Compass School Manager Parent Manual 2020 - Glen Iris ...

2020
Compass School Manager
Parent Manual

Please use the space to record your Compass family login for future
                               reference.

  FAMILY LOGIN:                _________________________
                               _________________________

  The Compass Parent Portal is an integrated online portal that allows you to
  access up-to-date and meaningful information about our school and your
  child's progress.

  You can access Compass through a browser or the mobile app.

Mobile App

  On the mobile app, you can:
     Add approvals for absences
     See Recent News items
     View school reports
     Give consent for, pay for, and view details of Events
     Book Parent/Teacher Conferences
     Open in Browser mode, which gives access to the full range as below:

Browser

  On a browser, you can:
     Add approvals for absences
     See Recent News items
     View Notifications needing your action.
     Access student’s school reports
     View, pay for and give consent for Events.
     Pay school fees (Course Confirmations)
     Change your contact details
     Book Parent Teacher Conferences
     Access school documentation

  This booklet outlines how to use Compass to manage these features.

Accessing Compass
Compass is a web-based system that is accessible on a web browser or by using the Com-
pass iOS or Android apps. Search for 'Compass School Manager' in your app store.

The Glen Iris Primary School Compass website is:
                    https://gips-vic.compass.education/

This link can also be found on the GIPS website (www.gips.vic.edu.au) on the right hand
side of the homepage.
Every family receives a separate login to Compass, which will be provided to you by the
school when you start.

The best way to learn how to use Compass is to open it up, click on everything, and be-
come familiar with the

   Logging in to Compass

 To log in you will require your unique family username and password. These details
 will be provided to you by the school.

 On your first login, you will be required to change your password and confirm your
 email address and mobile phone number. These details may be used by the school
 for SMS, password recovery and email communication throughout the year.
 Please keep these contact details up to date throughout the year.

 If you have lost your details or forgotten your password, you can recover your de-
 tails by clicking the 'Can't access your account?' link on the front page, or ring the
 Glen Iris Primary School office on 9885 3624.

 IMPORTANT Once your child has left the school you will no longer have access to
 their school Academic Reports on Compass. Please ensure that you download your
 child’s reports before they leave the school.

Mobile App - Homepage

Menu Button
 Click on the menu button at the top left
 hand corner to log out, switch accounts,
                     or open in browser.

Child’s Profile
 Click on your child’s photo to open a new
    screen from where you can add an ap-
 proval (absence), or view their school re-
                                     ports.

Approvals
                      Log an absence here

News Items
 Click on these Recent News Items to see
                       more information.

Mobile App - Add an Approval (Absence)

                                    To add an approval, from the home page, click
                                    on “Add Attendance Note”

                                    Fill in the relevant details, making sure that the
                                    dates are correct.

Mobile App - Consent and Pay for Events
To view information about                          Event summaries are shown on
Events, including giving consent                   the next screen. Click through
and making payments, click on                      for more information on each
the menu button on the top left                    and to give consent and pay-
of the home screen. Then click                     ments.
on Events.

   Mobile App - View Reports

On the homepage, click on the photograph of your
child, then click on “Reports” on the top menu.
Click on the report that you wish to view.

Mobile App - Book Parent / Teacher Conferences

You will be notified through Compass when bookings are open for Parent /
Teacher Conferences.
   Click on the menu button at the   Then select “Conferences” from the menu.
   top left of the screen.           Follow the prompts to book for your students.

Browser - Homepage

Main Menu
The front page of Compass contains all the immediate information that you need to access.

News Feed
This area shows recent school news items and information relevant to parents. This may include general
school updates and details of upcoming events.

Alerts
This yellow area of the news feed shows notifications for items that require your action or attention.
These may include the following:

     Outstanding absences or late arrivals that require a note or approval
     Course Confirmations or payments that need processing
     Parent/Student/Teacher Conferences that are available for booking
     Excursions or Events that require consent and/or payment
     School photos that are available for purchase
     Semester Reports or Progress Reports that are available to download.

Your Child/ren
This section provides you with a quick summary of your children. To access more information click on the
relevant quick link or select 'Profile' to access detailed information about your child. Options here may
include:

     Viewing your child/ren's profile page
     Viewing your child’s attendance record,
     Entering attendance notes and approvals.
     Viewing academic reports for your child
     Making Parent/Student/Teacher Conference bookings

Browser - Main Menus and Functions

Along the top of the screen there are various icons, and from these icons you can
navigate through the Compass portal.

      The Home icon will take you back to the Home page.

      The Calendar icon will take you to the school calendar, where you will be
      able to see the schedules of your students, as well as any school events or
      activities that have been entered to the calendar.

     The Pencil icon will bring up the Teaching and Learning menu, from which
     you can access Learning Tasks and School Resources.

      The Grid icon will bring up the Organisation menu, from which you can ac-
      cess Events, Course Confirmations/Payments, and the Job System.

      The Two People icon will bring up the Community menu, from which you can
      access Parent/Student/Teacher Conferences, School Photos, and School Doc-
      umentation.

      To the right of the screen, your name will display, with the Cog icon, which
      will bring up the Tools menu, from which you can access your Payments,
      your Files, reset your password, update your contact details, and log out.

Clicking on your name will take you to your profile page.

Browser - Organisation Menu

Events
Any information related to an Event is displayed under the grid icon, in “Events”. This area
displays any events that your child/ren are included in, for example sports events or ex-
cursions.

Please note that Events must be managed through a browser, not on the mobile app.

How to Consent/Pay for an Event
To access Events, click on the Organisation Menu, and select “Events” from the drop
down menu.

From this page you can pay and consent for any events, or complete the process offline
by printing the consent form and handing it in to the school. By clicking the "Process Now
(Online)" option, you will be prompted to enter information regarding emergency contact
details as well as any updated medical information that is not already on the student's
file.

When a new event is posted, you will receive a notification in your News Feed which will
take you directly to the Event.

Please keep in mind that within Compass you cannot consent for an event that has a pay-
ment associated with it without also paying for the event. If you need to pay in person at
the school you should print out the paper consent form and return to the office with pay-
ment to the school.

Event Information
Information associated with the event, such as a packing lists or maps, can be found at
the bottom of the Event page, under “Resources”. You can access information relating to
Events through the Events menu at any time.

- Browser - Organisation Menu

Course Confirmation/Payments
The Course Confirmation/Payments module allows you to pay your school fees through
Compass.

  Click on any item to start the payment procedure. Then click on the “Proceed”
  button. You will be taken through the Payment process. If “Course Confirmations /
  Payments” does not appear in the drop down menu, then there are no outstanding
  fees for you

View Reports
On the Compass home screen, click on “Profile” next to your child’s photo. Then
click on the “Reports” tab and select the report you would like to see.

Browser - Community Menu

Parent / Teacher Conferences
This module allows you to book any Parent / Teacher Conferences.
Once bookings are open, you will be notified through Compass and by email.
On the Community tab, select “Conferences”. You can also click on “Book Parent
Teacher Interviews” on your child’s Profile.

Click on the correct Parent / Teacher Conference, and then use the drop down box for
each teacher to select from available times. You can print a record of your bookings using
the green “Print” button.

 School Documentation
 Under the Community tab is “School Documentation”. Here you can find notices, and
 general school information such as Year Level Newsletters and school policies.

Browser - Parent Profile

Clicking on your own name at the top right of Compass will take you to your own profile.
This page includes information such as the email address stored on Compass, links to
your students’ profiles. Learning tasks, Insights, Payments and Conferences can also be
accessed from the Parent Profile.

                Browser - Tools

     My Payments - Allows you to view any payments that have been made to the
      school through Compass.
     Change My Password - Allows you to change your password.
     Update My Details - Allows you to update the mobile phone number(s) and email
      address(es) associated with your account.

Browser - Attendance: Adding an Approval

Adding an Approval

If you child is going to be absent from school, you must log their absence via Compass.

To do this from your homepage, click on the 'Add Attendance Note/Approval' link
listed underneath the name of the relevant student.

This will take you to the Attendance screen, with a pop-up window to enter details of
the note or approval. Here you can select the applicable date and times of the ab-
sence.

You can also enter notes and approvals in advance, if you know that your child is going
to be absent from school (e.g. scheduled family holiday).

If your child is absent from school without an approval, you will be notified via an SMS
through Compass, and prompted to add an approval. This is new legislation intro-
duced to ensure the safety of all students.

It is your responsibility to enter approvals and absences on Compass, even if you have
notified the school in another way (eg email) that your child will be absent.

If you are picking up or dropping your child at school they must be signed in by an
adult at the office.

Browser - Attendance: Approve Unexplained Absences

If your child has any unapproved absences or late arrivals, you will receive an alert on
your Compass home page letting you know this, and allowing you to add a Note or Ap-
proval.

Clicking on this notification will take you to the Unexplained tab for that child's attend-
ance, where you can choose to add a Note or Approval for one or more absences. To
add a note or approval, select one or more of the absences listed, then select the
'Explain with Note/Approval' button.

Please note that you cannot edit your notes or approvals after they've been created. If
you do need to make any amendments please contact the school, and we will make
these changes for you.

Browser - Student General Permissions

Annually, or as needed, we will ask you to give your consent for general activities:
    Local Walking Excursions,
    Student Photo Display.
    Viewing of PG rated media.

How to Access General Permissions

On the Compass Home Page, click on “Profile” next to your child’s photograph on
your Compass home screen.

Click on the “Insights” tab at the right, then choose “Student General Permissions:”
Select “Yes” or “No” for each question.

You will have to do this separately for each of your children.

An alert for each child will sit on your News Feed when the Insight is first opened to
parents, and you can click on this to go to the Permissions. If this has disappeared
or you would like to change your choices, go to “Insights” as outlined above.

Glen Iris Primary School
170 Glen Iris Rd Glen Iris Vic 3146
        Telephone: 03 9885 3624
  Email: glen.iris.ps@edumail.vic.gov.au