CITY OF MARLBOROUGH MEETING POSINGEERSFICE
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________________
P CE
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CITY OF MARLBOROUGH MEETING POSINGEErsFIcE
1:1 Y OF A*COJi;H
Meeting Name: MPS SCHOOL COMMITTEE MEETING
1811 NUV 1 8 P LI: O
Date: TUESDAY, NOVEMBER 23, 2021
Time: 7:30 PM
Location: 17 WASHiNGTON STREET, SCHOOL COMMITTEE ROOM
Agenda Items to be addressed:
1. CalIto Order
2. Pledge of Allegiance
3. Presentation
A. MRS Student Advisory Committee Update
4. Committee Discussion/Directives
5. Communications
6. Superintendent’s Report
A. Director of Finance & Operations Report
B. Assistant Superintendent of Student Services & Equity Report
7. Acceptance of Minutes
A. Minutes of the November 9, 2021 School Committee Meeting
8. Public Participation
9. Action ItemslReports
A. FY22 Operating Budget Transfers
B. FY22 School Calendar Adjustment
C. Acceptance of Donations and Gifts
10. Reports of School Committee Sub-Committees
11. Members’ Forum
12. Adjournment
Respectfully submitted,
-_
Heidi Matthews, Secretary
Marlborough School Committee
THE LISTING OF TOPICS THAT THE CHAIR REASONABLY ANTICIPATES WILL BE
DISCUSSED AT THE MEETING IS NOT INTENDED AS A GUARANTEE OF THE TOPICS
THAT WILL HAVE BEEN DISCUSSED. NOT ALL TOPICS LISTED MAY IN FACT BE
DISCUSSED, AND OTHER TOPICS NOT LISTED MAY ALSO BE BROUGHT UP FOR
DISCUSSION TO THE EXTENT PERMITTED BY LAW.
SCHOOL COMMITTEE Agenda Item # 3A
AGENDA ITEM SUMMARY
(ACTION ITEM) For School Committee Meeting of
November 23, 2021
SUBJECT: MHS Student Advisory Committee Update
Person(s) preparing Agenda Item: Daniel Riley
Title: Principal
Listing of Attachments (supporting documentation):
SAC Members & Agenda
BACKGROUND:
The Student Advisory Committee updates the School Committee on various activities at Marlborough
High School a few times each year.
STATUS:
SAC presenting (list of topics attached)
RECOMMENDATION:
That the students are acknowledged for their updates for MPS.
Recommended by:
Recommended by the Superintendent: 41 ,
10/20 17
Ps
Transforming Education
Marlborough Public Schools
Daniel J. Riley. Principal
Marlborough High School
431 Bolton Street,, Marlborough, MA 01752
(508) 460-3500, ext. 7380 • driIeymps-edu.org
Student Advisory Commiftee Members
*Hattje Parker (12th) hattiel0892(k1 2.mps-edu.org
Adham Hussein (12th) adharnl 6006(kl 2.mps-edu.org
Jessica Rosenzweig (11th) jessica7468@k I 2.rnps-edu.org
Risha Khanderia (10th) risha5823(k12.mps-edu.org
Sarah Garner (9th) sarah9958(kl2.mps-edu.org
*School Committee Representative
Student Advisory Committee Agenda
September 28, 2021
• Adham Hussein Career Center Resources and Opportunities
-
• Jessica Rosenzweig School Spirit
-
• Risha Khanderia Special Olympics at MHS
-
• Sarah Garner Advanced Math at MHS
-
www. mps-edu. org
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness,_____
SCHOOL COMMITTEE SUPERINTENDENT UPDATE
TO: MARLBOROUGH SCHOOL COMMITTEE
FROM: MICHAEL BERGERON, SUPERINTENDENT
SUBJECT: SUPERINTENDENT’S UPDATE
DATE: 11/23/2021
1. COVID data for City and schools: Please see the attached reports on COVID data for both
the City and the schools.
Total Positive Student Cases at MPS by Date
Date MHS Whitcomb Goodnow Jaworek Kane Richer ECC Total
9/1/2021 3 2 4 2 1 3 2 17
9/812021 1 6 4 3 4 2 0 20
9/14/2021 2 8 1 1 3 4 1 20
9/22/2021 1 1 1 1 1 2 0 7
9/30i2021 2 1 1 0 1 1 0 6
101512021 1 1 1 0 1 0 0 4
10113/2021 2 2 0 3 3 3 0 13
10/19/2021 3 1 1 2 2 2 o ii
10/27/2021 1 0 2 1 0 0 0 4
11)4/2021 0 0 0 0 0 0 0 0
11/10/2021 0 6 0 2 6 5 0 19
11/17/2021 6 12 3 2 18 14 1 56
Confirmed Coronavirus Cases in the City of Marlborough
11/17/2021
MARLBOROUGH*
Total Cases
Recovered
Deaths
Active
Cases per 100K population over 7 days
(11/09/21.11/15/21)e*
227,7*
Average daily NEW cases Over 7 days
14,1
(11/09/21-11/15/21)
Average daily ACTIVE cases Over 7 days
94.4
(11/09/21-11/15/21)
Testing Positivity Rate
2.46%
(Reported weekly on Friday)Current Active Confirmed Coronavirus Cases in the City of Marlborough
(11/17/2021)
jjr Active Cases by Age in Years
(n 12L Average Age 31)
Age In yrs. Count % 60how these actions will help improve the entire experiences for our students. I want to thank all
of the participants, as these long days in the winter can drag with cold weather and darkness
too early in the evening; but I saw great debate and energy around this activity and am excited
to present to this to School Committee as part of the FY23 budget proposal.
4. Mask Mandate ends on January l5’: I encourage the School Committee to begin thinking
and prepare their thoughts to deliberate about the mask mandate that is currently in place but
will expire on January 15th We cannot predict the future, but with availability of vaccines for
students aged 5 and up there may not be an extension to the mask mandate past Jan. 15th• We
currently have two more School Committee meetings (One on December 14th, 2021 and one on
January 11th, 2022) that we can use to tackle the issue.
I am going to gather my thoughts on this issue and will meet with John Garside from the Board
of Health and Mayor Vigeant to discuss further; with the intent of bringing forward discussion
points for a future meeting.
5. Enrollment Updates: Since Asst. Supt. O’Brien reported to you, we have seen a steady
increase in enrollment at the schools. Notably, we have enrolled and are serving more EL
students and especially beginner students this year. Asst. Supt. O’Brien reported 1235 EL
students, and we currently have registered 1340 as of today. I have gathered some data to
share with the Committee, on the percentage of students in MPS who are receiving EL services
by year to provide context.
School Year 2014: 14.5% of students receive EL services
School Year 2015: 16.4% of students receive EL services
School Year 2016: 17.9% of students receive EL services
School Year 2017: 20.5% of students receive EL services
School Year 2018: 24.1% of students receive EL services
School Year 2019: 23.6% of students receive EL services
School Year 2020: 25.3% of students receive EL services
School Year 2021: 23.9% of students receive EL services
School Year 2022: 2 7.9% of students receive EL services
In past years, the Committee has invested in EL staff at all levels; and we continue to create
programming to support our students. The increase in students may require us to ask for
additional staffing in the upcoming budget proposal to meet this growing demand in our
schools.
Respectfully Submitted,
Michael Bergeron
Superintendent of Schools
3SCHOOL COMMITTEE UPDATE - FINANCE & OPERATIONS
TO: MICHAEL BERGERON, SUPERINTENDENT OF SCHOOLS
FROM: DOUGLAS DIAS, DIRECTOR OF FINANCE & OPERATIONS
SUBJECT: SCHOOL COMMITTEE UPDATE
DATE: 11.23.21
Tonight’s update from Finance and Operations:
Furniture Upgrade:
As part of the K-12 furniture purchase that will be delivered in the summer of 2022, we are
evaluating options for the existing furniture. We are simultaneously exploring a bulk sale of
government surplus furniture, as well as looking at costs for disposal of bulk waste. Once we
establish the best path forward, a recommendation will be brought to the School Committee for
a vote.
If any Marlborough organizations are interested in used student seating, please reach out to Andy
White at awhite@mps-edu.org to express your interest.
Challenge Course:
The District has conducted procurement to enhance the challenge course that was built over the
summer. The course extension will include additional high elements, low elements, and a zip line.
We are proud to return this great feature to the weilness program. Construction is ongoing and
we estimate the project will be done by early December.
i,1r
1119hu1r
I-LJj ,r
Respectfully submitted,
Douglas Dias
Director of Finance and OperationsdPMPS
Transforming Education
Marlborough Public
Schools
Jody O’Brien • Assistant Superintendent of
Student Services & Equity
25 Union Street, Marlborough, MA 01752
(508) 460-3509 ext. 13820 .jobrienmps-edu.org
Assistant Superintendent of Student Services & Equity Report to School Committee
Regular Session November 23, 2021
On Tuesday, November 16th our district wrap-around service providers coordinated and hosted
a parent workshop for families who have not had access to health insurance. It was held at
Whitcomb School from 6-8 pm. Family Liaisons, SACs, Nurses, RPOC, & Translators
communicate the event to families that were known to have barriers to health insurance with
flyers for the workshop. Pizza and babysitting were advertised as part of the event, as well.
Kayla Flaherty-Dawson and Rafael Silva, along with several Spanish and Portuguese translators,
welcomed seven families that night. The two-hour open house format worked well for families.
There was a consistent flow of parents coming in and out, which made it easier to be able to sit
and help everyone individually versus if everyone had shown up at once. Parents were provided
laptops with the online MassHealth application and provided 1:1 support and assistance to
complete the application. While some were able to complete the entire application, others
needed additional documents that needed to be uploaded. Ms. Flaherty-Dawson and Mr. Silva
will be scheduling follow-up meetings with families to complete process in order to obtain
MassHealth insurance in order to access medical services.
The district plans on hosting several of these workshops on an ongoing basis, with the next one
most likely in January. While there are many families that are already known to need support
to obtain health insurance that we will continue to reach out individually, we will explore other
options to share out information through social media, etc. We were very pleased at the
number of families that attended the first workshop and look forward to supporting many more
at future workshops.
www. mps-edu. org
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin,
color, homelessness, sexual orientation, gender identity, age or disability in its education programs, sen’ices, activities or
employment practices.MassHea Ith
Transformir Education
MassHealth
Parent Workshop
Does your child need health insurance?
Have you been told to apply for MassHealth but don’t know where to begin or
haven’t had time?
Do you need help to apply for MassHealth for your family?
Join us at Whitcomb Middle School on Tuesday, November 16th from
6-8 PM for our MassHealth Parent Workshop!
**Food and childcare will be provided during the event**
Participants will have access to computers to complete the application online,
and Wrap-Around Coordinators and Translators will be available to help walk
families through the process and answer questions.
What do I need to bring?
1J Social security numbers for everyone applying (if they have one*)
Li Immigration documents for all non-U.S. citizens applying (if they have them*)
(i.e. green card, visa, letter verifying pending status, certificate of
naturalization, employment authorization)
U Income information for each member of the household (copy of most recent
federal tax return, current pay stubs)
U Government issued ID (i.e. state ID, drivers license, passport)
* Parents can still apply for MassHealth for their children even if the parent does not have a
social security number. Parents do not need to supply documentation of their own immigration
status unless they are applying for MassHealth for themselves. Children under 19 can still be
eligible for MassHealth even if they do not have a social security number.
If you have questions about the event, or about whether your family is eligible
for MassHealth, please contact Kayla Flaherty-Dawson (774-556-4419) or
Rafael Silva (774-556-4447).MassHea Ith PS
Transformir Education
Oficina de MassHealth
Para os Pais
Seu(a) filho(a) precisa de seguro de saüde?
Já te disseram para solicitar o MassHealth, mas você näo sabe por onde começar ou ainda
näo teve tempo?
Você precisa de ajuda para aplicar para o MassHealth para sua famIlia?
Junte-se a nós na Escola Whitcomb na Terça-Feira, 16 de Novembro das 6 PM as
8 PM para nossa Oficina de MassHealth para Os Pais!
**Teremos comida e cuidadores de crianca durante o evento***
Os participantes terão acesso a computadores para completar a aplicaço on-line, e os
Coordenadores de Serviço e Tradutores estaráo disponIveis para ajudar a acompanhar as
famIlias durante o processo e responder a perguntas.
o gue eu preciso trazer?
D Nñmeros de seguridade social (SSN) para todos os que estiverem se inscrevendo (se eles
tiverem um*)
EJ Documentos de irnigracão para todos os cidadãos não-americanos que estiverem se
inscrevendo (Se os tiverem*) (ou seja, Green Card, visto, carta de verificacào de status
pendente, certificado de naturalizacão, autorizacäo de trabaiho)
O Informacoes de renda para cada membro da famIlia (cópia da declaração de impostos federais
mais recente, comprovantes/recibos de salário atuais)
U Documento de Identificação (ID) emitido pelo governo (ou seja, ID estadual, carteira de
motorista, passaporte)
*Os pais ainda podem solicitar o MassHealth para seus filhos mesmo que o pai/rne não tenha urn nümero de
seguridade social (SSN). Os pais näo precisam fornecer documentaçào de seu próprio status imigratório a menos
que estejam solicitando o MassHealth para si mesmos. As criancas menores de 19 anos ainda podem ser elegIveis
para o MassHealth mesmo que no tenharn urn nürnero de seguridade social (SSN).
Se você tiver dñvidas sobre o evento, ou se sua famIlia é elegIvel para o MassHealth, favor
contatar Rafael Silva (774-556-4447) ou Kayla Flaherty-Dawson (774-556-4419).MassHea Ith ‘Ps
Transforming Education
Taller de MassHealth
para Padres
Su hijo necesita seguro medico?
Le han dicho que solicite MassHealth, pero no sabe cómo empezar o no tiene
tiempo?
Necesita ayuda en solicitar MassHealth para su familia?
Venga a Whitcomb Middle School el martes, 16 de noviembre, de
6:00—8:00 PM para nuestro Taller de MassHealth para Padres!
Los participantes tendrán acceso a computadoras para lienar la solicitud de MassHealth
en lInea. Los Coordinadores de Servicios ylos Intérpretes estarán disponibles para
ayudar a las familias con el proceso y responder a preguntas.
**Habrá comida y cuido de ninos durante el evento**
0ué necesito traer conmigo?
D Nümeros de Seguro Social para todos solicitando MassHealth (si lo tienen*)
Documentos de inmigración para todos que solicitan MassHealth que no son
ciudadanos (silo tienen*) (tarjeta verde/autorización de residencia, la visa, una carta
que verifica el estado pendiente, certificado de naturalización, autorización de empleo)
Q Prueba de ingresos para todos en casa (copia de Ia declaración de impuestos federales,
recibos de pago, declaraciones de salario)
U Identificación (pasaporte, licencia de conducir, tarjeta de identificación de
Massachusetts/Mass ID)
*L0S padres pueden solicitar MassHealth para sus hijos, aun silos padres no tienen n(imero de Seguro
Social. Los padres no necesitan proporcionar documentación de su estatus migratorio a menos que soliciten
MassHealth para si mismos. Los niños todavIa pueden calificar para MassHealth aun si no tienen nñmero
de Seguro Social.
Si tiene preguntas relacionadas al Taller o si SU familia es elegible para MassHealth,
por favor contacte a Kayla Flaherty-Dawson (774-556-4419) o a Rafael Silva
(774-556-4447).MPS
Transforming Education
Marlborough Public Schools
School Committee
District Education Center
25 Union Street, Marlborough, MA 01752
(508) 460-3509
Call to Order November 9, 2021
1. Chairman Vigeant called the regular meeting of the Marlborough School Committee to
order at 7:30 p.m. at 17 Washington Street, Marlborough, MA. Members present included
Michelle Bodin-Hettinger, Daniel Caruso, Earl Geary, Katherine Hennessy, Heidi
Matthews, and Denise Ryan. Also present were Superintendent Michael Bergeron,
Director of Finance and Operations, Douglas Dias, the Assistant Superintendent of
Teaching and Learning, Mary Murphy, and the Assistant Superintendent of Student
Services and Equity, Jody O’Brien. Additionally, MEA Representative Eileen Barry was
present.
This meeting is being recorded by local cable, WMCT-TV, and is available for review.
2. Pledge of Allegiance: Chairman Vigeant led the Pledge of Allegiance.
3. Presentation: None.
4. Committee Discussion/Directives: None.
5. Communications: None.
6. Superintendent’s Report:
Superintendent Bergeron updated the committee on the COVID-19 data for the City of
Marlborough and MPS. He provided an accurate, up to date verbal report of the COVID
19 data for MPS that differs from the November 4th written report that was presented.
Superintendent Bergeron announced the 2022 recipients for the John and Abigail Adams
Scholarship, which are listed in his report.
www. mps-edu. org
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness,
sexual orientation, gender identity, age or disability in its education programs, services, activities or employment practices.4MPS Marlborough Public Schools
Transforming Education
School Committee
District Education Center
25 Union Street, Marlborough, MA 01752
(508) 460-3509
The Superintendent updated the committee on vaccination rates in the middle school and
high school per grade; he also included the percentage of MHS faculty and staff that
reported being vaccinated.
Superintendent Bergeron reported that the Board of Health and Bouvier Pharmacy
worked on a plan to have a vaccine clinic for children ages 5-11. Tonight at 4:3opm he sent
out an email to families about the November 20th clinic in the MHS cafeteria from am —
1 pm. Families can sign up, fill out a consent form, and select their time online through
the link that was sent out in three languages. Buses will be run throughout the city to
transport families to the clinic. Snacks will be available on site as well. There is a limited
supply of vaccines available. The second dose will be given out on December 11th•
Chairman Vigeant discussed COVID-19 data from the state and from the City of
Marlborough.
The MHS faculty and staff vaccination rate was from self-reported communication, so
there may be vaccinated individuals who are unaccounted for in the statistic.
The students who received the John and Abigail Adams Scholarship had opted into testing
last spring to be eligible for this award.
A. Assistant Superintendent of Teaching & Learning Report
Mrs. Murphy, the Assistant Superintendent of Teaching and Learning, reported that
MHS senior Aiden Grocki scored a five on the AP 2-D Art and Design Exam, which is
the highest possible score. A piece of Aiden’s art is attached to Mrs. Murphy’s report.
Mrs. Murphy also shared about staffs activities and experiences at the all-staff
November 2nd Professional Development Day. The PD catalog that lists the trainings,
and their descriptions, that staff could choose from was attached to her report.
Educators sign up for these trainings through TeachPoint. Popular trainings are
offered in the future so educators who did not take part in them have the opportunity
to do so.
www. mps-edu. org
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness,
sexual orientation, gender identity, age or disability in its education programs, services, activities or employment practices.4MPS
Transforming Education
Marlborough Public Schools
School Committee
District Education Center
25 Union Street, Marlborough, MA 01752
(508) 460-3509
7. Acceptance of Minutes:
A. Minutes of the October 26, 2021 School Committee Meeting
Motion made by Mrs. Matthews, seconded by Chairman Vigeant to approve these
minutes.
Motion passed 7-0-0.
8. Public Participation: None.
It should be noted that members of the public may provide comment via email before the
meeting to superintendent@rnps-edu.org. Public participation is a time for your
comments to be heard by the committee; it is not a question-and-answer session.
9. Action Items/Reports
A. FY23 Budget Calendar
Mr. Dias stated that the FY23 budget calendar is ready for the committee to vote on.
Motion made by Mrs. Matthews, seconded by Chairman Vigeant to approve the FY23
Budget Calendar.
Motion passed 7-0-0.
B. Policy Acceptance
1. Policy 8.130 Suspension & Expulsion
Motion made by Mrs. Hennessy, seconded by Chairman Vigeant to approve this
policy.
Motion passed 7-0-0.
www. mps-edu. o,g
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness,
sexual orientation, gender identity, age or disability in its education programs, services, activities or employment practices.4MPS
Transforming Education
Marlborough Public Schools
School Committee
District Education Center
25 Union Street, Marlborough, MA 01752
(508) 460-3509
C. Acceptance of Donations and Gifts
Ohiopyle Prints Inc. Ohiopyle Prints Inc. donated $130.66 to Marlborough High
School.
Motion made by Mrs. Matthews, seconded by Chairman Vigeant to approve this
donation.
Motion passed 7-0-0.
io. Reports of School Committee Sub-Committees: None.
ii. Members’ Forum:
Mrs. Matthews reviewed and signed the warrant.
Mrs. Hennessy shared that Dessert Theatre is being held in the Little Theater on
November i9t and 20th Tickets can and should be purchased ahead of time. There will
not be dessert provided due to COVID-19 restrictions.
Mrs. Bodin-Hettinger attended and as delegate voted at the MASC meeting. She stated
that all the resolutions that were presented have passed. Most of the amendments had to
do with wording as opposed to content matter.
Mrs. Hennessy reminded everyone that Winter Athletic registration is open.
Chairman Vigeant stated that the Veterans Day parade will happen at loam on Thursday
morning through Main Street.
Mrs. Ryan shared that the MHS band will be performing at the parade.
www. mps-edu. org
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelossness,
sexual orientation, gender identity, age or disability in its education programs, services, activities or employment practices.4MPS
Transforming Education
Marlborough Public Schools
School Committee
District Education Center
25 Union Street, Marlborough, MA 01752
(508) 460-3509
12.Adjournmeflt:
Motion made by Mrs. Matthews, seconded by Chairman Vigeant to adjourn at 7:55
p.m.
Motion passed 7-0-0.
Respectfully submitted,
Heidi Matthews
Secretary, Marlborough School Committee
HM/jm
www. mps-edu. org
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness,
sexual orientation, gender identity, age or disability in its education programs, services, activities or employment practices.SCHOOL COMMITTEE Agenda Item # 9A
AGENDA ITEM SUMMARY
(ACTION ITEM) For School Committee Meeting of
November 23, 2021
SUBJECT: FY22 Operating Budget Transfers
Person(s) preparing Agenda Item: Douglas Dias
Title: Director of Finance and Operations
Listing of Attachments (supporting documentation):
Budget Transfers
BACKGROUND:
Mr. Dias is recommending transfers within the FY22 operating budget.
STATUS:
The monies are being transferred for balance purposes.
RECOMMENDATION:
That the School Committee vote to approve the transfers, as recommended.
Recommended by:
Recommended by the Superintendent: 4/
6/20 17Marlborough Public Schools
School Committee Transfer Requests
Location: Goodnow Location: Goodriow
I From Account I I To Account
Curr. Available Org Oh] Account Curr. Available Org Obj Account
Balance Amount Code Code Description Balance Amount Code Code Oescription
$38,918.00 ($10,000.00) 48045001 70125 Salary Reserve ($2,134.86) $10,000.00 41037E01 70109 Spec Ed Teacher
($10,000.00) $10,000.00
Reason: Utilizing salary reserve to offset costs for along term substitute teacher.
Marlborough Public Schools
School Committee Transfer Requestu
Location: Jaworek Location: Jaworek
I From Account I I To Account
Curr. Available Org Obj Account Curr. Available Org Oh] Account
Balance Amount Code Code Description Balance Amount Code Code Description
$38,918.00 ($15,000.00) 48045001 70126 Salary Reserve ($8,935.20) $15,000.00 41501404 70109 Grade 4 Teacher
($15,000.00) $15,000.00
Reason: Utilizing salary reserve to offset costs for along term substitute teacher.
Marlborough Public Schools
School Committee Transfer Requests
Location: Whitcomb Location: Whitcomb
I From Account I I To Account
Curr. Available Org Ob] Account Curr. Available Org Oh] Account
Balance Amount Code Code Description Balance Amount Code Code Oescription
$38,918.00 ($5,000.00) 48045001 70126 Sola,y Reserve ($824.92) $5,000.00 43508M02 70109 Mvs,c Teacher
($5,000.00) $5,000.00
Reason: Utilizing salary reserve to offset costs for a long term substitute teacher.
Marlborough Public Schools
School Committee Transfer Requests
Location: OW Location: OW
I From Account I I To Account
Curr. Available Org Oh] Account Curr. Available Org Oh] Account
Balance Amount Code Code Description Balance Amount Code Code Description
$45,465.25 ($36,650.00) 48041002 70122 S,m,mer T ($5,581.89) $6,000.00 48022008 70443 HR Coot. Services
($2,000.00) $2,000.00 48032001 70642 cellular Phones
($19,765.00) $20,000.00 48041001 70109 Summer Teacher
($8,358.61) $8,400.00 48044051 70107 cc coordinator
($230.66) $250.00 48044051 70108 EL Coordin otor Stipend
($36,650.00) $36,650.00
Reason: Utilizing summer Br line to offset averages in HR contracted services (for DocuSign), increase in cellphone costs (for nurses), summer teaching costs, and the EL Coordinator lines
(due to staffing changes within that group)SCHOOL COMMITTEE Agenda Item # 9B
AGENDA ITEM SUMMARY
(ACTION ITEM) For School Committee Meeting of
November 23, 2021
SUBJECT: FY22 School Calendar Adjustment
Person(s) preparing Agenda Item: Michael Bergeron
Title: Superintendent
Listing of Attachments (supporting documentation):
BACKGROUND:
The FY22 school calendar was approved by the School Committee at the March 23, 2021 school
committee meeting. The calendar includes school committee meetings.
STATUS:
The February 22, 2022 School Committee meeting is scheduled during winter break. The FY23 Budget
Workshop is scheduled to take place on February 16, 2022.
RECOMMENDATION:
That the School Committee vote to cancel the February 22, 2022 school committee meeting. The next
scheduled school committee meeting will take place on March 8, 2022.
Recommended by:
Recommended by the Superintendent:
6/2017________item
_______item
_______item
________item _____________________________________________Date___________
________accept ________decline
_________accept
________accept
_________accept ________decline
________decline ________abstain
________abstain
________abstain
SCHOOL COMMITTEE Agenda Item #9C Gifts/Grants
AGENDA ITEM SUMMARY for School Committee Meeting
AND ACTION COMPILATION SHEET of November 23, 2021
SUBJECT: Gifts/Grants to MPS from various sources
Person(s) preparing Agenda item: Patricia Sibilio on behalf of Marlborough Public Schools Staff
Listing of Attachments: Gift/Grant forms:
Grantor/Donor Beneficiary and Purpose Amount/Value
1. Amazon Goodnow Brothers Elementary School $ 5,000.00
SC VOTE: tabled
2. Hannaford Supermarket Kane Elementary School $207.00
SC VOTE: tabled
3. MA DESE Early College Support MPS $ 28,800.00
Grant
SC VOTE: tabled
4. NA DESE Food & Nutrition MPS $ 6,133.00
Program
SC VOTE: tabled
5.
SC VOTE: tabled
6.
SC VOTE: tabled
7.
SC VOTE: tabled
8.
SC VOTE: tabled
RECOMMENDATION: That the School Committee accept these gifts and grant monies.
Recommended by the Superintendent: signature on file
Listing of votes attested to by the Chair, Mayor Arthur Vigeant, or the person acting as chair,
November23, 2021
(name of person if other than Mayor)
Original to Grants Manager, copy to SecretarySCHOOL COMMITTEE Agenda Item #90
AGENDA ITEM SUMMARY
(ACTION ITEM) For School Committee Meeting of
November 23, 2021
SUBJECT: Acceptance of $5,000.00 from Hunter (Amazon)
Person(s) preparing Agenda Item: Amy Mulkerin
Title:
Principal
Listing of Attachments (supporting documentation):
Gift Form
BACKGROUND:
A teacher at Goodnow Brothers Elementary School was the recipient of a $5,000.00
donation from Amazon.
STATUS:
The donation has been forwarded to Karen Rundlett, to be placed in an account for use by
Goodnow Brothers Elementary School.
RECOMMENDATION:
That the School Committee accept, with gratitude, the donation of $5,000.00 for Goodnow
Brothers Elementary School.
Recommended by:
Recommended by the Superintendent: 13tV
6/20 17___________________
MPS Form GR-3 revlll200l
NOTIFICATION OF GIFT FORM
Marlborough Public Schools
Madborough PubTc Schools 17 Washington Street Marlborough, MA 01752
Gifts received must be approved by the School Committee before funds/items will be released for use. Please refer to Agenda
item submittal deadlines (on mps website, faculty/staff, doc.lib, other forms), and fill out a School Committee Agenda Item
form (on mps website, faculty/staff, doc.lib, other forms). This form, as well as supporting documentation should be emailed as an
attachment to: psibiIiomps-edu.org and krundlett@mps-edu.org anda hardcopy, with signature, sent via interoffice to
Karen Rundlett, DEC
ATTACH ALL PERTINENT DOCUMENTATION check, correspondence received with gift, etc.
Person Submitting: Amy Mulkerin Date: November 15, 2021
Position: Principal Building: Goodnow Brothers Elementary School
Coordinating Principal/Director/Teacher: Amy Mulkerin
Funding Source (foundation, corporation, person, etc.): Hunter (Amazon)
Amount of Gift: $5,000.00
If Donated Goods, Please Describe and assign a Monetary Value (nec. for approval by School Committee): $
Description of Donated Goods:
Describe Purpose or Conditions of Gift:
A teacher at Good now Brothers Elementary School was the recipient of a donation for the school from Amazon.
Describe How Gift Will be Spent:
Monies will be spent for programs/materials that benefit Goodnow Brothers Elementary School Students.
PRINCIPAL/DIRECTOR APPROVAL
Signature. I
) -
—i
Hj Approved EDisapproved Superintendent of Schools:
Approved EDisapproved School Committee — Date of Meeting: November 23, 2021SCHOOL COMMITTEE Agenda Item # 9C
AGENDA ITEM SUMMARY
(ACTION ITEM) For School Committee Meeting of
November 23, 2021
SUBJECT: Gift Donation
Person(s) preparing Agenda Item: Kalliope Pantazopoulos
Title: Principal of Kane Elementary School
Listing of Attachments (supporting documentation):
Notification of Gift Form
BACKGROUND:
In kind donation from fundraiser, Hannaford Helps Schools Program.
STATUS:
Kane School has received funds from Hannaford Supermarket. The funds $207.00 will be deposited in
the Kane School activity account.
RECOMMENDATION:
School Committee accept the funds with gratitude.
Recommended by:
Recommended by the Superintendent: ,::7I/
6/20 17iii MPS Form GR-3 rev 10/2021
N O11FICA11ONOFGWTFORM
Moborough Public Schools 25 Union Street Marlborough, MA 01752
Gifts received must be approved by the School Committee before funds/items will be released for use. Please refer to Agenda
item submittal deadlines (on mps website, faculty/staff, doc.lib, other forms), and fill out a School Committee Agenda Item
form(on mps website, faculty/staff, doc.Iib, other forms). This form, as well as supporting documentation should be emailed as an
attachment to: psibiliomps.edu.org and krundlett@mps.edu.org anda hard copy, with signature, sent via interoffice to
Karen RundIett, DEC
ATTACH ALL PERTINENT DOCUMENTATION check, correspondence received with gift, etc.
Person Submitting: Diana Farrell Date: November 16, 2021
Position: Administrative Assistant Building: Kane
Coordinating Principal/Director/Teacher: Kalliope Pantazopoulos
Funding Source (foundation, corporation, person, etc.): Hannaford Supermarket
Amount of Gift: $207.00
If Donated Goods, Please Describe and assign a Monetary Value (nec. for approval by School Committee): $
Description of Donated Goods:
Funds raised by Parents and the Community for the Hannaford Helps Schools Program donation to Kane School.
Describe Purpose or Conditions of Gift:
To Francis J. Kane Elementary School
Describe How Gift Will be Spent:
Student Activities
Principal/Director’s Approval
Approved EDisapproved Superintendent of Schools:
ApprovedDDisapproved School Committee — Date of Meeting: November 23, 2021
8/22/2017SCHOOL COMMITTEE Agenda Item # 9C
AGENDA ITEM SUMMARY
(ACTION ITEM) For School Committee Meeting of
December 14, 2021
FY22 FC460 DESE Early College Support Grant $28,800
SUBJECT:
Person(s) preparing Agenda Item: Karen Rundlett
Title: Grants Manager
Listing of Attachments (supporting documentation):
Budget
BACKGROUND:
This targeted grant is focused on providing financial resources to school districts with Early College
programs. Grant priorities include promoting equitable acess to programming and promotion of a
supporttive culture around postsecondary access and success.
STATUS:
The grant has been approved by the Department of Elementary and Secondary Education.
RECOMMENDATION:
It is recommended that the School Committee accept the Department of Elementary and Secondary
Education Early College Support Grant funding on behalf of the Marlborough Public Schools.
Recommended by:
Recommended by the Superintendent:
6/2017_______________________________
_____________________
CITY OF MARLBOROUGH
NOTICE OF GRANT AWARD
DEPARTMENT: School DATE: 18-Nov-21
PERSON RESPONSIBLE FOR GRANT EXPENDITURE: Elizabeth DeHoratius
NAME OF GRANT: FY22 FC460 Early College Support Grant
GRANTOR: Department of Elementary and Secondary Education
GRANT AMOUNT: $28800
GRANT PERIOD: October 27, 2021 - June 30, 2022
SCOPE OF GRANT! Stipends
ITEMS FUNDED Instructional Materials & Supplies
Conference
Transportation
IS A POSITION BEING
CREATED: No
IF YES: CAN FRINGE BENEFITS BE PAID FROM GRANT?
ARE MATCHING CITY
FUNDS REQUIRED? No
IF MATCHING IS NON-MONETARY (MAN HOURS, ETC.) PLEASE SPECIFY:
IF MATCHING IS MONETARY PLEASE GIVE ACCOUNT NUMBER AND DESCRIPTION OF CITY FUNDS
ANY OTHER EXPOSURE TO CITY?
No
IS THERE A DEADLINE FOR CITY COUNCIL APPROVAL:
N/A
DEPARTMENT HEAD MUST SUBMIT THIS FORM, A COPY OF THE GRANT APPROVAL, AND A COVER
LETTER TO THE MAYOR’S OFFICE REQUESTING THAT THIS BE SUBMITTED TO CITY COUNCIL
FOR APPROVAL OF DEPARTMENT TO EXPEND THE FUNDS RECEIVED FOR THE PURPOSE OF THE GRANTApplicant: Marlborough 0170
Project: FY22 FC460 EARLY COLLEGE SUPPORT 460-586593-2022-0170
Budget Entry
*Response to this field is only required when amending the grant*
Please explain the reason for amending your grant. When making a budget
change, please identify the line number and the amount changed.
Response:
Budget Information
ALLOCATION OF FUNDS
1. Administrator Salaries: Comments # of FTE MT1RS Amount Select a Primary Function
Staff
LI
U
U
Sub-Total
If “Other” has been selected above, you must provide details in the
corresponding Comment sections.
2. lnstructionallProfessional Comments # of FTE MTRS1 Amount Select a Primary Function
Staff Salaries: Staff
D
D
D
L
D
Sub-Total
If “Other” has been selected above, you must provide details in the
corresponding Comment sections.
MA DOE Application Form Page 1 11/18/2021Applicant: Marlborough 0170
Project: FY22 FC460 EARLY COLLEGE SUPPORT 460-586593-2022-01 70
3. Support Staff Salaries: Comments # of FTE MTRS1 Amount Select a Primary Function
Staff
D
D
D
Sub-Total
If “Other” has been selected above, you must provide details in the
corresponding Comment sections.
4. Stipends: Comments # of Rate Rate MTRS1 Amount Select a Primary Function
Staff Type
Teacher/Instructional Staff Curriculum 6 500 Flat $3,000 Early College Support Grant (460)
Professional Days Development
Teacher/Instructional Staff After School Academic 2 1000 Flat $2,000 Early College Support Grant (460)
Professional Days Support
_
D
Sub-Total $5,000
If “Other” has been selected above, you must provide details in the
corresponding Comment sections.
5. Fringe Benefits: Comments Amount
5-a MA Teachers Retirement System $0
(Federally-Funded Grants Only)
5-b Other
Health Insurance
Other Retirement Systems
Federal Insurance Contributions Act -
(FICA)
Other (Explain)
Sub-Total $0
6. Contractual Services: Comments Rate Rate Amount Select a Primary Function
Indicate the services to be Type
provided and the rate to be
paid per hour or per day.
MA DOE Application Form Page 2 11/18/2021Applicant: Marlborough 0170
Project: FY22 FC460 EARLY COLLEGE SUPPORT 460-586593-2022-0170
Sub-Total $0
If “Other” has been selected above, you must provide details in the
corresponding Comment sections.
7. Supplies and Materials: Comments Amount Select a Primary Function
Items costing less than
$5,000 per unit or
having a useful life of
less than one year.
Textbooks and Related Psychology 101 and ENG 098 textbooks with Connect Access codes $15,000 Early College Support Grant
Software/Media/Materials (460)
General Classroom Student Binders for college courses and supplies for academic support $2,000 Early College Support Grant
Supplies (460)
Sub-Total $17,000
If “Other” has been selected above, you must provide details in the
corresponding Comment sections.
8. Travel: Comments Amount Select a Primary Function
Mileage, conference
registration, hotel, and
meals.
Certified Classroom Teachers NACEP 2021 Virtual Conference Registrations $2,800 Early College Support Grant (460)
(providing group instruction)
Sub-Total $2,800
If “Other” has been selected above, you must provide details in the
corresponding Comment sections.
9. Other Costs: Comments Amount Select a Primary Function
Please indicate the
amount
requested in each
category.
Other Student Transportation for College Field Trips $4,000 Early College Support
Grant (460)
MA DOE Application Form Page 3 11/18/2021Applicant: Marlborough 0170
Project: FY22 FC460 EARLY COLLEGE SUPPORT 460-586593-2022-0170
Sub-Total $4,000
11. Equipment: Comments Amount Select a Primary
List only items costing Function
$5,000
or more per unit.
Instructional Equipment
Non-Instructional
Equipment
Sub-Total
Total Activity Funds Requested: $28,800
MA DOE Application Form Page 4 11/18/2021SCHOOL COMMITTEE Agenda Item # 9C
AGENDA ITEM SUMMARY
(ACTION ITEM) For School Committee Meeting of
November 23, 2021
SUBJECT:FY22 School EBT Admin Reimbursement. DESE Food and Nutrition Programs $6,133.
Person(s) preparing Agenda Item: Karen Rundlett
Title: Grants Manager
Listing of Attachments (supporting documentation):
BACKGROUND:
DESE made available reimbursement funds for school districts level costs related to activities supporting
the administration of Pandemic EBT (P-EBT).
STATUS:
The funds have been allocated and awarded to MPS.
RECOMMENDATION:
It is recommended that the School Committee accept the Department of Elementary and Secondary
Education FY22 School EBT Admin Reimbursement funding on behalf of the Marlborough Public
Schools.
Recommended by:
Recommended by the Superintendent:
6/20 17CITY OF MARLBOROUGH
NOTICE OF GRANT AWARD
DEPARTMENT: School DATE: 18-Nov-21
PERSON RESPONSIBLE FOR GRANT EXPENDITURE: Douglas Dias
NAME OF GRANT: FY22 School EBT Admin Reimbursement
GRANTOR: Department of Elementary and Secondary Education
GRANT AMOUNT: $6,133
GRANT PERIOD: 1 1!09!2021 - 6!3012022
SCOPE OF GRANT! Professional Salaries
ITEMS FUNDED
IS A POSITION BEING
CREATED: No
IF YES: CAN FRINGE BENEFITS BE PAID FROM GRANT?
ARE MATCHING CITY
FUNDS REQUIRED? No
IF MATCHING IS NON-MONETARY (MAN HOURS, ETC.) PLEASE SPECIFY:
IF MATCHING IS MONETARY PLEASE GIVE ACCOUNT NUMBER AND DESCRIPTION OF CITY FUNDS
ANY OTHER EXPOSURE TO CITY?
No
IS THERE A DEADLINE FOR CITY COUNCIL APPROVAL:
N/A
DEPARTMENT HEAD MUST SUBMIT THIS FORM, A COPY OF THE GRANT APPROVAL, AND A COVER
LETTER TO THE MAYORS OFFICE REQUESTING THAT THIS BE SUBMITTED TO CITY COUNCIL
FOR APPROVAL OF DEPARTMENT TO EXPEND THE FUNDS RECEIVED FOR THE PURPOSE OF THE GRANTYou can also read
