CONFERENCE PACK 2021 - Smokey Flame Catering LTD
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CONFERENCE PACK 2021 1|Page
WELCOME TO THE EMERALD HOTEL & CONFERENCE CENTRE In the heart of sunny Gisborne where we are the first to see the light, you will find our beautiful Hotel that accommodates many needs. We have one of the largest Conference facilities in the region that not only has many different facilities to suit every type of function needed, but also has the comfort of accommodation and a fantastic restaurant within the complex. The Emerald Hotel Conference Centre is designed as a one stop shop for all your conference and meeting requirements. We take away the difficulty of having to hire extra equipment like projectors, screens and microphones by having it all onsite. We are also able to offer the flexibility of having the floating wall system in our main conference area which enables us to configure to large and small groups. Best of all, The Emerald Hotel has fantastic friendly staff that strives with outstanding customer service. Please take a moment to read through our information and if you would like to request a quote please do not hesitate to contact us on (06) 868 8055 or email your enquiry to events@emeraldhotel.co.nz 2|Page
CONTENTS Our Conference Facilities ……………………………………………….................................................... Page 4 Introducing our Conference Rooms….…………………………...……………………………….. Page 5 - 7 Full Delegate Package…………………………………………………………………………………Page 8 Wedding Package…………………………………………………………………………………….Page 9-10 Pricing………………………………….……..………………………..……………………………. Page 11 Technical Services & Equipment………………………………………………………………………Page 12 Wedding & Catering...................................................................................................................................………. Page 13 Accommodation........................…………………………………………….………......................... Page 14 - 15 Function Menu………………………….…………………………………………....………. Page 16 - 18 Conference Enquiry Form ........................................................................................................................…...Page 19 3|Page
Emerald Hotel Conference
Restaurant
Foyer
Waimata Hotel
Restaurant
Outdoor Pool NICKS BISTRO
Turanganui
Taruheru
Triveni Reception Number 9
The Emerald Conference Facilities have a wide range of attributes with our several conference rooms there is
a lot of diversity to suit each individual function need from seating arrangements, technical and audio
requirements down to registrations and welcoming attributes
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INTRODUCING OUR CONFERENCE ROOMS
Theatre Classroom U Shape Banquet
Style Style Seating Seating
ROOM NAME m² Cocktail
Emerald Ballroom 412 330 150 70 400+ 260
Taruheru Room 88 85 30 20 80 50
Turanganui Room 113 100 45 30 135 70
Waimata Room 88 85 30 20 80 50
Triveni 115 50 40 25 50 50
Number 9 125 99 45 30 130 70
Taruheru & Waimata Rooms
The Taruheru and Waimata Rooms are the two smaller
facilities within our main Conference area. Both
measuring 8 m x 10 m. Both rooms have recently been
updated with projectors installed, which initiates a very
high standard of picture on their screen.
Turanganui Room
The Turanganui Room is the centre of our main Conference
area. It is the largest room of the three in the vicinity. It also
has a recently updated projector installed with a high
standard of visual projection going onto the projector
screen. This room has the luxury of two Air Conditioners /
Heaters.
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THE EMERALD BALLROOM The Emerald Ballroom is the total main conference area of the Taruheru, Turanganui and Waimata rooms combined with all the folding walls removed. This enlarged facility overlooking the pool area is fabulous for large functions such as corporates dinners, School balls, Weddings, Presentations, Seminars, Award ceremonies and Workshops. All three data projectors within the room can be combined and used all at same time. The Ballroom has a great audio system for the use of microphones for all guests to hear clearly. A dancefloor and stage is available to accommodate performances of dances. The Emerald Ballroom has a bar and buffet facility for all catering requirements. 6|Page
Other Conference Rooms within The Emerald Hotel:
Number 9 Room
This room is very exquisite with its beautiful wooden
floors and decorative high ceilings. A very dainty room
perfect for cocktail functions, ceremonies, small wedding
or used as an exhibition room.
Triveni
It is very comfortable and welcoming with its warm, homely
feeling. This room is recommended for workshops and
interviews. This room does not have an inbuilt data
projector system but a portable projector is available if a
usual presentation received.
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The Board Room In a secret hide away there is our boardroom facility situated in a previous small business. This small meeting room is great for a meeting or interview for up to 8 people. 8|Page
FULL DAY DELEGATE PACKAGE
$65 INCL GST PER DELEGATE
Our daily delegate package includes the key services for a successful meeting in the heart of the
city of light. Meeting and function rooms are fully equipped with the latest technology.
VENUE
• Unlimited Hire age
• Whiteboard
• Screen
• Pad & Pens
• Water and Mints
CATERING
• Morning Tea / Coffee with One Sweet or Savoury Item
• Light Lunch
• Afternoon Tea / Coffee with One Sweet or Savoury Item
ACCOMMODATION
• Discounted room rates
TERMS & CONDTIONS
•
This offers applies to groups with a minimum of 20 guests to maximum of 40 guests
•
Applies to new bookings Only
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9
WEDDING PACKAGE
OPTION 1 - $130 INCL GST PER GUEST
VENUE
• Complimentary Hire of Venue
• Complimentary Dance Floor
• White linen tablecloths with linen Napkins and full table settings
• Cake Table & Cake Knife
CATERING
• Antipasto Platters for the Table
• Buffet Menu – (Variety of Meats, Vegetables, Salad and Desert)
SERVICES
• Personalised Table service for Top Table
• Dedicated Coordinator & Staff
ACCOMMODATION
• One Night Accommodation for the Happy Couple including Continental Breakfast in
our on-site restaurant Nick Bistro or delivered to your suite.
TERMS & CONDTIONS
• This offer applies to a minimum of 40 guests to maximum of 100 guests.
• Applies to new bookings only.
• Minimum Beverage Spend – In addition to Packages we also have a minimum
beverage spend for all bookings – Spend is dependent on total guest numbers.
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10 | P a g eOPTION 2 - $125 INCL GST PER GUEST
VENUE
• Complimentary Hire of Venue
• Complimentary Dance Floor
• White linen tablecloths with linen Napkins and full table settings
• Cake Table & Cake Knife
CATERING
• Antipasto Platters for the Table
• Buffet Menu – (Variety of Meats, Vegetables, Salad and Desert)
SERVICES
• Personalised Table service for Top Table
• Dedicated Coordinator & Staff
ACCOMMODATION
• One Night Accommodation for the Happy Couple including Continental Breakfast in
our on-site restaurant Nick Bistro or delivered to your suite.
TERMS & CONDTIONS
• This offer applies to a minimum of 100 guests to maximum of 200 guests.
• Applies to New Bookings only
• Minimum Beverage Spend – In addition to Packages we also have a minimum beverage
spend for all bookings – Spend is dependent on total guest numbers.
11PRICING
The rates below apply only to venue bookings with catering or accommodation requirements. All
functions receive complimentary water and mints as well as standard table cloths, napkins,
cutlery and glassware.
Please feel free to ask your function coordinator for any additional requirements that you need on 06
868 8055 or email us on events@emeraldhotel.co.nz.
Half Day Full Day
Hire Hire
Room Name
Emerald Ballroom $1,100.00
Taruheru Room $280.00 $450.00
Turanganui Room $280.00 $450.00
Waimata Room $280.00 $450.00
Triveni $220.00 $380.00
Number 9 $280.00 $450.00
Boardroom $100.00 $200.00
Taruheru & Turanganui Combined $550.00 $800.00
Turanganui & Waimata Combined $550.00 $800.00
SETUP FEES
Over 100pax Theatre Style $350.00
Over 100pax Banquet/ Classroom/ Cabaret Style $550.00
All Prices are inclusive of GST
12 | P a g eTECHNICAL SERVICES & EQUIPMENT
We have recently upgraded our conference system to Crestron’s incredible Iisys i/o TPMC – 10
Wi-Fi touch panel for accessing email, streaming multimedia and browsing the internet. TPMC –
10 delivers great sounding audio from its built-in high- powered tuned port speaker system. An
integrated Microphone and Stereo Headphone output are also provided.
If you have any special requirements needed for your event, please liaise with the events coordinator
and they will be more than happy to help with achieving your result.
Lectern Complimentary
1 x Data Projector & Screen
$180.00
1 x Per Room
Portable Projector $70.00
White Board $20.00
Flip Chart $20.00
STAGE $200.00
Dance Floor $200.00
Multi boxes & Extension Cords Complimentary
13 | P a g eWEDDINGS
Take the pressure out of your Wedding day and let us
take care of the details.
Our experienced team can help with everything
from theming to set up, menu choices,
accommodation and more.
Attention to detail is our forte, so you, your friends
and family can relax and enjoy one of the most
Special day of your life.
Please feel free to come and have a talk to our chef
to customise and create your desired Wedding
Menu.
CATERING
Within the complex we have a delightful
restaurant that is open from 7am-9.30am every
day for breakfast and 6pm- 9pm (Mon – Sat).
This restaurant seats around 100 people. Room
Service is also available through our restaurant.
14 | P a g eACCOMMODATION Executive spacious suites are what you will find within our complex at The Emerald Hotel. We have a range of different rooms that can mostly sleep up to four people with a few of the rooms having interconnecting facilities. Most of our Executive Suites have balconies that either look over our pool complex or the river which provides a nice relaxing atmosphere. The rooms have plenty of natural light and are elegantly appointed and very comfortable. All our 48 suites have an LCD flat screen TV, SKY TV, complimentary Wi-Fi, a min bar, air conditioning, an iron and ironing board, hair dryers and tea and coffee making facilities. 15 | P a g e
The Emerald Hotel provides a whole range of exciting opportunities in the Function/ Conferencing sector with great facilities and excellent catering needs that suit many types of requirements. For any further enquires please contact The Emerald Hotel on (06) 868 8055 or email Events@emeraldhotel.co.nz. Thank you 16 | P a g e
The Emerald Hotel & Conference Centre strive in achieving great customer service . If there any dietary requirements, we can cater to those needs. The Emerald Hotel caters for many needs such as corporate dinners, banquets, buffet dinners, light lunches, canapes, fingerfood, breakfast and even outside Catering. 17 | P a g e
2x Options $10
3x Options $15
Please Choose the Following
Ham, Cheese & Tomato Croissants
Club Sandwich
Vegetarian Quiche
Selection of Savouries
Pizza Slices
Chicken Caesar Wraps
Vegetarian Wraps
Smoked Salmon & Brie Bagel
Chicken, Cranberry & Brie Bagel
Assorted Cakes & Slices
Fresh Fruit
Tea/ Coffee & Juice
Finger Food Menu
Please choose from the following
$4 Each
Samosa/ Spring Roll platters
Mini Blinis with Salmon Mousse
Selection of Mini Savouries
Aranchini w Mushroom, Feta, Sage & Onion Relish
Mini Frittata with Mushroom and Parmesan
Mini Croissants with Ham, Cheese & Tomato
Fresh Fruit
Mini Club Sandwiches
$5 each
Prawn Twisters
Selection of Meats Selection of Sushi
Garden Salad Mini Frittata with Salmon, Caper And Courgette
Mediterranean Cous Cous Salad Pork Wontons & Spring Rolls w Sweet Chilli Sauce
Pizza Slices
Potato Salad
Mini Club Sandwiches
Fresh Bread buns Tempura Prawns with Wasabi Mayo
Assorted Cakes & Slices Prawn Skewers
Tea/ Coffee & Juice Bacon Wrapped Scalllops
Cajun Beef Skewers with Tzatziki
Mediterranean Bruschetta
Deep Fried Scallops & Prawns
18 | P a g e$45 Dinner Buffet
Breads & Dips for the table
Meats
Garlic roasted Angus beef rump
Free farmed pork belly w/ crackling
Chicken & Cranberry filo parcels
Served with appropriate condiments
Vegetables
Broccoli & Cauliflower w/ white wine cheese sauce
Roast vegetable medley
Salads
Garden salad
Mediterranean couscous salad
Potato, Egg & Celery salad
Dessert
Sticky date pudding w/ butterscotch sauce
Rich chocolate brownie
Fruit salad & Whipped Cream
$40 Dinner Buffet
Breads & Dips for the table
Meats
Garlic roasted Angus beef rump
Free farmed pork belly w/ crackling
Chicken & Cranberry filo parcels
Served with appropriate condiments
Vegetables
Broccoli & Cauliflower w/ white wine cheese sauce
Roast vegetable medley
Salads
Garden salad
Mediterranean couscous salad
Potato, Egg & Celery salad
Dessert
Sticky date pudding w/ butterscotch sauce
Rich chocolate brownie
Whipped cream
Fruit salad
19 | P a g e$50 Buffet Dinner Menu
$60 Buffet Dinner Menu
Breads for the tables
Bread & Cheese platters for the table
Meats Soup Station
Garlic roasted Angus beef rump Creamy Seafood Chowder
Free farmed pork belly w/ crackling Soup of the Day
Marinated Chicken Wings Meats
Served with appropriate condiments Garlic roasted Angus beef fillet
Vegetables Free farmed pork belly w/ crackling
Carrot, Broccoli, Cauliflower & Kumara Thyme roasted chicken w/onion & bacon stuffing
Salads Served with appropriate condiments
Garden salad Vegetables
Mediterranean couscous salad Broccoli & Cauliflower w/ white wine cheese sauce
Potato, Egg & Celery salad Roast vegetable medley
Seafood Salad w/ Sauce Mary Rose Salads
Dessert Garden salad & Caesar salad
Sticky date pudding w/ butterscotch sauce Mediterranean couscous salad
Rich chocolate brownie Potato, Egg & Celery salad
Whipped cream Seafood salad w/ sauce Mary rose
Fruit salad Dessert
Sticky date pudding w/ butterscotch sauce
Rich chocolate brownie
Cheese cake
Whipped cream
Fruit salad
20 | P a g eCONFERENCE ENQUIRY FORM 21 | P a g e
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