you have been thinking about vanpooling to work, now is the perfect time to get started! Pierce Transit is offering a variety of
incentives to those who would like to join (or rejoin) the ranks of vanpoolers. Additionally, the City of Tacoma currently subsidizes
the vanpool monthly fee, so all you need to do is visit the Human Resources Department in the Tacoma Municipal Building (TMB)
Room 1420 and request an ORCA card. The ORCA program is available to permanent and temporary City of Tacoma employees, as
well as City of Tacoma volunteers and interns.
Here is a list of vanpools who are seeking riders right now:
• Gig Harbor 6:30 a.m. – 4 p.m. work shift
• Lacey 6:45 AM – 4:45 p.m. work shift
• Puyallup 7 a.m. – 3:30 p.m. and 7:30 a.m. - 4 p.m. work shifts
• Summit / Midland 7:30 a.m. - 4 p.m. work shift
• University Place 8 a.m. – 4:30 p.m. work shift
• Renton 8 a.m. – 5 p.m. work shift
Get information about starting a vanpoolor joining an existing Pierce Transit or other regional vanpool, or check out the
Commuter Board in TMB Room 708. Questions? Please email benefits@cityoftacoma.org or call (253) 573-2345.
19Translation Services Contract Now Available The City’s Finance Department has a City-wide contract with TeleLanguage to provide interpretation by phone, video and in- person and print translation services. To access the contract, you will need to: Identify a need for interpretation and translation services. Contact TeleLanguage, tbernal@telelanguage.com, please cc Alex Clark, senior buyer and your office administrator. TeleLanguage will send an access code that will be connected to your department’s cost center. Download the TeleLangauge outreach materials from GNET. Start translating! TeleLanguage supports over 240 languages and is available anytime you need assistance. Click Here for Language List The City’s contracted rates are: 20
21
To view the contract with TeleLanguage visit the Finance Department GNET page. To view the contract with TeleLanguage visit the Finance Department GNET page. If you have questions about the contract or how to use the contract, please contact Alex Clark at aclark3@cityoftacoma.org or (253) 502-8431. 22
How to Receive or Share News and Information
Receive Employee News and Information
1 You can opt in to receive g
eneral City of Tacoma news releases, news releases from our Mayor and City Council
Members, and updates on City programs or initiatives. Simply click on this link to get started.
Receive City of Tacoma News and Information
2 City of Tacoma employee news updates are posted on our running intranet blog, the Gnet News Snapshot, the
moment they become available.
Besides bookmarking the Gnet News Snapshot landing page, you can also subscribe to the Gnet News Snapshot RSS
feed or opt in to have Gnet News Snapshot updates delivered directly to your work email in whatever frequency
you prefer..
Share Employee or City of Tacoma News and Information
3 Have news that you’d like to share with your fellow employees or members of the media? Need to develop materials
for community members or a specific group you are trying to reach? Please contact your communications staff l iaison
for assistance.
Maria Lee Megan Snow
Land (253) 591-2054 | Mobile (253) 534-5915 Land (253) 591-5051 | Mobile (253) 219-7083
maria.lee@cityoftacoma.org msnow@cityoftacoma.org
• City Attorney’s Office • City Manager’s Office
• City Manager’s Office • Hearing Examiner’s Office
• Customer Support Center • Office of Equity and Human Rights
• Government Relations Office • Neighborhood and Community Services
• Mayor and Council (in conjunction • Planning and Development Services
w/ Council staff) • Tacoma Fire Department (serving as Media and Communications
• Community and Economic Development Office liaison to Tacoma Fire Department communications staff)
• Finance • Tacoma Police Department (serving as Media and Communications
Office liaison to Tacoma Police Department communications staff)
• Human Resources
• Information Technology
Stacy Ellifritt
• Tacoma Employees’ Retirement System Land (253) 591-2005 Mobile (253) 241-1232
• Tacoma Municipal Court stacy.ellifritt@cityoftacoma.org
• Tacoma Venues and Events (Office of
Arts & Cultural Vitality only) • Environmental Services
• Tacoma Public Utilities (serving as • Public Works
Media and Communications Office • Tacoma Public Library (serving as Media and Communications Office
liaison to Tacoma Public Utilities liaison to Tacoma Public Library communications staff)
communications staff)
• Tacoma Venues and Events (serving as Media and Communications
Office liaison to Tacoma Public Venues and Events communications
staff; excluding Office of Arts & Cultural Vitality)
23WONDERING
WHAT TO DO
THIS WEEKEND?
Check out the Special Event
PRESENTATIONS TO
Calendar at THE CITY COUNCIL AND
cityoftacoma.org/events to see
events for which permits have been
STANDING COMMITTEES
issued or are pending through the
Special Events Office.
Here is the PowerPoint template that
For other events not represented departments should be using for Study
on that calendar, go to their Sessions, Council Meetings and Standing
Partner Organizations page.
Committee Meetings. All PowerPoint
presentations should be on this template.
Please remember to have PowerPoint
presentations for Study Sessions and City
CITY OF TACOMA Council Meetings to LaTasha Ware, copying
JOBS
the Management Fellow inbox, by no later
than the Monday prior to your presentation,
at noon. For Study Sessions, you will also
need to provide copies of your handouts
and PowerPoint presentations, 14 color and
20 black and white, to LaTasha Ware in TMB
North, Room 16, by no later than 11:45 a.m.,
on the day of your presentation.
The Standing Committee timeline for items
to be submitted to the Committee support
staff: Bucoda Warren (CVS), Lynda Foster
(EDC), LaTasha Ware (GPFC), and Claire
Goodwin (IPS) are as follows:
• Memorandums are due 14 calendar
For the latest City of Tacoma job
days in advance
postings, and to submit an application,
visit cityoftacoma.org/jobs. • Advance materials are due 7
calendar days in advance
Occasionally, closing dates are revised.
• PowerPoints are due 7 calendar
For additional assistance, days in advance
call (253) 591-5400, Ext. 1.
24City of Tacoma
747 Market Street,
Tacoma, WA 98402
311 Within Tacoma City Limits
We want to cityoftacoma.org
hear from
YOU!
Would you like to see
the great things your
department is doing
highlighted in Take5?
Have workplace tips, kudos,
fun stories and more that you’d
like to share with your fellow
employees?
Submit content for the January
2019 issue of Take5 by December
19 at 10 a.m. to your respective
communications staff liaison.
If you have general comments,
questions or suggestions about Take5,
contact Maria Lee in the Media and
Communications Office at maria.
lee@cityoftacoma.org
or (253) 591-2054.You can also read
