CEPI Update Michigan Pupil Accounting & Attendance Association Spring 2018 Conference - MPAAA
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CEPI Update
Michigan Pupil Accounting & Attendance Association
Spring 2018 Conference
Presenters
• Anne Hansknecht
Senior Data Collection Analyst
• Joel Thiele
Data Integration Specialist
• Trina Anderson
Director, Office of Integration and Support
2
Overview
• Topics
o New developments
o MI Data Hub update
o MI School Data Portal updates
3
House Rules
• Please hold questions until the end
• Jot down notes for question reminders
• Please wait for a microphone before
speaking
4
2017-2018 SY Reporting Updates
• 2018 EC EOP Collection
o GSRP Eligibility
• 2018 EOY SID Collection
o Opioid antagonists
o EpiPens
• 2018 EOY Collections
o Certification date
o Section 31a At Risk
5
2018 Early Childhood EOP
GSRP & GSRP/HS Blend
•New characteristics
o Additional Eligibility Factors
o Qualifying Factors
o Working Parents
6
2018 Early Childhood EOP
Why is this important?
• Ensures greatest security of student
eligibility data
• Reduces duplicate reporting
• Connects eligibility and service information
• Enhanced longitudinal view of GSRP
programming
7
SID and Opioid Antagonists
Field 50: Instances of Administration of an
Opioid Antagonist to a Pupil
• An opioid antagonist are drugs mainly used as
antidotes to reverse opioid overdose.
• Over the course of the school year, indicate the number
of instances an opioid antagonist was administered to a
pupil “at school.”
o In a classroom
o Elsewhere on school premises
o On a school bus or other school-related vehicle
o At a school-sponsored activity or event whether or
not it is held on school premises
8
SID and Epinephrine Administration
Field 51: Instances of Administration of an
Epinephrine Auto Injector to a Pupil in a
School Year
Epinephrine auto-injectors are a medical device used
to inject a measured amount of epinephrine (i.e.
EpiPen, AUVI-Q, Adrenaclick, etc.)
• Administration to a pupil “at school”
9
SID and Epinephrine Administration
Field 52: Pupils Who Were Administered an
Epinephrine Auto-Injector Not Known to be
Severely Allergic
• The number of instances epinephrine auto-injectors
were administered to a pupil “at school” who was not
previously known to have a severe allergy
• “Severe allergy” exclusively refers to life-threatening
anaphylaxis reactions
10SID and Epinephrine Administration
Field 53: Pupils Who Were Administered an
Epinephrine Auto-Injector Using the School’s
Stock
• The number of instances when the school’s stock was
used (not a personally-purchased epinephrine
device)
• Include all instances of administration, including
individuals with or without a previously known
allergy
11EOY 2018 Collections
REP, SID and MSDS General
o Certification deadline:
11:59 p.m. EDT 6/30/18 (Saturday)
o Customer / tech support available
until 5 p.m. EDT 6/29/18
12EOY 2018 Collections
• Section 31a At Risk
o Report in 2 of 3 General Collections
o Make sure to report in EOY
o YTD analysis shows under reporting
13Discipline, Health & Safety
• Suspension Data for all students
o MDE’s plan to comply with ESSA and
Public Acts 360-366 of 2016
o Aligns with MDE Top Ten in Ten goals
o Will be reported in Parent Transparency
Dashboard
14Title III English Learner
• EL Cross Office Workgroup
oEL Exits
oFalse EL
15Shared-Time Students
• Total FTE capped at 0.75
o Residency codes 04/08 (nonpublic) and
07/15 (homeschooled)
o FTE Conflict report updated
1618-19 SY Changes
• TSDL
o Collections
• EEM
o Points of Pride (PoP)
• FID
17TSDL
Two collections
• Migrant TSDL
• General TSDL
18Migrant TSDL
• Ongoing collection
(how TSDL currently works)
• Migrant students ONLY
• Year-long reporting window
19General TSDL
• Single Certify Collection
(similar to general collections)
• Non-migrant students
• EOY reporting window
20TSDL
Dual Enrollment & Section 64b
• Remove Course type 10
• Adding a new characteristic
o 64b eligible course
21EEM impact on MSDS
• Reminder: update EEM prior to
submitting general collections
o USED continues to find issues with
directory data
o Additional rules will be added
o EEM Workgroup
22EEM
MDE brings Points of Pride
(PoP) back to life
23EEM – Points of Pride
• Unique set of fields
• Showcase the programs and activities that
make each school in your district great
• All PoP fields are optional
• Available for year-round updates
24EEM – Points of Pride
• Data will be displayed on the Parent
Dashboard
• Updated approximately every quarter
25EEM – Points of Pride
No longer
free-form
text field
26Entering PoP data in EEM
27PoP Fields Included (pt. 1):
• National Honor Society
• Student mentorship
• Recess
• Advanced Placement classes
• World languages offered
• Music
• Art
28PoP Fields Included (pt. 2):
• Clubs
• Sports
• Comprehensive support services
• Early learning and development
opportunities
• Before and after school programs
29Finance Data (FID)
• Other Post-Employment Benefits Liability
o Governmental Accounting Standard
Board (GASB) Statement 75
requirement
• 196 - Deferred Outflows (OPEB)
• 496 - Deferred Inflows (OPEB)
• 595 - Other Post-Employment Benefits
(OPEB) Liability
30Finance Data (FID)
• Removed Balances, Receipts and
Disbursements tab
oNo longer required by MDE
31Finance Data (FID)
• Reporting of Utilities
o Required for LEAs and ISDs
oObject codes 55xx (Utilities and energy
supplies)
32Finance Data (FID)
• Expenditures under Function Codes
11X, 12X, and 24X
o School codes required
o Now an error UNLESS:
• Entity is an ISD
• Object Codes 6XXX or 82XX
33Finance Data (FID)
• Budget Transparency Reports
o Sub-grantee and flow-through
distributions separated from other
o Shows distinct in table and pie chart
of the report
3435 35
Data Integration Update
• MI Data Hub
o Overview
o CEPI’s priorities
o How to sign up
36Data Integration Update
What is MI Data Hub?
• Collaborative, statewide effort
• Address challenges in managing and using school data
• Standards-based exchange of data
• Local control and stewardship of data
• Common tools and dashboards
• Funded with $2.2M from Section 22m for current year
• Free to Michigan districts
37Data Integration Update
Current Participation
(as of 4/12/18)
Live In-Process Total
Districts 263 190 453
Districts % 30% 22% 52%
Students 506,687 440,799 947,486
Students % 33% 29% 62%
38Data Integration Update
CEPI’s Priorities with MI Data Hub
1. Integrating UIC search, creation, and resolution
2. Automated data feeds from CEPI/MDE
applications to the data hubs
3. Streamlining MSDS submissions
39Data Integration Update
Getting UICs without MI Data Hub
One student at a time (5-10 minutes per
student)
1. Enroll the student into your Student Information
System (SIS)
2. Log in to MSDS, perform a student search, type the
student’s core fields
3. UIC exists? Copy/paste the UIC into the SIS
4. No UIC? Add the student to the Request for UIC
collection, get the new UIC, copy/paste into the SIS
40
40Data Integration Update
Getting UICs WITH MI Data Hub
1. Enroll the student into your Student Information
System (SIS)
2. UIC exists? SIS is automatically updated
41
41Data Integration Update
Getting UICs without MI Data Hub
In bulk (several hours/days)
1. Extract a file out of the SIS
2. If necessary, prepare the file to be a valid XML file
3. Log in to MSDS and upload the file (possibly multiple
times if file-level errors exist)
4. Resolve any records with potential matches
5. Download a report of UICs and upload into the SIS
42
42Data Integration Update
Getting UICs WITH MI Data Hub
Bulk utility in the SIS (as little as 5 minutes)
1. Filter for any student without a UIC
2. Hit “Search”
3. If the UIC exists, the SIS is automatically updated
4. No UIC? Have permission? UIC automatically created
and SIS updated
5. Potential matches? Resolve directly in your SIS
43
43Data Integration Update
Getting UICs WITH MI Data Hub
Benefits:
1. No need to log in to MSDS
2. No file uploads, downloads, extracts, or imports
3. Get UICs when MSDS is offline
4. SAVE TIME
44
44MISTAR
UIC Search
UIC
Resolution
45
45Data Integration Update
UIC Integration Status
• MISTAR – Implemented and LIVE
• Skyward – Testing (expected to be LIVE this month)
• Infinite Campus – In Development
• Powerschool – Initial conversations
• Synergy and Illuminate – We need help!
46
46Data Integration Update
Automated Data Feeds
• EEM
o Updates are “pushed” to your district’s hub database
oReady for pilot districts
• Assessment
o “Push” when scores are available
o“Pull” for new students
oReady to pilot in early June
• REP and FID: Q4 2018
47
47Data Integration Update
MSDS Submissions without MI Data Hub
1. Extract a file out of the SIS
2. Prepare the file to be valid XML (if necessary)
3. Log in to MSDS and upload the file (possibly multiple times if file-level
errors exist)
4. Run the Validation Detail report (list of errors/warnings)
5. Fix errors in your SIS
6. Repeat steps 1 - 5 until all errors are cleaned up
7. Run MSDS canned reports to ensure accurate data
8. Repeat
48Data Integration Update
MSDS Submissions WITH MI Data Hub (Data Hub
Cockpit)
1. Run the MSDS “Error Check” tool
2. Run the “MSDS Collection Error Summary Report”
3. Run canned reports to ensure accurate data
4. Fix errors / issues in your SIS
5. Repeat steps 1 – 4 until errors / issues are cleaned up.
6. Run “Collection Extractor” tool (extracts a valid XML file)
7. Log in to MSDS and upload the file
49Data Integration Update
MSDS Submissions WITH MI Data Hub
Benefits:
1. Errors/issues are cleaned up earlier
2. No manual XML file manipulation
3. Fewer file uploads = time savings
4. Less time spent in MSDS
50Data Integration Update
MSDS Submissions WITH MI Data Hub
Status:
1. Begin testing in June, complete in August
2. Fall 2018 – Ready for pilot districts
3. Spring 2019 – Secure file transfer
4. EOY 2019 – Quality review, certify/decertify
51Data Integration Update
How do I Sign Up with MI Data Hub?
• www.midatahub.org
• Vendor Expo, 11:30 a.m. to 1 p.m. today
• Don Dailey
Don.Dailey@kresa.org
52MI School Data
• New reports
• Coming soon
• Website changes
53Parent Dashboard NEW!
• Introduced on Jan. 9
• The initial release of
a three-phased
“parent-friendly” tool
• Multiple parent focus
groups were engaged
in development
• Phases 2 and 3 will
incorporate feedback
from districts and
parents
54
54
54NEW!
School Index
• Released March 2018
• Calculates values from 0-100
for the school overall, as well
as any components or
subgroups within the school
o Index values are based on
the degree to which
schools met targets in the
different components
• Historical accountability data –
Accountability Scorecard and
School Ranking – still available
55NEW!
Career and College Readiness Map
56Staffing Count NEW!
• Released March 2018
• 2017-18 data updates included three new Report Categories
Longevity Highest Education Level Age Range
• REP Summary File no longer updated (under Additional K-12 Data
Files)
57Updated Homepage Coming
Soon!
• With new navigation bar,
lost some of the ability to
feature popular reports
• Two main features –
Parent Dashboard and
Student Assessments
• Four smaller features
• Easier to view on tablets
and mobile devices
**Design subject to change
58Workforce Updates Coming
Soon!
• Workforce reports originally only used students who left school between
June 2009 and June 2012 and visited a Michigan Works! Office for services
• Reports will be modified and updated to reflect the full connection between
MSLDS and WLDS
59Special Education Dashboard Coming
Soon!
• ISD Proposal: ISD
disseminates packaged
Special Education
information to its districts
for easy access
• MI School Data to develop
similar package
**Design subject to change
60Early Childhood and Assessment
Coming
Soon!
New Early Childhood report will link EC participation
with 3rd grade M-STEP scores
• Includes Head Start, GSRP, GSRP/HS Blend
• Secure side only for EC providers
• Proficiency levels by school for each child
enrolled in EC programs
• Compare EC participants’ proficiency to
non-EC comparable students’ proficiency
outcomes
**Design subject to change
61Parent Dashboard Updates – New Data
Coming
• New data metrics Soon!
o School Enrollment, Certified Teachers, Teacher Experience,
Special Education/Time in General Population
• Points of Pride (qualitative, descriptive data)
o Percentage of students in National Honor Society, student mentorship program
o Academic offerings – AP, IB, world languages, CTE, music, arts
o Extracurriculars offered
**Proposed
62Parent Dashboard Updates – Coming
New Functionality Soon!
• Display data based on graduating vs. non-graduating
schools
o For an elementary school, Graduation Rate, Postsecondary Enrollment
and Advanced Coursework doesn’t make a lot of sense to feature on
home page
o Data elements TBD
o Add comparison feature to compare to any school
• Ability to see the schools that make up peer
demographics and distance
**Proposed
63MI School Data Redesign Goals
1. MI School Data as a strategic landing site for access to multiple education
information services. Includes a single/common sign-on solution, top-down
navigation, responsive design (think mobile), and enhanced search features.
2. Establish functions within the site to combine data in ways that tell the
“story” of districts & schools, colleges, universities, and education
programs. A combination of dashboards, reports, maps and profiles that
will convey information to parents, educators, policy makers and
communities.
3. Update, or provide a “facelift” of the current metric layer. This layer of the
site is considered stable and accepted. We will apply updated technology
and design to enhance the user experience.
**Proposed
64We’re Still Hiring!
• Collections Analysts
• Quality Assurance Analyst
• Project Coordinator
• UIC / Security Analysts
• Spread the word!
65Questions?
66Contact Information
CEPI Customer Support Team
• Email: cepi@michigan.gov
• Phone: (517) 335-0505
• Fax: (517) 335-0488
www.Michigan.gov/CEPI
67Contact Information
Anne Hansknecht
Senior Data Collection Analyst
HansknechtA@Michigan.gov | (517) 284-4177
Joel Thiele
Data Integration Specialist
ThieleJ@Michigan.gov | (517) 284-4193
Trina Anderson
Director, Office of Integration and Support
AndersonT1@Michigan.gov | (517) 284-4141
68
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