Completing your UCAS form as a former Esher student - UCAS APPLY 2021
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Completing your UCAS form
as a former Esher student
UCAS APPLY 2021
Before you begin • Information you enter onto your UCAS form must be accurate and College has to confirm that certain details are correct • These include your full legal name, all your examination results and your area of residence • We do this by checking against your College database entry
• If you had upgrades at GCSE you will need to send scanned copies of the certificates to the database administrator HTao@esher.ac.uk. • You will need your Unique Learner Number, and your BTEC registration number. They can be found on your examination certificates: • Your ULN is a 10 digit number (no letters) • Your BTEC number starts with a letter followed by 5 or 6 digits (no more letters) • If you wish for clarification, contact progression@esher.ac.uk
Help? • Please follow this presentation carefully • Use Unifrog know how library and the UCAS website • You may be able to book an appointment with a university admissions expert in Progression Guidance for personal statement feedback • Get Progression Guidance to check your form before sending: progression@esher.ac.uk • Get it done, but get it right!
Do you know your ‘area of residence’?
This is very important and harder to complete than you think!
It is the county or borough to which you pay Council Tax. It is NOT necessarily
your postal address.
For example:
• Surbiton, Chessington, New Malden = Kingston upon Thames
• Hampton, Twickenham, Teddington = Richmond upon Thames
• Thames Ditton, Claygate, Hinchley Wood, Long Ditton, the Moleseys, Esher,
Walton, Weybridge, Hersham = Surrey
If you are not sure, find where you live on the interactive London borough map:
https://www.google.com/maps/d/viewer?mid=1KE3Tlm1Bhe4ZbE5bzhD69BZb7
Js&ll=51.48976696101502%2C-0.08815000000004147&z=10
If you are not in a London Borough, you’re in almost certainly in Surrey!
What qualificationsdid you take? • Use the information on the qualifications checklist or your examination certificates to ensure the correct information • BTEC students enter qualifications gained at the end of 6.1 and 6.2 • Don’t forget your EPQ
Esher College deadlines 2020/21
Type of application Esher College deadline We will send your form to
UCAS
Medicine, Veterinary 8am on Monday 21 September 2020 by the UCAS early deadline of
Science, Dentistry and 15th October 2020
Oxbridge applications
Competitive applications 8am on Monday 5 October 2020 within 10 working days of the
(e.g. applications to form being received, provided it
Russell Group and other is error-free
high tariff universities,
and for certain
competitive subjects)
General applications 8am on Monday 9 November 2020 by the end of the autumn term,
Friday 18 December 2020
General applications - 8am on Monday 23 November 2020 By the UCAS final deadline of
final deadline 15th January 2021
• You can continue to submit applications after these College
deadlines and we will endeavour to process them as quickly as
possible. Do not apply as an independent candidate to circumvent
the deadlines – the process takes even longer that way!
Now go to the UCAS homepage
www.ucas.com
Sign in > students
Student sign in > Undergraduate
2021 entry Apply Most problems with logging in again arise because you do not chose the right entry year. You are 2021 entry (even if deferring)
Register
From now on some slides will show a 2019 screen. Many of the 2021 screens are virtually identical and it was not a good use of my time to update every single slide!
Get phone or planner ready to note
password etc
NextTerms and conditions…
Tick the box, then nextPersonal details
Remember this must be your
formal name, which must
also be on your College
database entry.Postal address
Postcode, with no gaps
Confirm address
Phone numbers without gaps
The email address you use most
You can use your college email,
but will have to change it to a
personal one once you have left
college.
If you have a silly personal
email address, find time over
the summer to create a
sensible one!Choose how you want to be updated
Security questions and passwords
Your password must:
• be at least eight characters long
• have at least one lowercase letter (a—z)
and one uppercase letter (A—Z)
• contain at least one number (0—9)
• use at least one special character, such as:
%$£&@* !?You’ve registered!
Note your username now, on
your phone or in your
planner.
Taking a photo or saving a
screenshot is a good idea.
Log in nowApplying through school or college
Buzzword: esher21
esher21Confirm Esher College
Choose current tutor group, even if
your tutor is leavingNote personal ID, and verify email
address
Take a screenshot of
this with your phone
Verify email address by
clicking here. If it’s
taking too long do it
another timeEnter the email verification code you
have been sentReturn to the welcome page
You are now in UCAS Apply
Watch the video. Start at
0:34 as you have already
created the UCAS
account.
Read the first two of
these.
Note that the college
has earlier deadlines
than those in the
fourth hyperlink.How to navigate the form These are the sections of your UCAS form you need to complete. This is how you navigate to different sections. Start with Personal details,
Personal details
Put preferred name if you are always
known by this
Only do this is you have changed your
surname
Click yesGet details correct!
Leave. This is for boarding school
students who put the school as their
postal address, but it’s not their home.
Put mobile number in with 44 and no 0
Use drop down lists to choose country
of birth, nationality etc. UK is first then
they are alphabetical.
Area of permanent residence is what
you found out earlier on slide 11.
Chose correct category
Unique Learner number (ULN) is on
your database entry (slide 9)
This is for overseas students - ignoreStudent support
You must chose Fee code 02
Student Finance Services
This is the area of residence
again. Use the drop down list.Nominated access
We require you enter an adult
who can discuss your
application with UCAS on your
behalf, if you are away or ill.
It is usually a parent or
guardian.Disability /special needs
Choose from the drop
down list.
This is NOT used for
selection purposes but
ensures you continue to
receive appropriate
support at uni.
Write in the support
you currently get at
College.Equality monitoring
None of this is used for
selection. Fill in as relevant and
as you wish.
The information helps UCAS
and universities monitor
whether they are being fair in
their admissions. It is only
shared with universities after
you have received an offer.Student finance
Read and tickChoices of university /course • This is the next section of the form but it is unlikely you are ready to complete this section yet. • You do not express a preference – the unis are listed alphabetically on your form • Skip to the next section – Education, slide 51– which is the tricky bit
Choices of university /course
Be careful – we do not check these!
Use the drop down lists
Change to
September 2022if
you want to defer
entry and take a
gap yearHow each choice looks You can make up to 5 choices. This is probably the last section to complete. Check it carefully – we don’t!
Education – the tricky bit!
Click here to add your
secondary school
Choose ‘below honours
degree qualifications’Add secondary school
Add Esher College
Click here to add
Esher CollegeGet the dates right!
You’ll get this
dialogue pop up,
which is fineNow add your qualifications
Do Esher College
qualifications firstUse the popular qualifications list
A levels are GCE A levels
Your year group doesn’t have
module results for A level, so
ignoreGCE AS level • You are only doing these if you are adding a 1 year AS level course to your programme • Older students under the modular system may need to add AS levels
Add the qualifications you are taking
Check your AED
checklist of exactly
what you are taking
Put August 2021 as
that’s when your
results will come out
Your result is
pending, because
you haven’t got it
yet
You can put module
grades for BTECs in if
you wishBTEC You will have already gained an award at the end of the first year. Look at your database entry in September to get this correct. If doing a single BTEC (Sub Dip) you already have a BTEC Certificate Level 3 If doing a double BTEC (Diploma) you already have a BTEC Subsidiary Diploma Level 3 Put these as qualifications already obtained, and next year’s qualification as ‘result pending’.
Take note • EPQ is Extended Project Level 3. • Write a short version of your project title for the subject • You should add Duke of Edinburgh’s Award, music, dance and drama qualifications but must make sure they are entered under the correct school or college • If these are not relevant you may miss them out
Go to your secondary school
Add GCSEs (9-1) …and so on until you have entered everything!
Add any ‘old’ GCSEs (A*-G)
Take note • ‘Double Science’ is correctly called Combined Science and is a Double GCSE 9-1 • iGCSE and GCSE (short course) are separate qualifications, so click ‘Add new qualification’ • Make sure your UCAS form qualifications match the qualifications on your database entry • If they don’t, your form will be rejected at the Esher College checking stage
Typical (short) entry
Employment
This is mainly aimed at
mature students who
have had ‘proper’
jobs, but if you have a
part-time job, add it inPersonal statement Write it in Unifrog and paste it in once you are happy with the final draft. 3,800 characters is the best length to aim for, otherwise the formatting causes problems.
When you paste it, it looks like this
In preview, it looks better
View all details to see all sections
DO NOT PAY AND SEND! • Get it checked by someone from Progression Guidance • Any errors will delay your form • Once sent your form is locked and cannot be changed unless ‘unlocked’ • We will add the reference and send it finally to UCAS within 10 working days, provided your form is correct • Errors cost time – get it checked!
Help? • There are loads of help videos and factsheets on Unifrog and the UCAS website • You can book a 10 minute slot in Progression Guidance for personal statement feedback • You can drop in to Progression Guidance to get your form checked before sending
Declaration
Pay and send! UCAS tells us you have sent your form. We then check the important information and add our reference. Your form will arrive finally at UCAS within 10 working days of you paying and sending, providing there are no mistakes.
Mistakes? • If there are errors you will be emailed by one of the Progression Guidance team. • Your form will be ‘unlocked’ and you must correct the mistake. • The 10 working days restarts once the corrected form is submitted.
Esher College deadlines 2020/21
Type of application Esher College deadline We will send your form to UCAS
Medicine, Veterinary 8am on Monday 21 September 2020 by the UCAS early deadline of 15 th
Science, Dentistry and October 2020
Oxbridge applications
Competitive applications 8am on Monday 5 October 2020 within 10 working days of the form
(e.g. applications to Russell being received, provided it is error-
Group and other high tariff free
universities, and for certain
competitive subjects)
General applications 8am on Monday 9 November 2020 by the end of the autumn term,
Friday 18 December 2020
General applications - final 8am on Monday 23 November 2020 By the UCAS final deadline of 15 th
deadline January 2021Get it right, get it checked,
get it in!You can also read
