BOTHAM'S BEND EQUESTRIAN PARK FEASIBILITY REPORT
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BOTHAM’S BEND
EQUESTRIAN PARK
FEASIBILITY REPORT
Botham’s Bend
Equestrian Park
Feasibility Report
June 2012.
Completed by
Proicere Limited
for
Marlborough District Council
&
Marlborough Equestrian Park Steering
Group
Author: Andrew Rutledge
Assisted by: Donna Sibley
Copyright
© 2012.
This work is the copyright of Proicere Limited. Apart from any use as permitted under the New Zealand Copyright Act 1994, no
part may be reproduced by any person or entity without written prior permission from the author. Requests and enquiries
concerning reproduction and rights should be addressed to Proicere Limited.
Restrictions
This report has been prepared solely for use by Marlborough District Council and may not be copied or distributed to third
parties without our prior written consent. Proicere Limited will not accept responsibility to any party unless specifically stated to
the contrary by us in writing. We will accept no responsibility for any reliance that may be placed on this report should it be used
for any purpose other than for which it was originally prepared. Any person who is not an addressee of this report is not
authorised to have access to this report other than that required by applicable law or regulation.
2
Contents
ACKNOWLEDGEMENTS .......................................................................................................... 4
EXECUTIVE SUMMARY ............................................................................................................ 5
FINDINGS ................................................................................................................................. 5
Foundation Infrastructure ..................................................................................................................5
Sport Specific Infrastructure ..............................................................................................................6
SUMMARY ................................................................................................................................ 7
BACKGROUND ......................................................................................................................... 8
EQUESTRIAN SPORT IN NZ........................................................................................................ 8
EQUESTRIAN SPORT IN MARLBOROUGH .................................................................................... 9
MARLBOROUGH OUTDOOR SPORTS FACILITIES PLAN ................................................................ 9
METHODOLOGY / PLANNING PROCESS ............................................................................. 10
GENERAL DEVELOPMENT CONSIDERATIONS .................................................................. 10
FLOOD PROTECTION............................................................................................................. 11
DEVELOPMENT PROGRAMME- OVERVIEW........................................................................ 12
STAGE 1................................................................................................................................. 12
STAGE 2................................................................................................................................. 12
STAGE 3................................................................................................................................. 12
PLANNING CONSIDERATIONS ................................................................................................... 13
INDIVIDUAL FACILITY COMPONENTS ................................................................................. 13
SPORT SPECIFIC INFRASTRUCTURE ........................................................................................ 13
All Weather Arenas .........................................................................................................................13
Grass Arenas & Surrounds Of All Arenas .......................................................................................14
Stables ............................................................................................................................................14
Yards ...............................................................................................................................................15
Grazing and Shelter Plantings.........................................................................................................16
Clubhouse .......................................................................................................................................16
Ablution Block..................................................................................................................................17
Caretakers Cottage .........................................................................................................................18
SUPPORT INFRASTRUCTURE ................................................................................................... 18
Vehicle Access ................................................................................................................................18
Internal Vehicle Movement..............................................................................................................19
Car Parking .....................................................................................................................................20
Power Supply – Grid Access...........................................................................................................20
Internal Power Supply Requirements & Lighting.............................................................................21
Water Supply – Well and Pump ......................................................................................................22
Internal Water Supply & Irrigation ...................................................................................................22
Waste Management ........................................................................................................................23
DEVELOPMENT PROGRAMME-DETAILED .......................................................................... 24
STAGE 1................................................................................................................................. 24
STAGE 2................................................................................................................................. 25
FINAL STAGES ........................................................................................................................ 25
OPERATIONS AND MAINTENANCE...................................................................................... 27
LEASES .................................................................................................................................. 27
REVENUE / COMMERCIAL ACTIVITY .......................................................................................... 27
FUNDING OPPORTUNITIES ................................................................................................... 28
BLUEGRASS TRUST ................................................................................................................ 28
CANTERBURY COMMUNITY TRUST ........................................................................................... 28
NEW ZEALAND COMMUNITY TRUST ......................................................................................... 28
PELORUS TRUST .................................................................................................................... 29
REDWOOD TRUST ................................................................................................................... 29
THE LION FOUNDATION ........................................................................................................... 29
NEW ZEALAND LOTTERY GRANTS BOARD ................................................................................ 30
APPENDICES .......................................................................................................................... 31
PLANS...................................................................................................................................... 32
USAGE PROFILES ................................................................................................................... 36
MEMORANDUM OF UNDERSTANDING ....................................................................................... 37
Marlborough Equestrian Park Steering Group / Marlborough District Council ................................37
Marlborough Equestrian Park Steering Group ................................................................................45
3
Acknowledgements
Thanks go to the members of the Marlborough Equestrian Park Steering Group and their
respective organisations and supporters for the provision of the detailed information provided
within this report.
Further thanks go to the staff of the Marlborough District Council, particularly the Reserves
and Amenities team for their contribution of material and information for this report.
Marlborough Equestrian Park Steering Group Members
Heidi Bufin, Liza Herkt, Melissa Sutherland, Rose Prendeville, Tim Smit.
4
Executive Summary
Representatives of Marlborough Dressage, Marlborough Showjumping, Marlborough
Eventing and Marlborough Endurance and Trail Club signed a Memorandum of
Understanding (MOU) to form the Marlborough Equestrian Park Steering Group (MEPSG).
The purpose of the group was to engage with Marlborough District Council (MDC) in the
development of a feasibility study for the development of a single facility capable of hosting
local regional and national equestrian activities.
This feasibility report documents the findings of that process.
The initiative to engage in a feasibility study followed the adoption by Marlborough District
Council of the Outdoor Sports Facilities Plan 2011, which identified the potential to house all
of the codes on a site known as Botham’s Bend.
Responsibilities for investigating the various aspects required to host equestrian sport on the
site were shared by MDC and the MEPSG group with a MOU defining the purpose of the
study, and the roles and responsibilities of each party. Copies of the MOU’s are attached in
the appendix of this report.
The report contains two key sources of information for consideration. The first represents
what is called within the report, foundation infrastructure. These are the physical assets and
activities required to establish the site in a basic manner that will allow activity to be hosted.
The second body of information labelled sport specific infrastructure relates to the assets
required by the various equestrian codes individually and collectively that will enable a
sustainable long-term presence.
The foundation infrastructure required includes access, power to the site, a potable water
source and the ability to manage wastewater. Once these services are established the
MEPSG will be able to develop the sports specific facilities required to host and develop the
various equestrian activities.
Findings
Investigation of the landform determined that there was more than sufficient space to house
the long term developments required to make the site a first class facility on the New
Zealand equestrian sport landscape.
The contour of the land and soil quality will enable an easy transition from its current use for
cropping and grazing to an amenity form. The land is fully flood protected by existing stop
banks.
Foundation Infrastructure
The site is serviced by an existing sealed road. The sealed surface remains until the road
flattens out inside the site, when it then becomes gravel. Articulated truck and trailer units
periodically use this road for collection of sand and gravel stockpiled adjacent to the river
bed. Roading engineers have determined that the road requires minor widening at the
access point to the land to allow vehicles to pass.
Establishment of services is considered an easy proposition with main grid power accessible
from the adjacent road, ground water available via a bore anywhere within the site and
ample room for wastewater treatment within the flood protected area. Costs for installation
of these services are detailed below.
5
Note that all costs are rounded with rough order magnitude contingency values ranging from
20 - 30 % and should be considered budget values. These values include the cost of
professional services and consent fees.
Costs
The following items are in a prioritised order
Water bore installation $ 25,000
Road access upgrade $ 50,000
Power to site $ 75,000
Wastewater system (basic, including dispersal field) $ 50,000
Total budget requirement $ 200,000
Sport Specific Infrastructure
For funding purposes the MEPSG have considered carefully what will be required to enable
permanent ongoing activity as efficiently as possible. For this reason they have broken
down the long-term desirable facility into three development stages. The costs provided
assume that all of the costs will be paid for, however in all cases it is highly likely that
volunteer services will be available to minimise these costs particularly in relation to labour
costs.
Stage 1
Stage 1 will be the establishment of an internal service road, arenas for each discipline, a
basic clubhouse and toilets, and yards.
Ideally the foundation infrastructure will be able to be established to a complete status in
conjunction with the development of the basic sports specific facilities.
Stage 1 Cost
Initial arenas $ 200,000
Temporary clubhouse $ 50,000
Internal road (part construction) $ 55,000
Initial yards $ 72,500
Irrigation $ 40,000
Landscaping $ 20,000
Total budget requirement $ 437,500
Stage 2
Stage 2 developments would be primarily determined by fund raising capacity. This stage
would see a transformation from a regional and club facility to one capable of hosting major
events as well as other multi-day activities such as training camps. The MEPSG’s desire
would be to develop a purpose built clubhouse, ablution block, stables and ultimately the
inclusion of a caretaker’s cottage for onsite management of the facility.
6
Stage2 Cost
Further arena development $ 160,000
Permanent clubhouse $ 400,000
Car park $ 60,000
Complete internal road $ 55,000
Ablution block $ 200,000
Stables $ 325,000
Complete sewerage system $ 50,000
Internal water supply $ 40,000
Internal power and lighting $ 140,000
Complete landscaping $ 20,000
Total budget requirement $1,40,000
Stage 3
Stage 3 sets down the long-term vision of the MEPSG for a sustainable equestrian centre for
the Marlborough region. Fully developed, the centre would be able to bid for the hosting of
major national events as well as providing a secure future for the sport for generations to
come.
Stage 3 Cost
Caretakers cottage $ 110,000
Final Arena development $ 80,000
Stables $ 325,000
Yards $ 72,500
Total budget requirement $587,500
Summary
Initial investigations have revealed that the Botham’s Bend site investigated for the
development of an equestrian centre offers a viable opportunity for the various equestrian
groups in Marlborough. The current condition of the land coupled with the readily available
services make this an ideal site for the development envisaged.
Planning requirements for the anticipated activities are minor with no major risks identified.
The activities required to develop and operate the facility are predominately discretionary,
requiring limited notification only.
There are two existing leaseholders with an interest in the site. One has an interest directly
on the site relating to grazing and cropping, the second relates a Fish and Game NZ lease
primarily for duck hunting in the adjacent stream. Preliminary discussions with both
leaseholders have been positive with no impediments anticipated for cessation of the
respective leases.
Funding the developments will be the major challenge faced by the MEPSG, however it is
clear that the group has the capacity both to fundraise and to directly contribute to the
development of the facilities. It should be noted also that the MEPSG has shown a clear
desire to get started with basic and temporary facilities until the site is established
permanently.
As has been illustrated in the body of the report there are a number of potential sources of
grant funding available for the group to approach, most of whom have a track record of
providing grants to community sports groups for facility development.
The conclusion arrived at following this investigation is that development of
equestrian facility at the Botham’s bend site is that is deemed feasible.
7
Background
Equestrian Sport in NZ
Equestrian sport in New Zealand is governed by Equestrian Sports New Zealand (ESNZ).
ESNZ encompasses the disciplines dressage, endurance, eventing, show jumping and para-
eventing. ESNZ has more than 5,000 members. Membership has been stable for many
years.
In 2011, ESNZ launched a new four-year growth plan. Growth has been identified as
ESNZ’s primary strategic target for the period to 2014, and the plan focuses on lowering the
barriers to participation.
ESNZ maintains two National Equestrian Centres (NEC’s) at Taupo and McLean’s Island,
Christchurch, on land leased from the Department of Conservation and Environment
Canterbury respectively. The NEC’s have been established for the benefit of all members of
ESNZ, by providing facilities for all equestrian disciplines and which are able to host local,
regional, national, and international events. The goal is to develop both NEC’s into
international standard training and competition venues (By-Law for the Administration of the
National Equestrian Centres, 2009).
National Equestrian Centre - Taupo
Situated 8 kilometres northeast of Taupo on 73 hectares of land, the National Equestrian
Centre Taupo (NECT) caters for all equestrian disciplines with a broad range of facilities
including three all-weather arenas, four polocrosse fields and a cross country course with
250 obstacles.
Each year the centre hosts 120 days local, national and international equestrian events
involving an estimated 5,000 horses and 20,000 competitors and spectators. A further 100
days per year are used to host other activities such as squad development and training
(www.fiber-fresh.com). NWCT also has camping facilities and covered yards.
Facilities that were improved in 2011 included the creation of new bridleways behind the
centre, new manager’s accommodation, new all weather arenas bedding down and a new
cross-country course (ESNZ Annual Report 2011). A new accommodation facility was also
under construction at the time the ESNZ Annual Report 2011 was being written.
National Equestrian Centre - Christchurch
The South Island National Equestrian Centre (SINEC) is located at McLean’s Island, on an
area of land covering approximately 40 hectares. It is located approximately 20 kilometres
from downtown Christchurch and has facilities for cross country, dressage, eventing and
show jumping. In addition, the centre has covered yards and stables, feed barns, campsites
and toilet/shower facilities.
Plans are being developed to upgrade the SINEC, to provide “premier training facilities”. The
plans include building a 80m x 80m indoor arena, which will include seating, hospitality
facilities, meeting / function rooms, and new toilet/shower facilities, as well as a permanent
on-site saddlery, feed barn, clubrooms, a new truck park with power availability, automatic
gates off road, and an increased number of covered yards/stables (Dressage Annual Report
2012). The total development plan is to be spread over 10 years. SINEC development
plans have ESNZ support and some funding is already available.
8
Equestrian Sport in Marlborough
Equestrian sport is significant in terms of participation on a national level.
The majority of participants in Marlborough are not registered members of clubs, but the
various disciplines report that numbers have been stable for many years with evidence of
minor growth in participation. Equestrian Sport in Marlborough is represented and
administered by the following clubs:
Marlborough Dressage
Marlborough Eventing
Marlborough Pony Club
Marlborough Showjumping Group
Marlborough Endurance and Trail Club
Blenheim Polo Club
Marlborough Western Riding Club
Marlborough Adult Riders
Starborough Hunt
Marlborough Equestrian bodies consider that the lack of permanent facilities in Marlborough
is having a significant impact on the sport, limiting participant numbers and ability to host
events.
As previously mentioned, ESNZ have developed the two national equestrian centres, in
Taupo and Christchurch, providing high quality equestrian facilities to the North and South
Island respectively, as well as hosting national and international events.
The development of an Equestrian Centre in Marlborough needs to consider the scale of
development of these national centres, to ensure that any facility developed in Marlborough
is appropriate.
It is considered that Marlborough Equestrian should be developing Marlborough’s equestrian
park into a park that is proportional to the regional numbers and primary needs of
Marlborough Equestrian Sports. This will enable consolidation and growth of the sport as
well as accord the ability to host significant events for the disciplines involved.
Marlborough Outdoor Sports Facilities Plan
In 2011 Marlborough District Council produced “Marlborough District Council Outdoor Sports
Facilities Plan”. The key aim of this plan was to guide investment initiatives in parks
infrastructure that will enable the core objectives of wellbeing through active participation in
sport to be achieved. The plan development included examination of existing land uses of
sports parks and consultation with sports codes within the Marlborough District.
Equestrian sporting bodies in the Marlborough region were included in this consultation
process and one of the key challenges expressed by equestrian bodies during consultation
is the lack of facilities for equestrian in the Marlborough region.
The Marlborough Equestrian Sports body consider the lack of facilities for equestrian sports
is having a “significant effect on the security and growth potential of the sport in the region”
(MDC Outdoor Sports Facilities Plan, 2011). In addition, Equestrian Sports Marlborough
have identified that the region is missing out on significant economic opportunities by the
inability to host events (due to inadequate facilities). The equestrian codes within the
Marlborough region have joined forces in order to promote the various codes within the
district (following the structure of the national administration body (ESNZ)).
MDC recognised the constraints facing equestrian sport in Marlborough, and therefore one of
the aims of the MDC Outdoor Sports Facilities Plan was to identify a suitable location for the
housing of equestrian sports in the Marlborough District.
9
Following consultation and analysis of information available, an opportunity to develop an
equestrian sports park on river reserve land at Botham’s Bend was identified in the plan. A
20 hectare site near Spring Creek was earmarked for a new equestrian park to be used for
recreational horse riding show jumping, dressage, eventing competitors and endurance
riders. A feasibility study of Botham’s Bend for use by equestrian sports is now being
prepared (www.marlborough.govt.nz (notices for 7 June 2012)).
The objective would be to establish a multi-user, shared equestrian park for both competitive
and recreational riders. Eventually the park would be equipped with clubrooms, yards and
stables, all weather dressage arenas, extensive show jumping surfaces, cross country and
have access to good trail riding, general riding and hacking areas (www.sportsground.co.nz
(Marlborough Equestrian Park page)).
Methodology / Planning Process
The content of this report has been developed by the two interested parties in the site, being
the landowners, Marlborough District Council, and the equestrian user groups wishing to
develop the park.
To facilitate the process, a collaborative environment was established to progress the
project. Primarily this involved the establishment of a single group to represent the interests
of all equestrian users. The group has the working party title of Marlborough Equestrian
Park Steering Group (MEPSG). This group was accorded the ability to represent the
interests of all Equestrian parties following the development of a Memorandum of
Understanding, (MOU) between all interested equestrian parties. To further the project, a
Memorandum of Understanding was developed between the MEPSG and the MDC. The
purpose of the MOU was to clearly define the roles and responsibilities for the provision of
the information required to complete the feasibility report. Copies of the MOU’s are attached
in Appendix 1.
General Development Considerations
This feasibility report considers the Marlborough Equestrian Park Steering Group’s desire to
develop a comprehensive equestrian facility at the Botham’s Bend location. It is proposed
that the facilities will be developed over a long period of time as fund raising allows.
The main activity associated to the development and operation of an equestrian facility
complies with the Permitted Activities as outlined in Rule 30.1.1 of the Wairau/Awatere
Resource Management Plan. Whilst the proposed activity is permitted, any building or
excavation within the coverage of the Flood Hazard overlay will be a Discretionary Activity.
As this site falls within the Flood Hazard area a discretionary consent is required.
Initial planning advice has indicated that it would be appropriate to consult directly with the
following parties prior to application for consent:
Adjacent neighbours
Marlborough Roads, Marlborough District Council
Local iwi
Fish and Game NZ
There are several specific rules that require consideration in the relation to this site, however
none of these are considered a barrier to development for this proposed purpose. A full list
of these rules is provided within the appendices.
10
Flood Protection
The ground within the stop banked development area is likely to be in excess of a 1 in 100
year return period flood event. This is an estimate only from the MDC Rivers engineers,
therefore this standard is not guaranteed.
Their recommendation for absolute flood protection is that habitable buildings be located on
the raised widened section of stopbank.
11
Development Programme- Overview
The MEPSG’s initial thoughts indicate that the facility will be developed in three stages. This
will enable the various users to establish a home base initially and then concentrate fund
raising activities for the major infrastructure requirements.
Stage 1
The focus of the first phase of works is to establish the site to a point whereby it is useable
for club events within one season. Initial requirements are for the installation of services to
the site. These services have been termed the foundation infrastructure. Foundation
infrastructure includes access to the site, potable water, power and wastewater treatment. In
combination with the installation of the services, earthworks to the existing site will be
required.
The degree of civil works required is minimal with minor localised re-levelling and removal of
residual organic matter from the recent cropping necessary to create a seedbed for grass
germination.
Following this, turf sward would be established across the site as well as the introduction of
all weather surfaces for the dressage arenas well as grass arenas for show jumping and
show hunter disciplines. Irrigation is required to ensure the surfaces, particularly the grass
arenas, meet safety requirements for horses when competing. Yards for the safe
management of horses will also be required, as will some fencing alterations.
As the cost for a permanent clubhouse is significant, the MEPSG have decided that a
temporary structure would be required to support activity whilst fundraising occurs for the
permanent structure.
The minimum facilities and utility requirements to make the site functional are listed below;
Arenas
Temporary clubhouse with toilets
Road access improvements and internal road
Initial yard development
Services including
o Potable water
o Electricity
o Partial completion of the sewerage system.
Irrigation
Stage 2
Stage 2 involves the development of an ablution block, permanent clubhouse and covered
stables. Further development of arenas will also occur, completing the provision for
dressage, show jumping and show hunter. This will generate an opportunity for the
Equestrian Park Group to offer casual overnight stays of the equestrian community when
transporting horses between the North and South Islands for major regional and national
events. The opportunity to host multi day events is also enhanced.
Stage 3
Stage 3 is for the transition of the facility into a first class standard and is considered
beneficial for long-term sustainability of the venue and development of the sport. Further
development would see the completion of the arenas for western riding, and the second
phase of stable and yard developments.
12
The provision of a covered arena was investigated for the long term. As it is unlikely to be
able to be funded within the first 5 years of the project, detailed information has not been
included at this time. Not withstanding this the MEPSG consider that a covered arena would
ultimately be a major benefit to the sport in Marlborough in the future and wish to state the
intent to ultimately include this facility on the site.
Planning Considerations
Provisional advice provided by the MDC planning team indicates that the activities
associated with the development are considered discretionary, and therefore resource
consent would be required with limited notification extending to the immediately affected
neighbourhood. Approximately 10 properties are accessed from Botham’s Bend Road to the
eastward side of the site.
Individual Facility Components
Sport Specific Infrastructure
The following information provides costs associated with individual facilities or amenities
required for all stages of development. Stage specific development costs are provided in the
development section on page 23 of this report. The following schedules detail provisional
planning requirements for each element to be developed. It should be noted that a single
application will be sufficient for all of the planned stages. Should the completion of facilities
extend beyond the term of the consent it may be necessary for the MEPSG entity to apply
for an amendment to the original consent conditions.
All Weather Arenas
Planning and Consent Considerations
Any excavations and installation of structures within this site are a discretionary activity.
Costs
The all weather arena requires striping of topsoil placement, levelling and compaction of a
base course, retention of sides with a timber rail, and placement and levelling of washed
river sand crusher dust surface.
Physical Works $ 349, 918
Contingencies @ 10% $ 34,992
Total Cost (Rough order magnitude) $ 384,910
Budget requirement $ 400,000
Risks
There are no risks identified associated to the construction of the all weather arenas.
13
Grass Arenas & Surrounds Of All Arenas
Planning and Consent Considerations
There are no planning or consent requirements relating to the development of grass arenas
and the surrounding landscape.
Costs
The physical works will require spraying of existing vegetation, hoeing and harrowing of the
existing organic matter and surface, application of lime and basal fertiliser and drilling of
grass seed.
Physical Works $ 44, 174
Contingencies @ 10% $ 4,417
Total Cost (Rough order magnitude) $ 48,591
Budget requirement $ 50,000
Risks
There are no risks identified associated to the construction of the grass arenas and
surrounds.
Stables
Planning and Consent Considerations
Installation of stables will require consideration and mitigation of plan rules over and above
the discretionary consent requirements previously mentioned.
30.1.3.5.2. – Coverage
30.1.7.3. – Excavation within 8.0 metres of a stopbank
30.2.5. – Animal Effluent Management
Relevant building consents will be required for the stable structures.
Costs
The stables will require the connection of power and water. These costs are not included in
the schedule below, but are accounted for within the support infrastructure schedule on page
17 and 18.
14
Physical Works $ 588,000
Contingencies @ 10% $ 58,800
Total Cost (Rough order magnitude) $ 646,800
Budget requirement $ 650,000
Risks
The risks identified relate to the ability to manage animal effluent. Sufficient controls for run
off and storage for manure will need to be detailed in any consent application. This is
considered a low risk item.
This is a high cost item therefore the ability to fund this infrastructure is considered a medium
to high risk.
Yards
Planning and Consent Considerations
Installation of yards will require consideration and mitigation of plan rules over and above the
discretionary consent requirements previously mentioned.
30.1.3.5.2. – Coverage
30.1.7.3. – Excavation within 8.0 metres of a stopbank
30.2.5. – Animal effluent Management
Relevant building consents will be required for the stable structures.
Costs
The yards will be constructed in stages, as demand requires. The construction will be
standard post and rail fencing.
Physical Works $ 128,000
Contingencies @ 10% $ 12,800
Total Cost (Rough order magnitude) $ 140,800
Budget requirement $ 145,000
Risks
The risks identified relate to the ability to manage animal effluent. Sufficient controls for run
off and storage for manure will need to be detailed in any consent application. This is
considered a low risk item.
15
Grazing and Shelter Plantings
Planning and Consent Considerations
There are no planning or consent requirements relating to the development of grass arenas
and the surrounding landscape.
Costs
The physical works will require spraying of existing vegetation, hoeing and harrowing of the
existing organic matter and surface, application of lime and basal fertiliser, and drilling of
grass seed.
Physical Works $ 35,6500
Contingencies @ 10% $ 3,565
Total Cost (Rough order magnitude) $ 39,215
Budget requirement $ 40,000
Risks
No planting is to occur outside the boundaries formed by the stop banks without the explicit
permission of Marlborough District Council.
Clubhouse
Planning and Consent Considerations
Installation of a clubhouse will require consideration and mitigation of plan rules over and
above the discretionary consent requirements previously mentioned.
30.1.3.5.2. – Coverage
30.1.7.3. – Excavation within 8.0 metres of a stopbank
30.1.4. – Noise, possibly via Pubic Address System
30.1.8.2. – Waste water management
Relevant building consents will be required for the structure.
Costs
Cost estimates have been generated for the development of a 450 square metre purpose
built facility on site. Actual costs will vary according to the final design, size, quality of
building and location.
The clubhouse will require the connection of power, water and wastewater. Costs are
included for the waste water system only.
Costs associated to power and potable water supply are included in Support Infrastructure
Schedule on page 17 and 18.
16
Physical Works $ 372,500
Contingencies @ 10% $ 37,250
Total Cost (Rough order magnitude) $ 409,750
Budget requirement $ 400,000*
* Note as the cost estimate is based on a nominal square metre requirement it is recommended that
the budget be capped at the figure above.
Risks
This is a high cost item therefore the ability to fund this infrastructure is considered a medium
to high risk. It is recommended that the MEPSG consider a variety of options for the
clubhouse development.
Ablution Block
Planning and Consent considerations
Installation of an ablution block will require consideration and mitigation of plan rules over
and above the discretionary consent requirements previously mentioned.
30.1.3.5.2. – Coverage
30.1.7.3. – Excavation within 8.0 metres of a stopbank
30.1.8.2. – Waste water management
Relevant building consents will be required for the structure.
Costs
The costs provided allow for a purpose built standalone facility incorporating toilets and
showers.
The ablution block will require the connection of power, water and wastewater. Costs are
included for the wastewater system only. Costs associated to power and potable water
supply are included in Support Infrastructure Schedule on 17 and 18.
Physical Works $ 170,000
Contingencies @ 10% $ 17,000
Total Cost (Rough order Magnitude) $ 187,000
Budget requirement $ 200,000
17
Risks
This is a high cost item therefore the ability to fund this infrastructure is considered a medium
to high risk. It is recommended that the MEPSG consider a variety of options for the ablution
block development, including made to order solutions such as exceloos.
Caretakers Cottage
Presence of an onsite caretaker is seen as an important factor for security of the site and
protection of the assets. It is considered a vital element for the successful operation of the
site once over night accommodation for horse floats is provided.
Planning and consent Considerations
Installation of a cottage for residential purposes will require consideration and mitigation of
plan rules over and above the discretionary consent requirements previously mentioned.
30.1.3.5.2. – Coverage
30.1.7.3. – Excavation within 8.0 metres of a stopbank
30.1.8.2. – Waste water management
Costs
The costing below allows for the installation of a relocated building onto the site.
The caretaker’s cottage will require the connection of power water and wastewater. Costs
are included for the wastewater system only. Costs associated to power and potable water
supply are included in Support Infrastructure Schedule on 17 and 18.
Physical Works $ 100,000
Contingencies @ 10% $ 10,000
Total Cost (Rough order magnitude) $ 110,000
Budget requirement $ 110,000
Risks
This is a high cost item therefore the ability to fund this infrastructure is considered a medium
to high risk. It is recommended that the MEPSG consider a variety of options for the
placement and co-location of facilities to avoid duplication of infrastructure wherever
possible.
Support Infrastructure
Vehicle Access
Road access to the site is via Botham’s Bend Road, with entry to the proposed site at the
northern end of the road. The existing access to the site is by means of a gravel ramp over a
culvert and the stop bank. Currently the road is used on a semi regular basis by truck and
trailer units accessing gravel stockpiles adjacent to the river.
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Planning and Consent Considerations
The road currently provides access to a number of private properties along adjacent to the
site. Consultation with these property owners will be required due to the increased volume of
traffic.
30.1.7.3. – Excavation within 8.0 metres of a stopbank
Costs
To facilitate a minor increase in the level of traffic, the road will require minor upgrading to
the access point of the reserve. This will include minor retaining by benching and the
addition of gabion baskets, regrading, compaction and sealing.
Physical Works $ 36, 517.50
Contingencies $ 8,829.38
Total Cost (Rough order magnitude) $ 45,346.88
Budget requirement $ 50,000.00
Risks
There are no risks identified in association with this component of works.
Internal Vehicle Movement
The preferred layout of the facilities requires the development of internal vehicle access
routes. These will be gravel roads and constructed to a minimum required standard for the
movement of horse float trucks.
Planning and consent Considerations
Any excavations and installation of structures within this site are a discretionary activity.
30.1.7.3. – Excavation within 8.0 metres of a stopbank
Costs
The internal access road will require striping of topsoil placement, levelling and compaction
of a base course.
The costs have been calculated on a per square metre basis for a 6 metre wide, 2 lane
corridor approximately 600 metres long. This could be reduced to a single lane by providing
passing bays every 200 metres or so.
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Physical Works $ 100,200
Contingencies $ 10,020
Total Cost (Rough order magnitude) $ 110,220
Budget requirement $ 120,000
Risks
As the site is fully flood protected there are no perceived risks to the ongoing viability of the
internal road.
The MEPSG will need to allow for periodic maintenance to the road, particularly following
major events and heavy traffic flows. This is considered a low risk maintenance item.
Car Parking
An internal parking bay constructed of road metal will be constructed for public parking.
Planning and Consent Considerations
Any excavations and installation of structures within this site are a discretionary activity.
30.1.7.3. – Excavation within 8.0 metres of a stopbank.
Costs
The costing allows for the construction of an all weather surface of approximately 2,200
square metres accommodating approximately 100 vehicles.
Physical Works $ 48,415
Contingencies $ 4,842
Total Cost (Rough order magnitude) $ 53,257
Budget requirement $ 60,000
Risks
There are no risks identified in association with construction of an all weather car park on this
site.
Power Supply – Grid Access
Marlborough Lines have provided an estimate of costs for provision of power to the site.
This will terminate in the general location of the ablution block as indicated on the overall
plan. Marlborough Lines will need an easement for access for maintenance activities
consistent with other council owned land.
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Planning and Consent Considerations
Any excavations and installation of structures within this site are a discretionary activity.
30.1.7.3. – Excavation within 8.0 metres of a stopbank
Costs
The cost estimate for provision of power to site allows for a 3 phase supply with 40 mps per
phase. The cost estimate includes all civil works, trenching, pole holes and materials. No
allowance for low voltage service cables to any building. The quotation provided by
Marlborough lines allows for the supply to terminate on the top terrace above the site.
Physical Works $ 65,000
Contingencies $ 6,500
Total Cost (Rough order magnitude) $ 71,500
Budget requirement $ 75,000
Risks
There are no risks identified in association with providing power to the site.
Internal Power Supply Requirements & Lighting
Internal low voltage power supplies will be required at three locations for servicing of facilities
as described earlier in this report. In addition to this power supply will be required to operate
water and sewerage pumps.
Planning and Consent Considerations
Any excavations and installation of structures within this site are a discretionary activity.
30.1.7.3. – Excavation within 8.0 metres of a stopbank
Costs
The costs detailed in this report are for underground power supply.
Physical Works $ 120,800
Contingencies $ 12,080
Total Cost (Rough order magnitude) $ 132,880
Budget requirement $ 140,000
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Risks
There are no risks identified in relation to providing power via underground trenching to
facilities on this site.
Water Supply – Well and Pump
Potable water will be required for the servicing of the clubhouse, ablution block, stables,
horse drinking water and caretakers cottage. In addition to this water is required for irrigation
of the grass arenas and surrounds.
Planning and Consent Considerations
Any excavations and installation of structures within this site are a discretionary activity.
30.1.7.3. – Excavation within 8.0 metres of a stopbank
Costs
The scheduled costs include drilling, connection of all pumps and fittings, electrical
connection and housing within a pump shed.
Physical Works $ 19,060
Contingencies $ 1,906
Total Cost (Rough order magnitude) $ 20,966
Budget requirement $ 25,000
Risks
There are no identified or perceived risks in providing water throughout the site.
Internal Water Supply & Irrigation
This component relates to extending the water supply from the pump house to the facilities
mentioned above as well as the installation of a basic irrigation system.
Planning and Consent Considerations
Any excavations and installation of structures within this site are a discretionary activity.
30.1.7.3. – Excavation within 8.0 metres of a stopbank
Costs
The cost indicated includes trenching and backfilling and all material costs.
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Physical Works $ 69,850
Contingencies $ 6,985
Total Cost (Rough order magnitude) $ 76,835
Budget requirement $ 80,000
Risks
Insufficient in ground water supply – This risk is considered to be low.
Poor water quality – This risk is considered to be low.
Waste Management
Waste and effluent treatment will be an important component of the development on this site
as it is surrounded by waterways. It is proposed that a single effluent field will be sited to the
south west of the site, which will receive wastewater from the ablution block. Smaller
separate units located adjacent to the clubhouse and caretaker’s cottage will be pumped to
the main system located at the ablution block prior to release to the effluent field.
Horse effluent will also need to be stored and managed in an effective way to avoid any run
off and water table contamination.
Planning and consent Considerations
Any excavations and installation of structures within this site are a discretionary activity.
30.1.7.3. – Excavation within 8.0 metres of a stopbank
30.1.8.2. – Waste water management
30.2.5. – Animal effluent Management
Costs
At this time only provisional costs have been able to be identified as the exact location,
gradients of the land post re-levelling and end use capacity will determine the final
requirements.
Physical Works $ 70,000
Contingencies (30%) $ 21,000
Total Cost (Rough order magnitude) $ 91,000
Budget requirement $ 100,000
Risks
As the site is fully stop-banked the risk of water contamination is considered low.
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Development Programme- Detailed
The following schedules represent the Marlborough Equestrian Park Steering Group’s initial
thoughts on a logical development programme. Completion of the entire facility would take
place over several years.
The figures quoted below in the schedules represent an accumulation of the budget
estimates from the preceding schedules. These numbers have been rounded up and should
be used as an indicative guide only. They include rough order magnitude estimates on
contingency and further analysis of each component may be required.
In addition, the budget figures have been rounded to the nearest $5,000. There is no further
rounding in the following schedules.
Stage 1
As previously mentioned the focus of Stage 1 development is to construct the basic
infrastructure required to enable a safe and sustainable venue for club level use.
Costs
Arenas $ 200,000
Clubhouse (temporary) $ 50,000
Road Access $ 50,000
Internal Road (50%) $ 55,000
Horse Yards (50%) $ 72,500
Water to site $ 25,000
Irrigation $ 40,000
Electricity to site $ 75,000
Partial Sewerage System (50%) $ 50,000
Landscaping $ 20,000
Budget requirement $637,500.00
Risks
The ability to fund the inception phase of development remains the key risk to this project.
The planning requirements for resource consent as outlined in the individual component
schedules are considered a minor risk. Funding is available from various sources and
project timing will be dependent on its availability.
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Benefits
Including the entire infrastructure required to service the site will allow all of the equestrian
sports to move onto the site at the same time. This will generate a mass of activity that will
enable all of the disciplines to focus resources into a common goal. If the disciplines do not
all move in together at the same time they will continue expend resources at other sites,
making it more difficult to achieve the common goal.
Stage 2
The second stage of development involves the addition of facilities that will enable the venue
to offer more significant events and residential training programmes. This phase anticipates
the development of phase 1 stable construction, ablutions, permanent clubhouse, completion
of the internal road and a car park. Further development of the all weather arenas for show
hunter and dressage disciplines would also take place.
Costs
Further Arena development $ 170,000
Ablution Block (100%) $ 200,000
Stables (50%) $ 325,000
Permanent Clubhouse $ 400,000
Car park $ 60,000
Complete internal road $ 55,000
Water Supply to facilities (100%) $ 40,000
Power Supply to facilities (100%) $ 140,000
Complete Sewerage System (50%) $ 50,000
Budget requirement $1,440,000.00
Risks
Funding these facilities will take significant fundraising effort.
Benefits
Development of these facilities will ensure that Marlborough is considered a significant
facility on the equestrian sport landscape enabling Marlborough to bid for significant events.
Final Stages
The final stages of the development include additional all weather arenas, stables and yards
as demand dictates. Initial planning for a covered arena has been explored, however this is
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considered somewhat aspirational at this time and a cost estimate has not been included at
this time.
Costs
Final Arena development (20%) $ 80,000
Stables (50%) $ 325,000
Yards (50%) $ 72,500
Caretakers cottage $ 110,000
Budget requirement $587,500.00
Risks
These stages are considered to be too far out in the future to evaluate appropriate risks.
Benefits
The key benefit associated to expansion of the facilities is the ability to accommodate greater
numbers of users. The need for the facilities identified in this stage will be determined by the
ability of the codes to promote and grow their sport.
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Operations and Maintenance
Should Marlborough District Council approve use of the land for the purpose of an
equestrian park, the Marlborough Equestrian Park Steering group entity would then form an
incorporated society. This entity would then seek to gain a long-term lease of the site for the
purpose of Equestrian Sport.
Once formed, and the initial stage of the facilities are developed, the MEPSG would become
responsible for managing the site and for the cost of maintaining and operating all of the
assets within the leased area boundary.
Leases
There are currently two leases affecting the subject property.
The first relates to the platform of land that is leased for mixed cropping and grazing by
Rodney Stewart Parks. This lease is due to expire on 1 July 2013. Council have
communicated the desire to investigate the use of the landing the future as an equestrian
park with the current leaseholder. At this time there is no impediment to cessation of that
lease to enable the equestrian park to proceed.
The second lease is held by the Fish and Game New Zealand and relates to the creek
running adjacent to Botham’s Bend Road and the subject land to the east. This lease allows
for the activity of recreational shooting. Communication has commenced with Fish and
Game NZ with the intent to relocate their existing rights to a new location in the District
should the equestrian park proceed.
Revenue / Commercial Activity
The Equestrian Group’s intention is to charge entry fees for participation at events to be held
at the venue. This is standard practice in the sport, with proceeds contributing to the cost of
maintaining the facilities.
Revenue will be generated through direct entry fee and ground charges applied to
participants. In addition to this, as the facility develops, its capacity to host user pays training
camps and therefore revenue will increase.
This programme is considered standard practise in the sport and typically revenue targets
are matched to accommodate maintenance requirements for the facility.
Direct maintenance costs are likely to be incurred for the following:
Fuel
Power
Pump Servicing
Annual sewerage system maintenance and certification
Minor repair and maintenance of fixed assets
Equipment maintenance
Labour costs other than specialist services are anticipated to be minor with basic
maintenance activities such as mowing of the arena and surrounds managed by volunteer
labour.
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Funding Opportunities
Should Council deem it appropriate to grant the MEPSG a lease to occupy the site, the
group will formalise the entity by forming an incorporated society. This will enable the entity
to apply for financial grants for the development of facilities. The Community Trusts listed
below have a history of providing monetary grants to community groups for facility
development.
Bluegrass Trust
(www.bluegrasstrust.org.nz)
The Bluegrass Trust is a non-profit company based in Blenheim, which raises funds for
authorised purposes through the operation of gaming machines.
Funds raised are primarily for the benefit of Racing in New Zealand, although the
organisations Authorised Purpose does allow donations for charitable and/or sporting
purposes.
Applications for funding are considered at the Trust’s monthly meetings.
Last financial year Bluegrass Trust donated a total of just under $3,000,000 with individual
grants ranging from $300 to $155,000. Preference is given to grants for infrastructure.
Canterbury Community Trust
(www.commtrust.org.nz)
The purpose of the Canterbury Community Trust is to distribute funds for charitable, cultural,
philanthropic and recreational benefits in four regions (Canterbury, Nelson, Marlborough and
the Chatham Islands).
Incorporated societies or registered charitable trusts of community based organisations are
eligible to apply for the Canterbury Community Trust donations, i.e., must have a Certificate
of Incorporation obtained through the Department of Commerce. The Community Trust is
interested in ensuring that each project makes a substantial difference for the people in the
organisation and the community.
Applications for funding are considered annually.
New Zealand Community Trust
(www.nzct.org.nz)
New Zealand Community Trust (NZCT) is one of New Zealand’s largest gaming trusts and
biggest funders of amateur sport and every year donates millions of dollars to a huge range
of sporting groups. Funding comes from NZCT operators throughout New Zealand who run
NZCT gaming machines. Funds are distributed to the areas from which they were raised and
to regional or national societies or causes, if they are believed to be in the interests of the
wider community.
Sports groups are the NZCT’s primary focus however they also provide funds for charitable
purposes such as rescue and life-saving services, education, health, cultural and community
groups.
Each year NSCT make approximately 2,500 grants, distributing approximately $40,000,000
Applications for grants are considered and made monthly.
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