Contractor's Billing Early? Understand payment terms - CT.gov
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DEPARTMENT OF ADMINISTRATIVE SERVICES APRIL 2019
Contracts
Contractor’s Billing Early?
Understand payment terms
Cisco Products When using a DAS administered Contract it’s important to understand the payment
terms and billing language.
Concrete Info
In accordance with the Contract, section 4, "Price Schedule, Payment Terms, Billing
On the Road and Price Adjustments”, subsection (b) Payment Terms and Billing: (1) Payment
shall be made only after the Client Agency receives and accepts the Goods or Ser-
Matchmaker vices and after it receives a properly completed invoice. Unless otherwise specified
in the Contract, payment for all accepted Goods or Services shall be due within
forty-five (45) days after acceptance of the Goods or Services, or thirty (30) days
if the Contractor is a certified small contractor or minority business enterprise as
defined in Conn. Gen. Stat. § 4a-60g. The Contractor shall submit an invoice to the
Client Agency for the Performance. The invoice shall include detailed information
for Goods or Services, delivered and Performed, as applicable, and accepted. Any
late payment charges shall be calculated in accordance with the Connecticut General
Statutes.
Contractors must invoice only after the Client Agency receives and accepts the
Goods and Services. When a Contractor issues an invoice prior to receipt and accep-
tance of the Goods or Services and payments are made prematurely many situations
arise, such as:
• How do you know the proper invoice amount?
• What if you didn’t receive all the services or what if some of the goods were
delivered damaged and returned?
• What if no goods or services were received?
• What if the company is assigned and assumed by another company?
The purpose of invoicing after the Client Agency receives and accepts goods or
services is to verify the invoice to what the Client Agency received. Going forward,
please make sure Contractors are billing in accordance with the Contract. If you
have any questions regarding this topic, call the Contract Specialist assigned to the
contract in question.
more...
Bid Notice Postings Contact Us
Contracts Awarded over Cisco Products and
the last 14 Days Services contract
Click on the category to see the contract
Adobe Acrobat Required being replaced
19PSX0021 Towing and Roadside Service DAS Contract #18PSX0202 for Cisco Products and
Services replaces contract #12PSX0431 expiring on
19PSX0102 Grounds Maintenance and Landscaping April 30, 2019
Services for 9 Windsor Ave, Windsor CT
DAS is providing notice to all Client Agencies and
18PSX0283 Woolen Uniforms Political Sub-Divisions of the State that Contract
#12PSX0431 for Cisco Products and Services will
19PSX0035 Heat Exchangers and Tube Bundles for expire on April 30, 2019. DAS Contract #18PSX0202
all of Department of Correction locations which went into effect on April 11, 2019 for Cisco
Products and Services will replace the expiring con-
19PSX0104 Homeland Security, Public Safety and tract and is available for use by all using State Agen-
Traffic Safety Supplies cies and Political Sub-Divisions of the State.
DAS Contract #18PSX0202 allows for purchases of
Cisco Products and Services available through the
Cisco Product and Global Price List Catalog only.
DAS State Supplier No other product or purchases than Cisco Products
Diversity Program and Services will be available through this Contract.
Please reference the Contract Award Page for Contract
The DAS State Supplier Diversity program targets at User Instructions that provides direction and guidance
least 25% of the state’s business be transacted with to Contract Users.
small businesses including those owned by minorities,
women and the disabled. To participate, fill out an If you should have any questions in regards to Con-
application with the Department of Administrative tract #18PSX0202, contact Susanne Hawkins, Con-
Services. Once certified, you can bid on contracts tract Specialist at (860)713-5064 or
covered by the program as well as all other state Email: Susanne.Hawkins@ct.gov.
contracts.
Learn more about the State Supplier Diversity program
by visiting our webpage.
Some Concrete Information
Contract #18PSX0309 - Milling of Bituminous Concrete on Roads and Bridges is the contract used for the mill-
ing of our roadways. This contract is almost always used in conjunction with the Bituminous Concrete Materi-
als and Bridge Deck Membrane Waterproofing (Complete-in-Place) contract. The pricing format has been up-
dated this year, shifting from pricing based on the four DOT Districts to the eight DOT Sections. Additionally,
the price for hauling material greater than fifteen miles was eliminated and incorporated into the milling costs
per depth and range. This adjustment has eliminated several line items on the price schedule as we navigate to a
more streamlined format.
Contract #19PSX0058 - Cement Patching Materials and 19PSX0077-Ready-Mixed Concrete and Bagged Port-
land Cement were two supplemental bids that have been incorporated into 18PSX0236- Ready-Mixed Concrete,
Bagged Portland Cement and Cement Patching Materials. This was a great success as we were able to consoli-
date three contracts into one (18PSX0236).
DAS Procurement on the Road
DAS Procurement was at the YWCA in Hartford for the 24th Annual
In the company of women event.
DAS Procurement’s Supplier Diver-
sity Program held an evening training
event at the Norwalk Public Library on
April 24. Assisting attendees on how
to get certified with the state.
2019 Matchmaker Event CT Business Matchmaker 2019 registration for prime companies and agencies is now open! We invite you to join us as a prime attendee. The event will take place on Thursday, June 13, from 7 a.m. to 2:30 p.m. at the University of Hartford. Click here to register now. As in past years, our Matchmaker event is open to all industries and will give you the opportunity to make efficient connections with small businesses and contractors during a series of 10-minute one-on-one interviews. This year we will focus on increasing the attendance of women- and minority-owned small businesses. We will also continue to emphasize marketing the event in the manufacturing and construction industries. Our intention is to increase attendance of qualified small businesses and improve every prime attendee’s experience and outcomes. Attendance for primes is FREE. Please consider becoming a executive patron for $100 or corporate patron for $250. Patron companies benefit from added visibility at the event and help us keep the entry fee affordable for small businesses. Sponsorship opportunities are also available. Benefit information is available on the registration page or you may respond to this email with questions. Help us get the word out: Feel free to share this event with other companies/agencies and small businesses. The more people that attend, the more valuable the event will be for everyone. More information is available at hartford.edu/matchmaker. Make connections at CT Business Matchmaker 2019: Small Business + Procurement = CONTRACTS! - Watch our YouTube video here.
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