Bid Request for 2021 Sidewalk & Driveway Apron Replacement Project - For The Village of South Elgin
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Bid Request for
2021 Sidewalk & Driveway Apron
Replacement Project
For The Village of South Elgin
Kane County, Illinois
August 20, 20212021 Sidewalk, Driveway Apron & Curb Replacement Project
NOTICE TO BIDDERS
REQUEST FOR BIDS FOR
2021 SIDEWALK, DRIVEWAY APRON & CURB REPLACEMENT PROJECT
The Village of South Elgin invites interested contractors to submit sealed bids for sidewalk, driveway
apron, and curb replacement project within the Village’s corporate limits, South Elgin, Illinois. Bids
shall be received until 11:00 a.m. on Tuesday, September 7, 2021, in the Public Works Department
and publicly opened at that time.
Bid Documents may be obtained from and returned to:
Village of South Elgin
Department of Public Works
1000 Bowes Road
South Elgin, IL 60177
Proposals shall be addressed to the undersigned and plainly marked on the outside of the envelope:
“BID PROPOSAL FOR 2021 SIDEWALK, DRIVEWAY APRON, & CURB REPLACEMENT PROJECT”
Village of South Elgin
And the outside of the envelope should show the name of the bidder, firm contact, address, and
telephone number.
Contractors submitting proposals shall be required to submit with the bid a notarized copy of a
Certificate of Insurance for the full types and limits required by the attached contract.
The Village of South Elgin reserves the right, at its sole discretion, to determine the lowest
responsible bidder and to waive any informalities or irregularities. Further, the Village of South Elgin
reserves the right to reject any or all proposals.
By Order of:
Michael D. Millette, P.E.
Director of Public Works
Village of South Elgin
22021 Sidewalk, Driveway Apron & Curb Replacement Project
NOTICE TO BIDDERS
Bids submitted in duplicate, in a sealed envelope with the words "2021 SIDEWALK, DRIVEWAY APRON
AND CURB REPLACEMENT PROJECT" clearly marked on it, will be received by the V i l l a g e o f S o u t h
E l g i n , Illinois (here after known as the OWNER) until 11:00 a.m. Tuesday, September 7, 2021 at the
office of the Village of South Elgin Public Works Department, 1 0 0 0 B o w e s Ro a d , So uth Elgin , IL
60177. The unit price submitted shall be for furnishing of all equipment, materials, labor, and
incidentals necessary to complete the work for the construction of approximately:
ITEM UNIT
NO. DESCRIPTION UNIT QTY PRICE COST
1 PCC SIDEWALK REMOVAL & REPLACEMENT 5” SQ FT 2,880
2 PCC SIDEWALK REMOVAL & REPLACEMENT 6” SQ FT 181
3 PCC APRON REMOVAL & REPLACEMENT 6” SQ YD 21
4 PAVEMENT PATCHING (CLASS D PATCHING) SQ FT 25
TOTAL
The specific locations of concrete repairs are shown in Attachment B of this document.
All Bidders at the time of signing this contract and thereafter shall pay to all his/her employees and
suppliers performing work under this contract no less than the current prevailing wages in Kane County,
Illinois.
The successful Bidder shall perform the work quantities listed above a n d shall be completed during Fall
2021.
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The Bidders will be required to submit signed affidavits showing that they are not barred from bidding as
a result of a violation of either Section 33E-3 or 33E-4 of Chapter 38, Illinois Revised Statutes, 1987 (as
amended); that his/her workplace is drug free, and that he/she is no delinquent with the Illinois
Department of Revenue (Chapter 24, section 11-42.I or as revised).
Bidders may be asked to show proof that they are able to perform the work in a workmanlike manner
and that he/she will be able to complete the work in the stipulated time.
The Village of South Elgin, Illinois reserves the right to reject any or all bids and waive technicalities.
Bid documents will be available in the office of the Director of Public Works located at 1000 Bowes Road,
South Elgin, Illinois 60177.
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INSTRUCTIONS TO BIDDERS
By submitting a bid, the Contractor is affirming that he/she has carefully read and examined all of the contract
documents and the site, and is aware of the requirements necessary to complete the tasks as listed in this
contract.
The Bidder shall list the unit price for each line item and shall also list his total cost of his/her bid. The Bidder
shall be responsible for all errors and/or omissions in his submittal. If there is an error, the overall cost will be
calculated using the unit prices submitted.
Only proposals which are made out upon the supplied proposal forms will be considered. The proposal forms
must not be separated from the complete set of documents.
The Contractor will be required to know and comply with all Federal and State Codes and laws which apply to
the work to be done.
All ordinances of the Village of South Elgin, Illinois, in which these improvements are located, must be complied
with.
Wherever removal is specified in this contract, the disposal of said item shall be included in the unit price of
the pay item.
Bidders in doubt as to the true meaning of any part of the contract documents shall submit to the Director of
Public Works a written request for an interpretation thereof. The Director of Public Works will give an
interpretation of the matter in question by issuing an "Addenda" and sending same to each person receiving a
set of these contract documents. Interpretations requested less than 48 hours before the scheduled bid opening
will not be responded to.
The contract shall be deemed as having been awarded when formal written notice of award has been duly
served upon the successful Bidder. After the notice of award the Contractor shall have 5 days to respond and
to whom the Village of South Elgin contemplates awarding the contract by some officer or agent of the
City duly authorized to give such notice and the Contractor shall start construction immediately upon award of
contract.
Bidders are cautioned to inform themselves of the conditions under which the work is to be done, the site of
the work, the structure of the ground, sub-surface or underground conditions that may be encountered in the
progress of the work and all other relevant matters which may affect the prices submitted for the work to be
performed so that his bid will cover all expenses of disbursements in connection therewith. If awarded the
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contract, the Bidder will not be allowed any extra compensation by reason of any matter of thing concerning
which such Bidder might have fully informed himself, because of his failure to have so informed himself prior
to the bidding.
No official, officer, or agent of the Village is authorized to make any representations as to the materials or
workmanship involved, or the conditions to be encountered, and the Contractor agrees that no such
statement or the evidence of any document or plan not a part of his contract shall constitute any grounds for
claims as to conditions encountered. No verbal agreement of conversation with any officer, agent, or employee
of the Village either before or after the execution of this contract shall affect or modify any terms or obligations
herein contained.
The V i l l a g e does not guarantee the existence, non-existence, or locations of any surface or sub-surface
structures, not the character of any sub-surface material which may be shown on the plans. The
inclusion of such structures or materials is based on the best data available but should not be regarded as
conclusive.
All the inspection and testing of materials shall be under the direction of t h e D i r e c t o r o f P u b l i c W o r k s
o r D e s i g n e e and shall be in accordance with the individual requirements of the Specifications, for the
various particular parts of the work.
Bids which are not signed by individuals making them should have attached thereto a power of attorney
evidencing authority to sign the bid in the name of the person for whom it is signed.
Bids which are signed for a partnership should be signed by all of the partners or by an attorney-in-fact. If signed
by an attorney-in-fact, there should be attached to the bid a power of attorney evidencing authority to sign the
bid, executed by the partners.
Bids which are signed for a corporation should give the correct corporate name thereof and the signature of
the president or other authorized officer of the corporation manually written below the corporate name
following the word "By ".
Before an award of the contract is made to a Contractor, said Contractor may be required, upon request by
the Village, to furnish any of the following information:
a. Performance record.
b. Address and description of his plant or permanent place of business.
c. An itemized list of equipment.
d. A financial statement.
e. Such additional information as will satisfy them that the Bidder is adequately
prepared to fulfill the contract.
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The Contract shall be deemed as having been awarded when formal written notice of award has been duly
served upon the Bidder to whom the Village contemplates awarding the Contract by some officer or agent of
the Village duly authorized to give notice.
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SPECIAL PROVISIONS
2021 SIDEWALK, DRIVEWAY APRON & CURB REPLACEMENT PROJECT
GENERAL/DESCRIPTION OF IMPROVEMENT
This work consists of removing and replacing various concrete items including sidewalk driveway
aprons and curb at various locations throughout the Village.
All work performed under this contract shall be governed by and comply with the "Standard
Specifications for Road and Bridge Construction" prepared by the Department of Transportation of
the State of Illinois and adopted on January 1, 2016 hereafter referred to as the “Standard
Specifications”, Supplemental Specifications & Recurring Special Provisions, the latest edition of the
"Manual on Uniform Traffic Control Devices", and according to the ADA requirements; all in effect on
the date of the invitation for written proposals; the provisions of the General and Special Conditions of
the Contract; and these Special Provisions.
All work to be done under this contract shall be done according to current standards and in a manner
that is acceptable by the Director of Public Works.
TIME SCHEDULE; LIQUIDATED DAMAGES
1. Important Dates
Bids Accepted Until September 7, 2021, 11:00 am
Selection Made September 8, 2021
Board Approval September 20, 2021
Substantial Completion October 15, 2021
Final Completion October 29, 2021
When a completion date is specified, it is understood that time is of the essence and that
completion of the work by that date is an essential part of the contract. The Contractor’s plea that
insufficient time was specified is not a valid reason for extension of time. Failure to complete any work
list by the specified completion dates above will result in liquidated damages.
2. Working Hours
The maximum working hours by Village ordinance are as follows:
7:00 am – 7:00 pm Monday through Friday.
7:00 am – 5:00 pm Saturday, only if approved by Director of Public Works 24 hours in advance.
No work is allowed on Sundays or Holidays.
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3. Liquidated Damages
Liquidated Damages shall be paid by the Contractor to the Owner as stated for each calendar day after
the completion dates at a rate of $200/day.
4. Work on the Day Before a Weekend, Holiday or Any Break from Construction
Removals of any item on a Friday shall not be allowed unless authorized by the D i r e c t o r o f
P u b l i c W o r k s . Typically the Contractor shall complete replacements on Thursdays or the day before
a holiday. Any deviations from this schedule must be approved by the D i re ct o r o f P u b l i c Wo r k s
at least 24 hours in advance. It is the Contractor’s responsibility to watch and protect each pour
location from defacing or vandalism. The cost associated with the removal and replacement of items
previous worked on due to defacing or vandalism of same, shall be at the Contractor’s expense.
5. Required Work Item Schedule
Below is the required schedule for work. This schedule shall be used for all PCC pay items. The days may
be reduced if approved by the Director of Public Works.
Required Work Schedule
Working days to complete
Work task (counting the day
removal started)
Concrete Removal 5
Concrete Installation 5
Remove Forms, Backfill with Topsoil
or Stone. Grant access to 5
driveways. Landscape restoration.
Total 15 WD
Work will be measured for payment for in-place quantities. There will be no compensation for work
done outside of the limits. Work shall be completed within the specified timeframe else the Village may
complete the work and back charge the Contractor. Actual costs incurred by the Village for performing
this work shall be deducted from the monies due the Contractor.
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EXISTING UTILITIES
Prior to commencing work, the Contractor shall contact JULIE at 1-800-892-0123 and have each utility
located within the work area.
The Contractor shall cooperate with all utility companies and municipalities involved with the removal,
temporary relocation, reconstruction and/or abandonment by the owner of the utility.
The Contractor will not be allowed any additional compensation for any expense incurred by complying
with these requirements, or because of reasonable delays, inconvenience or interruptions to his
work resulting from the failure of the municipality or utility company to remove, relocate,
reconstruct or abandon their services.
PREVAILING WAGE REQUIREMENTS
To the extent that the Prevailing Wage Act applies, to pay and require every Subcontractor to pay
prevailing wages as established by the Illinois Department of Labor for each craft or type of work needed
to execute the contract in accordance with 820 ILCS 130/.01 et seq. The Contractor shall prominently
post the current schedule of prevailing wages at the Contract site and shall notify immediately in writing
all of its Subcontractors, of all changes in the schedule of prevailing wages. Any increases in costs to the
Contractor due to changes in the prevailing rate of wage during the terms of any contract shall be at the
expense of the Contractor and not at the expense of the Owner. The change order shall be computed
using the prevailing wage rates applicable at the time the change order work is scheduled to be
performed. The Contractor shall be solely responsible to maintain accurate records as required by the
prevailing wage statute and to obtain and furnish all such certified records to the Village as required by
Statute. The Contractor shall be solely liable for paying the difference between prevailing wages and any
wages actually received by laborers, workmen and/or mechanics engaged in the Work and in every way
defend and indemnify the Village against any claims arising under or related to the payment of wages in
accordance with the Prevailing Wage Act.
PRECONSTRUCTION CONFERENCE
Following the award of the Contract and at least 2 working days before commencement of any
work activities, the Contractor will be required to attend a Preconstruction Conference. At this
time, the Contractor will be required to furnish and discuss the following:
1. Written work schedule and a start date.
2. Names of Project Manager, Field Superintendent, and the name and phone
number of a responsible individual who can be reached 24 hours a day.
3. Names, phone number and address of each sub-Contractors and material suppliers.
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INSPECTION
The Contractor shall conduct his work in full cooperation with the Director of Public Works. The
Director of Public Works must be notified for inspection prior to the placement of any materials;
patch, curb, sidewalk or restoration. Any materials placed before inspection by the Director of Public
Works shall be deemed unacceptable and no compensation will be allowed.
PAYMENT
The work done will be paid for on an awarded contract unit price basis.
1. Pay Requests Pay requests will be processed once per month.
2. Retainage Contract retainage will be 10% of the contract amount but may be reduced by the
Director of Public Works.
3. Waiver of Lien The first partial Waiver of Lien equivalent to the amount of the first pay request
shall be submitted with the second pay request. Thereafter each pay request shall be submitted
with a partial waiver for the cumulative amount of all payment minus the current pay request.
A final Waiver of Lien will be required before the final payment will be made. The Contractor shall
submit waivers of lien for all work including performance and payment bond. Contractor will
provide 10% performance and payment bond and include subcontractors and material
specification for all material used in this contract.
SUBCONTRACTORS
The Owner reserves the right to accept or reject any sub-Contractors.
PROTECTION OF PUBLIC AND PRIVATE PROPERTY
The Contractor shall exercise reasonable care to protect all existing features and utilities in the public
right-of-way (ROW). This includes but not limited to landscaping, fencing, sprinkler systems, drain lines,
and invisible dog fences.
Any item damaged due to negligence shall be repaired or replaced in kind by the Contractor as directed
by the Engineer no additional compensation will be allowed.
USE OF VILLAGE WATER
The Contractor will be permitted use of V i l l a g e water for this project at no charge. W a t e r c a n
be picked up at the Village of South Elgin’s Public Services Facility at 1000 Bowes
R o a d b e t w e e n t h e h o u r s o f 7 : 3 0 a . m . a n d 2 : 3 0 p . m . , M o n d a y t h r o u g h F r i d a y . This
water can then be trucked to the location where it will be used.
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RESIDENT NOTIFICATION
At locations where work may disrupt a residents ability to access their driveway, garage or any part
of their residence or business, the Contractor shall distribute, by hand, a typed, Village approved, notice
to the resident or businesses affected. The notice shall be delivered two (2) days before work begins at
that location.
CONTROL BY CONTRACTOR
All work shall be constructed in accordance with lines, grades, and elevations consistent with positive
drainage. The Contractor shall be fully responsible for maintaining alignment and grade.
The Contractor shall set and maintain all intermediate points, offset points, lines, grades, elevations,
and offset elevations. The accuracy of the Contractor's surveys and staking shall be his responsibility.
All forming shall be inspected by the Director of Public Works or his designee prior to placement of the
concrete and the Contractor shall not claim added compensation for any delay occasioned by the Public
Works Director exercising this right, nor for any corrective work which may be required as the result of
the Contractor's errors.
FINAL CLEANUP
The Contractor shall be responsible to maintain the roadway and driveways clean. All foreign materials
deposited or accumulated during the workday shall be removed and cleaned up at the end of each day.
If any debris falls into any drainage structure it shall be removed. If the Contractor is not maintaining
the site in an acceptable manner the Village may clean up the site at the Contractor expense.
CONCRETE CURING AND SEALING
All exposed concrete surfaces constructed as part of this contract shall be cured according to IDOT
Article 1020.13 with the following exceptions:
Only the Membrane Curing Method specified in article IDOT 1020.13 (a) (4) using an IDOT approved
concrete curing and sealing compound and IDOT approved application equipment shall be used.
Concrete curing shall be included in the unit cost no additional compensation will be allowed.
INCREASE, DECREASE OR DELETION OF QUANTITIES OR ITEMS
The Director of Public Works reserves the right to add or delete quantities to this contract per
these special provisions and as allowed by the Statute.
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PCC SIDEWALK REMOVAL AND REPLACEMENT, 5”
PCC SIDEWALK REMOVAL AND REPLACEMENT, 6”
DESCRIPTION: This work shall consist of removing and replacing PCC concrete curb, sidewalk
or other flatwork. This work will be done in accordance with IDOT Sections 423, 424 and 440 of
the Standard Specifications and consistent with attachment A & B of this document.
The sub-base, after the removal is complete, will be regraded and/or compacted before pouring
the PCC and this work shall be included in the unit price for each of the above items.
METHOD OF MEASURMENT: This work will be measured for payment for in place quantities and
the area computed in square feet.
BASIS OF PAYMENT: This work shall be paid for at the contract unit prices per square foot.
PCC APRON REMOVAL AND REPLACEMENT, 6”
PCC APRON REMOVAL AND REPLACEMENT, 8”
DESCRIPTION: This work shall consist of removing and replacing PCC aprons. This work will be
done in accordance with IDOT Sections 423, 424 and 440 of the Standard Specifications and
consistent with attachment A & B of this document.
The sub-base, after the removal is complete, will be regraded and/or compacted before pouring
the PCC and this work shall be included in the unit price for each of the above items.
METHOD OF MEASURMENT: This work will be measured for payment for in place quantities and
the area computed in square yards.
PAVEMENT PATCHING:
DESCRIPTION: This work will consist of removing and replacing pavement where concrete meets
the road consistent with a class D patch IDOT section 442 will apply.
GRASS RESTORATION
DESCRIPTION: This work shall consist of restoring all grass areas disturbed due to construction
with Topsoil, 4”, Grass Seeding, Class 1 Lawn Mixture with Fertilizer and Mulch, Method 3.
All damage to the parkway or grassed areas shall be held to a minimum that only the edges
need restoration. The Contractor shall use a parkway preservation device such as plywood sheets
to minimize rutting and other parkway damage due to equipment.
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1. Topsoil, 4” This work shall consist of furnishing and placing 4 inches of topsoil according to
IDOT Section 211 of the Standard Specifications with the following exceptions:
The topsoil shall be placed in such a manner that after compaction and normal settling the final
grade of the soil will not be lower than the elevation of the adjacent top of the curb, sidewalk
or driveway.
2. Grass Seeding, Class 1 Lawn Mixture with Fertilizer This work shall consist of preparing the
seed bed and placing the seed and fertilizer to topsoil areas in accordance with I D O T Section
250 of the Standard Specifications with the following exceptions:
Inter-seeding and fertilizing of the existing grass will be allowed if in the Director of Public Works
opinion the existing turf was not excessively disturbed during the removal and replacement
process.
3. Mulch, Method 3 This work shall consist of furnishing, transporting and placing mulch
over seeded areas in accordance with IDOT Section 251 of the Standard Specifications.
All grass restoration shall be included in the unit cost of the various pay items involved.
SAW-CUTS
This work shall consist of saw-cutting the existing sidewalk, curb or pavement in order to
separate the portion to be removed from the portion that will remain. The saw-cutting shall
be done prior to the commencement of any removal operations. Saw-cutting shall also be
done along with any pavement restoration items so as to provide a clean cut to pave or pour to.
This work shall be done at the locations specified on the plans, or as designated by the Director
of Public Works . The Contractor shall be required to saw a vertical, full depth cut in the existing
pavement or sidewalk so as to form a clean joint. If the Contractor removes or damages the
existing pavement or sidewalk outside the limits designated by the Director of Public Works for
removal and replacement, he will be required to repair that portion at his own expense and to
the satisfaction of the Director of Public Works.
All saw cutting shall be included in the unit cost of the various pay items involved.
MOBILIZATION
The contractor will include the cost of mobilization in the unit prices provided.
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SPECIAL PROVISIONS FOR INSURANCE
The coverage submitted shall be according to Article 107.27 of the Standard Specifications and
Supplemental Specifications. The Village of South Elgin shall be listed as additional Insured:
A. SAFETY: In accordance with generally accepted construction practices, the Contractor will be solely
and completely responsible for conditions of the job site, including safety of all persons and property
during performance of the work. These requirements will apply continuously and not be limited to
normal working hours.
Nothing contained in these insurance requirements is to be construed as limiting the extent of the
Contractor’s responsibility for payment of damages resulting from his operations under this Contract.
B. INDEMNIFICATION: The Contractor shall defend, indemnify, keep and save harmless employees, in
both individual and official capacities, against all suits, claims, damages, losses and expenses,
including attorney’s fees, caused by, growing out of, or incidental to, the performance of the work
under the contract by the Contractor or his Subcontractors to the full extent as follows by the laws of
the State of Illinois and not beyond any extent which would render these provisions void or
unenforceable.
Freedom of Information Act
Contractor acknowledges that the Freedom of Information Act, 5 ILCS 140/1 et seq. (the “Act”)
places an obligation on the V i l l a g e to produce certain records that may be in the possession of
Contractor. Contractor shall comply with the record retention and documentation requirements of the
Local Records Act 50 ILCS 205/1 et seq. and the Act and shall maintain all records relating to this
Agreement 2021 SIDEWALK, DRIVEWAY APRON, & CURB REPLACEMENT PROJECT in compliance
with the Local Records Retention Act and the Act (complying in all respects as if the Contractor was,
in fact, the Village. Upon notice from the Village, Contractor shall review its records promptly and
produce to the V i l l a g e within two business days of said notice from the Village the required
documents which are responsive to a request under the Act. If additional time is necessary to comply
with the request, the Contractor may request the Village to extend the time do so, and the Village will,
if time and a basis for extension under the Act permits, consider such extensions. In the event Contractor
fails to produce the requested records or fails to produce the requested records within the time period
required above and the Village is assessed a fine, fee or penalty for failure to timely comply with the
Act do to Contractor’s actions, Contractor shall reimburse the Village for all fines, fee or penalties,
including reasonable attorney’s fees, paid by the Village.
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PROPOSAL FORM
The following proposal is hereby made to the Village of South Elgin, Illinois, hereinafter called the
Owner. Proposal is submitted in duplicate by: ____________________________________
_____________________________________________________________________________
The undersigned hereby proposes and agrees to furnish all the necessary labor, materials, equipment,
tools and services necessary to perform 2021 SIDEWALK, DRIVEWAY APRON, AND CURB REPLACEMENT
PROJECT in accordance with the Specifications and procedural documents attached.
In submitting this proposal the undersigned declares that the only persons or parties interested in the
Proposal as principals are those named herein and that the Proposal is made without collusion with any
other person, firm, or corporation.
The Undersigned acknowledges receipt of the following Addenda.
Addendum No. Date Initials
______________________ ___________ ___________________
______________________ ___________ ___________________
______________________ ___________ ___________________
The Undersigned declares that he has examined the Contract Documents and is familiar with the local
conditions at the site where the work is to be performed and with the conditions affecting the Contract
and the requirements of the construction and understands that in making this Proposal he waives all right
to plead any misunderstanding regarding the same.
The undersigned further agrees to begin work not later than 5 days after the issuance date of the notice
to proceed unless otherwise provided and to prosecute the work in such a manner and with sufficient
materials, equipment, and labor as will insure its completion by the completion date, it being understood
and agreed that the completion within the time limit is an essential part of the Contract.
The undersigned hereby proposes and agrees to furnish all necessary labor, materials, equipment, tools
and services necessary to perform 2021 SIDEWALK, DRIVEWAY APRON, AND CURB REPLACEMENT
PROJECT in accordance with the attached Specifications and Documents.
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SCHEDULE OF PRICES
ITEM UNIT
NO. DESCRIPTION UNIT QTY PRICE COST
1 PCC SIDEWALK REMOVAL & REPLACEMENT 5” SQ FT
2 PCC SIDEWALK REMOVAL & REPLACEMENT 6” SQ FT
7 PCC APRON REMOVAL & REPLACEMENT 6” SQ YD
9 PAVEMENT PATCHING (CLASS D PATCHING) SQ FT
TOTAL
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AFFIDAVIT OF EXPERIENCE
STATE OF ILLINOIS COUNTY OF _________________)
COUNTY OF ___________ )
being duly sworn, that he is ______________________, of (Sole
owner, member of firm, corporate official) (Individual, firm, or corporate name) which has done work
for the following parties of the general kind and approximate magnitude under this contract:
Name of Owner Job Description $ Amount
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
and that _____________________________________________________ owns or has available
(he, said firm, said corporation)
for immediate use on the proposed work the following plant and equipment:
Machine Year Built Machine Year Built
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
and that _______________________________________________________will be assigned to
(Name of Superintendent)
work under this contract, and that his experience in this kind of work is as follows:
Name of Job Engineer or Owner
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Signature:
Subscribed and sworn to before me this _________ day of______________ 2021.
Notary Public:
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CERTIFICATION FOR BID
The undersigned, as a duly-authorized representative of the Bidder do hereby certifies to The
V i l l a g e of South Elgin, Kane County, Illinois, that the Bidder is not barred from bidding upon the Bid
Specifications for the Project known as 2021 SIDEWALK, DRIVEWAY APRON AND CURB REPLACEMENT
PROJECT, as a result of a violation of either Section33E-3 or33E-4 of Chapter 38, Illinois Revised Statutes,
1987 (As Amended).
All laborers, mechanics and any other workers employed in this Public Work contract, weather employed
by the Contractor or any Sub-Contractors, shall be paid in accordance with the prevailing wages accepted
and approved by the Village of South Elgin as attached to the Project Specification.
NAME:
COMPANY:
DATE:
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CERTIFICATION OF COMPLIANCE WITH SECTION 11-42.1-1
OF THE ILLINOIS MUNICIPAL CODE
The undersigned, upon first being duly sworn, hereby certifies to the V i l l a g e o f S o u t h E l g i n ,
Kane County, Illinois, that(Contractor) is not currently delinquent in the payment of any tax
administrated by or owed to the Illinois Department of Revenue, or otherwise in default upon any such
tax as defined under Chapter 24, Section 11-42.1 Illinois Revised Statutes.
CONTRACTOR’S NAME
BY: (TITLE)
Subscribed and sworn before me this Day of , 2021
Notary Public
202021 Sidewalk, Driveway Apron & Curb Replacement Project
CERTIFICATION FOR DRUG FREE WORK PLACE
The undersigned, as a duly-authorized representative of the Contractor do hereby certifies to the
Village of South Elgin, Kane County, Illinois, that the Contractor ensures that he/she will operate a
work environment which is free of any and all illegal drugs in accordance with the Drug Free
Workplace Act of January, 1992. In addition, any prescribed drugs that will impair an employee’s
judgment or ability to work safely should not be allowed on the work site or on any satellite location.
NAME:
COMPANY:
DATE:
212021 Sidewalk, Driveway Apron & Curb Replacement Project
Attachment A: Construction Details
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252021 Sidewalk, Driveway Apron & Curb Replacement Project
Attachment B: Concrete Replacement Locations
262021 Sidewalk, Driveway Apron & Curb Replacement Project
Attachment B: Concrete Replacement Locations
SIDEWALK
Lineal Ft
Lineal Ft of 4’
of 4’ Wide SQ. FT.
Address Street Wide Sidewalk SQ FT 6”
Sidewalk 5”
6” Thick
5” Thick
740 Waterside Dr 10 40 0
633 Waterside Dr 45 180 20 80
669 Kateland Way 10 40 15 60
2179 Brookwood Dr 35 140 0
481 Parkwood Cir 10 40 0
482 Parkwood Cir 20 80 0
644 E Thornwood Dr 15 60 0
845 Legacy Dr 20 80 0
678 Chasewood Dr 0 5 20
15 E. Sandstone Ct 15 60 0
1409 Ridge Rd 50 200 0
720 Sundown Rd 10 40 0
808 Sundown Rd 20 80 0
800 Sundown Rd 5 20 0
824 Sundown Rd 15 60 0
816 Sundown Rd (across street from) 40 160 0
438 S Collins St 10 40 0
460 S Collins St 20 80 0
461 S Collins St 10 40 0
467 S Collins St 10 40 0
501 S Collins St 15 60 0
584 S Collins St 20 80 0
541 Arlington Ln 15 60 0
542 Arlington Ln 55 220 0
548 Arlington Ln 5 20 0
555 Arlington Ln 25 100 0
575 Arlington Ln 25 100 0
581 Arlington Ln 20 80 0
584 Arlington Ln 15 60 0
1 Berkshire Ct 15 60 0
11 Berkshire Ct 20 80 0
272021 Sidewalk, Driveway Apron & Curb Replacement Project
543 Arbor Ln 30 120 0
509 Valley Forge 15 60 0
582 Lucille St 10 40 0
942 Wyndham Dr 34 140 0
1575 Prairie Pointe 20 80 0
1560 Prairie Pointe 10 40 0
TOTALS 2880 sq ft 181 sq ft
Attachment B Continued: Concrete Replacement Locations
PAVEMENT PATCHING
Address Street Length Width Sq. Ft.
669 Kateland Way 1 20 20
678 Chasewood 1 5 5
TOTAL 25 sq ft.
DRIVEWAY APRON – 6”
Address Street Length Width Sq. Yd.
2207 Sutton Dr 11’ 17’ 21
TOTAL 21 sq yd
282021 Sidewalk, Driveway Apron & Curb Replacement Project
Attachment C: Village Contract
292021 Sidewalk, Driveway Apron & Curb Replacement Project
ATTACHMENT “C”
INDEPENDENT CONTRACTORS AGREEMENT
THIS AGREEMENT entered into by and between _______________________ of ________________,
ILLINOIS (hereafter the “Contractor”) and THE VILLAGE OF SOUTH ELGIN (hereafter “VILLAGE”).
WHEREAS, Contractor will be performing services and work as set forth in the PROPOSAL dated
____________________, 2021 attached hereto as Exhibit A; and
WHEREAS, Contractor agrees to perform the duties as described in Exhibit A at the rate agreed upon
between the contractor and the Village;
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, and other
good and valuable consideration received and to be received, the Contractor hereby agrees:
1. To comply with all applicable laws, regulations, and rules promulgated by any Federal, State, County,
Municipal and or other governmental unit or regulatory body now in effect during the performance of the
work. By way of example, the following are included within the scope of the laws, regulations and rules
referred to in this paragraph, but in no way to operate as a limitation on the laws, regulations and rules
with which Contractor must comply, are all forms of Workers Compensation Laws, all terms of the Equal
Employment Opportunity Clause of the Illinois Fair Employment Practices Commission, the Illinois
Preference Act, the Social Security Act, Statutes relating to contracts let by units of government, all
applicable Civil Rights and Anti-Discrimination Laws and Regulations, and traffic and public utility
regulations.
2. To the fullest extent permitted by law, to waive any and all rights of contribution against the Village and
to indemnify and hold harmless the Village and its officers, officials, employees, volunteers and agents
from and against all claims, damages, losses and expenses, including, but not limited to, legal fees
(attorney’s and paralegal’s fees, expert fees and court costs) arising out of or resulting from the
performance of the Contractor’s work, provided that any such claim, damage, loss or expense is
attributable to bodily injury, sickness, disease or death, or injury to or destruction of property, other than
the work itself, including the loss of use resulting therefrom, or is attributable to misuse or improper use
of trademark or copyright protected material or otherwise protected intellectual property, to the extent
it is caused in whole or in part by any wrongful or negligent act or omission of the Contractor, any
Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable. Such obligation shall not be construed to negate, abridge or otherwise reduce any
other right to indemnity which the Village would otherwise have. The Contractor shall similarly, protect,
indemnify and hold and save harmless, the Village, its officers, officials, employee, volunteers and agents
against and from any and all claims, costs, causes, actions and expenses, including, but not limited to, legal
fees, incurred by reason of Contractor’s breach of any of its obligations under, or Contractor’s default of
302021 Sidewalk, Driveway Apron & Curb Replacement Project
any provisions of the Contract. The indemnification obligations under this paragraph shall not be limited
in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or
for the Contractor or any subcontractor under Workers’ Compensation or Disability Benefit Acts or
Employee Benefit Acts.
3. To keep in force, to the satisfaction of the Village, at all times during the performance of any work referred
to above, Workers Compensation and Employer’s Liability Insurance, Commercial General Liability
Insurance, and Automobile Insurance in at least the type and amounts as follows:
1. Workers' Compensation:
a. State: Statutory
b. Applicable Federal (e.g., Longshoremen's): Statutory
c. Employer's Liability
$500,000.00 Per Accident
$500,000.00 Disease, Policy Limit
$500,000.00 Disease, Each Employee
2. Commercial General Liability:
1. $2,000,000.00 General Aggregate
2. $1,000,000.00 Products Completed Operations Aggregate
3. $1,000,000.00 Personal and Advertising Injury
4. $1,000,000.00 Each Occurrence
5. $50,000.00 Fire Damage (any one fire)
6. $5,000.00 Medical Expense (any one person)
3. Business Automobile Liability (including owned, non-owned and hired vehicles):
a. Bodily Injury:
$1,000,000.00 Per Person
$1,000,000.00 Per Accident
b. Property Damage:
$1,000,000.00 Per Occurrence
4. Umbrella Excess Liability:
$2,000,000.00 over Primary Insurance
4. To have all policies of insurance purchased or maintained in fulfillment hereof name the Village as an
additional insured thereunder and the Contractor shall provide Certificates of Insurance evidencing the
coverages and the addition of the Village as an insured. No such policy of insurance shall have a deductible
or self-insurance retention amount in excess of $5,000.00 per occurrence. All insurance shall
312021 Sidewalk, Driveway Apron & Curb Replacement Project
be written on an “occurrence” basis rather than a “claims-made” basis. Failure of Village to demand any
certificate, endorsement or other evidence of full compliance with these insurance requirements or
failure of Village to identify a deficiency from evidence that is provided shall not be construed as a waiver
of Contractor’s obligation to maintain such insurance. The Contractor agrees that the obligation to
provide the insurance required by these documents is solely its responsibility and that this is a
requirement which cannot be waived by any conduct, action, inaction or omission by the Village. Upon
request, the Contractor will provide copies of any or all policies of insurance maintained in fulfillment
hereof.
5. To agree that nothing contained in the insurance requirements of the Contract Documents is to be
construed as limiting the liability of the Contractor, the liability of any Subcontractor or any tier or either
of their respective insurance carriers. All the insurance required of the Contractor shall state that the
coverage afforded to the additional insureds shall be primary insurance of the additional insureds with
respect to claims arising out of operations performed by or on their behalf. If the “additional insureds”
have other insurance or self-insured coverage which is applicable to the loss, it shall be on an excess or
contingent basis.
6. To furnish any affidavit or Certificate in connection with the work covered by this agreement as required
by law.
7. To the extent that the Prevailing Wage Act applies, to pay and require every Subcontractor to pay
prevailing wages as established by the Illinois Department of Labor for each craft or type of work needed
to execute the contract in accordance with 820 ILCS 130/.01 et seq. The Contractor shall prominently
post the current schedule of prevailing wages at the Contract site and shall notify immediately in writing
all of its Subcontractors, of all changes in the schedule of prevailing wages. Any increases in costs to the
Contractor due to changes in the prevailing rate of wage during the terms of any contract shall be at the
expense of the Contractor and not at the expense of the Owner. The change order shall be computed
using the prevailing wage rates applicable at the time the change order work is scheduled to be
performed. The Contractor shall be solely responsible to maintain accurate records as required by the
prevailing wage statute and to obtain and furnish all such certified records to the Village as required by
Statute. The Contractor shall be solely liable for paying the difference between prevailing wages and any
wages actually received by laborers, workmen and/or mechanics engaged in the Work and in every way
defend and indemnify the Village against any claims arising under or related to the payment of wages in
accordance with the Prevailing Wage Act.
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8. The Contractor, before commencing the Work, shall furnish a Performance Bond and a Labor and Material
Payment Bond. The Performance Bond shall be in an amount equal to 100% of the full amount of the
Contract Sum as security for the faithful performance of the obligation of the Contract Documents, and
the Labor and Material Payment Bond shall be in an amount equal to 100% of the full amount of the
Contract Sum as security for the payment of all persons performing labor and furnishing materials in
connection with the Contract Documents. Such bonds shall be on standard AIA Documents, shall be issued
by a surety satisfactory to the Owner, and shall name the Owner as a primary co-obligee. The cost of the
bonds is to be included in the Bid Proposal. The Performance Bond and Labor and Material Payment Bond
will become a part of the Contract. The failure of the successful Bidder to enter into a Contract and supply
the required Bonds within ten (10) days after the Notice of Award or within such extended period as the
Owner may grant if the forms do not meet its approval shall constitute a default, and the Owner may
either award the Contract to the next responsible, responsive Bidder or re-advertise for bids. A charge
against the defaulting Bidder may be made for the difference between the amount of the bid and the
amount for which a contract for the work is subsequently executed, irrespective of whether the amount
thus due exceeds the amount of the bid guarantee.
9. Contractor agrees to maintain, without charge to the Owner, all records and documents for projects of
the Owner in compliance with the Freedom of Information Act, 5 ILCS 140/1 et seq. In addition, Contractor
shall produce records which are responsive to a request received by the Owner under the Freedom of
Information Act so that the Owner may provide records to those requesting them within the time frames
required. If additional time is necessary to compile records in response to a request, then Contractor shall
so notify the Owner and if possible, the Owner shall request an extension so as to comply with the Act. In
the event that the Owner is found to have not complied with the Freedom of Information Act due to
Contractor’s failure to produce documents or otherwise appropriately respond to a request under the
Act, then Contractor shall indemnify and hold the Owner harmless, and pay all amounts determined to be
due including but not limited to fines, costs, attorneys’ fees and penalties.
SIGNATURE PAGE TO FOLLOW
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IT IS MUTUALLY UNDERSTOOD AND AGREED that the Contractor shall have the full control of the ways
and means of performing the work referred to above and that the Contractor or its employees,
representatives or subcontractors are in no sense employees of the Village, it being specifically agreed
that the Contractor bears the relationship of an independent contractor to the Village.
This agreement shall be in full force and effect from the 20th day of September, 2021 until such time as it
is terminated by the Village.
IN WITNESS WHEREOF, THE PARTIES have executed this Agreement this 20th day of September, 2021.
VILLAGE OF SOUTH ELGIN CONTRACTOR
____________________________ _____________________________________
Signature
_____________________________________
Printed Name
_____________________________________
Title
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