City of Lewiston Finance Department - Allen Ward, Purchasing Agent
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City of Lewiston Finance Department Allen Ward, Purchasing Agent 27 Pine Street, Lewiston ME 207-513-3040 award@lewistonmaine.gov 2020-029 One (1) Single Axle Truck Cab & Chassis w/ Chassis Mounted Removable Sander June 12, 2020 Sir/Madam: Sealed bids will be received in the office of the Purchasing Agent on Tuesday, June 30, 2020 until 2:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for One (1) Single Axle Truck Cab & Chassis w/ Chassis Mounted Removable Sander for the City of Lewiston Department of Public Works, Highway Division. The Finance Committee reserves the right to accept or reject any and all proposals. Please use a sealed envelope clearly marked with the bid name and number when submitting your bid. Only sealed bids will be accepted. Faxed bids will not be considered. Sincerely, Allen Ward Purchasing Agent ASW/mrr
CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS One (1) Single Axle Truck Cab & Chassis w/ Chassis Mounted Removable Sander Bid # 2020-029 Bid Date: Tuesday, June 30, 2020 The City of Lewiston is accepting sealed proposals for One (1) Single Axle Truck Cab & Chassis w/ Chassis Mounted Removable Sander for the Public Works Department. Furnishing and Mounting of this equipment shall be the responsibility of the chassis bidder. The desired equipment will be used by the Public Works Department, Highway Division on and off road, seasonally as a water tanker in summer operations and sander during winter operations. Bids will be received at the office of the Purchasing Agent until 2:00 p.m. on June 30, 2020, and then, at said office, publicly opened and read aloud. Each bidder is required to state in his/her Proposal his/her name and place of residence and the names of all persons or parties interested as principals with him/her; and that the proposal is made without any connection with any other bidder making any proposal for the same work; and that no person acting for or employed by the City of Lewiston is directly or indirectly interested in the proposal or in any contract which may be entered into to which the proposal relates, or in any portion of the profits therefrom, except as provided by the City Charter. The proposal must be signed by the bidder with his/her full name and address and be enclosed in a sealed envelope. The sealed envelope shall be marked with the name and address of the bidder and entitled: PROPOSAL FOR One (1) Single Axle Truck Cab & Chassis w/ Chassis Mounted Removable Sander and addressed to: "Purchasing Agent, City Hall, Lewiston, Maine". If the proposal is forwarded by mail, the sealed envelope containing the proposal and marked as above must be enclosed in a second envelope which shall be addressed to: "Purchasing Agent, City Hall, 27 Pine Street, Lewiston, Maine 04240." All mailed proposals should be sent by registered mail to ensure delivery. Any bidder may withdraw his/her proposal prior to the scheduled time for the opening of proposals upon presentation to the Purchasing Agent of a request, in writing, to do so. Any bidder who withdraws his/her proposal within thirty (30) days after the actual opening thereof shall be considered to have abandoned his/her proposal. Any proposal received after the scheduled opening time will not be considered. The City reserves the right to negotiate with the low bidder to bring projects down to within budget. The Finance Committee reserves the right to waive any formality and may consider as informal any Proposal not prepared and submitted in accordance with these provisions. The Finance Committee reserves the right to accept any Proposal or reject any or all Proposals if it is deemed to be in the public interest to do so. In accordance with section 3.1.6.5 of the City of Lewiston Purchasing Policy, The Finance Committee, upon recommendation of the Director or designee, shall have the authority
to reject any and all proposals when proposals are deemed non-responsive, token, collusive or otherwise non-acceptable, and such action is in the best interest of the City. Specifications can be obtained free of charge on the City of Lewiston web site under Finance Dept/Bids and Awards (www.lewistonmaine.gov). The following specification shall be minimum requirements and bid shall be of the manufacture’s latest model and design. The bid item must also comply with applicable federal and Maine laws. All items appearing in the bidder’s regular published specifications are assumed to be included in the bidder’s proposal. Public works must be satisfied that the Equipment Dealer maintains adequate parts and service facilities to include a full shop and field service performed by factory trained mechanics within 75 mile radius of 103 Adams Ave Lewiston. Vendors outside this radius are excluded from consideration due to time requirements to pick up parts and deliver units for service/ repairs. Furnishing and mounting of all additional equipment shall be the responsibility of the Chassis bidder. All additional equipment added to the unit will be appropriately matched to the machine. All hydraulics and electrical components will be appropriately installed and secured, subject to approval by a representative from the City of Lewiston. The bid will be awarded based 4 factors. Each of these factors will be worth a certain percent value. The values are as follow: 1. Total bid price including all options selected by the city 35% 2. Compliancy to the bid specification. 30% 3. Other Maine Municipalities experience with this exact make, model and 10% application of machine that appears in the spec/Bid proposal. 4. Lewiston Public works experience/ history with equipment from this manufacture 25% and the selling dealer. As well as how it effects the standardization of the fleet. The above Item # 3: The dealer must supply in writing a list with contact information of other municipalities within the state of Maine that have this Make, and Model machine. This machine must be equipped and used in similar fashion as it would be used here at the City of Lewiston Maine. Any Questions about the specification or to arrange to see the trade please call Phil Brienza @ 513- 3145. Any exceptions to the bid must be clearly spelled out and attached to your bid proposal. Bidder’s proposal shall include a complete build data sheet for unit purposed. SPECIFICATIONS Two (2) Single Axle 4x2 truck Chassis & Cab, Freightliner 108SD, International 7400 or approved equal. YES NO MODEL Latest YEAR 2020-2021 WHEEL BASE 180” (Approx. as required for sander body mounting) C.A. 90” – 96” usable (approx. as required for sander body mounting)
G.V.W. 42,000 lbs. (min) ROAD SPEED 70 MPH CAB Conventional Cab w/ Air mounting and premium insulation package. Forward tilting hood, w/ access panels to service engine. Full rear window in cab. Side hood air intake with inside/outside air with snow door. To have Switch w/ Indicator light, wiring and 2-Stainless Steel Roof Mounting Brackets for strobe lights. One on each side of the cab over doors. Deluxe Drives seat, air suspended, high back, w/ air lumbar support. Deluxe Passenger seat, air suspended, high back, w/ air lumbar support Tinted glass, all around. Full gauge package. Hour meter. Dual sun visors. Adjustable (tilt-telescope) steering wheel. Stainless steel entry steps on both sides of cab. Reinforced roof for roof mounted components. Snow shield over fresh air intake. ENGINE DD8 7.7L 6 CYL min. 330 HP @ 2200 RPM, 2600 GOV RPM, 1000 LB/FT @ 1200 RPM H.D. cooling system, with air operated fan clutch. Must have Min.2010 EPA/CARB Emissions Certification & 2008 CARB Emissions Certification for clean idle. Right hand side vertical exhaust stack with stainless steel shielding. DPF exhaust component heat shielding to be stainless steel. Cover should have access by way of cutouts, doors or be positioned in such a manner as to not block access to washing/ cleaning of these components. Anti -freeze to – 34 F. Min. 750 WATT/115 VOLT BLOCK HEATER w/ plastic receptacle mounted under LH door. Fuel/water separator. Gates Blue stripe coolant hoses or equivalent. Lower radiator guard. TRANSMISSION Allison HD 3500RDS 6 – Speed Push button dash controls. Transmission to be filled with Synthetic Transmission fluid. Heavy duty Transmission cooler. Set up to run continuously engaged PTO. Left hand mount. FRONT AXLE Set Back I beam type - 18,000 lb. Capacity (min). 18,000 lb. Capacity Flat leaf front suspension (min). Shock absorbers. STEERING Power Steering. REAR AXLE 24,000 lb. Rear Axle Capacity (min). 24,000 lb. Capacity Flat Leaf Rear Suspension (min).
Ratio: (geared for 70 MPH). Driver controlled Traction Differential lock. Warning Buzzer and Blinking Lamp with Mode switch for Differential locking system when engaged. Differential to unlock when ignition is turned off. Differential to be filled with Synthetic rear end lube. Right Rear leaf added to spring to level the truck (if required in the opinion of the representative of the city). DRIVELINE Meritor 18N Extended Lube Driveline or approved equal. BRAKES ABS Air brake System. Cam type brakes front and rear. Front brakes 16 ½” x 5”. Rear brakes 16 ½” x 7”. Spring applied parking brakes. Forward or high mounted rear axle brake chambers. 20 CFM air compressor (min). Automatic ejection valves, with heater. Bendix air dryer, with heater and screw on cartridge. Mounted on passenger’s side of the chassis. Aluminum Air Tanks W/ pull cables at all reservoirs. Backing plates on all axles. Automatic slack adjusters with stainless steel clevis pins. FRAME 120,000 P.S.I. steel (min) Section modules of 21.6 (min) R.B.M. of 2,592,000 (min) Reinforced sections were needed for this application. Frame length suitable for mounting body and plow gear. Clear frames rails Inboard and Outboard both rails for 36” from Cab toward back of truck, anything placed in this area must be detailed in your proposal. What the component is and its location from back of cab. Single channel frame rails ELECTRICAL SEE ELECTRICAL REQUIRMENTS AT END OF SPEC Full instrumentation package, Oil pressure, Coolant and Transmission temperature, Fuel/DEF Fluid, Engine hours, Voltage and Clock display. All wiring and Cables to have wire loom (or equal) covering over it. 12 Volt Electrical system. 2 Group 31 Batteries with min. total of 2250 CCA. Battery box to have plastic or aluminum cover. Battery box to have remote jump start posts. Wire ground return for battery cables W/ extras frame ground return. Positive load disconnect in cab by driver’s seat. 160 Amp alternator (min). 6 Factory installed dash mounted accessory switches, w/ wiring, fuses and relays. 12 volt power supply as well as min. 1 USB 2.1 amp charger on dash. Dash mounted PTO switch indicator lamp.
Junction Box to be installed at the end of the wiring for the 6 dash mounted switch harness, in the cab. Junction Box to have terminal strips W/6 studs for power at the end of the wiring as well as a grounding stud wired to handle the total load of all circuits. Box preferably left loose between seats. (1) 30 amp marked Sander power. & (5) 20 Amp Labeled, Rear Strobe light, Sander lights, Camera system, 2-way Radio, Fog lights. Electronic warning system, sounding when Park brake not applied and cab door is opened. Enhanced Interior dome lighting. Heated windshield. AM-FM Blue tooth dash mounted radio. To include one touch phone usage. Auxiliary Cab side mounted directional lamps. Cab marker lights. Dual electric horns. Intermittent wipers w/ delay programmed to slow speed when P/brake is on. Wired with a feed for ground speed sander control. To have Switch, Wiring, Indicator light and Stainless Steel Roof Mounting Brackets for strobe lights one on each side of the cab. 2 – Whelen Super LED Beacons part # L31HAF installed on the chassis dealer supplied Aluminum / Stainless steel cab mounts. Beacons to have the optional branch Guard Whelen Part # L360BGB installed. Back up Alarm 95 DB min. 7-Pin plastic RV type trailer plug to end of frame to be installed in hitch plate. 7-Pin RV type trailer plug mounted at back of cab to supply electrical light feeds for sander body( Marker, Directional, Reverse lights and ground). FUEL TANK 50 gallon Aluminum tank w/ stainless steel steps and stainless steel mounting straps. Left hand mount. DEF tank appropriately sized to fuel tank. Left hand mount, beside fuel tank. To have magnetic misfiling prevention device installed in the filler neck. WHEELS Front 22.5” X 9.00” Rear 8.25” x 22.5” 10 Hole disc , Hub Pilot, heavy duty Aluminum rims Matching Spare wheel and Tire with Max Traction tread for both front and rear axles. TIRES Front: 315/80R22.5 20 Ply (H) Max Traction tread Rear: 11R22.5 16 Ply (H) Max Traction tread MISCELLANEOUS Mirrors, West Coast 6x16 heated Left and Right hand fender mounted stainless steel heated spot mirrors.
2.5” Rubber fender extensions. Exterior and Interior grab handles both sides of cab. Heavy duty 3 piece Front bumper W. collapsible ends. Wet type wheel seals (front). Horizontal muffler w/ vertical stack right side. Air conditioning. Air Horns. 2-1/2 pound fire extinguisher and reflective triangles - Shipped loose. Front tow hooks. Door and ignition keyed alike min 4 sets of full function keys. PAINT Yellow Cab. Black Frame. EXTENDED 3 YEARS DETROIT CONNECT BASE PACKAGE WARRANTY/ (VIRTUAL TECHNICIAN, DETROIT CONNECT PORTAL SERVICES ACCESS) 5 Year Engine and Transmission Warranty Reverse Mounted Sander w/ Cross Conveyor SANDER BODY SEE ELECTRICAL REQUIREMENTS AT END OF SPEC ELECTRICAL All add on Electronic Accessory components are to get power from cab manufactures supplied junction box in cab. Only electrical accessories that exceed the capacity of the supplied circuits can be feed from other locations. The junction box is to pick up power only; for anything that should be in an enclosure, the enclosure will be supplied by the vender installing that component. (TBD by City representative). Truck Light (# 50400) junction box(s) and corresponding fittings to be used on all wiring and at all fixtures and boxes. Weather pack plug will be used at all light fixture junction points and as needed were the truck light fittings will not be practical to use. Led Lighting package wherever available. Unprotected coiled up wiring on cab floor is not acceptable. This wiring will need to be housed in an enclosure secured out of the way. (TBD by City representative. A 7 Pole RV type plug to connect to trailer socket. Two Oval Grote LED Directionals (Grote 53962), two back-up lights (Grote 62561) and Two LED Oval Strobes (Grote # 77363) to be mounted in stainless steel enclosures mounted high on to the sander body. Two Amber LED utility lights (Truck Star Light # 1492116) to be mounted on the sander to illuminate the sander discharge tied into the dash switch marked sander light. Exact location to be determined. Two Amber LED utility lights (Truck Star Light # 1492116) mounted on the mirror brackets forward facing exact
location to be determined. Light to be tied into dash switch marked fog or driving lights. Two Clear LED flood lights (Truck Star # 1492115) mounted on rear of truck tied into the back up light circuit. Exact location to be determined. All electrical components are to be shielded from damage either by enclosure or wire protection. All wiring and Cables to have wire loom (or equal) covering. Truck Star Part # 8883000 back up camera system installed. Camera system to have second camera mounted and aimed at the sander body/conveyor showing conveyor and sand moving out of body and spinner rotation. Exact location to be determined. HYDRAULICS Hot Shot type PTO W/ hydraulic pump, pump to be constant driven off transmission even when vehicle is stopped. PTO with auto shutdown for low hydraulic oil. Hydraulic system to have quick coupler for the quick removal and installation of the Spinner and Sander body. All quick coupler connections shall be stainless steel and have caps for off season storage. Cirus control system and Valve Body W/ Stainless Steel Valve body Enclosure and Hydraulic Tank. To be mounted on Passenger side of truck. Valve body cabinet to be easily accessible not requiring the use of tools. Stainless steel hydraulic lines and Hydraulic quick couplers were ever possible. SANDER BODY 10' long Min. 6 yard capacity 304 Stainless steel front discharging Sander body 3/16” stainless steel (min) Main conveyors to be stainless steel with AR 450 wear plate under conveyor chain. Conveyor Min 18” Wide and to have Min. 3/8” thick Heavy duty conveyor chain flights. Stainless steel heavy duty cross conveyor. Hydraulically driven Poly Spinner mounted in such a way to allow movement in all directions to change position of spinner to adjust spread pattern. Stainless steel drop chute. Sander Body sub-frame to have ¼” thick heavy-duty stainless steel channel Iron cross members. (Not formed channel iron cross members) Heavy duty Galvanized 4 section hinged top screen. Extended grease lines to side of sander for ease of service for all bearings. (Rubber W/ corrosion resistant fittings or stainless steel lines) Hydraulically driven liquid calcium pumping system. System to have adjustable flow rates for the calcium from approximately 2GPM up to 10 GPM. Calcium to be applied at the drop chute. Stainless steel reinforced shelf running the length of the sander body for the calcium tanks that will sit on.
Sander to have lifting points capable of lifting sander with calcium tanks loaded. Lifting points to be at all four corners of the top of the sander body. Oval LED Directional, Running and back up lights to be high mounted on sander body in stainless steel boxes, exact location to be determined. Truck Light # 50400 junction box(s) and corresponding fittings to be used for all electrical installations on sander. Sander to be mounted in such a way it can be Quickly and easily removed and installed. All electrical and hydraulics connections to be quick connecting with caps for off season storage. Hydraulic quick couplers to be stainless steel. Heavy duty 3/8” thick conveyor chain flights every other link. 12” Stainless steel spill shields mounted on the front and rear of the body. Extended grease lines to Sides / Rear of sander for ease of service. 2” drive shaft and 1 ¼” Idler shaft. Min. Spring loaded front Idler assembly. Center Idler shaft and sprockets. MISCELLANEOUS Stainless steel chock block holder installed on front drivers side of body to hold 2 Buyers WC1086 rubber chock blocks. Exact location to be determined. Stainless steel Shovel holder capable of holding 1- square blade D-handled shovel mounted to the front of the sander body. Holder to suspend shovel from hitting body or have a stainless steel plate at the point of contact with the body. Exact location to be determined. Replicable Full plastic wheel well tubs over rear tires. Min of 4” of clearance between tires and plastic wheel wells. Mud flaps front and rear of rear tires W/ stainless steel anti-sail brackets. Fold down stainless steel ladder mounted to left side of body near front of body exact location TBD. HITCH PLATE Heavy Duty trailer hitch plate Min 3/4” steel welded to rear of truck. 15-Ton forged swivel-type pintle hook installed in plate. 2-Welded forged on ¾”D-Rings. Seven pin RV type trailer plug to be installed in plate. Primary Rear view camera to be mounted with deflector shield to protect camera. SANDER Control system to have ground speed sander controls for CONTROLS liquid and granular. Truck to have Drive – By Downloading system compatible with the system presently in place at the city. Control system to be Cirus Spread Smart Model RX (NO Substitutions) Vehicles to use wired ground speed not GPS. Unit to have road ranger type temp sensor tied in to Cirus system.
TRAINING To be held at LPW yard 103 Adams Ave Lewiston by a factory trained representative. MANUALS Two complete sets of parts, service, and repair manuals. SERVICE & The Public Works department must be satisfied that the equipment INSTALLATION dealer maintains adequate service, installation and parts facilities, with full shop and field services capabilities performed by factory trained mechanics. Within 75 mile radius of the 103 Adams Ave. Facility. TRADE Unit # 121 2008 GMC TC8C04 Sander truck. Sander body goes with the truck the water tank set up is not included with the trade. VIN# 1GDP8C1B88F402880 Mileage – 88370 + as of 6/15/20 ELECTRICAL REQUIREMENTS The following will be considered the minimal required to meet this part of the specification. Any changes to the following spec will need approval from a representative of the City of Lewiston. 1. All up-fitter electrical circuits will be fed by the chassis supplied up-fitter switches, wiring and distribution box. Exceptions would be circuits with an electrical load that exceeds the capabilities of the up-fitters electrical distribution system. The electrically driven tarp system would be an example of one of these circuits. With the approval of a representative of the City of Lewiston multiple electrical items may be tied into the same circuit. 2. Every circuit will be one continuous solid colored wire, splicing is not acceptable. 3. All up-fitters wiring will have one common point of origin in the cab. These wires will start in a junction box in the cab (up-fitters power distribution box), located at the termination of the chassis dealer supplied up-fitter switches wiring harness. Exact location of the up-fitters power distribution box TBD. 4. Ground stud/s in the up-fitters power distribution box capable of handling the total electrical load of all circuits located in this box. The ground/s will be wired directly to the negative terminal of the battery. 5. All Wiring from the chassis up-fitters power distribution box, must be shielded inside conduit or flexible wire loom. 6. Wiring in the case of sanders/ dump bodies that will require long runs of multiple wire to a common area of the truck, will be in the form of multiple conductor rubber coated trailer cord or individually color coded wires shielded inside a conduit or flexible wire loom. These cables will start at the up-fitters power distribution box and end at ether a truck light 50800 or 50600 weather resistant electrical junction box. The appropriate truck light 3 piece fittings for the size and type of wiring used, must be used. Silicone or other substances cannot be used in place of the correct fittings. 7. All wiring, conduit and flexible wire loom will be secured/ supported in place a minimum of every 16”, By way of heavy duty vinyl coated wire & tube bolt on clips were ever possible and heavy duty cable ties W/ steel locking barb wherever the heavy duty vinyl coated wire & tube clamps cannot be used. 8. All electrical fixtures and devices are to have both power and ground wires beginning at the chassis up-fitters power distribution box. 9. All up-fitter installed flood, spot, back-up flood lights and area lighting will be weather pack type connectors with the required number of terminals for all wiring of that fixture. Power, Ground etc. 10. Any connections outside the cab of the vehicle will be treated as follows:
Two wires being connected together Both wires being connected shall be striped back approx. 3/4” A heat shrink solder connector is slid on to one of the wire. Wires shall then be twisted together retaining a straight line with the rest of the wire. The heat shrink connector is then slid back over the bare twisted section of the wire The connector is then heated until solder/ heat shrink is properly melted into place. Crimped on type Terminals being installed on the end of a wire Heat shrink is required on all crimp on type connectors located outside the cab. Wire will be stripped back as required by the connector manufacture. The appropriate heat shrink but connector shall be installed with the appropriate crimping tool to assure the heat shrink is not damaged in anyway. ANY QUESTIONS REGAURDING THE WIRING OR INSTALLATION OF ANY OTHER COMPONENTS OF VEHICLES AND EQUIPMENT FOR THE CITY OF LEWISTON MAINE SHALL BE DIRECTED TO THE FLEET OPERATIONS MANAGER PHILIP BRIENZA @ 207-513-3145
CITY OF LEWISTON, MAINE BID #: 2020-029 One (1) Single Axle Truck Cab & Chassis w/ Chassis Mounted Removable Sander PROPOSAL FORM To receive consideration, the Proposal Form must be filled in and signed. The undersigned hereby declares that he has carefully examined the specifications and that he/she proposes and agrees, if this proposal is accepted, to provide the items identified in his/her proposal in accordance with the specifications listed; and that he/she will accept full payment therefor the following sum: The bid will be awarded based 4 factors. Each of these factors will be worth a certain percent value. The values are as follow: 1. Total bid price including all options selected by the city 35% 2. Compliancy to the bid specification. 30% 3. Other Maine Municipalities experience with this exact make, model and 10% application of machine that appears in the spec/Bid proposal. 4. Lewiston Public works experience/ history with equipment from this manufacture 25% and the selling dealer. As well as how it effects the standardization of the fleet. The above Item # 3: The dealer must supply in writing a list with contact information of other municipalities within the state of Maine that have this Make, and Model machine. This machine must be equipped and used in similar fashion as it would be used here at the City of Lewiston Maine. MAKE/MODEL YEAR 1. One (1) Single Axle Truck Cab & Chassis $ 2. Chassis Mounted Removable Sander $ 3. Trade: Unit # 121 2008 GMC TC8C04 Sander $ Truck VIN# 1GDP8C1B88F402880 TOTAL BID PRICE: (Items 1 - 2 Less Item 3) $ SERVICE SOFTWARE The following Items shall be priced separately. SUPPORT / TRAINING 1. Engine Diagnostic Software $_________ 2. Allison Transmission software. $_________ 3. Communications Cable for electronic diagnostics. $_________ 4. Vehicle Diagnostic and Repair Training to include engine, transmission, and computer laptop diagnostics tool training (8 Hrs. Min. for each of the $_________ two shifts. 5. Allison Mechanics tips guide, Trouble shooting and $_________ service manuals.
Warranty: Cab and Chassis Warranty: Chassis Mounted Removable Sander Delivery Terms FIRM TAX ID/ DUNS # SIGNED BY PRINTED OR TYPED NAME PRINTED OR TYPED TITLE ADDRESS E-MAIL ADDRESS TELEPHONE # DATE
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