Covid-19 Policies and Procedures Summer 2020 - Policies and Procedures Updated May 26, 2020 - Big Sky ...

Covid-19 Policies and
Procedures Summer 2020

      Policies and Procedures
      Updated May 26, 2020

Dear Parents,
The following are guidelines and protocols that Big Sky Bible Camp will be
implementing for all of its programs during summer 2020. We thank you in
advance for your cooperation, understanding and willingness to work with us as
we navigate through these challenging times.
In this packet, you will find the following:

1. COVID-19 Release Form
2. Pick-up and Drop-off procedures.
3. Procedures for enhanced medical screening.
4. Sample health-screening form.
5. Protocols for Big Sky’s traditional camp and day camp programs.
6. Guidelines for food service and cleaning/disinfecting at Big Sky.

COVID-19 Parental/Guardian Consent Form
Please read and sign this form and bring with you for all Big Sky Camps.

In consideration of being allowed to participate in Camp and Camp activities, the undersigned
Guest acknowledges, understands and agrees that:
1. Participation by Guest in Camp and Camp activities includes possible exposure to and illness
from infection diseases including COVID -19. While particular rules and safety measures may
reduce this risk, the risk of serious illness and death does exist.
2. Guest understands and agrees that Guest’s use of Camp’s facilities and premises includes
possible exposure to COVID-19 and or any related illness, the result of which may be both
serious and minor, including by not limited to cough, fever, pneumonia, hospitalization and
death. Guest knows and freely assumes all such risks, known and unknown, even if arising from
the negligence of Camp and assumes responsibility for participating in Camp and Camp
activities.
3. Guest recognizes, understands and agrees that Camp assumes no responsibility for any
liability, damage, or injury relating or resulting from COVID-19 that may be caused by the
negligent acts or omissions of Camp committed prior to, during or after use of the Camp’s
premises and facilities by Guest.
4. Guest willingly agrees to follow and comply with all safety measures instituted by the Camp
to help prevent infection or the spread of COVID-19.
5. Guest, for itself and on behalf of its heirs, assigns, personal representatives and next of kin,
hereby agrees to indemnify, defend and hold harmless Camp, its successors, assigns, officers,
directors, trustees, faculty, employees, volunteers and officials, from any and all claims,
demands, actions or suits, including reasonable attorney’s fees, arising from any sickness,
injuries, disabilities, death or damage to person or property, relating to or resulting from
COVID-19, regardless of cause or fault, as a result of Guest’s voluntary decision to participate in
Camp or Camp activities, whether arising from an act or omission of Camp or otherwise.

Camper Name/Names:_______________________________

                       ________________________________

                       ________________________________

Parent/Guardian Name (Printed):___________________________________

Parent/Guardian Signature:______________________________________ Date:____________

Pick Up and Drop Off Procedures
Traditional Camp drop off procedures:
     All buildings will be off limits during registration to all individuals except the dorm
      rooms.
     Parent/Guardian will be asked to drop their camper off at the dorm room with only the
      camper entering the dorm room. Big Sky staff will assist with luggage.
     Restrooms will only be available in case of emergency. Please do not plan on a restroom
      being available at Big Sky for anyone except for the registered camper. If a restroom is
      required, there will be a specified restroom for parents/accompanying adults.
     Please consider limiting the number of people that accompany each camper to two
      individual’s total (including siblings, parents, etc.).
     Campers who do not pass the health screening will be asked to leave camp.
     Each registration group (camper + accompanying individuals) will be asked to maintain a
      6 ft. distance from other groups. For registration, spots will be marked for appropriate
      distancing.
     If possible, parents/guardians should complete all registration and payments prior to
      arriving at camp.
     The camp store may only have two parties in it at one time. This will be monitored by
      Big Sky staff.

Traditional Camp pick up procedures:
     Parent/Guardian should proceed directly to camper’s dorm for pick up. Please consider
      limiting the number of accompanying individuals to two total (including siblings,
      parents, etc.).
     Parent/Guardian will be asked to remain outside of the dorm room. The camper will be
      ready to go and a Big Sky staff member will be available to help with luggage.
     Restrooms will only be available in case of emergency. Please do not plan on a restroom
      being available at Big Sky for anyone except for the registered camper. If a restroom is
      required, there will be a specified restroom for parents/accompanying individuals.
     The camp store will be open, but the number of parties shopping at one time will be
      limited.
     At this time, our closing chapel (Friday afternoon) will not be open to parents and/or
      guardians. Parents will proceed directly to the dorms to pick up their campers.

Backpacking Notes
     Backpackers will undergo a health screening upon arrival at camp or at the drop off
      location for transportation.

Day Camp Drop off and Pick up Procedures

General Items
      Campers who do not pass the health screening will be asked to leave camp.
      If possible, parents/guardians should complete all registration and payments prior to
       arriving at camp.
      The camp store may only have two parties in it at one time. This will be monitored by
       Big Sky staff.
      The bathrooms designated for day campers will be the chapel bathroom and the
       downstairs Dining Hall bathrooms.
      Unfortunately, there will be no closing chapel available for parents to attend as has
       occurred in previous years. The highlight video that will be shown to the campers will
       be available online free of charge.
      Parents and friends may not enter the chapel at any point throughout the week.

For those dropping off at camp:
      Campers will undergo a brief health screening each day of day camp (see health
       screening protocol).
      Campers who do not pass the health screening will be asked to leave camp.
      We ask that only one parent or guardian for each child gets out of the car each day. All
       other personnel with each camper will be asked to stay in the car.
      Parents and friends may not enter the chapel at any point throughout the week.

For those utilizing Big Sky transportation:
      Each camper will undergo a brief health screening at the pick up point.
      Campers who do not pass the health screening will not be permitted on the camp van.

Procedures for Enhanced Medical Screening of Campers
In light of the COVID-19 recommendations, Big Sky Bible Camp will be running extra screening
on our campers before camp. Due to the seriousness of the situation, if any camper is exhibiting
any symptoms related to a potential case of COVID-19, they will NOT be allowed to attend
camp, and refunds will be arranged.

Please do the following prior to arrival at Big Sky:
       Take the temperature of the camper. If it is 100.4℉ or above, the camper will not be
        allowed to attend camp and a refund will be issued.

Upon arrival at camp, our camp nurse will be checking for these symptoms:
       Fever of 100.4℉ or above
       Coughing or shortness of breath not associated with allergies, etc.
       Other signs of illness potentially related to COVID-19 or camper being unwell

If your child presents symptoms while at camp, we will isolate them from other campers. You
will be notified by camp staff and asked that you come pick up your child immediately.

In the case of a COVID-19 outbreak at camp, Big Sky Bible Camp will:
       Notify the Health Department immediately of suspect or confirmed cases.
       Assist in identifying everyone who has been in contact with infected person (see
        program protocols as this will be a limited number) and provide the contact information
        list to the Health Department so that families can be notified for possible quarantine
        instructions.

Big Sky Bible Camp Health Screening Form for
                              Registration Day

Date:
Name of Camper:
Age:
Temperature:

In the past 14 days, have you experienced any of the following symptoms not associated with
another condition (allergies, asthma, etc.)?
         Fever (100.4℉)                Yes / No
         Coughing                      Yes / No
         Shortness of breath           Yes / No
         Difficulty breathing          Yes / No
         Vomiting?                     Yes / No
         Diarrhea?                     Yes / No

In the past 14 days, have you traveled to or returned from an area with widespread community
transmission of COVID-19?
                                       Yes / No

In the past 14 days, were you notified by a health department or healthcare provider that you
are a known contact of a person who tested positive for COVID-19?
                                       Yes / No

       ***If fever is 100.4℉ or over, camper will be asked to leave and a refund will be issued.

Protocols for Big Sky’s Traditional Camp and Day Camp Programs

Camper Exposure:
      Our goal is for campers to primarily be exposed to their cabin and counselor.
      The second line of exposure for campers will be by gender (exception- weeks we only
       have 1 gender here, the camp will be split in half). The goal is for one gender group to
       be completely distanced from the other gender group throughout the entire week.
      These policies will make it possible for each camper to limit their exposure to half of the
       camp, which will be 50 people or less.
      There will be no public restroom facilities open to campers. Campers will only be
       allowed to use the restroom in their cabin.
      After each activity, campers will be required to engage in good hand hygiene before
       moving on to the next activity.

Chapel
      Cabin groups will sit together and each of those groups will be separated by at least six
       feet of distance.

Miscellaneous
      Doors will be left open or held open so handles do not need to be touched.
      All camp games will be separated by gender.
      Items like helmets/masks will be disinfected between each participant.
      Electives will be separated by gender.
      Waterfront and store times will be separated by gender.
      Instead of lining up for meal times or store times, campers will be separated by cabin
       and called on when it is their turn.
      Water fountains will not be used. Campers will be encouraged to bring their own
       labeled water bottle or purchase one in the camp store and counselors will encourage
       campers to keep water bottles filled.

Visitation Policy
      Parents of campers are permitted to drop off packages, etc., throughout the camper’s
       week at camp during business hours (8:30-5). Unless absolutely necessary, we ask that
       interaction with the camper while at camp be avoided.
      If it is necessary to visit your child, a brief temperature check is required before you will
       be permitted to visit.
      All visitors (parents, siblings, etc) must sign in at the front desk immediately upon
       arrival.
      If dropping off a package, please have other family members remain in your vehicle.

Guidelines for Food Service and Cleaning/Disinfecting at
                               Big Sky.

Kitchen
Cooks

        Cooks will complete health screening upon arrival at camp.
        Handwashing procedures required by the health department are posted in kitchen and
         followed by staff.
        Gloves are required when handling ready-to-eat food.
Serving Food

        All meals served by staff/L.I.T’s.
        Gloves, hair restraints, and masks worn by servers.
        Sneeze guard in place between campers and food.
        Plates and silverware handed to each camper by staff.
        Hand sanitizer is used when entering dining hall for each meal.
        Campers go through a single food line in cabin groups.
        Snacks will be served individually. There will be no communal bowls.
Cabin Meal Time

        Campers will not share plates, cups, or eating utensils.
        Counselors will pour drinks for their campers to limit the handling of drink pitchers.
        Cabin groups will sit together at tables and all tables will be at least 6 feet apart from
         each other.
        Half of the camp will eat inside the dining hall and the other half will eat at another
         location. Camps will be divided by gender with the exception of All Girls and Man Week.
         There will just be two divisions for those weeks.

Cleaning and Disinfecting
Dishes

        All dishes run through industrial dishwasher with sanitizer rinse
        Staff wash hands and wear gloves before putting clean dishes away
Dining Hall

        All high-touch surfaces (serving line, tables, door knobs, etc.) are cleaned with soap and
         warm water after each meal; same surfaces are disinfected with an EPA registered
         sanitizer before and after every meal

    Cleaning staff wear gloves for all tasks in cleaning process
       Cleaning staff wash hands immediately after removing gloves
       Kitchen cleaning rags washed with bleach in warmest appropriate setting. Laundry
        hampers cleaned and disinfected after transporting dirty rags.
Cabins and Other Camp Buildings

       All high-touch surfaces (doorknobs, handles, toilets, faucets, etc.) cleaned using soap
        and warm water; same surfaces are disinfected with an EPA registered sanitizer
       Buildings will be thoroughly cleaned and disinfected once per day; high-touch surfaces
        routinely disinfected throughout the day
       Gloves worn for all tasks in cleaning process
       Hands washed immediately after removing gloves
Cleaning and Disinfecting After Persons Suspected/Confirmed to Have COVID-19 Have Been in
Facility

       Follow Interim Guidance for US Institutions of Higher Education on working with state
        and local health officials to isolate ill persons and provide temporary housing as needed.
            o https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-ihe-
                response.html
       Close off areas visited by the ill persons. Open outside doors and windows and use
        ventilating fans to increase air circulation in the area. Wait 24 hours or as long as
        practical before beginning cleaning and disinfection.
       In areas where ill persons are being housed in isolation, follow Interim Guidance for
        Environmental Cleaning and Disinfections for U.S. Households with Suspected or
        Confirmed Coronavirus Disease 2019. This includes focusing on cleaning and disinfecting
        common areas where staff/others providing services may come into contact with ill
        persons but reducing cleaning and disinfection of bedrooms/bathrooms used by ill
        persons to as-needed.
            o https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cleaning-
                disinfection.html
       In areas where ill persons have visited or used, continue routine cleaning and
        disinfection as in this guidance.

       ***If it has been more than 7 days since the person with suspected/confirmed COVID-19
           visited or used the facility, additional cleaning and disinfection is not necessary.