CHILD CARE HANDBOOK - Sarasota County Schools

Bay Haven

CHILD CARE
HANDBOOK
                              “Every Child A Winner
                                   Every Day”

 Bay Haven School of Basics Plus
     2901 W. Tamiami Circle
       Sarasota, FL 34234
      Phone (941) 359-5800
 Childcare Direct Line 359-5986
       Fax (941) 359-5694
           2020-2021

Page 2

Table of Contents

Hours of service                 3

Registration                     4

Fees                             6

Fee Schedule                     7

Dismissal from the program       8

Important information            9

Before-School Childcare          10

After-School Childcare           11

Homework                         12

Accidents / Accident Insurance   13

Parent Agreement                 14

Behavioral Expectations          15

Bay Haven

      Page 3

Hours of Service

The Before-School Childcare Program operates from 7:00
a.m. until 9:05 a.m. each day school is in session.

The After-School Childcare Program operates from 4:00
p.m. until 6:00 p.m. each day school is in session.

                                late
If you do not pick-up your child by 6:00 p.m., a
fee of $1.00 per minute increment
will be charged at the time. Failure
to pick-up your child will result in
notification of the appropriate au-
thorities.

Page 4

Registration
A registration fee of $25.00 per family
(non-refundable) is due prior to attending
childcare. A portion of the registration fee
provides accident insurance for your child.
This insurance covers only after-school.
You will be required to complete an emer-
gency release form during registration.
Any medical problems or allergies should be mentioned at
the time of registration. Special custody situations and
medication needs should be noted so appropriate action
can be taken to safeguard your child. Written documen-
tation is required in special custody situations. Failure to
advise us of special problems may result in complications
later, so please take time to give us all needed infor-
mation during registration.

If there are any other questions concerning qualifying for
the free or reduced lunch program, your child will be reg-
istered in the regular category until your family qualifies.
Please get with Gary Castro in the cafeteria for more in-
formation.

Bay Haven

      Page 5

Registration Cont’d.

Documentation of fees is according to a daily rate, re-
viewed and revised regularly. Tuition fees are due the
last week in each month. An additional fee will be
charged and collected for checks returned for insufficient
funds, you will be asked to pay by cash or money order.
Falling more than one week behind in tuition can result
in removal of your child from the program. If you would
like a refund from the previous year (that you did
not use) you have 30 days from the start of school to
request said money. Otherwise, it goes back as a
donation to the childcare fund.

                   $25.00 Registration Fee
                      (Non-Refundable)

Page 6

FEES - Federal ID #59-6000847
The following descriptions outline the fees for the Bay
Haven Childcare Program. For the Free or Reduced
Lunch program fees, a copy of your documentation is re-
quired.

$8.00/day       The first or only child in a family who does
                not qualify for the reduced or free lunch
                program.
$7.00/day       The second child in a family who does not
                qualify for the reduced or free lunch
                program.
$6.00/day       The third child in a family who does not
                qualify for the reduced or free lunch
                program.
Free            The fourth or fifth child in a family who
                does not qualify for the reduced or free
                lunch program.

$7.00/day       Any child in a family who qualifies for the
                reduced lunch program.
$6.00/day       The second child in a family who qualifies
                for the reduced lunch program.
$4.00/day       The third child in a family who qualifies
                for the reduced lunch program.

$6.00/day       Any child in a family who qualifies for the
                free lunch program.
$5.00/day       Any second child in a family who qualifies
                for the free lunch program.
$3.00/day       Any third child in a family who qualifies
                for the free lunch program.

Bay Haven

       Page 7

FEE SCHEDULE
                 No.                    Per Month   Per Month
Serv. Period     Days       Daily Fee     1 Child     2 Child
Aug.—2020         16        $8—Reg.      $ 128.00    $ 112.00
                            $7—Red.      $ 112.00    $ 96.00
                            $6—Free      $ 96.00     $ 80.00
Sept.—2020        21        $8—Reg.      $ 168.00    $ 147.00
                            $7—Red.      $ 147.00    $ 126.00
                            $6—Free      $ 126.00    $ 105.00
Oct.—2020         21        $8—Reg.      $ 168.00    $ 147.00
                            $7—Red.      $ 147.00    $ 126.00
                            $6—Free      $ 126.00    $ 105.00
Nov.—2020         16        $8—Reg.      $ 128.00    $ 112.00
                            $7—Red.      $ 112.00    $ 96.00
                            $6—Free      $ 96.00     $ 80.00
Dec.—2020         14        $8—Reg.      $ 112.00    $ 98.00
                            $7—Red.      $ 98.00     $ 84.00
                            $6—Free      $ 84.00     $ 70.00
Jan.—2021         18        $8—Reg.      $ 144.00    $ 126.00
                            $7—Red.      $ 126.00    $ 108.00
                            $6—Free      $ 108.00    $ 90.00
Feb.—2021         18        $8—Reg.      $ 144.00    $ 126.00
                            $7—Red.      $ 126.00    $ 108.00
                            $6—Free      $ 108.00    $ 90.00
March—2021        16        $8—Reg.      $ 128.00    $ 112.00
                            $7—Red.      $ 112.00    $ 96.00
                            $6—Free      $ 96.00     $ 80.00
April—2021        21        $8—Reg.      $ 168.00    $ 147.00
                            $7—Red.      $ 147.00    $ 126.00
                            $6—Free      $ 126.00    $ 105.00
May—2021          19        $8—Reg.      $ 152.00    $ 133.00
                            $7—Red.      $ 133.00     $114.00
                            $6—Free      $114.00      $ 95.00

Page 8

DISMISSAL FROM THE PROGRAM

It is our desire to meet the needs of as many eligible chil-
dren as possible. However, some rules and regulations
must be followed. Therefore, dismissal of your child may
occur if you have been warned 3 times:

1. You are repeatedly tardy (after 6:00pm) for pick up.

2. You fail to pay, or you are continuously delinquent in
   paying fees.

3. Your child exhibits consistent disruptive behavior in
   the program which distracts others from completing
   homework.

4. Continuously displaying discipline problems, despite
   discussions with parent(s) for resolution.

Bay Haven

      Page 9

IMPORTANT INFORMATION

              FEES ARE DUE THE
    FIRST WEEK OF THE FOLLOWING MONTH!

Payment is due the first week of the following month.
Students may be “suspended” from the program if ar-
rangements have not been made with childcare.

There is a registration fee of $25.00 (non-refundable) for
every child that attends regarding of how many time they
attend. This must be paid in advance of attending.

Only registered children are covered under the before/
after-school Childcare Insurance.

Please make note that you must hold on to your
white receipts for tax purposes. No other documen-
tation will be provided for you during the school
year.

Page 10

BEFORE SCHOOL CHILD CARE
•   Student drop off will be in the back of the school out-
side of the cafeteria. Adults will not leave the car because
Miss Christa or another staff member will be at the base
of the stairs to check your child in and make sure they get
into the building safely.
• The child will drop off their belongings in the desig-
nated area and then choose a play center inside. (Center
options will change each day, but your child will always
be able to choose reading, homework, and coloring/
drawing. In case we are shorthanded a movie may be
shown in lieu of centers.)
• Breakfast starts at 8:30am so please make sure your
child knows if they need to eat breakfast at school.
• If the playground is available, the students in grades
3-5 will be dismissed at 8:45am to go play before school.
Students in grades K-2 will have the option to sit and
talk quietly, read, or color.

Bay Haven

      Page 11

AFTER-SCHOOL CHILD CARE
Your child should report to the school cafeteria immedi-
ately upon school dismissal. We maintain a constant and
close check on persons who pick your child up from the
program. Therefore, please notify us at school if someone
other than the people listed on your school registration
form are allowed to pick-up. The name of that individual
should be added to your child’s pick-up list as soon as pos-
sible. The staff will contact you if a person tries to pick-
up your child and is not listed on the registration form.

Pickup will be in the cafeteria at the back of the school,
just like drop off. The parent/guardian/approved adult
picking up must come up to the posted door and Miss
Christa or another staff member will be there to meet you
and sign out your child as you will not be permitted to
enter the cafeteria. Your child will then be paged to get
their belongings and meet you at the door. All children
must be picked up by an adult (18 years or older). Until
identity is known, photo identification will be required. A
late fee will be charged if your child is not picked up by
6:00 p.m. ($1 per minute until picked up).

Page 12

HOMEWORK

Time to complete homework is from 4:10-4:40pm. 1st-5th
will have homework or reading time while Kindergarten
goes out to the playground. It is very difficult to deter-
mine when some children have homework, therefore you
may wish to discuss the procedure your child will follow
concerning homework with him/her.

Bay Haven

      Page 13

ACCIDENTS / ACCIDENT INSURANCE

Part of your child’s registration fee is applied to accident
insurance coverage. If an emergency occurs during the
program, appropriate action will be taken to insure the
safety and health of the children.

If a child is hurt during the program, the staff will assess
the extent of the injury. Every attempt will be made to
contact you and/or your designee.

If you and other emergency contacts cannot be reached or
the injury is assessed as serious, a call to 911 will be
placed.

Accident insurance claims will be available from the man-
ager. You are responsible for submitting claims to the
appropriate address. Our insurance is not primary cover-
age.

If your child comes to the pro-
gram ill or becomes ill, you will
be called to arrange a pick-up
for your child.

Page 14

PARENT AGREEMENT
1. I understand that I am responsible for tuition pay-
   ments.
2. I understand that my child must obey all Before and
   After-School rules concerning behavior.
3. I understand and agree to abide by the Before and Af-
   ter-School Child Care Discipline Procedures.
4. I understand that I or my authorized designee must
   pick-up my child no later than 6:00 p.m. A late fee of
   $1 per minute will be charged after 6:00 p.m. and my
   child’s participation in the program will be in jeopardy
   if tardiness is chronic.
5. I understand that I must personally notify the pro-
   gram if I ask anyone other than designated person(s)
   to pick-up my child.
6. I understand that a picture ID is required of the per-
   son picking up my child.
7. I understand that I must provide documentation for
   special custody situations.
8. I have received my Parent/Student Handbook and
   agree to read and become familiar with the infor-
   mation contained in it.

Bay Haven

      Page 15

BEHAVIORAL EXPECTATIONS
Children attending the Before and After-School Child
Care Programs should:

1. Be a good sport and use fair play; fighting is unac-
    ceptable behavior.
2. Never bring dangerous items to the program.
3. Respect the school’s property.
4. Be polite and use respectful language.
5. Respect other students and their property.
6. Be responsible for their personal belongings and keep
    them in the backpacks.
7. Obey their leaders.
8. Report injuries to an adult staff member, no matter
    how small the injury.
9. Report for roll call and remain with their group lead-
    ers during the designated times and until properly
    signed out.
10. Abide by the Code of Student Conduct established by
    the Bay Haven Student Contract.

Bay Haven School
    of Basics Plus

2901 W. Tamiami Circle
 Sarasota, FL 34234
       Phone:
   (941) 359-5800
         Fax:
   (941) 359-5694