CONTENTS TERMS OF REFERENCE (TOR) FOR THE PROCUREMENT OF SERVICES UP TO THE VALUE OF - EUR 20,000
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Terms of reference (ToR) for the
procurement of services up to the value of
EUR 20,000
83385694
Contents
General information .................................................................................................................. 1
Tender requirements ................................................................................................................ 3
1. Qualifications of proposed staff ........................................................................................ 3
1.1 Expertpool:...................................................................................................................... 3
1.1.1 General qualifications Education: university qualification in Communications or
Political Science Professional experience: 5 years’ experience in South African
Government liaison while based in South Africa, with experience in public-private sector
liaison as an added advantage. ........................................................................................ 3
1.1.2 Language skills: business fluency in English. Fluency in other South African official
language/s will be an added advantage ............................................................................ 3
1.1.3 Knowledge and or experience of political liaison in the lead up to major events or
conferences will be an added advantage. ......................................................................... 3
3. Specification of inputs ....................................................................................................... 3
Consulting services for the AEEP to liaise with the Democratic
Republic of the Congo Government
General information
a. Brief information on the project
In February 2021, the Democratic Republic of Congo’s president Félix Tshesekedi was
elected Chairperson of the African Union by the Assembly of Heads of State and
Government for a one-year term. He takes over the Chairship from President Cyril
Ramaphosa of the Republic of South Africa. Liaison will be needed between the DRC’s
government, the AU, the EU and Germany to advance SDG7 in Africa. Moreover, it will
be the responsibility of the DRC’s government to implement and prepare the activities
and policies for the upcoming 2021 AU-EU Summit.
Form 41-13-3 1b. Context
The Africa-EU Energy Partnership (AEEP) was launched by African and European
Heads of State in 2007 at the AU-EU Summit in Lisbon. A central partnership of the Joint
Africa-EU Strategy, the AEEP is the key political platform through which both continents
work together on energy.
The overall aim of the AEEP is to facilitate the achievement of universal access to
affordable, sustainable and modern energy in Africa, including in rural areas, as a
necessity and as a pre-requisite to generating inclusive development and jobs.
Since it was established in 2007, the AEEP’s mandate and activities have evolved to
reflect the changing landscape in which it works. Both continents’ commitment to energy
and the partnership remain strong, as was most recently confirmed at the 5th AU-EU
Summit, held in Abidjan in November 2017. One mandate of the AEEP is to support the
African Union Commission in the field of energy. In 2021, the Democratic Republic of
Congo became chair of the African Union and can initiate continental policies on energy.
It will be the responsibility of the DRC’s government to prepare for the 6th AU-EU Summit
in October 2021. To liaise with the DRC’s government and between departments of the
DRCS Government during DRC´s Chairing of the Africa Union, the Secretariat is looking
for a consultant.
c. GIZ shall hire the contractor for the anticipated contract term, from 16.08.2021 to
31.05.2022
d. The contractor shall provide the following service:
Liaise between the AEEP, the Democratic Republic of Congo’s Government and
between relevant Ministries in the DRC’s government on the subject of continental
energy and development.
Support the Secretariat of the Africa-EU Energy Partnership during the DRC’s
chair at side-events and in liaison with the DRC’s Government, the African Union
Commission and other AEEP Steering Group members (incl. digital formats).
Liaise with the Democratic Republic of Congo’s Government and between DRC’s
Government Ministries post the AU and AU-EU Summit to ensure initial
implementation of any Summit resolutions and in preparation of the AU-EU
Summit.
Address and liaise on DRC political messages as AU chair regarding energy (see
Annex 1).
Ensure continuity and a smooth and complete handover to the Consultant
appointed to lead political liaison during the chairing of the AU by the next member
state.
Produce a report (max. 6 pages) that outlines DRC’s achievements and concrete
steps taken in the field of energy serving as chair of the AU. The report shall
highlight how the consultant supported this process and raise challenges as well
as lessons learnt.
2Tender requirements
1. Qualifications of proposed staff
1.1 Expertpool:
1.1.1 General qualifications
Education: university qualification in Communications or Political Science
Professional experience: 5 years’ experience in Democratic Republic of Congo’s
Government liaison while based in Democratic Republic of Congo, with experience in
public-private sector liaison as an added advantage.
1.1.2 Knowledge and or experience of political liaison in the lead up to major
events or conferences will be an added advantage.
1.1.3 Language skills: business fluency in English and French. Fluency in other AU
official language/s will be an added advantage.
3. Specification of inputs
Fee days Number Number of Comments
of experts days per
expert
Preparation/debriefing 1 4
Implementation 1 26
Calculate your financial bid exactly in line with the quantitative requirements of the
specification of inputs above. There is no contractual right to use up the full days/travel or
workshops or budgets. The number of days/travel/workshops and the budgets will be
contractually agreed as maximum amounts. The regulations on pricing are contained in the
price sheet.
Note:
If restrictions are introduced to combat coronavirus/COVID-19 (restrictions on air travel and
travel in general, entry restrictions, quarantine measures, etc.), GIZ and the contractor are
obliged to make adjustments to their contractual services to reflect the changed
circumstances on the basis of good faith; this may involve changes to the service delivery
period, the services to be delivered and, if necessary, to the remuneration.
Please fill in the Annex ‘Estimate of anticipated contract value within the meaning of
Section 3 of the German Ordinance on the Award of Public Contracts (VgV)’ and send it by
email to the shared mailbox specified in the document ‘Zuständigkeiten Dienstleistungen,
Bau- und Planungsleistungen, Finanzierungen’ (Responsibilities: services, construction
3and planning services, financing agreements - German only), together with the following
documents:
1. Request for service contract
2. Terms of reference (ToR) for the procurement of services up to the value of EUR
20,000
3. List of participants (procedure without prior competitive tender)
Please only complete the following fields in the template ‘Estimate of anticipated contract
value within the meaning of Section 3 of the German Ordinance on the Award of Public
Contracts (VgV)’ for the desired contract with a value of up to EUR 20,000:
International short-term expert (line 12)
National/regional short-term expert (line 14)
Per-diem allowance in country of assignment (line 16)
Overnight allowance in country of assignment (line 17)
Other travel costs (line 18)
Flights for international short-term expert (line 22)
National flights (int. long-term and short-term experts) (line 23)
National flights (nat./reg. long-term and short-term experts) (line 24)
Other miscellaneous costs (line 35)
2. Annex
2.1 DRC Messaging as AU Chair
1. Reiterate the DRC’s commitment to the success of the Grand Inga project and
reassure member states that the DRC is making a concerted effort to conclude
development agreements with credible developers.
2. Highlight the criticality of “crowding in” private sector financing through innovative
financing structures in order to optimize the funding available for a project of this
magnitude. The project is being spearheaded by Fortescue Australia who will
develop power generation and downstream industry components. Note that
discussions between the DRC, Fortescue and the Sino-Spanish consortium are
ongoing to ensure efficient development of Grand Inga is not delayed further.
3. Underscore that by bringing large demand for energy, Fortescue will ensure the
project is not stalled by lack of off-take and is delivered and operated rapidly and
efficiently.
4. Reiterate DRC’s commitment to honor the treaty with South Africa and trade
electricity with other African countries.
5. Acknowledge the financing gap for transmission lines essential for regional trade
and continental electrification. Stress that the focus of the AfDB & AU’s support
should be on developing this infrastructure. Welcome the AfDB’s commitment (as
4Africa’s Development Bank) openness to engage at the highest level of the Vice
President and President of the Bank
6. Acknowledge support from the AUC, AUDA-NEPAD, AU High Representative for
Infrastructure Development in Africa and the need for multi stakeholder approach
to addressing the challenges the project may be facing at regional and continental
level.
7. Outline priorities for DRC’s chairmanship which may include proposal to set up a
Presidential Committee drawn from the five power pool regions on the continent to
define and address key issues that need to be addressed at regional & continental
level and establishment of multi-stakeholders taskforce which includes the DRC,
AUC, AUDA-NEPAD, AfDB, AU High rep on Infrastructure, power pools to make
recommendations to the Presidential Committee on how these can be addressed.
8. Acknowledge support from external Partners like the European Union, Germany,
Australia, World Bank and others in the partnership with the AU institutions on the
Program for Infrastructure Development in Africa and the Continental Power
Generation and Transmision Masterplan.
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