COMMUNITY GRANT PROGRAM GUIDELINES 2021
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
COMMUNITY GRANT PROGRAM GUIDELINES 2021
TABLE OF CONTENTS
1. What is the Community Grants Program? 1
1.1. Grant Program objectives 2
2. Eligibility: Who can apply for a grant? 4
2.1. Who is not eligible to apply? 5
2.2. What will not be funded? 5
3. Key Dates 6
4. How to apply 7
4.1. Application Process 7
4.2. Help with your application 7
4.3. Checklist: Information you must provide 8
4.4. Project Plan (not required for Small Grants - Equipment Purchase) 9
4.5. Evaluation Framework (not required for Small Grants) 9
4.6. Budget and quotes for budgeted expenses (quotes required for all grants) 10
4.7. Assessment process 11
5. What grant categories can I apply for in 2021? 12
5.1. Community Development Grants 12
5.2. Arts Grants 14
5.3. Festivals and Events Grants 16
5.4. Small Grants 18
6. Terms and Conditions 21
7. Glossary of Terms and Definitions 24
8. Appendices 27
8.1. Appendix A – Project Plan Examples 27
8.2. Appendix B - Evaluation Framework Examples 29
8.3. Appendix C – Budget Examples 31
ii COMMUNITY GRANT PROGRAM GUIDELINES 20211. What is the Community Grants Program?
The Community Grant Program provides a framework for Manningham Council to fund a range of
activities that will achieve positive outcomes for the community and align with key Council plans and
strategies.
These Guidelines describe how groups and organisations can access funding from Council for
activities that have a direct benefit to the people who live, work or recreate in Manningham.
Council is committed to developing and fostering partnerships with not-for-profit groups and
organisations whose work enriches the municipality and is consistent with Council’s vision, ‘A liveable
and harmonious City’.
The Community Grant Program responds to the priorities and directions in Council’s strategic
documents including the:
Council Plan 2017-2021
Healthy City Strategy 2017-2021
Strategy Purpose Areas of Focus
The Council Plan outlines our Healthy Community
vision, mission and values. The Liveable Places and
Council Plan guides the Spaces
organisation’s activity over the
Council Plan Resilient Environment
next four years to achieve
2017 - 2021 priorities identified in the areas of Vibrant and Prosperous
community, economy, places Economy
and spaces, council leadership Well Governed Council
and the environment.
The Municipal Public and Inclusive and
Wellbeing Plan promotes the Harmonious
Healthy City Strategy health and wellbeing of local Healthy and Well
2017- 2021 communities through a strategic
Safe and Resilient
planning approach, informed by
local health priorities. Connected and Vibrant
For a complete list of Council strategies and plans visit the website
https://www.manningham.vic.gov.au
For further information on the purpose of the Community Grant Program please refer to the Community
Grant Program Policy 2020 - 2024
1 COMMUNITY GRANT PROGRAM GUIDELINES 20211.1. Grant Program objectives
The objectives of the Community Grants Program are to:
Partnerships Foster and develop partnerships between Council, groups and
organisations for the delivery of shared outcomes.
Programs and Provide a range of programs and activities that respond to the needs of
Activities our diverse community that align with Council's plans and strategies.
Participation Foster community involvement and participation with a focus on groups
and individuals that experience barriers to participating in community life
Skills Development Build community capacity and empower communities to further develop
or gain new skills to enhance their quality of life.
Innovation Pilot activities that provide innovative responses to local priorities and
ensure ongoing environmental, economic and social sustainability.
Value Provide a measureable, cost-effective and efficient means to deliver
community outcomes in a transparent and accountable manner.
The Community Grant Program operates alongside the principles of community and cultural
development, which are reflected in the overall grant program objectives above. This is achieved
through partnerships and the development of activities that increase community inclusion in
Manningham communities.
All applicants are required to provide clear evidence that the activity is directly responding to a
specific community need, interest or service gap. Please refer to the Assessment Criteria in each
category for further details.
Funding is provided for the term specified in the Funding and Service Agreement. Applicants are to
consider the future sustainability of their program or activity beyond the funding period in their program
planning (for example, sponsorships or other fundraising activities).
2 COMMUNITY GRANT PROGRAM GUIDELINES 20211.2 What grant categories can I apply for?
To achieve these broad objectives, not-for-profit groups and organisations are invited to apply for
funding under the following grant categories:
Applicants may apply for one grant per grant category each financial year and each application must be
for a different project.
Grant category Purpose Funding Timing
Allocations*
Community Partnership Achieve longer term Up to $50,000 per 4 yearly.
community and cultural year to a total of
Guidelines for this program Next round will
development outcomes $200,000 over 4
will be available in August open in
through strategic years
2021. September 2021
partnerships that
respond to Council
priorities and directions
Community Development Achieve community $3,001 - $20,000 Annual
development outcomes
(Page 12) Funding opens
that respond to the
needs of Manningham’s 8 February 2021
diverse community.
Arts Support activities that $3,001 - $20,000 Annual
provide opportunities to
(Page 14) Funding opens
participate in arts,
culture and heritage. 8 February 2021
Festival and Events Support community led $3,001 - $20,000 Annual
festivals and events that
(Page 16 ) Funding opens
attract visitors to
Manningham and 8 February 2021
activation key locations
Small Grants Support community Community Open all year and
strengthening initiatives Strengthening assessed 3 times
Streams:
and equipment per year
Up to $3,000
1. Community purchase to enhance
Strengthening the quality of life of
2. Equipment Purchase Manningham residents. Equipment
Purchase Applicants may
(Page 18)
apply for one (1)
50% co-contribution
Small Grant each
of the total cost up
financial year.
to $1,500
Note: These Guidelines apply to the 2021 calendar year.
*Funding allocations are subject to adoption of Council’s annual budget.
3 COMMUNITY GRANT PROGRAM GUIDELINES 20212. Eligibility: Who can apply for a grant?
Pre-eligibility assessment is conducted on all applications. At this stage of the assessment process,
any ineligible applications will be removed.
Grant applications must be from:
What does "Auspice 'mean?
A not-for-profit constituted body such as an
Incorporated Association or a Company by Limited If a not-for-profit organisation is not
Guarantee, or incorporated or has limited organisational
capacity, another eligible organisation
Auspiced by an incorporated not-for-profit can auspice on their behalf. In this
organisation that is able to accept legal and financial
context, the auspice organisation would
responsibility for the grant and activity, or
receive the grant funding and have
A school. Schools are encouraged to partner with responsibility for ensuring that the activity
community groups in activities that benefit the wider is completed on time. A letter from the
community. auspicing organisation that confirms the
arrangement, must be submitted with the
grant application form.
In addition to the above criteria, organisations must also:
Be located or deliver activities within the City of
Manningham
Have appropriate insurance
Determine legislative requirements related to the funded activity. For example, if the funded
activity involves contact with children, a Working with Children Check may be required
Have no outstanding debts to Council
Provide an Incorporation Number
Provide an ABN or completed Statement by Supplier form (page 26)
Complete a Project Plan (not required for Small Grants Equipment Purchase) (example pages 27-
28)
Provide a completed Evaluation Framework (not required for Small Grants) (example pages 29-
30)
Provide written quotes for all expenditure items over $1000 that are essential for the delivery of the
activity
Apply before the closing date.
Applicants may apply for a grant in more than one grant category each financial year however the
application must be for a different activity. A separate application form for each grant category must be
completed and submitted by the due date.
Late applications will not be accepted under any circumstances. For more information on application
requirements please refer to the Checklist on page 8.
Funding in the annual grant categories is for one-off projects and activities, however requests for
funding for a second year of a project or activity may be accepted in the Community Development,
Festival and Events and Arts categories. To meet the criteria for second-year funding, applicants will
need to demonstrate how the second year expands on the initial project and to demonstrate the need
for additional funding.
4 COMMUNITY GRANT PROGRAM GUIDELINES 20212.1. Who is not eligible to apply? What is an "Incorporated
Applicants will not be eligible for funding if they are: Association"?
An individual Being incorporated refers to an
A community organisation that is not incorporated, organisation that has a legal identity of
unless they partner with a not-for-profit incorporated its own, recognised by State and
organisation (“auspice”) Federal Government and is separate
and distinct from the individuals who
A commercial organisation.
form the group. For more information
visit www.consumer.vic.gov.au/clubs-
and-not-for-profits/incorporated-
2.2. What will not be funded? associations
Applications will not receive funding if sought for equipment
or activities that: ..
Are inconsistent with Council priorities or Community Grant Program objectives
Are the responsibility of other tiers of government (e.g. State, Federal)
Have already commenced or where the organisation has committed expenditure prior to the grant
notification date (activities will not be funded retrospectively)
Have a religious or political purpose which seeks to promote core beliefs
Duplicate existing services/activities unless it can be demonstrated that it meets an unmet
community need
Items which would normally be part of a reasonable operating budget for the organisation, i.e. staff
salaries or administration
Are funded through other Council programs or activities, including grants and sponsorship
programs
Are Council owned and run
Provide catering, unless it can be demonstrated that it is part of the core delivery of the activity
Offer social outings and gatherings, unless it can be demonstrated it is a core part of the activity
delivery
Seek conference sponsorship ie: financial or technical support
Seek debt payment support
Support grant giving or fundraising programs
Are solely curriculum based (kindergarten, primary or secondary school). Only applications that
demonstrate a broader community partnership approach will be considered
Are for fixed / permanent equipment, building maintenance or capital improvements (such as
heating or cooling systems, shade sails, solar)
Are for building amenity improvements
Are listed as a sports club responsibility as set out in Council’s Outdoor Sports Infrastructure
Guidelines www. Manningham.vic.gov.au/find-a-sporting-venue.
Please note: Council owned kindergartens / child care centres / playgroups / toy libraries can apply to
the Minor Capital Works Funding Program to request small refurbishments for building or playground
works. For more information contact the Community Facilities Project Officer on 9840 9333.
5 COMMUNITY GRANT PROGRAM GUIDELINES 20213. Key dates
Community Grant Program Application Dates:
Community Development, Arts, Festival and Events Grants - February 2021
Grants Open Monday 8 February 2021, 9.00am
Grants Close Monday 15 March 2021, 5.00pm
Assessment of Applications April - May 2021
Recommendations considered by Council June 2021
Applicants Notified July 2021
Small Grants Open All Year
Grants Open Open all year, application cut off is end of April,
July and October to be assessed in following
month.
Grants Close Once total funding has been allocated
Assessment of Applications May, August and November 2021
Applicants Notified June, September and December 2021
Community Training Dates:
Information Sessions and Grant Writing Workshop
Grant Writing Workshop Thursday 18 February 2021, 6.30pm – 9.00pm, via Zoom
Community Grant Wednesday 10 February 2021, 6.30pm – 8.00pm, via Zoom
Information Session
Community Grant Tuesday 16 February 2021, 2.00pm – 3.30pm, via Zoom
Information Session
To book into any of the above sessions or to find out more about upcoming events visit:
https://www.manningham.vic.gov.au/community-training-program
6 COMMUNITY GRANT PROGRAM GUIDELINES 20214. How to apply
4.1. Application Process
Step 1. Confirm that your organisation is eligible to apply
Step 2. Identify which grant category you plan to apply for
Step 3. Discuss your application with Council's Grant Team
• This step is mandatory for Community Development, Arts and Festival and Events
Grant applications
Step 4. Consider the assessment criteria and prepare your
application, including supporting documentation
Step 5. Login to Smartygrants and complete your application
• Visit: https://manningham.smartygrants.com.au
4.2. Help with your application
Before applying for a grant, we suggest that a project proposal be developed outlining a brief project
description, the objectives of the project, timeline and budget to identify the appropriate category to
submit your application.
Applicants applying for the Community Development, Arts or Festival and Events grants are required to
discuss their proposal with Council’s Grants Team before submitting an application.
Council’s Grants Team is available to provide support to groups and organisation that require
assistance with their grant application including advice on the proposal, how to apply online
(SmartyGrants) or to request assistance with a translator/ interpreter is also available.
Contact the Grant Team on 9840 9305 or 9840 9377 or by email: grants@manningham.vic.gov.au
Organisations are also encouraged to attend Grant Information Sessions and training opportunities. For
bookings, or to find out more about upcoming events, visit www.manningham.vic.gov.au/community-
training-program
7 COMMUNITY GRANT PROGRAM GUIDELINES 20214.3. Checklist: Information you must provide
Eligibility requirements
To apply you must be one of the following:
Not- for- Profit (NFP) or Incorporated Association Please note that individuals and commercial
Public Company Limited by Guarantee organisations are not eligible to apply.
Auspiced by a NFP
School
You must include with your application:
Incorporation Number
GST Status
If your organisation does not have an ABN, you
ABN or completed Statement by Supplier form must complete a Statement by Supplier Form.
Current Financial Statement Visit: www.ato.gov.au/Forms/Statement-by-a-
Current Public Liability Insurance supplier-not-quoting-an-ABN/
If you are being auspiced by a NFP, your organisation will need to
provide written advice from the organisation that has agreed to
manage the grant and / or the funding
Your activity must be:
Be located or delivered within the City of Manningham page 4
Prior to commencing your application:
Contact Council’s Grants Team to discuss your application (not Required for Community Development, Arts and
required for Small Grants) Festivals & Events applicants.
Determine which Grant Category you would like to apply in:
1. Community Development ($3,001-$20,000) page 12
2. Arts ($3,001-$20,000) page 14
3. Festivals and Events ($3,001-$20,000) page 16
4. Small Grants: page 18
- Community Strengthening Category (up to $3,000)
- Equipment Purchase Category (50% co-contribution of the total
cost of the equipment up to $1,500)
Attend an Information Session or Grant Writing Workshop Book: www.manningham.vic.gov.au-community-
(optional) training-program
Obtain a Working with Children Check if your activity involves Visit: www.workingwithchildren.vic.gov.au
interaction with children
Register with Council’s Events Team if you are planning an event Call 9840 9333
Email: events@manningham.vic.gov.au
Adhere to all Federal and State legislative requirements for your https://providers.dhhs.vic.gov.au/compliance-
proposed activity i.e. Health and Safety, Child Safe Standards, child-safe-standards
Accounting & Auditing, EEO, Human Rights etc.
Acquit all previous grants No funding will be paid until all outstanding
grants have been acquitted.
Have no outstanding debts to Council
How to complete your application:
Agree to the Terms and Conditions of the Grants Program page 21 - 23
Log in/ Register with SmartyGrants to complete your application Visit: https://manningha.smartygrants.com.au
Review and respond to the Assessment Criteria
Complete the Project Plan, Evaluation Framework and Budget Examples on pages 27 - 33
What you must include in your application:
Quotes for expenditure items over $1,000 This can include a catalogue item or quote from
a provider. Quotes for items over $1,000 must
be provided or the application may be deemed
ineligible.
Copy of your organisation’s Public Liability Insurance
Copy of your organisation’s latest financial statement
Include any letters of support (optional)
8 COMMUNITY GRANT PROGRAM GUIDELINES 20214.4. Project Plan (not required for Small Grants - Equipment
Purchase)
A completed Project Plan guides the management and implementation of your activity and includes
answers to questions such as:
What key tasks must be completed to successfully deliver the activity?
Who will be responsible for delivering the activity?
When should the task be completed by?
Failure to provide a Project Plan may result in your application being deemed ineligible. If your application
is successful, the plan will form part of your Funding and Service Agreement (FASA).
The Project Plan template is included in the SmartyGrants application form. A sample Project Plan is
available in Appendix A – Project Plan Examples on pages 27 - 28.
4.5. Evaluation Framework (not required for Small Grants)
A completed Evaluation Framework is required for Community Development, Arts and Events and
Festival grants. Failure to provide an Evaluation Framework with your application may result in your
application being deemed ineligible.
Evaluation is important because it enables organisations to plan for specific program and activity
outcomes and to measure how well the activity was delivered and whether it achieved what it set out to
do.
The Evaluation Framework template is available in the SmartyGrants application form. A sample
Evaluation Framework is available in Appendix B – Evaluation Framework Examples on pages 29 - 30.
9 COMMUNITY GRANT PROGRAM GUIDELINES 20214.6. Budget and quotes for budgeted expenses (quotes
required for all grants)
Your budget should reflect the scope of your activity and include all income and expenditure that relate
specifically to your proposed activity. Please also include any financial and in-kind assistance from your
group/organisation and activity partner/s. When you have completed your budget, the Total Income
and Total Expenditure must be equal.
4.6.1. Income
What is “in-kind” contribution?
You must provide all income contributions, both
An in-kind contribution is when an organisation
financial and in-kind, related to your activity.
contributes goods or services in-lieu of providing
For example: funds (cash). For example, volunteers hours, use
of organisation equipment or facilities (i.e.
Your organisation’s financial contribution photocopiers). In-kind contributions must have a
$ value, for example the estimated value of
Your organisation’s “in-kind” contribution
volunteer time is $41 per hour.
The grant amount you are seeking from Applicants who provide evidence of in-kind and /
Manningham Council or financial contributions will be considered more
Grants you are seeking from other funding bodies favourably.
Sponsorship, donations or other funding
Please indicate whether funding is confirmed funding (CF) or unconfirmed funding (UF) (pages 24 and
26).
4.6.2. Expenditure and quotes
Quotes are mandatory for all expenditure items over $1000 that are essential to the delivery of the
activity. Quotes may be submitted as a catalogue item (web or hard copy) or quotes from a provider.
Failure to do so may result in your application being deemed ineligible or unsuccessful. A sample
budget is available in Appendix C on pages 31 - 33.
Applications that include formal estimates/quotations for specific goods or services that are below $1,000
will be considered favourably. Subject to the nature of the application, Council may require written
estimates for all proposed expenditure.
4.6.3. GST status
Organisations must indicate their GST status in their application. Successful organisations with an ABN
that are not registered for GST, will receive their grant without GST.
Successful organisations with an ABN and registered for GST, will be required to complete an
Agreement for Issuing Recipient Created Tax Invoices (RCTI). You will receive the grant amount plus
10% GST.
10 COMMUNITY GRANT PROGRAM GUIDELINES 20214.7. Assessment process
The process for assessing the annual grants applications will, at a minimum, ensure that applications
are:
Assessed by Council officers for
conformity with the Eligibility
criteria
Referred to a subject matter
expert within Council to provide
feedback on the application and
the stated outcomes;
Evaluated against the selection
criteria
Referred to the assessment
panel for further consideration
Panel recommendations
presented to Council for
consideration and endorsement
To assist with decision making, the applicant may be asked to provide additional information during the
assessment process.
The exception to the above process is the Small Grant program where the panel recommendations are
approved under delegation by the Director City Planning and Community and outcomes reported to
Council.
4.7.1. Notification process
Applicants will receive notification of the outcome of their application within three weeks of Council
making a decision. Successful applicants will be required to enter into a formal funding agreement
(FASA).
Applicants who are unsuccessful may request feedback from Council officers regarding why the applicant
was not successful and how the application may be improved for the future.
A list of successful applicants will be published on Council’s website approximately one month after all
applicants have been notified of the outcome of their application. This information can be found at
www.manningham.vic.gov.au/community-grant-program.
11 COMMUNITY GRANT PROGRAM GUIDELINES 20215. What grant categories can I apply for in 2021?
5.1. Community Development Grants
The Community Development Grant category enables not-for-profit groups and organisations to
achieve short to medium term community development outcomes that align with the priorities outlined
in Council plans and strategies. This includes activities that respond to the needs of Manningham’s
diverse community with a focus on:
Individuals and community groups who experience social isolation or disadvantage
Older residents
People with a disability
Young people
Culturally and linguistically diverse (CALD)
Women and children experiencing violence.
5.1.1. Objectives
Community Development Grants aim to:
Respond to a demonstrated community need;
Provide for the inclusion and participation of all members of the community, including targeted
responses that enable vulnerable individuals and groups to participate in local activities and
opportunities;
Foster an inclusive and harmonious community, drawing strength from difference and diversity
Enhance the health and wellbeing of the Manningham community;
Support a safer and more resilient community;
Encourage collaboration between Council, groups and organisations for the benefit of the
community;
Enhance community outcomes through organisational change or development such as capacity
building and research.
Community Development Grant applicants must demonstrate how the activity will achieve two of
the grant objectives above to be eligible for funding.
5.1.2. Funding details
Allocation Funding between $3,001 and $20,000 is available. Allocations are for one
financial year and are not recurrent.
The total notional allocation is $80,000 per annum.
Timing There is one Community Development Grant funding round per year - available
annually in February.
Funding Applicants will receive notification of the outcome of their application within three
announcements weeks of Council making a decision. Successful applicants will be required to
enter into a formal funding agreement (FASA).
Applicants who are unsuccessful may request feedback from Council officers
regarding why the applicant was not successful and how the application may be
improved for the future.
5.1.3. What types of activities might be funded?
Examples of Community Development Grant activities could include:
1. A mental health and wellbeing activity that will engage people at risk of social isolation through the delivery of
a leadership project that enhances participant connections with their local community.
2. A partnership activity that seeks to reduce the incidence of family violence in Manningham.
3. An innovative initiative that will increase the community’s understanding of gender equity by delivering a
series of interactive and informative workshops to drive cultural change.
4. An initiative that
12 COMMUNITY GRANT PROGRAM GUIDELINES 2021supports the most vulnerable in our community that provides enhanced access to food and other personal
support.
5.1.4. Assessment Criteria for Community Development Grants
Community Development Grant applications will be assessed against four criteria. The points below
are provided to assist in guiding your responses. The assessment criteria scores applications to a
maximum total of 100%.
Assessment What you should include in your application Criteria weighting
Criteria
What is the Provide a clear description of the activity you are seeking Required
activity you are funding for and its objectives.
applying for Include an explanation as to how the activity aligns with two (2) 15 per cent
and what will it of the grant category objectives (see page 12).
achieve? Include details about the proposed short or medium term 10 per cent
impacts of the activity (the desired end result). Provide a
description of how the activity incorporates innovative practices. Total 25 per cent
Why is the Provide a clear description of the community need, issue or 10 per cent
activity opportunity that your activity is responding to.
needed? Include information that supports your application, such as 5 per cent
demographic data, letters of support, feedback from
consultation or community plans or strategies.
Provide evidence to demonstrate how the activity aligns with 10 per cent
one or more of Council’s key plans and strategies (see page 1
for more information). Total 25 per cent
Who will Provide a description of the groups and/or individuals in the 15 per cent
benefit from community that are being targeted (e.g. socially isolated,
the activity? vulnerable, older residents, diverse, women, men, LGBTQI,
indigenous).
Provide the total estimated number of activity participants and 5 per cent
percentage of these that are Manningham residents.
Where appropriate, explain if the activity will attract a broader
audience including residents from outside of the municipality. Total 20 per cent
How will the Provide an overview of your group/organisations capacity to 20 per cent
funded activity deliver the activity. This could include information that
be managed demonstrates past experience in the delivery of similar
over the initiatives and details of the project manager.
funding Include information on the groups and/or organisations you will 5 per cent
period? partner with for the delivery of the activity and their role/s.
Applicants must include supporting documentation that confirms
any commitments made by nominated project partners.
Provide an outline of how the benefits of the activity will be 5 per cent
sustained once funding has been expended. Total 30 per cent
Project Plan A detailed Project Plan is required. The Plan should list the key Required
and Evaluation tasks, responsible person/s and timeframes to complete the
Framework activity.
Complete the Evaluation Framework listing the objectives,
outcomes, timelines and measure of success.
Budget Ensure your budget reflects the scope of the activity, must Required
include all expenditure and income contributions include any
financial and in-kind assistance from your group/organisation
and activity partner/s.
All expenditure items over $1,000 will require a written quote
Applications that include formal estimates/quotations for specific
goods or services that are below $1,000 will be considered
favourably. Subject to the nature of the application, Council may
require written estimates for all proposed expenditure.
13 COMMUNITY GRANT PROGRAM GUIDELINES 20215.2. Arts Grants
The Arts Grant enables not-for-profit groups and organisations to deliver arts, cultural and heritage
activities that reflect the diversity of the Manningham community and align with the priorities outlined in
Council plans and strategies focusing on positive ageing, youth wellbeing, accessibility, and social
isolation.
The Arts Grant category will support applications that:
Contribute to the vibrancy and liveability of Manningham;
Enable the delivery of community-led, arts and cultural activities across the municipality;
Encourage partnerships between groups, organisations and businesses for the delivery of
improved outcomes;
Encourage innovation and best practice.
5.2.1. Objectives
Arts Grants aims to:
Enable diverse arts and cultural expression across diverse practice disciplines (that may include
digital arts, literary arts, participatory arts, performing arts, visual arts);
Enable participants with a sense of belonging and enhance the inclusion and participation of all
members of the community;
Enables artists and participants with a sense of feeling valued; and
Supports the local creative industry by ensuring local artists are engaged as part of the project.
Arts Grant applicants must demonstrate how the activity will achieve two of the grant objectives
above to be eligible for funding.
5.2.2. Funding details
Allocation Funding between $3,001 and $20,000 is available. Allocations are for one
financial year and are not recurrent. The total notional allocation is $70,000 per
annum.
Timing There is one Arts Grant funding round per year - available annually in February.
Funding Applicants will receive notification of the outcome of their application within three
announcements weeks of Council making a decision. Successful applicants will be required to
enter into a formal funding agreement (FASA).
Applicants who are unsuccessful may request feedback from Council officers
regarding why the applicant was not successful and how the application may be
improved for the future.
5.2.3. What types of activities might be funded?
Examples could include:
1. An arts activity that encourages Manningham residents to celebrate significant occasions.
2. Community arts initiatives.
3. Artist-led place activation creative initiatives.
4. Arts projects and artists fees that feature within festivals and events.
5. Cultural projects that support and/or celebrate local history.
Please note: Individual artists are not eligible to apply but can be auspiced by a Not for Profit.
14 COMMUNITY GRANT PROGRAM GUIDELINES 20215.2.4. Assessment Criteria for Arts Grants
Arts Grant applications will be assessed against four criteria. The points below are provided to as sist in guiding
your responses. The assessment criteria scores applications to a maximum total of 100%.
Assessment What you should include in your application Criteria weighting
Criteria
What is the Provide a clear description of the activity you are seeking funding Required
activity you are for and its objectives.
applying for and Include an explanation of how the activity aligns with two (2) of 15 per cent
what will it the grant category objectives (see page 14).
achieve?
Include details about the proposed short or medium term impacts 10 per cent
of the activity (the desired end result). Provide a description as to
how the activity incorporates innovative practices. Total 25 per cent
Why is the Provide a clear description of the community need, issue or 10 per cent
activity needed? opportunity that your activity is responding to.
Include information that supports your application, such as 5 per cent
demographic data, letters of support, feedback from consultation
or community plans or strategies.
Provide evidence to demonstrate how the activity aligns with one 10 per cent
or more of Council’s key plans and strategies (see page 1 for
more information). Total 25 per cent
Who will benefit Provide a description of the groups and/or individuals in the 15 per cent
from the community that are being targeted and will participate in the
activity? activity (e.g. socially isolated, vulnerable, older residents, diverse,
women, men, LGBTQI, indigenous).
Where appropriate, explain if the activity will attract a broader 5 per cent
audience including residents from outside of the municipality.
Total 20 per cent
How will the Provide an overview of your group/organisations capacity to 20 per cent
funded activity deliver the activity. This must include information demonstrating
be managed past experience in effectively delivering and marketing similar
initiatives and details of the project manager.
over the funding
period? Information on the groups and/or organisations you will partner 5 per cent
with for the delivery of the activity and their role/s.
Provide an outline of how the benefits of the activity will be 5 per cent
sustained once funding has been expended. Applicants must
include supporting documentation that confirms any commitments Total 30 per cent
made by nominated project partners
Project Plan and A detailed Project Plan is required. The Plan should list the key Required
Evaluation tasks, responsible person/s and timeframes to complete the
Framework activity.
Complete the Evaluation Framework listing the objectives,
outcomes, timelines and measure of success.
Budget Ensure your budget reflects the scope of the activity must include Required
all expenditure and income contributions. Please also include any
financial and in-kind assistance from your group/organisation and
activity partner/s.
All expenditure items over $1,000 will require a written quote.
Applications that include formal estimates/quotations for specific
goods or services that are below $1,000 will be considered.
favourably. Subject to the nature of the application, Council may
require written estimates for all proposed expenditure.
15 COMMUNITY GRANT PROGRAM GUIDELINES 20215.3. Festivals and Events Grants
The Festival and Events Grants enables not-for-profit groups and organisations to support community
led festivals and events that attract visitors to Manningham and activate key locations.
The Festival and Events Grant category will support applications that:
Support community based festivals and events
Support visitor attraction initiatives
5.3.1. Objectives
Festival and Events Grants aim to:
Enable the delivery of one-off community-led, festivals and events throughout the municipality;
Contribute to the vibrancy and liveability of the City of Manningham;
Celebrate our cultural diversity through cross cultural engagement and participation;
Encourage partnerships between groups, organisations and businesses for the delivery of
improved outcomes;
Foster community spirit and sense of belonging through events, activities and festivals;
Encourage innovation and best practice.
Festival and Events Grant applicants must demonstrate how the activity will achieve two of the grant
objectives above to be eligible for funding.
5.3.2. Funding details
Allocation Funding between $3,001 and $20,000 is available. Allocations are for one
financial year and are not recurrent. The total notional allocation is $70,000 per
annum.
Timing There is one Festival and Events Grant funding round per year - available
annually in February.
Funding Applicants will receive notification of the outcome of their application within three
announcements weeks of Council making a decision. Successful applicants will be required to
enter into a formal funding agreement (FASA).
Applicants who are unsuccessful may request feedback from Council officers
regarding why the applicant was not successful and how the application may be
improved for the future.
5.3.3. What types of activities might be funded?
Examples could include:
1. An event or festival that showcases Manningham’s heritage and/or cultural diversity.
2. Celebration of culturally significant dates that the whole community can participate.
3. Emerging and new events or festivals that target local community engagement.
4. Festivals or events that support and/or celebrate local history.
Please note: Individual artists are not eligible to apply but can be auspiced by a Not for Profit.
16 COMMUNITY GRANT PROGRAM GUIDELINES 20215.3.4. Assessment Criteria for Festival and Events Grants
Festival and Events Grant applications will be assessed against four criteria. The points below are provided to
assist in guiding your responses. The assessment criteria scores applications to a maximum total of 100%.
Assessment What you should include in your application Criteria weighting
Criteria
What is the Provide a clear description of the activity you are seeking funding Required
activity you are for and its objectives.
applying for and Include an explanation of how the activity aligns with two (2) of 15 per cent
what will it the grant category objectives (see page 16).
achieve?
Include details about the proposed short or medium term impacts 10 per cent
of the activity (the desired end result). Provide a description as to
how the activity incorporates innovative practices. Total 25 per cent
Why is the Provide a clear description of the community need, issue or 10 per cent
activity needed? opportunity that your activity is responding to.
Include information that supports your application, such as 5 per cent
demographic data, letters of support, feedback from consultation
or community plans or strategies.
Provide evidence to demonstrate how the activity aligns with one 10 per cent
or more of Council’s key plans and strategies (see page 1 for
more information). Total 25 per cent
Who will benefit Provide a description of the groups and/or individuals in the 15 per cent
from the community that are being targeted and will participate in the
activity? activity (e.g. socially isolated, vulnerable, older residents, diverse,
women, men, LGBTQI, indigenous).
Where appropriate, explain if the activity will attract a broader 5 per cent
audience including residents from outside of the municipality.
Total 20 per cent
How will the Provide an overview of your group/organisations capacity to 20 per cent
funded activity deliver the activity. This must include information demonstrating
be managed past experience in effectively delivering and marketing similar
initiatives and details of the project manager.
over the funding
period? Information on the groups and/or organisations you will partner 5 per cent
with for the delivery of the activity and their role/s.
Provide an outline of how the benefits of the activity will be 5 per cent
sustained once funding has been expended. Applicants must
include supporting documentation that confirms any commitments Total 30 per cent
made by nominated project partners
Project Plan and A detailed Project Plan is required. The Plan should list the key Required
Evaluation tasks, responsible person/s and timeframes to complete the
Framework activity.
Complete the Evaluation Framework listing the objectives,
outcomes, timelines and measure of success.
Budget Ensure your budget reflects the scope of the activity must include Required
all expenditure and income contributions. Please also include any
financial and in-kind assistance from your group/organisation and
activity partner/s.
All expenditure items over $1,000 will require a written quote.
Applications that include formal estimates/quotations for specific
goods or services that are below $1,000 will be considered.
favourably. Subject to the nature of the application, Council may
require written estimates for all proposed expenditure.
17 COMMUNITY GRANT PROGRAM GUIDELINES 20215.4. Small Grants
The Small Grant category enables not-for-profit groups and organisations to deliver one-off, innovative
activities and minor equipment purchases that support community strengthening initiatives and
enhance the quality of life of Manningham residents.
There are two streams in the Small Grants Category:
Community Strengthening stream
Equipment Purchase stream
5.4.1. Objectives
Small Grants aim to:
Respond to a clearly identified community need;
Facilitate community participation in a range of local activities and enhance access for individuals
and groups that are identified as having high needs;
Enhance local network development and partnerships;
Provide capacity building opportunities including skills development and learning.
Small Grants applicants must demonstrate how the activity or equipment purchase will achieve one
of the grant objectives above in order to be eligible for funding.
5.4.2. Funding details
Allocation Funds available:
Community Strengthening stream: Funding up to $3,000
Equipment Purchase stream: Funding of up to $1500 for a 50%
contribution towards the total cost of the equipment
Allocations are for one financial year and are not recurrent
The total notional allocation is $50,000 per annum
Not-for-profit groups and organisations may only receive one Small Grant per
financial year
Timing Open all year. Assessments conducted 3 times a year in May, August and
November. Applications to be received 1 month before assessment date to be
considered for funding.
Funding Applicants will receive a letter notifying them of the outcome of their application
announcements within 3 weeks of the Assessment Panel.
Applicants who are unsuccessful are encouraged to contact the Grants Team
directly to receive feedback on why their application was not successful.
A list of successful applicants will be published on Council’s website
approximately one month after all applicants have been notified of the outcome
of their application. This information can be found at
www.manningham.vic.gov.au/community-grant-program.
5.4.3. What types of activities might be funded?
Examples of Small Grant activities could include:
1. An environment festival that involves Manningham residents and offers volunteering and leadership
opportunities.
2. Establishment of a program that promotes and encourages children, parents, grandparents and carers in
walking to keep fit and encourage community interaction.
3. Purchase of safety equipment to assist an environmental group when planting along roadsides and open
spaces.
4. ‘Seeding’ of a new idea with potential for strong community benefit.
5. Enhancement of access to programs and information.
6. Equipment purchase such as office equipment (provided it can be demonstrated that the item is integral to the
success of the activity).
18 COMMUNITY GRANT PROGRAM GUIDELINES 20215.4.4. Assessment Criteria for Small Grants
There are two types of assessment criteria for Small Grant categories based on the application type:
a) Community Strengthening Activity
b) Equipment Purchases
Small Grants Community Strengthening Category Assessment Criteria
Small Grant applications will be assessed against four criteria. The points below are provided to assist
in guiding your responses. The assessment criteria scores applications to a maximum total of 100%.
Assessment What you should include in your application Criteria weighting
Criteria
What is the Provide a clear description of the activity you are seeking Required
activity you are funding for and its objectives.
applying for and Include an explanation of how the activity aligns with one (1) 25 per cent
what will it of the grant category objectives (see page 18). Total 25 per cent
achieve?
Why is the Provide a clear description of the community need, issue or 15 per cent
activity needed? opportunity that your activity is responding to.
Include information that may support your application such 10 per cent
as demographic data or letters of support. Total 25 per cent
Who will benefit Provide a description of the groups and/or individuals in the 20 per cent
from the community that are being targeted and will participate in the
activity? activity (e.g. socially isolated, vulnerable, older residents,
diverse, women, men, LGBTQI, indigenous).
Provide an estimated total number of activity participants 5 per cent
and percentage of these that are Manningham residents.
Total 25 per cent
How will the Provide an overview of your group/organisations capacity to 15 per cent
funded activity deliver the activity. This must include information
be managed demonstrating past experience in effectively delivering and
marketing similar initiatives and details of the project
over the funding
manager.
period?
Provide information on the groups and/or organisations you 10 per cent
will partner with for the delivery of the activity and their role/s.
Letters of support are encouraged. Total 25 per cent
Project Plan A detailed Project Plan is required. The Plan should list the Required
key tasks, responsible person/s and timeframes to complete
the activity.
Budget Ensure your budget reflects the activity scope and includes Required
all expenditure and income contributions, including any
financial and in-kind assistance from your
group/organisation and activity partner/s.
Written quotes must be provided for all expenditure items
over $1,000. Applications that include formal
estimates/quotations for specific goods or services that are
below $1,000 will be considered favourably. Subject to the
nature of the application, Council may require written
estimates for all proposed expenditure.
19 COMMUNITY GRANT PROGRAM GUIDELINES 2021Small Grants Equipment Purchase Category
Community organisations that apply through the equipment purchase category must demonstrate that
the item is integral to the success of an activity.
Equipment must remain the sole property of the funded community organisation/club.
Please contact the Grants Team if you require further clarification regarding eligibility of equipment
purchases.
Equipment Purchase Category Assessment Criteria
Equipment Grant applications will be assessed against four criteria. The points below are provided to
assist in guiding your responses.
The assessment criteria scores applications to a maximum total of 100%.
Assessment What you should include in your application Criteria weighting
Criteria
What equipment Provide a clear description of the equipment you are seeking Required
are you applying funding for and how the item/s are integral to the delivery of
for and what will an activity.
it achieve?
An explanation as to how the equipment aligns with one of 25 per cent
the category objectives (see page 18). Total 25 per cent
Why is the Please explain why the equipment is needed. 15 per cent
equipment
needed? Include information that may support your application such 10 per cent
as demographic data or letters of support Total 25 per cent
Who will benefit Include a description of the groups and/or individuals in the 20 per cent
from the community that are being targeted and will participate in the
equipment activity (e.g. socially isolated, vulnerable, older residents,
purchase? diverse, women, men, LGBTQI, indigenous).
Provide an estimated total number of participants and 5 per cent
percentage of these that are Manningham residents. Total 25 per cent
How will the Provide a description of how the equipment/asset will be 25 per cent
equipment/asset utilised and who will be responsible for its implementation.
be utilised and Please advise where will the equipment be stored. Total 25 per cent
who will be
responsible for
its
implementation?
Budget Ensure your budget reflects the scope of the costs of the
equipment purchase and include all expenditure and income
contributions, including any financial and in-kind assistance
from your group/organisation and activity partner/s.
Written quotes must be provided for all expenditure items
over $1,000. Applications that include formal
estimates/quotations for specific goods or services that are
below $1,000 will be considered favourably. Subject to the
nature of the application, Council may require written
estimates for all proposed expenditure
20 COMMUNITY GRANT PROGRAM GUIDELINES 20216. Terms and Conditions
For applicants
The following general terms and conditions apply to the Community Grants Program:
1. All applications must be approved by the Chairperson, President or Chief Executive Officer of the
organisation.
2. Successful applicants must use Community Grant Program funding for the stated purpose for which
the funding was awarded unless further written permission has been obtained from Council before the
activity has commenced.
3. Successful applicants must comply with all relevant State and Federal government legislation that
apply to pertaining to the funded activity. If the funded activity involves contact with children, your
group or organisation may be required to obtain a Working with Children (WWC) Check. To find out
if you need a WWC Check or are exempt, visit http://www.workingwithchildren.vic.gov.au
4. Council’s Community Grant Program is a competitive funding scheme and the funding allocation is
awarded on the merit of the application.
5. Applicants must demonstrate satisfactory performance and adherence to all grant conditions (e.g.
permit requirements such as traffic management plans, traders’ permits, etc.).
6. The total funding available for Council’s Community Grant Program is subject to variation and
Council’s annual Budget process.
7. Council reserves the right to request further information in considering applications. If deemed
necessary, applicants may be required to discuss or clarify their application with Council officers
and/or provide further written information within a specified timeframe.
8. Canvassing or lobbying Councillors, Council employees or independent assessors, in relation to a
grant application, is prohibited. Lobbying or canvassing relevant officers may result in your
application being deemed ineligible.
9. For the protection of grant applicants and those involved in the assessment process, all Council
officers, Councillors and community members involved in the grant assessment process are
required to declare their interest prior to assessing any grant applications or reviewing project
evaluations and reports. This process ensures that a clear or perceived conflict of interest is
promptly identified, addressed and recorded. In the event of a conflict of interest, the person will not
participate in any discussion or decision making relating to the nominated item/s of conflict.
For Community Development, Arts and Festival & Events Grants:
10. A Council Report on the recommended funding allocations is presented to Council for
consideration. The decision to award grants is made by Council and shall have regards to
Council’s responsibilities under the Local Government Act and Council’s decision is final. There is
no appeal process.
11. Applicants will receive notification of the outcome of their application after Council’s decision.
For funded recipients
Funding and Service Agreement (FASA)
12. Funded recipients will be expected to enter into a Funding and Service Agreement (Agreement)
with Council. The Agreement:
Establishes a collaborative arrangement between Council and your group or organisation,
based on the principles of co-operation and partnership
Outlines the roles and responsibilities of Council and your group or organisation in the
provision and use of funding allocated under this Agreement
Includes general funding Terms and Conditions and may include special conditions relating to
the delivery of the grant.
21 COMMUNITY GRANT PROGRAM GUIDELINES 202113. The Agreement must be completed, signed off and returned by the specified date for the funding to
be released. Funding will not be made available to groups who submit this documentation after this
date or those that currently hold a debt with Council.
14. Except for Small Grants, all funded recipients will be allocated to a Council officer who is the primary
contact for the delivery of the activity. As per the Agreement, regular monitoring will be required with
the relevant Council officer to provide activity support, identify emerging themes and monitor
performance.
15. Any changes to the use of Council funding for purposes other than outlined in the Agreement must
be approved by Council in writing. If the grant is not utilised for the stated purpose, the organisation
must guarantee repayment in full to Council, plus interest earned, within one month of the end of the
Agreement.
16. Funding that remains unspent upon the end of the Agreement must be repaid to Council within one
month (of the end of the Agreement), unless activity changes are approved by Council in writing
within 14 days of notification.
17. Allocation of funds to a community organisation for any purpose, in any funding round, must not be
taken as a commitment by Council to provide additional or recurrent funding beyond that specifically
provided for in the Agreement.
18. Funded activities must be completed within twelve months of receipt of funding, unless an
alternative arrangement has been approved by Council in writing (prior to the activity completion
date).
19. The Agreement is governed by and is construed to be in accordance with the laws of Victoria.
Permits
20. If a permit is required for the funded activity, funded recipients must comply with all Council
requirements. This includes matters such as road closures, outdoor advertising and temporary
food premises.
Funding Allocation
21. Upon receipt of funding, funded recipients must deposit that sum in the interest-bearing bank
account in the name of the organisation nominated in the Application Form.
22. Council disclaims all liability and responsibility for any direct or indirect loss to the recipient after
the release of funding.
Insurance
23. Funded recipients must take out and keep current during the period of the Agreement, public
liability insurance. The public liability policy must be for a minimum of $20 million.
24. The public liability insurance ensures Council and the recipient against all actions, costs, claims,
charges, expenses, and damages whatsoever which may be brought or made or claimed against
them arising out of, or in relation to, the funded activity.
25. A copy of the Certificate of Currency is to be provided to Council before commencement of the
funded activity. Funded recipients must also maintain WorkCover insurance, where relevant.
Marketing Requirements
26. Funded recipients are required to acknowledge receipt of financial assistance from Council in any
promotion, publication or advertising of the activities. This includes the use of Council’s logo and
giving Councillors and officers the opportunity to attend relevant promotional events. Any publicity
material regarding an activity should be submitted to Council’s Grants Team for approval prior to
printing. For more information visit www.manningham.vic.gov.au/community-grant-program.
22 COMMUNITY GRANT PROGRAM GUIDELINES 2021Acquittal and Activity Completion Report
27. Council reserves the right to conduct financial and performance audits for funding it has provided.
Consequently, funded recipients are required to maintain full records of receipts of activity
expenditure and performance outputs/outcomes for the relevant period. These records are to be
made available to Council and its officers/agents upon request.
28. Funded recipients are required to complete an Activity Completion Report (acquittal) within
2 months of completing the funded activity online at https://manningham.smartygrants.com.au.
This report certifies that the activity and funding was carried out in accordance with the Agreement.
It should include a completed Evaluation Framework, (not required for Small Grants) proof of
expenditure of Council funds (receipts and invoices) and copies of marketing material used to
promote the funded activity.
29. Failure to provide a satisfactory acquittal may result in a funded group or organisation being
deemed ineligible to receive any further funding from Council. Council’s reporting is directly linked to
its requirement to report on how public funds are spent and whether funded groups and
organisations have achieved the desired end result. While Council is committed to minimising
administrative processes, it is also committed to the collection of high quality information that may
be communicated across Council and the community.
23 COMMUNITY GRANT PROGRAM GUIDELINES 2021You can also read
