College of the Canyons Coronavirus Update Webinar - Noon, Thursday, May 28, 2020
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College of the Canyons
Coronavirus Update Webinar
Noon, Thursday, May 28, 2020
1
b
Today’s Agenda
• Chancellor’s Updates – Dr. Dianne G. Van Hook, Chancellor
• Economic Development Updates – Mr. Jeffrey Forrest, Vice President, Economic Development
• Human Resources Updates – Dr. Diane Fiero, Vice President, Human Resources
• Canyon Country Campus Updates – Dr. Ryan Theule, Vice President, Canyon Country Campus
• Information Technology Updates – Dr. Jim Temple, Vice President, Information Technology
• Business Services Updates – Ms. Sharlene Coleal, Vice President, Business Services
• Student Services Updates – Dr. Michael Wilding, Vice President, Student Services
• Academic Affairs Updates – Mr. Joe Gerda, Interim Vice President, Instruction
2
Chancellor’s Updates
Bank of America COVID-19 Commercial - A Commencement for America—Tomorrow Starts
Today
3
Chancellor’s Updates
“This has been a “A quick thank you for
stressful semester but the support you are
What faculty and putting forth for not only
somehow I made it
staff are saying… the EMT students, but
work and so did all of
the other essential
my colleagues. We're
infrastructure courses.
always there to Thank you for having our
support each other.” back!”
4
What students are
saying… Chancellor’s Updates
“Thank you so very much! It’s an “I didn't think this class
“Thanks for working hard
honor to even be considered and to would be possible online,
be granted with so many blessings to keep the class running
through the many kind people at but you made it work. I
smoothly. I really
COC, and I can’t wait to continue my do think this class would
schooling! Although the remote appreciate that you
be better in person, since
learning is INCREDIBLY difficult, I’m made it easier, because a
managing. Hopefully this remote not everyone has a piano
learning won’t last long, I miss being lot of my classes got
to follow along with and
in a school environment. But! Enough harder when they moved
rambling haha, thank you again for can't truly understand
being so kind to congratulate me, to online. I think that the
how some of these
and especially for the scholarship. format you have is
Hope you and your friends/family are things translate to
doing well!!!” pretty good.”
music.”
5
What students are
saying…
Chancellor’s Updates
“The email gave me a lot more
“Thank you so much for
strength than I thought it
“Thank you so much and would. I am hoping to finish
managing to teach the class,
thank you for staying especially online. I know it was
this semester up with a
very difficult, especially since
patient with us during competitive GPA. I will take up
some of us didn’t know how to
this rough time. I knew your recommendation letter
use Zoom, but the way you ran
offer and hopefully remember
some of this stuff already to email you about it during
your class online was still very
but the rest was new to organized. I personally didn’t
the fall semester when I apply
have a problem with the
me. Plus you’re a brilliant to colleges. I was also
emails or the worksheets/
teacher who helped me wondering if the 2021 winter
videos. They were easy to
semester would be face to face
understand everything follow.”
or online.”
much better!”
6
California Community Colleges
Chancellor’s Office Updates
7
Chancellor’s Updates
California Community Colleges Chancellor’s Office Update
• Executive Order 2020-07 temporarily suspends title 5 regulations (5 Cal. Code Regs, §§
55256.5, subd. (a), and subd. (c)(1) & (2)), allowing an expanded use of classroom
instruction to fulfill the learning objectives of Cooperative Work Experience Education
courses.
• Temporarily alleviates the requirement to fulfill a specific number of work experience
hours.
• Instead, colleges should focus on fulfilling the learning objectives per title 5 (5 Cal. Code
Regs, §§ 55256.5, subd. (b)): “the learning experience and the identified on-the-job
learning objectives shall be sufficient to support the units to be awarded.”
8
Chancellor’s Updates
California Community Colleges Chancellor’s Office Update
Chancellor’s Office Work in Progress
• Veteran Student Resources and Programs
• Financial Aid several topics
• DE Apportionment
• Dual Enrollment/Middle College
• CE Blanket Addendum for prison/jail program
• PT faculty 67% rule
9
Engagement Matters –
So Let’s Celebrate!
10Honors / PTK Virtual Celebration
Chancellor’s
On May 23, the COC Honors Program and Phi Theta Kappa held their
Updates
first-ever virtual celebration.
Highlights:
• 54 Honors students are transferring to UCLA, UCSB, UCI, UCSD,
Stanford, USC, Oregon State University, CSUN, CSULB, CSULA, Mount
Saint Mary’s.
• Over 30 new Phi Theta Kappa members were inducted.
• New Officer Board for 2020-2021 was installed.
• The Phi Theta Kappa chapter earned three awards this year:
• Five Star Chapter
• 2nd place on the Theme: Visions of Justice
• 3rd place for most distinguished chapter member for Alyssa
Delarosa’s contributions to the chapter and COC
• Family members were in attendance at this Zoom celebration!
11Chancellor’s Updates
Celebrating Students
• This week, the Canyon
Country Campus hosts 2
casual Zoom receptions with
those 2020 graduates who
took one/more classes at CCC
prior to graduation.
• With nearly 1,500 students,
the CCC team is proud of our
graduates and the part we
have played in supporting
their success.
12Veteran’s Graduation Ceremony
Chancellor’s Updates
Veteran Graduation Recognition Ceremony will be
hosted online via Zoom, 3 p.m. Friday
• Key Note – Chancellor, Dr. Dianne Van Hook
• Graduates Class of 2020 Accomplishments –
Director Veterans Resource Center, Renard
Thomas
• Graduates and Degrees
• Words of Encouragement – Congressman Mike
Garcia (Tentative)
• Beyond Graduation – COC Service for
Graduates
13Veteran’s Graduation Ceremony Chancellor’s Updates
Graduate Stats
• 627 Student Veterans 18/19 Enrolled Top 5 Programs
• 547 Student Veterans 18/19 Using Benefits • 16 Business Administration for Transfer
• 77 Veteran Student Graduates • 9 Administration of Justice for Transfer
• 10 Veteran Dependent Graduates • 8 Psychology for Transfer
• Average GPA 3.1 • 6 Accounting
• 3 Veteran Graduates earned 4.0 GPA • 5 Kinesiology for Transfer
• 20 Veteran Graduates earned 3.5 GPA or greater
• 49 Veteran Graduates earned 3.0 GPA or greater Veteran Graduates and their Branches
• 19 Student Veterans and Dependents Graduating with • 39 Army
More Than One Major • 23 Marines
• 3 Veteran and Dependent Students Graduating with a • 9 Navy
Nursing AS Degree
• 5 Air Force
• 18 Veteran and Dependent Students Graduating with a
Math or Science Major • 1 Coast Guard
14Chancellor’s Updates
Upcoming Celebrations
Nursing Graduation
• The Nursing Graduation will occur virtually on Wednesday, June 3.
• 60 out of 60 students will be graduating who have completed their clinical training and
eligible to sit for the NCLEX examination.
• As fourth semester students were required to complete 230 clinical hours, this was a
challenge given the current COVID-19 pandemic.
• Nursing students had the opportunity to safely conduct supervised COVID-19 testing on
the COC campus in partnership with the Los Angeles County Fire Department and Henry
Mayo Newhall Memorial Hospital with appropriate personal protective equipment.
• Congratulations to Director Mary Corbett, Department Chair Anh Vo, and the rest of the
Nursing faculty for their support of our Nursing graduates.
15Upcoming Celebrations Chancellor’s Updates
MLT Graduation
• The MLT Certificate and Pining Ceremony will
occur virtually on Thursday, June 4.
• 13 out of 13 students will be graduating who
have completed their clinical training and
eligible for their MLT certificate.
• 5 out of 13 students will receive the first
Associate degree.
• Congratulations to Hency Chu and the rest of
the MLT faculty for their support of our MLT
graduates.
16Upcoming Celebrations Chancellor’s Updates
MESA Graduation
• 58 MESA graduates will be participating in a
virtual celebration on Saturday, June 6.
• The average GPA of this group, 3.48, is the
highest GPA in MESA history.
• 7 students are transferring to UC Berkeley, the
most ever in MESA history for a graduating
class.
• 52% of MESA students are transferring with
more than one degree.
17Classified Appreciation Week
The Nominations are In!
• We received 160 nominations recognizing the AMAZING contributions of our
classified and confidential staff members in the following award categories:
• Classified Employee of the Year
• Gloria Jackson Customer Service Award
• Humanitarian Award
• Dare to Dream Award
• Professional Achievement Award
• CSEA Member of the Year Award (Co-sponsored by CSEA Chapter 725)
• Classified Senate Spirit Award (Sponsored by the Classified Senate)
Please join us at the Virtual Raffle & Awards
Celebration, 12pm-2pm Monday, June 1Chancellor’s Circle Virtual Business Briefing Series
Chancellor’s Updates
The College of the Canyons Foundation has been working hard to provide
resources for the local business community and our Chancellor’s Circle
members and providing a space to help members navigate challenges
businesses are facing.
May 29: Grit, a Story of Perseverance & Strength: A CEO’s Perspective &
Advice on Making it Through a Downturn
• Presenter – Gary Horton, CEO of Landscape Development Inc.
• Topics:
o Gain insights on how to face the difficulties of this current season and
approach your business, your family, and your life with optimism, and
hope.
19School of Visual and Performing Arts Chancellor’s Updates
Two Upcoming Events
• Friday, May 29 at 7pm
• Bernardo Feldman’s Electronic Music students will present a concert of new
work through Zoom.
• Click here: https://cccconfer.zoom.us/j/788040258
• Tuesday, June 2 at 2:30
• Showcase featuring the extraordinary work that has been created in VAPA’s
virtual classrooms this semester. Click
here: https://cccconfer.zoom.us/j/93075226445
20Chancellor’s Updates
Classified Senate
“Classified Corner”
featuring
Juan Renteria
Justin Hunt
Michael Monsour
https://youtu.be/S_XpZQw-pj0
21Los Angeles County Updates
22LA County OKs Car Parade Celebrations
Chancellor’s Updates
Car parades are now allowed so that graduations, birthdays and other
special days and achievements can be safely celebrated.
• Car parades cannot include bicycles, motorcycles, convertibles with
open tops, or vehicles with no doors (e.g. golf carts).
• If any vehicle windows are open, occupants must wear face
coverings.
• Any organization coordinating a large-scale parade must have a
designated organizational host who is responsible for ensuring
compliance with the rules for the parade and adherence to the
State’s Stay At Home Order that precludes gatherings.
• Only those personnel of the organization necessary to facilitate the
parade and to ensure compliance can be present at the location
designated by the host.
23LA County Oks Car Parade Celebrations Chancellor’s Updates
The host must:
• At its own cost, arrange for and provide security sufficient to ensure compliance with the
State’s Order and address any traffic and safety issues.
• Develop a parade plan that deals with State’s Order, traffic and safety issues, parade
participants, and social distancing requirements.
• Ensure adherence to face covering and physical distancing requirements.
• The host may provide a significant document to one vehicle parade participant at a time,
such as a diploma or other paper, while adhering to face covering and social distancing
requirements.
The parade must:
• Take place in an outside location large enough to accommodate the social distancing
requirements.
• Proceed by the host’s invitation only, with the parade limit of vehicles tied to the capacity
size of the location.
• Not allow sales or exchanges of any items or food.
24Chancellor’s Updates
Los Angeles County
Los Angeles County verified we always had approval to offer limited in-person
instruction
• County Counsel and Public Health reviewed our request for clarification to offer
limited in-person instruction for specific programs.
• Certain in-person laboratory/practicum instruction in fields directly related to
training students to work in required Essential Infrastructure or Essential
Government functions were allowed to do in-person training to the extent that
practicum instruction cannot be completed via distance learning.
• Practicums must be held in compliance with the County’s Social Distancing Protocol
25Approval of Labs on Campus
Chancellor’s Updates
• EMT (HLHSCI 151) students returned to campus to
complete the written portion of their coursework.
• If they achieve an 80% or higher, they will be afforded
the opportunity to also participate in their skills
assessment.
• Upon successful completion of the skills testing and
course, students will qualify to take the National
Registry EMT examination.
• Pass rates on this particular exam for COC students have
ranged from 84% to 91% from 2016 – 2019.
• Thanks are extended to Patti Haley and SB Tucker for
their remarkable work in leading our students to
completion while supporting the next generation of first
responders in support of our community.
26Los Angeles County Reopening at Work and in the Community for
Control of COVID-10 – Order dated May 26, 2020 Chancellor’s Updates
• LA County is moving toward new standards for a swift and safe reopening in alignment with state
guidelines.
• Examples of activities now permitted under the changes enacted this week:
o Faith-based organizations may resume services, with the number of congregants limited to less than
25% of the building’s capacity, or a maximum of 100 people, whichever is lower.
o All retail, including those located in indoor and outdoor retail shopping centers may now open for
business at 50% capacity.
o Flea markets, swap meets and drive-in movie theaters may resume operations.
o Pools, hot tubs and saunas that are in a multi-unit residence or part of a homeowners association
may now open.
• Physical distancing requirements, cloth face coverings and other safety protocols must be observed.
• Gatherings of people not from the same household are still prohibited, except for faith-based services
and in-person protests.
27Chancellor’s Updates
System Budget News
Strong Workforce Funding Proposed for 50% Cut
• This proposal is problematic as many colleges – including COC – used money
allocated to hire faculty and staff.
• Meeting will be held on Friday, May 29 to discuss impacts to colleges.
• Strong Workforce Program Allocation Webinar
• When: May 29, 2020 02:00 PM Pacific Time
Topic: CCCCO Strong Workforce Program Allocation
Please click the link below to join the webinar:
https://cccconfer.zoom.us/j/92427650931
28System Budget News
Chancellor’s Updates
Student Centered Funding Formula (SCFF)
SCFF Oversight Committee Update
• May 22nd meeting
• Finalized the survey to assess public safety ISAs being offered by
colleges.
• Requested the CCCCO to conduct the survey.
• Decision to approve funding was unanimous, (1 abstained). The
committee agrees (finally) to fully fund ISAs.
29Santa Clarita Valley Chamber of Commerce
Scaling Up Back2Business Webinar Series
Chancellor’s Updates
Past webinars:
• City and County Updates: Easing Safer at Home Public Health
Orders – May 22
• Topics: Phases of reopening plan; the new normal; protocols
for businesses and consumers.
• Work From Home & Future of Telecommuting – May 27
• Topic: What practices need to be implemented in order to
continue work from home/telecommuting?
• Past webinars are available for viewing at:
https://www.scvchamber.com/cpages/back2business-webinars
Today’s webinar:
• Managing Physical Space – May 28
• Topic: How does the physical space of a workplace change?
30Economic Development Updates
As the economy reopens, EDD is working to provide resources to support local companies.
• ETI is delivering on-line, “remote” courses for the first time ever, and has been receiving very positive
feedback from participants who are enjoying the new format. Courses include: SolidWorks, Advanced
Mastercam, CNC Programming, Geometric Dimensioning and Tolerancing, Advanced Excel, APICS Certified
Supply Chain Professional, and Leadership Skills Development.
• To accommodate work-from-home schedule, ETI is also offering shorter courses and addressing specific
topics, including a Six Sigma DMAIC Workshop Series and Adapting Leadership Style In Times of Crisis
Class.
• Team SWAG is working with a number of stakeholders to develop accelerated training options for
incumbent workers in the Aerospace industry. The training is expected to be available by September 2020.
• Companies that have received PPP funding are facing a new challenge: Loan Forgiveness. Catherine
Grooms and her team from the Small Business Development Center are providing guidance to local
companies to assist them in converting their loans to awards, saving them tens of thousands of dollars.
31Online Instructor Certification
Human Resources Updates
Faculty have done an AMAZING job participating in training that certified them to teach
online!!
Full Certification – 47 employees became fully certified to teach online since March!
1. Introduction to Online Instruction (36 hours)
2. Canvas (4 hours)
3. Section 508/Accessibility (1 hour)
Provisional Certification – 56 employees earned provisional
certification since March!
1.- Introduction to Teaching with Canvas (2 hours)
2. Section 508/Accessibility (1 hour)
Deadline to complete 2019/20 FLEX hours is June 30th!
32Human Resources Updates
Professional Development
• Professional Development has entered 328 workshops into Frontline between
March 16 – May 27! This equates to hundreds of hours of training that faculty and staff
have engaged in during that short window of time.
• The majority of workshops are related to training required for faculty to move instruction
to an online format, including:
ü Introduction to Teaching with Canvas
ü Section 508 Accessible Design
ü Introduction to Online Instruction
ü What Does It Mean to Teach Remotely?
ü ConferZoom training
ü Online Proctoring with Proctorio
ü Online Education Open Lab
And many, many more!
33Human Resources Updates
LEAP 2020: Leading in a Crisis
Session 4 – June 4
Generating Resources and Networking to Get Things Done!
• Networking: What’s the Big Deal?
Presenter: Mr. Jeff Forrest, Vice President, Economic and Workforce
• The Value in Generating Resources and Networking: What’s In It for Me?
Presenter: Dr. Dianne Van Hook, Chancellor
• Guest Panel: How One Introduction Changed Everything!
• Mr. John Milburn, Executive Director, Employee Training Institute
• Mr. Paul Raggio and Ms. Lisa Raggio, Founders of One True North Consulting
• Ms. Cathy Ritz, Chief Operating Officer, Foundation and Director, University Center
• Ms. Jill Mellady, President, Mellady Direct Marketing
34Human Resources Updates
LEAP 2020: Leading in a Crisis
Session #4 – June 4
Generating Resources and Networking to Get Things Done!
• Generating Resources Through Grant Opportunities
Presenter: Ms. Theresa Zuzevich, Director Grants Development
Sneak peak!!
Session #5 – June 19
• Community College Leadership: What’s It Really Like? Structure,
Function and Art and Leading in a Crisis
Guest panel of community college CEOs
35Human Resources Updates
Retiree Celebration
We will be celebrating the employees who will • Stephanie Paglia, who will be retiring in
be retiring in June on Wednesday, June 3, from September, will be honored at Opening Day
in August;
2:00 – 4:00pm!
• December retirees will be honored at the
• Stephen Branch Holiday Party in December (date TBD);
• Pamela Brogdon-Wynne
• Audrey Burgdorfer • A celebration for those retiring in June
• Lonnie Davis 2021 will take place in June (date TBD).
• Christi Franklin
• Joe Gerda
• Jim Lorigan
• Tami Toon
• Murray Wood
36Canyon Country Campus Facilities
Construction Progress
• Facilities progress at
the Canyon Country
Campus is ongoing.
• Science Center work
continues along with
site preparation for
the future Student
Services and Learning
Resources Center
• This hyperlapse video
from 5/20 shows
some of the work
underway.
37Institutional Effectiveness Update
% of Student
Surveys Top 10 Student Challenges
•Too many distractions at home / unable to focus
Comments
74
•Instructor issues (i.e. lack of familiarity/comfort with use of tech,
communication access, transition to online) 66
• The Office of Institutional Research, Planning, & •Social isolation / mental health concerns 59
Institutional Effectiveness (IRPIE) highlighted •Financial concerns (i.e. unemployment, inability to pay bills) 34
initial student survey results during an •Access to tutoring (TLC, GLAs, etc.) 33
•Reliability of internet (signal/service) 29
informational webinar on 5/22. 114 attended! •Access to student services (e.g. EOPS, Counseling, etc.) 24
•Lack of familiarity/comfort with use of technology 20
• Approx. 3,800 students responded and provided •Not having the supplies needed to be successful 18
insights on how they are doing and how the •Having to share technology resources with others 16
College can support them during this time. Preliminary survey findings also noted opportunities to:
• Improve technology access for services
• A staff survey was also deployed, and closed on • Develop workshops on technologies/platforms students are not comfortable using
5/26. IRPIE plans to schedule another info • Develop protocol on response times for services on campus (phone and email)
• Explore creating a central location for students to access resources and
webinar to review these initial findings, information
tentatively scheduled for the week of 6/22. Stay • Expand communication methods (e.g., texts instead of emails)
• Deploy targeted and succinct communications with updates/changes
tuned for additional details or contact IRPIE. • Provide additional support and training to faculty for Online Instruction
• Improve consistency in online course format
• Additional details at www.canyons.edu/data • Consider structure and clarity in assignments
• Consider the balancing of conflicting demands of home and school for students
38Highlights Grants Development Update
• The Grants Development team is working hard to
continue to acquire resources to support the College.
• So far this fiscal year, the Grants Development office has
brought in $11,738,327 in grant awards through
extensive coordination with many offices and programs.
• Recent grants included funds to support arts, advanced
technology, MESA, OER, regional technical assistance,
RISE, among other awards.
• The team continues to hold monthly planning meetings
open to interested staff on the 4th Wednesday of the
month from 11am-12pm.
• Please contact the Grants Development office for
additional details.
39Canvas Migrating to CanyonsID
Information Technology
Starting 11 a.m. Friday, June 5, we will be migrating Canvas to CanyonsID.
• During the migration, Canvas will be unavailable from 11 a.m. until about 12 p.m.
• An email will be sent out once the migration is complete.
Benefits
• Integrate the statewide student CCCID as required by the Chancellor’s Office.
• Reduce usernames and passwords employees/students have to remember.
What to expect after the change:
• Login will occur through CanyonsID log in page instead of Canvas.
• Canvas will look and operate the same. The change impacts how you access Canvas only.
40Information Technology
Don’t Have a CanyonsID?
• If you have not registered on CanyonsID go to:
https://www.canyons.edu/canyonsid
o Faculty: Click on “I’m a Staff Member”
o Students: Click on “I’m a Student”
o Students will need to provide an alternate
email address and phone number.
§ This information is used to facilitate
self-service password reset.
• If a student does not have a CCCID (California
Community College ID), they will be directed to
CCCApply in order to register for one.
41Process for Return Loaned Equipment Information Technology
• Student Services will be contacting students who are not enrolled for summer
• IT will be contacting Adjuncts not scheduled to teach in the summer
o IT will run the process to return the equipment to inventory
o Process will be as touch free as possible
o Returns will commence on June 15th
• How to Get Equipment
o Students that need laptops for Summer can email laptops@canyons.edu
o Employees who need laptops or other equipment can email helpdesk@canyons.edu
• Technical Support for Employees
o Email Helpdesk@canyons.edu
o Call 661-362-3953 and leave a message with your contact information
o Connect via Zoom: https://intranet.canyons.edu/offices/css/helpdesksupport.asp
42Business Services
CONTRACTS, PROCUREMENT & RISK MANAGEMENT
• 208 Purchase Orders Completed (since May 1st):
o Supplies to Prevent the Spread of COVID-19: Hand Sanitizer, Face Masks with COC Logo, Infrared Thermometers
o Advertising: Canyons Promise and ISP Booklets, Television Commercials Promoting Summer Enrollment
o Gift Cards: 700 $50 Grocery Store Gift Cards for The BaNC to Distribute to Food Insecure Students
o Zoom Guest Speakers: Foster and Kinship Care Education Program
o Groundskeeping Services: Tree Trimming
o Inspection/Testing Services: CCC SS/LRC Building
• 43 Contracts Completed (since May 1st):
o License Agreement for COVID Testing Site: Henry Mayo
o Allied Health Clinical Agreement Renewal: Providence Health System
o IEPI Seed Grants: Yosemite Community College District, Kern Community College District
o Health Sector Navigator: Infectious Disease Control Training Program, Health Workforce Initiative Website Hosting
o Environmental Health & Safety and Nursing Consultants
o Software Agreements: Cengage, Dream Catcher
o Virtual Cyber-Patriot Camp: Cuesta College
43CONTRACTS, PROCUREMENT & RISK MANAGEMENT
Business Services
• Fiscal Year-End Deadlines
o Deadlines are flexible this year.
o Late Purchase Justification Form will not be required.
o Submit Requisitions for the 2019/20 as soon as possible. Do not wait until the last minute!
o All goods and services must be received by June 30, 2020. Lead times are extended right now.
• Contracts
o Ensure Requisitions have been submitted for all services performed before June 30, 2020.
• Blanket Purchase Orders
o Place orders now to receive items by June 30, 2020.
o If items are no longer needed, contact Purchasing to close the BPO.
• Requisitions for 2020/21 Fiscal Year are Open
o Requisition Date must be changed to July 1, 2020.
44Business Services
FISCAL SERVICES
• Processed $400,000 of Financial Aid for students, including:
o First Time Response Grant 12 Students
o CARE Emergency Grant 13 Students
o Financial Aid & Scholarships 517 Students
45Business Services
ELECTRONIC TIMESHEETS FOR MAY
• Updated Timesheets and Instructions are posted on the Payroll Intranet and Internet sites here:
o Intranet: https://intranet.canyons.edu/offices/BusinessServices/PayrollServices/PayrollServicesForms.asp
o Internet: https://www.canyons.edu/administration/businessservices/payroll_services.php
• Payroll successfully issued 4,966 paychecks since moving to remote operations.
• May timesheets will be due Friday May 29, 2020.
• June timesheets will be due Tuesday June 30, 2020.
• Webinars will be held to assist with completion and submission of Timesheets.
• Link for Zoom Webinar meetings:
o https://cccconfer.zoom.us/j/7840674124
• Dates and Times of Upcoming Timesheet Webinars:
• Thursday May 28th: 2 pm
• Departments who would like a special session for their employees should contact Jason Hinkle.
46BUSINESS SERVICES DEADLINES
• Fiscal Invoices Business Services
o All checks and cash must be delivered to Fiscal Services by June 30, 2020, for the last bank deposit of the Fiscal year.
o Invoices, direct pays, and travel reimbursements need to be received by July 11, 2020.
• Payroll Timesheets
o Classified Timesheets, Short Term Employees, College Assistants
• May timesheets will be due May 29, 2020 (sooner if prepared and no changes anticipated)
• June timesheets will be due June 30, 2020 (sooner if prepared and no changes anticipated)
o Supplementary Services Time Sheets
• June timesheets will be due June 18, 2020 (sooner if prepared and no changes anticipated)
o Adjunct Timesheets
• June timesheets will be due June 22, 2020 (sooner if prepared and no changes anticipated)
o Adjunct Timesheets (Summer)
• June timesheets will be due June 24, 2020 (sooner if prepared and no changes anticipated)
• Grant & Categorical Funding
o Submit Requisitions by June 3, 2020.
o All goods and services must be received by June 30, 2020.
o Invoices, direct pays, and travel must be received in Fiscal Services by July 11, 2020.
47Virtual Graduation Student Services Update
Commencement 2020 will be held virtually to recognize the achievements of the Class of 2020.
• The virtual ceremony will include slides of each graduate highlighting their degree(s)
earned, any honor designations, congratulatory speeches from Dr. Van Hook, Dr. Rebecca
Eikey, and a student speaker.
• There will also be a special video created and produced by our very own Joseph Lanthier,
that will focus on the graduates and will include a congratulatory element from the faculty.
• The virtual ceremony will go live on June 5 at 7 p.m. (same date & time as the originally
planned ceremony).
48Virtual Graduation Student Services Update
• Graduates, family, friends, and anyone will be able to view
the ceremony for the next year any time after the virtual
ceremony is posted.
• Taping occurred last week and is continuing this week
• Students have been submitting pictures to the vendor
• Lawn signs are being distributed this week
• We have communicated with the students via the website,
canvas, and email.
We will explore the possibility of holding an in-person ceremony
on December 11, 2020.
Stats:
• 2427 Grads
• 754 Honor Grads
• 80 Valedictorians
49Student Services Update
Counseling
The Counseling department has made incredible strides over the last few weeks to give students multiple
opportunities to meet with a counselor.
• The counseling office was fully online starting March 20 and have the following options for students.
o Counseling Appointments
o Drop In Counseling
§ Using waiting rooms to “call” students into their zoom meeting
§ Multiple counselors on every hour from 9-6 M-Th, until 7 on Tuesdays and Fridays from 9-12
o eAdvising
o Workshops
o Canyons Connects
o Counselors are using zoom and email to keep in touch with our students.
• Check out the new Counseling office website at www.canyons.edu/Counseling for all the ways to connect with a
counselor.
50Virtual Job Fair Student Services Update
Please consider adding the Virtual Job Fair marketing piece below
to each of your COC Email Signatures until after the Job Fair to help
get the word out about the event.
51Student Services Update
Spring 2020 Parking Permits
• Students can use the parking permit in Summer
and Fall 2020
• Students can request a refund (50% of the
original cost)
• Email sent to students on May 26, 2020
• Request form is on the Student Business Office
website
• Deadline to request the refund is the last day of
the term – June 5, 2020
52Tenured Faculty Academic Affairs Updates
Congratulations to our Recently Tenured Faculty during Spring 2020
• Anna Jane Almeda (BIOSCI)
• Chris Boltz (THEATR)
• Sylvia Duncan (NURSNG)
• Patricia Foley (CHEM)
• Mike Hubbard (MATH)
• Violeta Kovacev-Nikolic (MATH)
• Justin Lundin (KINES)
• Lucia Pozo-Garvatt (SPAN)
• April Reardon (COUNS)
• Ambika Silva (MATH)
53Summer School Academic Affairs Updates
As of this past week, we have exceeded our Summer 2020 Enrollment FTES goal.
Summer 2019 Difference in Difference in
Summer 2020 Total Total Total (N) Total (%)
Week 1 comparison (4/30/20 and
4/26/19)** 313.43 250.42 63.01 25%
Week 2 comparison (5/7/20 and
5/3/19)*** 764.17 577.36 186.81 32%
Week 3 comparison (5/14/20 and
5/10/19)**** 1110.93 775.06 335.87 43%
Week 4 comparison (5/22/20 and
avg of 5/14/19 & 5/15/19)***** 1392.08 943.295 448.79 48%
Academic Affairs is now examining low-enrolled classes as well as existing waitlists to ensure
we are best meeting the needs of our students as we continue in a distance education mode.
54Distance Learning Trainings this Summer Academic Affairs Updates
All Faculty – please remember that if you haven’t already completed your online certification for
Fall 2020, there are several opportunities still remaining
Published in
OI Date Start Instructor Status Frontline Enrollment
May 4 Michelle Waitlisted Y 20
May 11 Tammy Waitlisted Y 20
May 11 Katie Waitlisted Y 20
May 11 Tammy Enrolling Y 20
May 28 Katie Waitlisted Y 20
June 4 Kelly Waitlisted Not yet 20
June 4 Kelly Shadow - Not yet announced Not yet 20
June 4 Tammy Not yet announced Not yet 20
June 4 Tammy Shadow - Not yet announced Not yet 20
July 6 Michelle Not yet announced Not yet 20
July 6 Michelle Shadow - Not yet announced Not yet 20
July 6 Michelle Shadow - Not yet announced Not yet 20
Totals- 12 new sections 240
55Hart District Survey Update
Academic Affairs Updates
• College of the Canyons is currently partnering with the William S. Hart Union High School
District to survey graduating high school seniors to determine their plans for the upcoming
Fall 2020 semester.
• Recognizing that graduating seniors may defer their acceptances into 4-year colleges and
universities in view of the uncertainties associated with COVID-19, we are working to
determine their needs.
• The survey asks a series of questions, including how many units they would take this Fall
2020 and subject areas of interest.
• The goal is to determine what additional classes we may need to offer to help these
students STAY ON THE PATH while supporting our local community.
56Academic Affairs Updates
Student Work Webpage
• Promotes Art Department classes and faculty.
• Encourages student participation and involvement.
• Student work has been shown on monitors in Canyons Hall and
the Library. It enhances our environment and showcases student
coursework.
• Response is consistently positive and provides opportunity to
further engage publicly and internally for the Art Department and
VAPA Division.
• Online Galleries are unlimited!
https://www.canyons.edu/academics/art/studentwork.php
57Next Week’s Webinar
Join us
Noon – June 4
for our next webinar June
https://cccconfer.zoom.us/j/152912843
Today’s webinar was recorded
04
This Photo by Unknown Author is licensed under CC BY-SA
and will be posted at
www.canyons.edu/news
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