CLUB TOGETHER Club Benefits Guide 2017-18 - Englandrugby.com - RFU
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
CLUB TO G E THE R Club Benefits Guide 2017-18 This guide is designed to help you grow your club, with ideas and support available to help you deliver the very best rugby experience. Englandrugby.com
Introduction The past season saw healthy growth across community rugby, with 26,000 women and girls playing contact rugby, overtaking our target a year ahead of schedule, the O2 Touch milestone of 20,000 registered players outstripped and the Old Mutual Wealth Kids First target of 500 clubs and schools pledges met. Our nationwide Inner Warrior Campaign also boosted women’s playing numbers and we saw 166 net growth in adult male teams playing at least seven fifteen-a-side matches. We launched our first of a planned 100 floodlit Artificial Grass Pitches, which will see more rugby played more of the time. And we made many loans, grants and gave lots of guidance to clubs on everything from fundraising to taxation and grounds maintenance to the best buying options. Our clubs and helping them to be sustainable businesses at the heart of their community remain of paramount importance. Being part of England Rugby There are many resources on offer and a variety of ways we can help. So I do hope that this Benefits Guide proves useful and that you have a successful and very enjoyable brings many benefits and for the 2017/18 season. RFU’s member clubs numerous Yours, resources and advantages. This guide aims to help you get Steve Grainger Rugby Development Director the most from all that’s on offer. © Rugby Football Union. Published by the Rugby Football Union September 2017. Information contained in this guide is accurate as at the date of publication and may be subject to change. The RFU rose device and the words ‘England Rugby’ are official registered trademarks of the Rugby Football Union and are the subject of extensive trademark registrations world wide. 3
Funding For Your Club Running Your Club Effectively Growing The Game 1 Financing Improved Facilities Helping Hand Grant 8 8 4 The Game Management System Club Accreditation 39 40 7 Linking with Schools New to Rugby Education – Club Links 75 75 KEY Pg 6 Groundmatch Grant 8 Pg 36 Rugby Energy Club 41 Pg 72 Club – Schools Links 76 RFF Interest Free Loans 10 Facility Design Guidance 42 Club – Colleges Links 76 RFF Green Deal Interest Free Loan Club Governance 43 Club – Universities Links 77 To ensure this guide is easy to navigate, we have 11 Emergency Funding 11 CASC / Charity Assistance 43 Club Rugby for Women & Girls 78 included the following signposts throughout: Grant & Loan Search Tool 12 Club Incorporation 44 O2 Touch 79 Lead up & Legacy Grants 12 Commercial Revenue Resources & Workshops 45 The Secure Trading 24/Seven Series 80 RFU Grand Draw 13 Alcohol Licensing Helpline 45 Mixed Ability Rugby 81 HOW? Try For Change 14 Commercial & Residential Property 46 How to access the resource. Club Financial Management & Business Solutions 46 Club and Property Insurance Scheme 47 Accidental Injury Loss of Income Cover 47 WHEN? Club Insurance Cover 48 During what time period. Promoting Your Club Health & Safety Tours Insurance Scheme The RFU Legal Helpline 48 49 50 8 Media & Communications Guidance Getting MPs on Board 85 WHO? 86 Commercial Offers & Benefits Who to contact for more information or support. 2 England Rugby Deals The England Rugby Deals Portal 18 21 Legal Expenses Insurance VAT Helpline Taxation Support 50 51 51 Pg 82 Sponsorship Marketing Tools & Templates 86 87 Benefit Pg 16 NatWest RugbyForce 52 Opportunity to access funding Playing Support 5 Tours Touring with Children 56 57 Your Twickenham Stadium Resource Detailed advice and further Pg 54 Player Registration OMW Kids First 58 58 9 International Match Tickets 91 Hosting Events or Conferences at Twickenham 92 resource or training Age Grade Rugby U18 & Below 59 Support Out of Season Activity for Age Grade Rugby 59 Pg 88 World Rugby Museum & Stadium Tours 93 Key contact for further information Disciplinary Advice 60 Travel Funding & Long Distance Allowances 61 Club Workforce 3 Guidance & Training Abbreviations AFM - Area Facilities Manager Volunteer Overview 24 Pg 22 Rugby Groundsmen Connected 25 PDO - Playing Development Officer Training, Qualifications Volunteer Recruitment Volunteer Succession Planning 26 27 6 & Player Safety ATM - Area Training Manager RDO - Rugby Development Officer National Honours 27 Match Official Development 65 URDO - University Rugby Development Officer Reward & Recognition MMVRP 28 Pg 62 Match Official Courses 66 WRDO - Women’s Rugby Development Officer Young Rugby Ambassadors (YRAs) 29 Coach Development 67 Employee Recruitment 30 Coach Development Courses 68 Leadership Academy 30 Player Safety & Medical Support 68 Safeguarding Children Training 31 Community Heartbeat Trust AED Scheme 70 In Touch Courses 32 Player Safety & Welfare Advice 70 Play It Safe Courses 33 Managing Injuries 71 Disclosure & Barring 34 The RFU Injured Players Foundation 71 Safeguarding Case Management 35 4 5
FUNDING FOR YOUR CLUB FUNDING FOR YOUR CLUB Jon Bendle HOW? Cornwall, Somerset, Devon, Dorset Helping Hand Grant & Wilts and Gloucestershire Complete the RFF Helping Hand Application jonbendle@rfu.com Form and submit it, together with a copy of your 07753 881272 club rules, evidence you can occupy your site for one year or more, and one quote identifying total project costs, and evidence of your funds. Jason Bowers Middlesex, Hampshire, Oxfordshire, Funding For Your Club Groundmatch Grant Buckinghamshire, Berkshire and Hertfordshire Complete the RFF Groundmatch Application jasonbowers@rfu.com Form and submit it, together with a copy of your 07703 466773 club rules, evidence you can occupy your site for five years or more, two quotes identifying Rick Bruin Your club’s facilities will play a big part in attracting and keeping players and supporters. Kent, Sussex, Surrey and Essex total project costs, your latest club bank account Their expectations may be based on their use of modern health clubs and leisure settings statement, latest annual accounts, and evidence rickbruin@rfu.com and if the club environment disappoints they won’t stay involved. Good facilities show of your matching funds. 07738 029211 your club cares and there are many funding sources available to help you to upgrade WHEN? Peter Shaw and improve. Notts, Lincs & Derby, Eastern Counties, All year round. Leicestershire, East Midlands and Warwickshire petershaw@rfu.com WHO? Financing Improved Facilities 07734 070674 Contact your local RFU Area Facilities Manager You will inevitably lose players if your club is run down, Helping Hand Grant (AFM) and CB Facility Co-ordinator (see Tom Bartram with inadequate floodlights, an antiquated clubhouse or contacts opposite). The Helping Hand Grant awards between £500 and £1,500 Lancashire, Cheshire, Staffordshire badly drained, muddy pitches. for capital improvements and must be matched £ for £ and North Midlands The Rugby Football Foundation (RFF) invests in by the club. tombartram@rfu.com community rugby clubs, financing capital projects which Groundmatch Grant 07841 156806 improve facilities and support either the retention or The Groundmatch Grant is for bigger projects and makes growth of players. £1,500 to £5,000 available, again matched by your club’s Alex Bowden own contribution, which can be from club funds, sponsors Northumberland, Durham, Yorkshire and Cumbria The funds can be used for projects like pitch improvement or other external grants. alexbowden@rfu.com (land purchase, pitch construction, drainage and levelling), clubhouses (all apart from bars), floodlights 07764 336701 Visit: www.rugbyfootballfoundation.org for more and equipment. information about the RFF and to source the various application forms. A list of the CB Facility Co-ordinators can be found If your club is a voting member of the RFU playing at: www.englandrugby.com/cbfc at level 5 or below you can apply for a: 8 9
FUNDING FOR YOUR CLUB FUNDING FOR YOUR CLUB The Rugby Football Foundation The Rugby Football Foundation Emergency Funding Interest Free Loans Green Deal Interest Free Loans An emergency is any unforeseen act upon a club facility RFU voting member clubs playing at Level 3 and below RFU voting member clubs playing at Level 3 and below that renders the club unable to operate as a rugby club can apply for an interest free loan of between £5,000 can apply for an interest free loan of up to £20,000 to or to fulfil its business commitments. Such emergencies and £100,000, repayable over a period of up to 15 years, to enable them to install facility solutions that reduce utility may be severe weather conditions resulting in flooding make improvements to facilities supporting the retention costs. The loan repayments are then based upon these or wind damage to club facilities, damage from fire, theft and recruitment of players. projected utility savings. or vandalism, an outbreak of foot and mouth disease or some other infectious disease, or pollution resulting in the postponement of matches and resultant financial hardship for clubs. An emergency situation may affect HOW? a number of clubs in a given geographic area or an Complete the RFF Stage One Interest Free Loan HOW? individual club may be subject to one of the Application Form, and submit it with a copy of Complete and submit the RFF Green Deal emergencies outlined. your club rules, project design drawings (scale Stage One Interest Free Loan Application Form, 1:100 if clubhouse), detailed QS estimate of project costs, latest three years’ annual accounts, Apply for an underpinned by an independent, accredited energy survey. HOW? five year cash flow forecast, details on any existing debt secured against the property, and evidence of tenure for a period at least matching interest free Clubs should also evidence the no cost/ low cost improvements that they have already Both voting and non-voting member clubs affected by emergency situations can apply for implemented and the impact of those improvements. emergency capital funding to assist the club in the loan requested. At stage two, provide a club plan demonstrating loan of between WHEN? the short to medium term. Grants or loans of up to £5,000 can be made available. All year round. retention and recruitment plans, support for the project from your Constituent Body, planning £5,000 and WHEN? permission, three tenders, tender appraisal and WHO? As soon as you experience an emergency check evidence of partnership funding to achieve the total project cost. £100,000, Contact your local AFM or CB Facility Co-ordinator on page 9. immediately with your AFM to discover whether you can access this funding, detailing any WHEN? repayable over damage and the impact on club activities, whether the affected items are insured and the short- term measures required to keep the club All year round. a period of up operating as repairs and insurance claims are processed. Help will be available a week from WHO? Contact your local AFM or CB Facility to 15 years. receipt of the full data. Co-ordinator on page 9. WHO? Contact your local AFM as listed on page 9. 10 11
FUNDING FOR YOUR CLUB FUNDING FOR YOUR CLUB Grant & Loan Search Tool Lead Up & Legacy Grants RFU Grand Draw The Grantfinder on-line tool is a free to use grant search The Rugby World Cup 2015 offered a once in a generation The RFU Grand Draw is a great fundraiser which requires facility allowing you to search through the thousands of opportunity to grow the game. minimal effort. The Draw raises over £420,000 every grants and loans that could help your club. year, with the total raised surpassing £4.6 million since To maximise the opportunity there are grants available to the Draw started in 2003. Clubs have raised as much as clubs as part of our legacy focus. £10,000 through their ticket sales. HOW? Lead Up & Legacy Grants of up to £100,000 are available The Draw is an excellent way to make money; 90% of that to voting and non-voting members of the RFU, including www.englandrugby.com/grantfinder raised through the sale of your tickets is donated to the clubs, schools, universities and colleges based on the to search for a grant and register your details club tax free. growth in participation the project can deliver. on the website. You will be given a list of over 30 fantastic prizes from England Rugby’s partners. Past incentives have included WHEN? a top cash prize of £10,000, signed England shirts and HOW? All year round. match hospitality packages. Clubs should identify their prioritised facility needs and communicate them to their local Packs will include all you need to run the Grand Draw Area Facilities Manager (AFM) or Constituent at your club, including tickets, promotional posters and Body Facilities Co-ordinator. Projects that can instruction leaflets. demonstrate the key readiness factors and can offer a strong return on investment will be prioritised for RFU investment within their HOW? local CB Facility Plan. Examples of the types of Visit: www.englandrugby.com/granddraw projects that are delivered through this process are: natural and artificial playing surfaces, floodlights, changing rooms and clubhouses. WHEN? Launches in September, closes early March. WHEN? All year round, with awards considered and WHO? granted within 6 – 12 months. Email: franthornber@rfu.com Call: 020 8831 7985 WHO? Contact your local AFM as listed on page 9 or CB Facility Co-ordinator. A list of the CB Facility Co-ordinators can be found at: www.englandrugby.com/cbfc £420,000 Every year. £5 million Total raised. 12 13
FUNDING FOR YOUR CLUB FUNDING FOR YOUR CLUB Try For Change Try for Change is an England Rugby programme which HOW? uses the power of rugby union to improve and support www.englandrugby.com/tryforchange the lives of disadvantaged people in England and across Clubs can apply for a Try for Change grant to the world. support a project they are running which uses rugby union to improve and support the lives We recognise the invaluable work of charities, clubs of disadvantaged people in their communities. and individuals who use rugby as a force for good and Also look out for exciting opportunities for your are raising new revenues to grant out to projects using club to get involved in fundraising for the Try for our sport for social change. These projects encapsulate Change project during Sport Relief 2018. rugby’s core values of teamwork, respect, enjoyment, discipline and sportsmanship to tackle a number of significant social challenges around education, social WHEN? inclusion, unemployment, mental and physical well-being, Small and large grant rounds are open for personal development and community growth. applications once a year within set application windows. Clubs can also fundraise throughout England Rugby is proud to partner with Sport Relief the year for Try for Change with special events and together we have launched the Try for Change Fund. and activities taking place for Sport Relief 2018 This is a fully managed fund by Comic Relief and our from January - April 2018. ambition is to raise £4million over four years to support projects and programmes that use rugby to for positive WHO? change here in England and across the world. All clubs in England are eligible to apply for the Try for Change Fund and everyone is encouraged to fundraise for Try for Change to help improve lives through rugby. 14 15
COMMERCIAL OFFERS & BENEFITS COMMERCIAL OFFERS & BENEFITS Scoreboards RFU Catalogue Discount offers on a range of high-quality scoreboards For the first time the full RFU catalogue of kit and direct from the manufacturer. equipment is now available to view online. This includes an extensive range of products from our Commercial Partners and an assortment of promotional items and Duralock Fencing branded collateral to cover every fixture, event and Perimeter fencing package, exclusively discounted for promotion your club could ever need. All these products RFU clubs. are able to be branded uniquely to clubs or carry the appropriate RFU branding. LED Lighting Commercial Offers & Benefits Free lighting surveys and supply of high-quality LED lighting solutions direct from Ideal Lights Energy Purchasing The RFU can pass on many of the benefits of its purchasing power to clubs so that all can Join the Rugby Energy Club – let our appointed get the best possible deal for their money. Whether it’s products or services, it’s well worth independent consultants ZTP find the best energy deal considering when spending the budget. for you. Then align any new contract to a common end date when all rugby clubs will come under a single giant contract, saving thousands! Medical Supplies England Rugby Deals (ERD) Preferential 10% off web-prices from our market leading supplier who stocks one of the widest ranges of sports England Rugby Deals allows clubs to not only access Goalposts medicine products available anywhere. Free postage on great England Rugby partner offers, but also discounted Discount offers on high-quality goalposts direct from orders over £120. deals for all of the common areas of spend in the daily the manufacturer: Harrod UK, goalpost suppliers to running of clubs. Twickenham Stadium. Discounted case price on all Tyrrells products This simple-to-use yet powerful portal utilises over Tyrrells Hand Cooked English potato crisps & veg crisps £1 billion of buying power to negotiate discounts that are absurdly good & bound to go down a treat at your club. Keith Kent Package will help clubs manage their costs even better than You can enjoy a discount on every case you order. To see A compact tractor and attached pitch preparation they currently do. the full range of products go to: www.tyrrellscrisps.co.uk machinery identified by RFU Head Groundsman Keith We have some excellent offers, including from our official Kent and significantly discounted through RFU suppliers. Preferential Rates on Canterbury Products England Rugby Partners that give you great access to A carefully selected range of Canterbury Team wear – Washroom Services products and services including: both from stock and made to order items, which can be Significantly reduced prices on a full range of washroom Seed and Fertilizer emblazoned with club crests or logos, or the RFU Member hygiene and environmental services, including textile A full range of pitch maintenance materials significantly Club logo – this is the only place that can offer Canterbury care, pest control, paper and janitorial products and discounted through RFU suppliers. Team wear kit with the England rose, giving a unique horticultural services. UK leading supplier, operates affiliation to England Rugby. Place an order for over throughout UK. £1,000 and receive a 10% discount. 18 19
COMMERCIAL OFFERS & BENEFITS COMMERCIAL OFFERS COMMERCIAL AND OFFERS & BENEFITS Print In just three easy steps, you will be able to begin to High quality litho and digital print available to rugby make cost savings: clubs specialising in the manufacture of leaflets, flyers and window stickers. The England Rugby Deals Portal STEP 1 Register and Login Screwfix The portal is very easy to use and there is a full support Register your details to receive your unique Recieve a 5% discount on all catalogue prices. service available. They also offer a helping hand. Clubs username and password. Once you have received can arrange a visit with one of the England RugbyDeals them you can log in to explore the deals. Merchant Services team. They will listen to your needs and offer advice on 2 months’ FREE terminal hire, market-leading merchant where to save money on overheads and consumables account rates, full range of latest PDQ machines. against your current spend profile. No set up fees. STEP 2 Explore and Investigate Selecting the item you want to investigate will The Sky Ultimate package give you the supplier contacts and details of Cellar Gases New RFU affiliated clubs joining Sky before June 2018 HOW? Huge saving potential for clubs on drinks dispense gases. their offer, including the prices. If you need any will receive the Sky Ultimate package for £203 ex VAT Visit: www.englandrugbydeals.com and take the Quality supplier with the most stringent safety checks assistance in comparing prices, simply ring per month. Existing customers this will be £285 ex VAT simple three-step process outlined on the right. giving confidence that your club is compliant with all or email the support line and they will do the per month. comparisons for you. current legislation. WHEN? Booker Wholesale Available for clubs to make great savings now. Gilbert This cash & carry food and drink deal offers a 2% rebate Gilbert offer a full range of products ideally suited to elite, paid six monthly. If you are an existing customer, register WHO? STEP 3 Contact Suppliers club and schools rugby. As a member club of England then purchase, and your rebate can be backdated. All Email: support@englandrugbydeals.com with Once you have found a cost saving opportunity Rugby you can access the best balls and rugby equipment Booker branches offer free delivery for orders over £100. your questions or to arrange a visit. simply contact the supplier involved, quoting at a preferential discounted rate via ERD. Products Call: 0870 755 2579 (available during normal EnglandRugbyDeals and buy from them directly available include: Match balls - Training balls - Training business hours 9am–5pm). at the discounted rates. Aids - Tackle Equipment - Rugby Training Equipment. Janitorial You could save over 20%. For an order of £500 your Discounted rates available to all members on core estimated saving would be over £100. cleaning and hygiene products. Our supplier is the UK’s leading supplier of janitorial, cleaning, hygiene and associated products. Free delivery on orders over £35. This simple portal utilises over £1 billion Waste and Recycling Reduce your costs with a reliable and well-managed service while sustaining the planet by facilitating zero of buying power to negotiate discounts to landfill solutions through green thinking. Offerings bespoke solutions for every area of your waste, as well and help clubs to manage their costs. as looking at like for like services. 20 21
3 CLUB WO R K F O RC E GUIDA N C E & TRAINING 22 23
CLUB WORKFORCE GUIDANCE & TRAINING CLUB WORKFORCE GUIDANCE & TRAINING Rugby Groundsmen Connected Rugby Groundsmen Connected is a club benefit providing HOW? information, advice and special offers for clubs via their Anyone can register to join RGC at no cost. groundsmen. Specific product offers, including discounted Registration is by email to: machinery and grass seed, are outlined in the England groundsmenconnected@rfu.com Rugby Deals section of this guide. Registered members are able to request a free club visit by Twickenham Head WHEN? Groundsman Keith Kent. All year round. Club Workforce WHO? Email: tedmitchell@rfu.com Call: 07738 029212 Guidance & Training Rugby union is all about people. Whether coaching the Under 8s on Sunday mornings, serving behind the clubhouse bar or taking on a committee role, your workforce will be happier and more confident if appointed to appropriate roles and helped with suitable training. The RFU can help. Volunteer Overview No fewer than 100,000 people support rugby in England, with well over 90% of rugby’s total workforce made up of volunteers, bringing a contribution in hours of some £30 million every year. This in kind contribution could be worth as much as £20k to an average rugby club. Volunteering should be an enjoyable experience, with efforts recognised and rewarded. 24 25
CLUB WORKFORCE GUIDANCE & TRAINING CLUB WORKFORCE GUIDANCE & TRAINING Volunteer Recruitment Volunteer Succession Planning National Honours If you need to attract more volunteers, a useful first step to HOW? Identifying and developing potential successors for key The RFU encourages members of the rugby family to identify gaps or where someone may have duplicate roles Visit: www.englandrugby.com/volunteers positions within your club is a vital part of sustaining submit applications for national honours, where an is completing a Workforce Map available on for more information and ideas on recruiting your club’s future. outstanding contribution to the game has been made. If www.englandrugby.com/volunteers volunteers. you think someone deserves to be recognised in this way Develop a succession plan that identifies the skills or An example of how a new volunteer got involved in the Once you have identified gaps in your workforce expertise needed to fill key roles within the club now and game and the benefits she has seen from volunteering can there are lots of ways you can recruit new in the future. Carry out a skills audit to identify potential be found here: www.englandrugby.com/volunteers volunteers, which are identified in the Volunteer successors; make sure these volunteers are supported WHEN? Recruitment Workshop and Recruitment Toolkit. in developing understanding of the role so they are well For information on safer recruitment in relation to All year round To help with recruitment of specific roles, a equipped to step in if someone has to step down. This volunteers working within the children’s workforce, selection of draft role descriptions can be supports stability and will help ensure you always have WHO? please see Safeguarding section on page 32. found at: the right person for the right role at the right time. www.englandrugby.com/volunteer-roles Email: vincentthorne@rfu.com for further information and support on the application process. Have you got a Club Volunteer Coordinator? This role is invaluable for providing dedicated GOLDE support to recruit, retain and recognise HOW? N ROLE volunteers and support succession planning. Visit: www.englandrugby.com/volunteers S More information on this role and the for more information and ideas on volunteer Recruitment Toolkit can be found at succession planning. www.englandrugby.com/volunteers and EY OTHER K www.englandrugby.com/club-volunteer- WHEN? ROLES coordinator/ All year round, ideally around the end of the season. WHEN? WHO? Recruit all year round, especially in time for the Email: jennybox@rfu.com ADDITIO start of the season. Call: 07834 617237 NAL VOLUNT WHO? EER Talk to your Rugby Development Officer (RDO) about Volunteer Recruitment needs to help your ROLES club find new people. Details can be found in the index of this guide. NG ANYTHI ELSE? 26 27
CLUB WORKFORCE GUIDANCE & TRAINING CLUB WORKFORCE GUIDANCE & TRAINING Mitsubishi Motors Volunteer Young Rugby Ambassadors (YRA) Recognition Programme HOW? Recruiting Young Rugby Ambassadors from within your HOW? Reward and Recognition Visit: www.englandrugby.com/recognition club and local community is a great way to retain younger Young people can register for the programme at for more information and ideas on rewarding players and help with long-term succession planning. any time, with a simple online sign up found at: Thanking your volunteers for their support and and recognising volunteers. The Young Rugby Ambassadors programme, partnered www.englandrugby.com/YRA recognising their contributions to your club should with vInspired, provides opportunities for young be done regularly and in a variety of ways. A little WHEN? WHEN? volunteers aged 14-25 years old to get involved appreciation goes a very long way in helping to ensure Recruit all year round. Reward outstanding contributions year round at and receive recognition for the hours they volunteer. people feel appreciated and stay motivated. You can find any function, at mid-season and season’s end. YRAs log their hours on the online system, apply for WHO? lots of simple ideas that you can adopt in your club on awards and receive incentives for the time committed Contact your Rugby Development Officer (RDO). the England Rugby website. WHO? to rugby. Details can be found in the index of this guide. To say a special thank you to outstanding volunteers, Contact your Rugby Development Officer (RDO). the RFU Mitsubishi Motors Volunteer Recognition Details can be found in the index of this guide. Programme provides a number of exciting and unique The incentives are as follows: money can’t buy experiences, including the Volunteer • 10 hours: Certificate and t-shirt of the Year Awards, RFU President’s Outstanding Contribution Award, visits to watch the England • 30 hours: Certificate, letter of recognition teams in training, coaching by England Head Coach and a bobble hat Eddie Jones, recognition lunches hosted by the RFU • 50 hours: Certificate and hoody President and opportunities for Groundsmen, as well • 100 hours: Certificate and jacket as match tickets, certificates and a range of volunteer X3 recognition gifts. Volunteer winners The YRA programme is designed to provide a flexible You can also consider nominating your club and approach to volunteering which means that hours can volunteers, via the RFU, for external recognition such be logged for many different types of volunteer activity as Torch Trophy Trust and Sport and Recreation Outstanding Volunteer of including (but not limited to): coaching; refereeing; club Alliance awards and national honours. Contribution The Year Award volunteering; organising events and festivals; college, university and school volunteering. Volunteer Reward Experiences To help support YRAs’ development within the programme, Leadership Conferences and a Celebration Events are run on an annual basis. Details of these will Volunteer Reward at Twickenham be shared with YRAs via email and on the YRA Facebook Matchday. West Fan Village page: www.facebook.com/YoungRugbyAmbassador Volunteer Recognition Merchandise 28 29
CLUB WORKFORCE GUIDANCE & TRAINING CLUB WORKFORCE GUIDANCE & TRAINING Employee Recruitment Leadership Academy Safeguarding Children Training The RFU can provide clubs with a guide to recruiting The RFU Leadership Academy gives new or aspiring The RFU is at the forefront of safeguarding young people paid employees. This includes templates for creating job rugby committee leaders a solid foundation for their participating in sport. The RFU Safeguarding Policy descriptions, assessing CVs, conducting interviews and development. Units cover a variety of topics from sets out key principles as well as providing best practice taking up references. leadership styles to planning change. guidance. There is also a club safeguarding policy template available for clubs to use. Policies should, ideally, The Academy facilitates networking opportunities to be reviewed annually and dated on the review date. allow participants to share experiences and solutions HOW? on similar issues, under the guidance of a mentor. On Safeguarding training is available both for Club Your club can obtain this guide by emailing completion of the Academy candidates become part of the Safeguarding Officers and for any coach or volunteer the RFU. alumni with further development opportunities offered. working with children. www.englandrugby.com/safeguarding WHEN? As and when needed, year round. HOW? For further information contact your local WHO? RDO or Constituent Body (CB). Email: sophiecharlton@rfu.com Call: 020 8831 7408 WHEN? Launches in November and candidates complete the Academy in June. The Leadership Academy runs on a two-year cycle based on CB Areas, covering the whole country. WHO? Email: alexthompson@rfu.com Call: 07894 489756 WE ARE HIRING 30 31
CLUB WORKFORCE GUIDANCE & TRAINING CLUB WORKFORCE GUIDANCE & TRAINING In Touch Course Play It Safe Course The In Touch Course can be attended by any club official, HOW? The Play It Safe course is designed for club coaches and HOW? but is specifically targeted at Club Safeguarding Officers Contact your Constituent Body Safeguarding volunteers working with children. This is a three-hour Visit: www.englandrugby.com/courses and Assistants. Manager, Club Safeguarding Officer or Rugby course designed to: in order to locate and book onto either course. Development Officer (RDO). You can also This is a three-hour course designed to: contact the RFU direct to help organise a course • Identify signs and indicators of possible abuse and WHEN? at your club. poor practice. • Define and explain the role and responsibility of Both courses are run all year round. an RFU Club Safeguarding Officer. The Play It Safe Course is £15 and In Touch • State action to take if there is a concern or disclosure. If hosting a course allow six weeks for people to • Identify the roles of club members and officers course is free for Club Safeguarding Officers • Recognise their role in safeguarding and protecting sign up and the course to be delivered. to promote best safeguarding practice. and their Assistants. children. • Identify best practice when recruiting in the club. Visit: www.englandrugby.com/courses Contact your Constituent Body Safeguarding Manager, WHO? in order to locate and book onto either course. Club Safeguarding Officer or Rugby Development Officer Contact your local RFU Area Training Manager. • Apply the RFU Safeguarding Children in Rugby Details can be found in the index of this guide. (RDO). You can also contact the RFU direct to help Policy and Guidance and Safeguarding Tool-kit. WHEN? organise a course at your club. • Manage concerns and disclosures. Both courses are run all year round. The Play It Safe Course is £15 and In Touch course is free • Provide an opportunity to share best If hosting a course allow six weeks for people for Club Safeguarding Officers and their Assistants. safeguarding practice. to sign up and the course to be delivered. WHO? Contact your local RFU Area Training Manager. Details can be found in the index of this guide 32 33
CLUB WORKFORCE GUIDANCE & TRAINING CLUB WORKFORCE GUIDANCE & TRAINING Disclosure and Barring Service Safeguarding Case Management The RFU provides Disclosure and Barring Service checks HOW? The Safeguarding Case Manager provides a first point HOW? in relation to volunteers and those working in rugby. Visit: www.englandrugby.com/governance/ of contact for all safeguarding issues. All referrals to the Visit: www.englandrugby.com/safeguarding/ However, effective safer recruitment processes go far safeguarding/dbs-guidance RFU will be dealt with effectively and appropriately. reportinganincident Whenever you have wider than these checks and involve how you recruit, any particular concern or issue involving induct, train and support volunteers. It is also advisable to WHEN? safeguarding. request references for volunteers unknown to the club. As required. WHEN? The management of the Disclosure and Barring Service WHO? If you feel that the child is in immediate risk of process is overseen by the Referral Management Group Email: chrisrawlings@rfu.com abuse or harm then a statutory agency (local (RMG), made up of representatives from across the Call: 020 8831 7454 children’s services or the police) should be RFU and with external, expert advice. DBS checks with contacted immediately. information about an individual’s criminal record are considered on a case by case basis by the RMG. An incident reporting form should be completed and forwarded, outlining the action you have Clubs should demonstrate safer recruitment practice taken with contact details of the statutory body when recruiting individuals to work with children. The you have contacted. RFU have created an application form to assist in the safer recruitment process – www.englandrugby.com/ If a child is not in immediate risk of abuse or governance/safeguarding/policy-and-guidance harm but you have a concern about that child then an incident reporting form should be The Safeguarding Compliance Officer also offers a completed and sent to the Safeguarding Case helpline service. Manager. The Case Manager is available to The RFU operates an online E-DBS system accessed via discuss any safeguarding matters with parents, the Game Management System, which allows volunteers club officers or coaches. and paid staff who work regularly with children to apply It is important to note that clubs do not have for a check through a secure online site. jurisdiction to deal with safeguarding matters unless they have been referred back to them by the RFU. WHO? Email: rmg@therfu.com Call: 020 8831 7479 34 35
4 RUNNING YO U R C L U B EF F E CT I V ELY 36 37
RUNNING YOUR CLUB EFFECTIVELY RUNNING YOUR CLUB EFFECTIVELY The Game Management System (GMS) What is it? Where can I find information I need? The RFU established the Game Management System The hub (www.englandrugby.com/GMS) is your one- (GMS) as a central platform to help clubs complete a wide stop shop for all things GMS. Club administrators, data range of Rugby administration tasks. Key benefits include: officers or those with a golden role should visit it. For key information in the following areas: • Registering your players • Latest news and case studies: Up to date information • Managing your membership more efficiently on latest GMS releases & updates, plus examples of • Increased revenue potential through online club usage payments at a competitive rate Running Your Club Effectively • Support and training: help videos, helpdesk contact • Manage teams, fixtures and results information & handy user-guides • Streamlined communication with club members • Specific Information on ongoing projects: major project information and how to get involved • Free club website, linked to your GMS data Your club may be looking to incorporate or need health and safety advice, or maybe you need property or financial management help. Whatever your requirement there are a number of resources and specialists who may be able to help you. 38 39
RUNNING YOUR CLUB EFFECTIVELY RUNNING YOUR CLUB EFFECTIVELY Club Accreditation Rugby Energy Club The Club Accreditation scheme is based on the six HOW? Rugby Energy Club is a club benefit providing HOW? Key Drivers identified as crucial to a strong club: Make contact with your Rugby Development information, advice and special offers for clubs to help Visit: www.sustainableclubs.co.uk Officer (RDO) initially to discuss and ask for the reduce their expenditure on energy and utilities. • Recruiting New Players self review form. WHEN? Specific product offers, including discounted energy • Retaining, Re-engaging & Developing Players All year round. WHEN? purchasing and LED lighting, are outlined in the England • Retaining & Recruiting High Quality Coaches, Rugby Deals section of this guide. Year round. Clubs will be expected to undertake WHO? Volunteers & Referees an annual self review as part of the accreditation Registered members are able to request a free club visit Email: tedmitchell@rfu.com • Effective & Efficient Management & Governance process with a more formal review every two by Twickenham Sustainability Manager Dru Morton and Call: 07738 029212 • Effective & Efficient Facilities years. also access the interactive www.sustainableclubs.co.uk website. The site is kept • Integration with the Local Community WHO? up to date with all new innovations and provides a Each of these Key Drivers, together with the Core Values Contact your RFU Rugby Development Officer comprehensive range of energy and cost efficiency of the game, is represented within the Club Accreditation (RDO). Details can be found in the index of suggestions for small, medium and large rugby scheme and together they represent the component parts this guide. clubs alike. of a strong, sustainable club and provide a vehicle by which a club can identify current practice and, where the opportunity exists, to improve it. RFU Club Accreditation follows a self review: the club to undertake a simple self review of activities. This can be done by the club or in conjunction with the Rugby Development Officer (RDO). £1,786 Average annual saving Since it is the club’s accreditation, the RDO is there to with the ZTP energy contract simply coach the club through the process, asking relevant A typical club uses questions and details to strengthen the review. the same amount of energy in the summer 1 in 5 clubs are out of contract rates as the winter LED light replacements Energy bills Most Clubs can can save could rise by reduce their 90% consumption by on lighting costs 90% in the next 5 years 40% 40 41
RUNNING YOUR CLUB EFFECTIVELY RUNNING YOUR CLUB EFFECTIVELY Facility Design Guidance Club Governance Community Amateur Sports Club The following technical guides are available to support HOW? Governance has become an increasingly important issue (CASC) and Charity Helpline clubs with the design, procurement and maintenance of Visit: www.englandrugby.com/facilities that rugby union clubs in England have to address. This The RFU can provide a referral to an expert for advice their facilities: is due to examples of poor management, financial failure, in terms of CASC and charity taxation issues. If clubs are WHEN? compliance requirements (legal and insurance) and to • Natural turf pitches looking for help and advice in this area then in the first As required. maximise the opportunity of public funding, resulting in instance please make contact with Dave Stubley for a • Artificial grass pitches a need for better sports administrative structures. telephone referral. • Clubhouses and changing rooms WHO? Guidance and information on good club governance Email: tedmitchell@rfu.com for your club is readily available and includes a health • Floodlights Call: 07738 029212 check, guides, and templates. HOW? • Designing accessible sports facilities Visit: www.englandrugby.com/community- • Car parking amateur-sports-clubs • Preventing and managing flooding HOW? Visit: www.englandrugby.com/governance WHEN? • Environmental sustainability to access the health check, guides and templates. As requested. The following one-page Essential Guides WHEN? WHO? are also available: Support materials available online. Email: davestubley@rfu.com • Artificial Grass Pitches WHO? Call: 07736 722387 • Insulation Email: alexthompson@rfu.com Call: 07894 489756 • Energy Smart Meters • Biomass Boilers • Photovoltaic Panels • Ground Source Heat Pumps • Water Harvesting 42 43
RUNNING YOUR CLUB EFFECTIVELY RUNNING YOUR CLUB EFFECTIVELY Club Incorporation Commercial Revenues Resources Alcohol Licensing Helpline 24/7 If your club is not incorporated, your club officers HOW? and Workshops Qualified advisors can provide immediate, independent and their assets can be put at risk. The RFU strongly Incorporate as a Company Limited by Guarantee advice on any issues or concerns you may have relating to or a Co-operative Society, visit: Guidance and information on developing commercial recommends that all clubs incorporate and provides the licensing of your premises. www.englandrugby.com/constitutionguidelines revenues for your club is readily available and includes guidance and information on the following options: guides, case studies and online tutorials on: Company Limited by Guarantee: WHEN? • Maximising bar revenue and catering opportunities. HOW? • Memorandum and articles Research and take advice in advance of an AGM. Alcohol Licensing Helpline: 0115 934 9177 • Effectively packaging and presenting your prices. • Tax clearance letters WHO? • Effective market research and marketing. WHEN? • Resolution to transfer assets For further information: As required 24/7. • What to do post-incorporation Email: davestubley@rfu.com Call: 07736 722387 HOW? Co-operative Society (formerly known as an Visit: www.englandrugby.com/clubsupport Industrial & Provident Society): to access guides, case studies and online • Model rules tutorials. • What to do post-incorporation WHEN? Incorporation is an ideal opportunity to consider whether Support materials available online. your club should register as a Community Amateur Sport Clubs (CASC), or charity since its constitution will WHO? have to be changed to incorporate as it will for CASC or charity status. You may also consider incorporating as a Email: alexthompson@rfu.com Charitable Incorporated Organisation. Call: 07894 489756 44 45
RUNNING YOUR CLUB EFFECTIVELY RUNNING YOUR CLUB EFFECTIVELY Commercial and Residential Club Financial Management Club and Property Insurance Scheme Accidental Injury Loss of Property and Business Solutions Your club isn’t just about the players and coaches – there’s Income Cover the clubhouse, grounds and equipment to take care of too. The RFU can offer you Chartered Surveyor support on A range of resources are available to help clubs Working with the RFU insurers, Perkins Slade have commercial and residential property related matters, implement sound financial management. Developing Perkins Slade the RFU insurance broker can provide arranged a scheme for clubs to purchase cover to protect including: commercial revenues is covered in workshops and property insurance to protect the bricks and mortar of their players’ weekly income should they be unable to support materials. These include: affiliated clubs: work as a result of an accidental injury sustained whilst • Leasehold and freehold, commercial and playing or training with an insured team. residential property related matters. • Online resources including cash flow forecast, • Clubhouse / changing room tax and case studies. Clubs can purchase the insurance to protect players in • Rates advice. • Grounds and equipment specific teams and can chose to buy cover for as many • Online modules and financial management • Property planning and development • Club and bar contents teams with in the club as you want. workshops. related enquiries. • Development of business solutions e.g. electronic management systems, direct debit, developing HOW? HOW? commercial revenue workshops and support HOW? Visit www.englandrugbyinsurance.co.uk/property Visit www.englandrugbyinsurance.co.uk/TTD materials. Seek specialist guidance. for information and to get a quote. • Bespoke workshops and individual club support WHEN? WHEN? e.g. marketing strategy & reviews, club operational As required. WHEN? reviews (legal & HMRC requirements), finance As required. All year. reviews and policy and procedures creation. WHO? WHO? rfu@perkins-slade.com WHO? Email: fionaevans@rfu.com 0121 698 8001 rfu@perkins-slade.com HOW? 0121 698 8001 Visit: www.englandrugby.com/funding to utilise the online resources and attend workshops. WHEN? All year. WHO? Initial advice can be sought from your Constituent Body Treasurer or contact your Rugby Development Officer (RDO). Details can be found in the index of this guide. 46 47
RUNNING YOUR CLUB EFFECTIVELY RUNNING YOUR CLUB EFFECTIVELY Club Insurance Cover Health & Safety Tours Insurance Scheme Insurance for affiliated RFU clubs level 3 and below is As many injuries occur off the pitch as on it and clubs Travel insurance is essential when taking your passion HOW? provided by the RFU for those participating in rugby have a responsibility to ensure that the whole club for the game around the world and you’ll want to be safe Online at union for the following areas: environment is safe. A range of resources are offered to in the knowledge that your tour party has the right cover www.englandrugbyinsurance.co.uk/tours help clubs understand and implement health and safety in place should the unforeseeable happen. • Public/Products Liability. WHEN? requirements. • Professional Indemnity. The RFU tours insurance scheme has been created to When you’re booking your club tour. Working with its insurance brokers, Perkins Slade, the ensure England Rugby affiliated clubs have access to • Employers Liability. RFU has created a series of online risk assessments appropriate emergency cover whilst on tour. Vitally the specifically designed to help clubs manage the hazards policy includes cover for medical expenses following WHO? • Referees and Coaches Liability. and risks around the clubhouse and club facilities. These injuries sustained playing and training for rugby. Other Call: 02392 41 90 15 • Directors and Officers Liability. will guide you through the process of assessing the risks cover includes: Email: rfutours@perkins-slade.com The RFU also arranges personal accident insurance and hazards at your club and record both the steps you for certain injuries suffered while playing rugby union. are taking to manage your risks and the recommended • Personal accident The cover is for catastrophic injuries and permanent actions that could help to improve safety. • Medical and emergency travel expenses and disability. Full details of the insurance provided by The RFU also offers online materials, including risk assistance the RFU for affiliate clubs can be found at: www. assessment video guides and templates and health and englandrugbyinsurance.co.uk safety awareness workshops. • 24/7 Emergency & Security assistance This includes information about non-rugby activities • Cancellation, curtailment or change of itinerary carried out by your club that are included in the insurance • Personal baggage and money cover and details of those activities that should be HOW? referred to insurers beforehand. Visit www.englandrugbyinsurance.co.uk/risk- • Personal accident assessment-tool • Personal liability WHEN? • Passport indemnity, loss of passport and travel HOW? documents Visit www.englandrugbyinsurance.co.uk As required. • Playing and training equipment WHEN? WHO? • Cancellation, curtailment or change of itinerary As required. Call the RFU Legal Helpline: 0330 303 1877 or Call: 0121 698 1877 for health & safety advice • Travel delay WHO? • Personal liability Email: rfu@perkins-slade.com The policy is insured by RSA and dovetails with the Call: 0121 698 8001 RFU clubs insurances to ensure there are no gaps or duplications in cover when teams are touring. 48 49
RUNNING YOUR CLUB EFFECTIVELY RUNNING YOUR CLUB EFFECTIVELY RFU Legal Helpline Legal Expenses Insurance VAT Advisor for Clubs Taxation Support The RFU has arranged helplines for clubs to obtain Legal expenses insurance has been arranged with ARAG The RFU has engaged the services of a leading VAT The RFU provides a range of resources to help clubs to free advice on any legal or tax related aspect of rugby for all RFU clubs providing up to £100,000 each and every advisor to sports clubs and not for profit organisations, understand tax questions, with additional online advice operations, including tax, payroll, employment, claim in respect of such issues as employment disputes, to provide a free VAT helpline/email enquiry service on a wide range of issues including: incorporation and health and safety. disputes with landlords and tax protection. to member clubs. Clubs are encouraged to make use of • Fundraising and taxation this service to receive free advice on all VAT matters The service also provides online support for the creation they may have including: VAT recovery on construction • Grants of standard contracts and legal documents HOW? projects and facility improvement; pitch hire, general VAT • Sponsorship recovery matters, VAT accounting, VAT inspections etc. Visit: The service enables clubs to receive up to 30 minutes free • Expenses, benefits and National Minimum Wage HOW? www.englandrugbyinsurance.co.uk/legal-expenses advice per enquiry. • Sale of land Visit: www.englandrugbyinsurance.co.uk/legal-expenses WHEN? • Business rates HOW? Legal Helpline: 0330 303 1877 (24/7) As required. Visit: www.englandrugby.com/financial-management HOW? Tax Helpline: 0330 303 1877 (Mon-Fri 9-5pm) WHO? Visit: Legal expenses claims: 0117 917 1698 www.englandrugby.com/financial-management Online Legal Documents Assistance visit: WHEN? www.araglegal.co.uk/arag As required. and quote the scheme voucher code WHEN? ARAG751BIZ WHO? Online support materials available. As required. Email: russellmoore@sportsvat.co.uk WHEN? Call: 07710 329317 WHO? As required. Tax helpline (Mon-Fri 9-5pm): 0330 303 1877 WHO? Email: rfu@perkins-slade.com Call: 0330 303 1877 50 51
RUNNING YOUR CLUB EFFECTIVELY RUNNING YOUR CLUB EFFECTIVELY NatWest RugbyForce NatWest RugbyForce is a nationwide programme aimed at making rugby clubs stronger businesses by improving their facilities. With the support of volunteers and the local community, the work focuses around the NatWest RugbyForce weekend in June. All clubs can access online tools providing guidance on delivering a successful NatWest RugbyForce weekend and beyond. HOW? Visit: www.englandrugby.com/NatwestRugbyForce to register for NatWest RugbyForce. WHEN? Support Workshops – Spring. NatWest RugbyForce Weekend – June. WHO? Contact your Rugby Development Officer (RDO) to register your interest. Details can be found in the index of this guide. 52 53
5 ING PLAY S U P PO R T 54 55
PLAYING SUPPORT PLAYING SUPPORT Touring with Children Touring, or hosting a touring team at your club, provides HOW? an opportunity for children and young people to play Visit: www.englandrugby.com/rugbytours against new opposition and make friends from around to access the RFU Touring with Children Guide. the world. Visit: www.englandrugby.com/regulations If you are planning a tour involving children it is to access the regulations. important to read the RFU’s Touring with Children Guide, together with the RFU Safeguarding Policy. Approval Visit: www.englandrugby.com/safeguarding must also be obtained as required by RFU Regulation 10. to read the Safeguarding Policy. WHEN? Playing Support Whenever planning an incoming or outgoing tour for children. WHO? Whether you are getting your player registrations up to date, taking the U12s on tour, Email: tourenquires@therfu.com for specific help and advice. handling a disciplinary issue or seeking funding for travel, there is a wealth of advice and support available through the RFU. All information provided here is applicable to boys and girls, men and women. Tours If your club is planning an overseas tour or hosting a team HOW? from another country at any level or age group, you must Visit: www.englandrugby.com/tourresources obtain approval, as required under RFU Regulation 10. for tour approval forms and guidance. Visit: www.englandrugby.com/regulations to access the regulations. WHEN? As required. WHO? Email: tourenquiries@therfu.com for specific help and advice. 56 57
PLAYING SUPPORT PLAYING SUPPORT Player Registration Old Mutual Wealth Kids First Age Grade Rugby – U18 and Below Out of Season Activity for To help registrars, user guides have also been created Old Mutual Wealth Kids First is England Rugby’s RFU Regulation 15 sets out requirements for age grade Age Grade Rugby and are available on logging into the new system. approach to rugby for 6-13 year olds. It helps children rugby, for all players in the U18 age grade and below. Outside the normal rugby season, U18s are given the get to grips with the game at their own pace, in a safe option of taking part in activities that fall within the A guidance document is available to provide best practice and supportive environment, while making sure they definition of pre-approved activity. This allows them ideas for developing young rugby players in the safest HOW? have plenty of fun, within our clubs and schools. to develop their confidence, decision making, game possible way, as well as additional age grade related Visit: www.englandrugby.com/playerregistration Demonstrate your commitment by signing up to the five- supporting documents. understanding and spatial awareness. to access guidance documents and registration point pledge and give children aged 6-13 the opportunity forms for adults and age grade players. Clubs at to prosper through rugby, by fostering an environment level 5 and below can access their regional for having fun, learning and building confidence. registrar details. HOW? HOW? Visit: www.englandrugby.com/regulation15 Visit the below to access relevant resources: WHEN? RFU Regulation 15 (Age Grade Rugby) and HOW? Visit: www.englandrugby.com/regulation15 supporting documents. As required. Visit www.englandrugby.com/kidsfirst to find RFU Regulation 15 (Age Grade Rugby). out more. Visit: www.englandrugby.com/regulation15guidance WHO? WHEN? Visit: www.englandrugby.com/regulation15guidance Age Grade Guidance. Email: warrencollier@rfu.com WHEN? Age Grade Guidance When working with age Visit: www.englandrugby.com/summeractivities Call: 020 8831 6729 Club Chairmen and school Head Teachers can grade rugby. Summer activities. for extra help or advice for clubs levels 1-4. sign up all year round. WHO? WHEN? WHO? Email: AgeGradeRugby@rfu.com Out of season. Email: kidsfirst@rfu.com for more information. WHO? Email: AgeGradeRugby@rfu.com 58 59
You can also read