April 27-29, 2019 ESPN Wide Worlds of Sports Complex Registration Information Competition Guidelines
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April 27-29, 2019 ESPN Wide Worlds of Sports® Complex Registration Information Competition Guidelines administered and sanctioned by
Welcome to The Cheerleading Worlds 2019! The United States All Star Federation (USASF) and the International All Star Federation (IASF) host just two competitions a year – The Cheerleading Worlds and The Dance Worlds. Event producers of premier championships sponsor their best teams to compete at these international competitions. Cheer and dance teams from all over the world may qualify to compete in either Senior or International Divisions. In 2019, an event producer may award up to $25,000 for each team they sponsor with a paid bid to The Cheerleading Worlds. Given this, and the fact that many event producers award multiple bids, it’s understandable that substantial resources will be allocated to support teams that have participated in their competitions. Event producers select teams of the highest caliber from their premier events to represent their respective companies at The Cheerleading Worlds. Table of Contents General Information 3 Tentative Schedule of Events 3 2019 USASF/IASF Divisions 4-5 Bid Requirements 6 Athlete, Substitution & Alternate Requirements 7-8 Frequently Asked Questions 9-10 Registration Deadlines, Cancellation & Payment Policies 11 Online Registration Instructions 12 Reservation Specialists 12 Hotel Package Prices 13 Airport Transportation 13 Family & Fans Packages 13 Commuter Packages 14 Extra Ticket Prices 14 Warm-up Room/Backstage Access Policy 15 Worlds Team Roster 16 Music Licensing Verification Process 16 Athlete Photo ID Check 16 Agreement of Compliance 17-18 Rules & Regulations 19-22 Practice Floor Rental 23 administered and sanctioned by
The Cheerleading Worlds General Information 2019 VIP & Coaches Reception Attention Coaches! Friday, April 26, 8 pm All cheer teams must have at least one coach credentialed in Disney’s Coronado Springs Resort & Convention Center building and at least one coach credentialed in tumbling -- or This reception is complimentary for two coaches and/or owners one coach credentialed in both skill sets -- up to the level at from each team. Extra tickets may be purchased for additional which their team is competing to be eligible to receive a Worlds coaches and program owners. See Extra Ticket Prices on page 14. bid. See the credentialing requirements outlined on page 8. Live Streaming & Coverage Attention Athletes! Live streaming of all performances will be available by Each athlete on a U.S. based team must have a government- subscription through FloCheer.com. The Cheerleading Worlds issued photo ID – a driver’s license, state ID, passport, or visa. will be nationally televised in the USA on a national network. State IDs and passports may take 6-8 weeks to obtain. Please Because of the format of the show, not all finalist teams or plan accordingly. winners of all divisions will be televised. Results and behind-the- Performance Order scenes coverage will be posted regularly throughout the Performance orders for all Cheerleading Worlds divisions will be weekend on USASF.net. randomly selected, recorded and posted online at USASF.net in FREE Action Moments Photography mid-April 2019. Teams advancing to subsequent competition Action Moments Photography will have up to four cameras on rounds at Cheerleading Worlds will perform in reverse-order of each Worlds stage capturing hundreds of action shots of your their performance rankings. Results will be announced following athletes during each performance. When coaches or program the conclusion of each division’s competition round. owners pick up their score sheets, they will receive a USB thumb USASF/IASF Nations Cup Championship drive and Dropbox link to share with athletes and parents. The USASF/IASF will rank each country’s highest scoring team in each International division final. Nations Cup trophies will be awarded to 5 top-ranking teams representing 5 different countries. Tentative Schedule of Events__________________________________________________________ Event details and venues are subject to change Wednesday, April 24, 2019 Saturday, April 27, 2019 • Teams register with Worlds staff at host hotels to receive • Prelims (at-large bids only) Worlds credentials, lanyards, Park Hopper® tickets and SXS, SXSC schedules. SS, SSC • Teams on hotel packages check in with Disney staff for • Semi-Finals (all bids) MagicBands (room keys). SM, SMC, SLC • International Cheer Union (ICU) opening ceremonies SOSC-5, SOLC-5 Thursday, April 25, 2019 IO-5, IO-6 • Teams register with Worlds staff at host hotels to receive IONT-5, IOCNT-5 Worlds credentials, lanyards, Park Hopper® tickets and IG-5, IGC-5 schedules. • Dance Worlds at Disney’s Coronado Springs Resort • Teams on hotel packages check in with Disney staff for Sunday, April 28, 2019 MagicBands (room keys). • Semi-Finals • ICU World Cheer & Dance Championships SXS, SXSC, SS, SSC, SO-5 and all remaining Senior and • Program owners will meet with USASF officials by International Divisions appointment for Roster Check & Compliance Review. • Finals & Awards Friday, April 26, 2019 All divisions that had Semi-Finals on Saturday • Teams register with Worlds staff at host hotels to receive • Dance Worlds at Disney’s Coronado Springs Resort Worlds credentials, lanyards, Park Hopper® tickets and Monday, April 29, 2019 schedules. • Finals & Awards • Teams on hotel packages check in with Disney staff for All divisions that had Semi Finals on Sunday MagicBands (room keys). • Dance Worlds Finals at Disney’s Coronado Springs Resort • ICU World Cheer & Dance Championships • Celebration Party at Disney’s Magic Kingdom® 10pm-2am • Program owners will meet with USASF officials by appointment for Roster Check & Compliance Review. Tuesday, April 30, 2019 • VIP & Coaches Reception at Disney’s Coronado Springs • Teams depart Resort, 8 pm 888.315.9437 worlds@USASF.net 3 Register online @ USASF.net
The Cheerleading Worlds 2019 USASF/IASF Divisions Senior Club Divisions–Level 5___________________________________________________________ Prelims, Semi-Finals & Finals Senior Club Division Awards All at-large bid teams in SXS, SXSC, SS and SSC will compete in a Each team will receive a participation trophy. The USASF will preliminary round Saturday, April 27, 2019, at the ESPN Wide award the top 10 teams in each division at The Cheerleading World of Sports® Complex. The top 10 preliminary teams will Worlds. Teams ranking first, second, or third will receive gold, advance to Semi-Finals. The semi-final round will include the top silver, or bronze medallions. First-place teams will receive a 10 preliminary teams, plus all paid-bid teams registered in the championship banner and each participant who performed on the respective divisions. Preliminary teams advancing to Semi-Finals floor will receive a Worlds Champion Ring. will be reverse-seeded and inserted in the first 10 performance Submitting a Video for Legality Review slots before the paid-bid teams that move directly to Semi-Finals. To help ensure a penalty-free competition, we encourage each The top 10 teams will advance from Semi-Finals to Finals. The team to submit a video of their performance routine. This video performance order for Finals will be reverse-seeded based on the should clearly show all stunts and tumbling. Routines will be Semi-Final results. reviewed by independent, neutral legality officials from the USASF NEW: In the event that there are 40 or more teams competing in Rules Committee and/or its delegates. The results of this review a division’s preliminary or semi-final round, 15 teams will will be communicated only to the participating program and will advance to the next round. not be shared with other programs or with The Cheerleading SM, SMC, SL, SLC, SO, SOSC & SOLC Worlds judging panel. Videos submitted after the April 12, 2019 All teams entering these divisions must compete in the semi-final deadline WILL NOT be reviewed. Review results will be shared round Saturday, April 27 or Sunday, April 28, 2019 at the ESPN with teams by April 21, 2019. Wide World of Sports® Complex. The top 10 teams from each of To submit a video for legality review, please use the USASF these divisions, will progress from the semi-final round to the final Coach App that is available on Apple and Android devices: round on the day after they compete in the semi-final round. The 1. Search for USASF Coach in your APP store. performance order for all divisions will be reverse-seeded based 2. Download and install the APP. on the Semi-Finals results. 3. Open the APP and login using your USASF membership NOTE: Competition officials reserve the right to amend the order email/username and password. of event and/or divisions in Prelims and Semi-Finals based upon 4. Follow the prompts to submit a video. final competition registration. NOTE: Routines will be reviewed for potential penalties but will not preclude a team from being assessed a penalty while at The U.S. Team Eligibility Cheerleading Worlds. Legality officials will be in the warm-up area Athletes must be legal residents or legal student residents of the and in the performance arena at The Cheerleading Worlds to United States. Each team member must provide proof of legal ensure that all rules regarding the competition are followed. residency prior to the competition, through the Roster Verification Process and upon request for each athlete that is NOT a U.S. Score Sheets citizen. Contact Amy Clark at aclark@usasf.net with questions Score sheets for The Cheerleading Worlds will be posted about this policy. in January 2019 at USASF.net and IASFworlds.com. The Cheerleading Worlds 2019 USASF Club Divisions Level Divisions Age Age as of (date) Females/Males Number on Team 5 Senior XSmall (SXS) 13-18 years old August 31, 2018 No males 5-16 members 5 Senior Small (SS) 13-18 years old August 31, 2018 No males 17-22 members 5 Senior Medium (SM) 13-18 years old August 31, 2018 No males 23-30 members 5 Senior Large (SL) 13-18 years old August 31, 2018 No males 31-38 members 5 Senior XSmall Coed (SXSC) 13-18 years old August 31, 2018 1-2 males 5-16 members 5 Senior Small Coed (SSC) 13-18 years old August 31, 2018 1-5 males 5-22 members 5 Senior Medium Coed (SMC) 13-18 years old August 31, 2018 1-8 males 5-30 members 5 Senior Large Coed (SLC) 13-18 years old August 31, 2018 1-19 males 5-38 members 5 Senior Open (SO) 14 years & older * December 31, 2019 No males 5-24 members 5 Senior Open Small Coed (SOC) 14 years & older * December 31, 2019 1-4 males 5-24 members 5 Senior Open Large Coed (SOLC) 14 years & older * December 31, 2019 5-12 males 5-24 members Background checks are required for all adult athletes, 21 years of age or older on or before 12/31/2019, competing on a U.S. based team. The background check will be initiated through the athlete member profile and must return a green light determination for an athlete to be eligible. Non-U.S. citizens on U.S. based teams are required to complete the background check process as well. Additional fees and time are required to complete the process. Please plan accordingly. 888.315.9437 worlds@USASF.net 4 Register online @ USASF.net
IASF/International Divisions___________________________________________________________ Competitor’s Age Year of the Competition International Division Awards The age of the competitor will be based on the date of birth Each team will receive a participation trophy. falling during the year of the competition. Examples: The top three teams from each country will advance from • A 13-year-old athlete may participate in a 2019 Semi-Finals to Finals. Teams ranking first, second, or third in Cheerleading Worlds division where the minimum age is 14 Finals will receive gold, silver, or bronze medallions. First-place IF that athlete turns 14 on or before December 31, 2019. teams will receive a championship banner and ring for each • A 19-year-old athlete may participate in a 2019 participant who performed on the floor. Cheerleading Worlds division where the maximum age is 18 Submitting a Video for Legality Review IF that athlete was 18 at any time in 2019. In an effort to ensure a penalty-free competition, we NOTE: The USASF/IASF recognizes that teams and event encourage each team to submit a video of their performance producers from the USA must follow the current 2018-19 routine. This video should clearly show all stunts and tumbling. USASF Age Grid and Guidelines at all Worlds Bid Qualifiers. Routines will be reviewed by independent, neutral legality However, teams from the USA receiving The Cheerleading officials from the IASF Rules Committee and/or its delegates. Worlds bids and attending the 2019 Cheerleading Worlds may The results of this review will be communicated only to the use substitution/alternate athletes to form a team that participating program and will not be shared with other matches the guidelines listed below for the 2019 Cheerleading programs or with The Cheerleading Worlds judging panel. Worlds for these select divisions. Those athletes would have to Videos submitted after the April 12, 2019 deadline WILL follow the same eligibility, substitution and alternate guide- NOT be reviewed. Review results will be shared with teams by lines for Worlds, including the guidelines requiring a Release April 21, 2019. Waiver. These guidelines only affect those teams competing in NON U.S. BASED (INTERNATIONAL) COACHES only: To submit the 2019 Cheerleading Worlds in the International Open a video for legality review, email cheer.rules@iasfworlds.com. Levels 5 & 6 divisions. The Cheerleading Worlds 2019 IASF/International Divisions Level Divisions Age Age as of (date) Females/Males Number on Team 5 International Open Non-Tumbling (IONT) 14 years & older December 31, 2019 No males 16-30 members 5 International Open Coed Non-Tumbling (IOCNT) 14 years & older December 31, 2019 1-20 males 16-30 members 5 International Open (IO) 14 years & older December 31, 2019 No males 16-24 members 5 International Open Small Coed (IOSC) 14 years & older December 31, 2019 1-4 males 16-24 members 5 International Open Large Coed (IOLC) 14 years & older December 31, 2019 5-16 males 16-24 members 5 International Global (IG5) 14 years & older December 31, 2019 No males 16-24 members 5 International Global Coed (IGC5) 14 years & older December 31, 2019 1-16 males 16-24 members 6 International Open (IO6) 17 years & older December 31, 2019 No males 16-24 members 6 International Open Small Coed (IOSC6) 17 years & older December 31, 2019 1-4 males 16-24 members 6 International Open Large Coed (IOLC6) 17 years & older December 31, 2019 5-16 males 16-24 members Background checks are required for all adult athletes, 21 years of age or older on or before 12/31/2019, competing on a U.S. based team. The background check will be initiated through the athlete member profile and must return a green light determination for an athlete to be eligible. Non-U.S. citizens on U.S. based teams are required to complete the background check process as well. Additional fees and time are required to complete the process. Please plan accordingly. 888.315.9437 worlds@USASF.net 5 Register online @ USASF.net
The Cheerleading Worlds Bid Requirements Paid Bids Bid Limitations Paid bids are awarded to the best teams in one or more of the A team may receive no more than one bid to The Cheerleading Worlds Divisions at The Cheerleading Worlds qualifying events. Worlds for any given division. If a team has already accepted an Each event producer hosting a Worlds bid-qualifying event has at-large bid and opts to compete for another bid, they will be the discretion to select the divisions and determine the process eligible only for a paid bid. They will not be eligible for another at- by which bids are awarded. large bid unless they decline the first at-large bid they were All teams awarded a paid bid will be awarded, by the awarded, BEFORE competing for another at-large bid. Accepting sponsoring event producer, up to a maximum of $650 times the or declining bids must be done in writing to the sponsoring event number of athletes on the floor where the bid was awarded, plus producer and/or the USASF. two coaches. For example, a bid-receiving team that had 31 athletes on the floor plus two coaches could be awarded up to Athlete Eligibility Limits-Earning Multiple Paid Bids $21,450. This amount will be used towards the team’s USASF Athletes within the same program are limited to the number of Worlds accommodation packages and transportation to teams on which they are eligible to compete and earn paid bids. Orlando. Additional expenses incurred will be the responsibility Once an athlete has competed for a team and earned a paid of the team/program. Event producers will not be responsible bid, they are permitted to move to another team within their for late fees if their representing team does not meet the program. If their second team earns a paid bid, they are bound registration deadline. Event producers will not be responsible for to the second team and may only compete with the second added change fees if their representing team has to make team at Worlds. They no longer are eligible to compete with the changes to the original registration and/or travel. first team once the second team is awarded a paid bid. Paid bids are for team members and two coaches. All The number of athletes that have already earned a paid bid sponsored team members must be on the floor during the that are eligible to compete for and be awarded a paid bid on a team’s performance at The Cheerleading Worlds. Alternates second team is limited: and/or additional athletes/coaches brought to substitute for • Extra Small and Small teams may have up to 3 athletes that unplanned occurrences are not covered under paid bids, will not were previously awarded a paid bid. be funded by the sponsoring event producer and must be eligible • Medium teams may have up to 4 athletes that were for substitution under the aforementioned substitution rules. previously awarded a paid bid. This includes all Senior Open Should a substitute and/or an alternate become necessary after and IASF divisions. submission of a team’s Worlds roster and after travel plans have • Large teams may have up to 5 athletes that were previously been approved and confirmed, any additional costs associated awarded a paid bid. with those substitution(s) must be paid by the program. Deadline for Bid Acceptance At-Large Bids Paid and at-large bid winners must accept the bid and complete At-large bids are generally awarded to runner-up teams or the and return the Bid Winners Acceptance Form to the sponsoring next highest-scoring teams to the paid-bid-winning team(s). event producer that awarded the bid. The form must be However, each event producer that hosts a Worlds bid-qualifying returned to the sponsoring event producer within 72 hours after event has the discretion to select the divisions and determine the last day of the event where the bid was received. This the process by which the bids are awarded. Recipients of at- means each team will need to decide prior to the Worlds bid- large bids are eligible to compete at Worlds; however they must qualifying event: whether it will accept the bid should they pay for their own Worlds accommodation packages and all other receive one; who will be going; and what the travel specifics will related expenses. be. The purpose of this tight timing is to control last-minute Event producers will publish the procedures they will follow changes that increase costs and make the entire travel for awarding bids prior to the start of their qualifying experience disorganized. competition. An event producer may not award more than one Should a team already have been awarded a bid to Worlds, bid and/or type of bid to the same team. decline acceptance of a paid/at-large bid, or fail to accept the paid/at-large bid by the 72-hour deadline, that bid may be Bid Receiving Requirements transferred to an alternate team at the sponsoring event A team that receives and accepts any type of Worlds bid must producer’s discretion. The sponsoring event producer may not compete at Worlds in the same division they competed in at the transfer (hand down) any at-large bids or declined at-large bids qualifying event where their bid was awarded. after 96 hours from the end of their qualifying event. The number of participants competing in any division at The Once a team accepts its bid, all required registration materials Cheerleading Worlds may not exceed the number of participants must be completed by the the deadlines noted on page 11 of this that performed on the competition floor at the bid-qualifying packet. Any team holding its registration in hopes of receiving a event. paid bid at a later Worlds bid qualifier but is ultimately unsuccessful in achieving one, will be charged a late registration fee. 888.315.9437 worlds@USASF.net 6 Register online @ USASF.net
The Cheerleading Worlds Athlete, Substitution & Alternate Requirements Requirements at Bid-Qualifying Events __________________________________________________ Athletes, Substitutions & Alternates All athletes competing at a bid-qualifying event must be listed International Open/Coed - Level 6 Alternates on the official roster as active athletes and compete on Day 1. Teams must present a USASF roster at their bid-qualifying Should a team need to make any substitutions on Day 2 at the event that includes names of the athletes performing on the bid-qualifying event, they will be allowed to replace a limited floor at that competition. Additionally, the same Open-Level 6 number of active athletes with reserve athletes for the second teams can roster up to 10 reserve athletes that will be performance. The athletes that took the floor on Day 1 will be considered eligible substitutes/alternates. These are considered the original team members on the Worlds Roster. additional members of the program that did not have the Any reserve athletes that take the floor on Day 2 will be opportunity to perform on the floor at that event. Those considered eligible substitutes on the Worlds Roster. additional athletes must follow the same eligibility, The number of athletes that may be replaced on Day 2 is substitution and alternate guidelines for The Cheerleading limited: Worlds, including the guidelines requiring a Program Release • Extra Small teams may replace up to 3 athletes. Waiver. • Small teams may replace up to 3 athletes. • Medium teams may replace up to 4 athletes. This includes Roster Violations at Bid-Qualifying Events all Senior Open and IASF divisions. Any team or program found to be in violation of roster guidelines at the bid-qualifying event is not eligible to receive a • Large teams may replace up to 5 athletes. bid. If a bid has been awarded and the team is in violation of NOTE: The team coach is responsible for communicating any the rostering requirements, they will forfeit the awarded bid. replacements or substitutions from Day 1 to Day 2 to the event Any team or program found to be in violation of roster producer. The event producer will note any changes made guidelines at bid-qualifying events and/or The Cheerleading from Day 1 to Day 2 on the roster that was submitted by the Worlds is subject to disciplinary action that may include, but is team. Day 2 substitutions must meet all the eligibility not limited to: disqualification, fines, repayment of any funds requirements to compete as an athlete at that particular bid received through a paid bid; denied participation in future qualifier representing said team. events and/or USASF membership revocation. Requirements at The Cheerleading Worlds _______________________________________________ Original Athletes, Substitutions & Alternates The allocated maximum number of substitutions will be Each team must submit their official roster for The allowed per team for The Cheerleading Worlds. A substitute Cheerleading Worlds through the USASF member portal. The must be a regular-paid participant from another team at the total maximum number of rostered active athletes permitted same program and must have competed on the floor with that at Worlds will be be equal to the number of athletes on the team from that program at the same event where the bid was floor at the event where the bid was received. Athletes may not awarded. All substitutes must meet the same eligibility be added to the team after the bid was received. The program requirements as the original bid-winning event. is permitted to replace original team members with substitutes and wild card alternates so long as they do not increase the Wild Card Alternates Rule total number of athletes on the team and they follow the Of the allowable maximum number of substitutions, one to guidelines outlined herein. three of those may be Wild Card alternates. Wild Card alternates are registered members of the same team’s Original Team Members program that received the bid. Wild Card alternates did not Original team members are athletes that were on the floor have to be rostered or in attendance at the Worlds bid- AND included on the official team roster associated with the qualifying event where the bid was received. event where their bid was awarded. It is important to ensure your roster is true and accurate before submitting it to the bid- Program Release Waiver giving event. If a team’s official roster for Worlds includes an athlete that took the floor with a team in any level from a different program Substitution Rule (primary program), during the Worlds competition season Maximum number of substitutions allowed per team: (November 1, 2018–April 30, 2019), that athlete must have a • Extra Small Division teams – 4 USASF Program Release Waiver signed by the primary • Small Division teams – 6 program owner to be eligible to compete with a secondary • Medium Division teams – 8 program at the 2019 Worlds. The USASF Program Release Waiver is found at USASF.net. This form must be sent to your • Large Division teams – 10 Regional Director on or before April 15, 2019, and the original • International / Senior Open teams – 8 must be brought to your Roster Verification appointment. 888.315.9437 worlds@USASF.net 7 Register online @ USASF.net
Roster Violations at The Cheerleading Worlds Deadline for Coaches Credentials If a team is found to have made an improper substitution or ALL coaches must be credentialed to participate in The alternate assignment, or has an illegal team member, this Cheerleading Worlds in Orlando. Coaches without credentials team: prior to arriving in Orlando may be credentialed on-site by • will be disqualified. appointment. • may be responsible for repaying the total cost of any funds • Contact Angela Bruno in the USASF office to schedule an received through a paid bid. appointment in advance: 888.315.9437. • may be prevented (along with the entire cheer program from • Coaches will be charged a $500 on-site administrative fee in that gym) from being eligible for any type of bid to The ADDITION to the normal credentialing fee. Cheerleading or Dance Worlds for the following year. • Coaches who fail to make an appointment in advance will pay a $200 walk-up fee in ADDITION to the $500 on-site Crossovers administrative fee and normal credentialing fee. At The Cheerleading Worlds, crossovers of participants between NOTE: Credentialed coaches/program owners/choreographers teams from the same program are NOT permitted. Crossovers of must have a USASF membership ID card to gain access to the participants between programs are NOT permitted. Crossovers of warm-up room and backstage areas. Only those individuals with participants between cheer and dance teams from the same or valid (unexpired) credentials and who meet the following criteria other programs are NOT permitted. In other words, a performer will be permitted with their team in the practice and backstage may represent only one program in either cheer or dance. If a areas: team is found to have made an improper substitution or alternate, • must be listed as a coach of the performing team on all this team: paperwork received by the USASF. • will be disqualified. • must be a coach in good standing at the program he/she is • may be responsible for repaying the total cost of any funds representing. received through a paid bid. • must be an eligible USASF coach (current coach member with • may be prevented (along with the entire cheer program from background screening green light). that gym) from being eligible for any type of bid to The • must understand that he/she is a representative of the event Cheerleading or Dance Worlds for the following year. producer that awarded his/her team the bid (paid/at-large) to The Cheerleading Worlds. They agree to act with complete Athlete/Coach Attendance Requirements respect, sportsmanship, and graciousness at all times while World Teams: representing the USASF event producer from whom they • must represent a current USASF Member received a bid to The Cheerleading Worlds. Program/Organization. • must be USASF Member Athletes (registered and paid). U.S. Based Teams Competing in International Divisions • must be accompanied by an eligible USASF coach with U.S. based teams competing in International divisions must applicable level credentialing to enter the Worlds warm-up and associate their official USASF roster through their member backstage areas. profile to the event where they are competing to receive their • may not compete in the same division at The Cheerleading Worlds bid. All U.S. team cheer participants (original team Worlds and also at a 2019 end-of-season, multi-brand event. members, alternates, substitutes) must be USASF Athlete • must successfully complete a background check if 21 years of age Members in order to join the team in the warm-up room/area or older on or before December 31, 2019 and competing on a U.S. and compete at The Cheerleading Worlds. based team. International Teams (Non U.S. Based) Coaches/Program Owners/Organizations: Copies of each athlete’s birth certificate or passport must be with • must be a current program member of the USASF and in good the team coach/representative at all times and readily available standing with the USASF. upon request by a Worlds official. Copies of each athlete’s proof- • must be an eligible USASF coach (current coach member with of-age document on a USB/zip drive are acceptable. background screening green light). All International teams must submit a completed International • must be credentialed in either building, tumbling -- or both -- up Team Roster. This document is available to print at USASF.net or to the level at which their team competed at the bid-qualifying IASF.net. event and will compete at The Cheerleading Worlds. See Deadline for Coaches Credentials. International Visas • Non-coaching owners may enter the warm-up area with their All visa requests must be received and processed by February 15, team if they meet requirements for eligibility in the USASF 2019 and team registration forms and required documents must member system and they are accompanied by a coach who be received by the noted deadlines on page 11. meets the above credentialing and professional membership requirements. • may not send the same team to compete in the same division at both The Cheerleading Worlds and a 2019 end-of-season, multi-brand event. 888.315.9437 worlds@USASF.net 8 Register online @ USASF.net
The Cheerleading Worlds Frequently Asked Questions What is the difference between a travel package and a What if we are not purchasing a Worlds hotel package? commuter package? Each coach and athlete will need to purchase a commuter All athletes competing at The Cheerleading Worlds must package which includes competition registration and a Disney purchase either a Worlds hotel package OR commuter package. Park Hopper ticket. Spectators will simply need to purchase a Worlds Park Hopper® ticket or a daily admission ticket for entry Worlds hotel packages include: into the competitions. • Athlete competition registration What does Park Hopper® mean? • Hotel accommodations A Disney Park Hopper® ticket allows you to visit one or more • 24-hr airport transfers by Disney’s Magical Express service theme parks on the same day. For example: You may use your • Disney Park Hopper® tickets valid April 22–May 13, 2019 Park Hopper® ticket to visit Epcot® in the morning, then Magic • 6-days admission to The Cheerleading/Dance Worlds Kingdom® that evening and it will be considered only one day of • Transportation to all Worlds events admission. Days used do not have to be consecutive. Worlds Park Hopper® tickets are valid April 22-May 13, 2019. • Celebration Party at Disney’s Magic Kingdom® theme park Do we use our Park Hopper® tickets for competition? Commuter packages include: Yes. Each athlete and coach will need a Park Hopper® ticket to • Athlete competition registration enter the competition venue. Admission to the ESPN Wide World • Disney Park Hopper® tickets valid April 22–May 13, 2019 of Sports® Complex is NOT considered a theme park admission, • 6-days admission to The Cheerleading/Dance Worlds and does not use a day on your Park Hopper® ticket. Park Hopper® tickets purchased for Worlds are NOT valid Where will we stay? admission to cheer/dance venues hosted by other companies Your team may choose accommodations at either Disney’s All and vice versa. Star Resort or Disney’s Coronado Springs Resort & Convention Center. Services remain the same for each hotel. The only We are arriving in Orlando before our coach is able to pick up difference in package prices is the hotel cost. In the event that registration materials for our team. Can I get my athlete’s Park either hotel sells out before the deadline, USASF will make its Hopper® ticket early? best effort to make arrangements with an alternate hotel. Unfortunately, no. The only way to obtain an individual athlete’s Park Hopper® ticket apart from the team is to register the What are the hotel check-in and check-out times? athlete separately from the team on a family registration. Hotels do not guarantee check in until 4 pm. However, if rooms are ready in your block, the hotel will check you in early. Please Are discounted Park Hopper® tickets available for family and be sure to communicate this to your entire group traveling with friends not on the travel package? you. Check out at the host hotels is 11 am. If you have a later Yes, these discounted Park Hopper® tickets are available: flight, hotel staff will gladly store your luggage but cannot store 3-day Park Hopper® ticket $335 carry-on bags, electronics, or trophies. 4-day Park Hopper® ticket $380 5-day Park Hopper® ticket $425 How many chaperones do we need? Park Hopper® tickets may be ordered online for the prices listed One program owner/coach or responsible adult (21 years of age above. They also may be purchased in Orlando at a designated or older) for every nine participants is required. Worlds registration area for $15 more. Can we have five people in a room? When will we receive our Park Hopper® tickets? No. The All Star Resort and Coronado Springs Resort do not allow You will receive your tickets after you arrive in Orlando. Pre- more than four people to a room. Rollaway beds are not ordered Park Hopper® tickets may be picked up at Celebrity Hall available. at the All Star Resort beginning Monday, April 22, 2019. We are unable to mail tickets to your home or program in advance of the We have an uneven number of athletes. Can we pay the quad event. rate for three athletes in a room? No. The travel package prices have been calculated according to I want to make FastPass+ reservations as early as possible. how many people are in each room. May I have my Park Hopper® tickets prior to arriving in Orlando? Can family and fans sign up for the Worlds travel package? Unfortunately, no. Due to the discounted nature of the Worlds Many coaches include parents on the travel package with their Park Hopper® tickets, our Worlds staff will not have access to teams. However, we encourage family members and friends to the tickets until the week of the competition. register separately. See the Family & Fans section on page 13. 888.315.9437 worlds@USASF.net 9 Register online @ USASF.net
If we don’t use all the days on our Park Hopper® ticket, may we I am a Walt Disney World Annual Passholder. May I use this for use it next year? admission to the Worlds competitions? No. All discounted tickets sold at Worlds are valid April 22 No. Only Worlds Park Hopper® tickets and daily admission through May 13, 2019. These dates are printed on each ticket. tickets provide entry into the cheerleading and dance Park Hopper® tickets purchased for Worlds are NOT valid competitions. admission to cheer/dance competitions hosted by other companies and vice versa. What do I need to attend the Worlds Celebration Party at Magic Kingdom®? Do spectators have to purchase a Disney Park Hopper® ticket You must have a wristband to attend the Worlds Celebration in order to watch the competition at ESPN Wide World of Party. Wristbands are included in the Worlds travel packages. Sports® Complex? Wristbands are NOT included with Park Hopper® tickets No. Family and fans who DO NOT purchase Worlds travel purchased individually. A wristband may be purchased for $45. packages or Park Hopper® tickets through the USASF may purchase daily admission tickets as described below. Daily Admission Tickets $45 daily Daily admission tickets go on sale at the ESPN Wide World of Sports® Complex ticket window starting Friday, April 26, 2019, at 6:30 am. 888.315.9437 worlds@USASF.net 10 Register online @ USASF.net
The Cheerleading Worlds Registration Deadlines, Cancellation & Payment Policies All U.S. based teams are required to submit all registration materials and reservations online. Complete registration materials are available at USASF.net. Registrations received after your deadline will be accepted based on hotel availability. Hotels may fill up prior to deadline dates. Early Registration International Visa Deadline For bids received before February 22, 2019 All international visa requests must be received and processed • All registration items are due by March 14, 2019. by February 12, 2019. Team registration packets and required • Registrations received after March 14 from teams with early documents must be received in the USASF office by the registration deadlines will be held until April 5 and processed deadlines noted in this packet. with late registrations. Any team holding its registration in hopes of receiving a paid bid at a later Worlds bid qualifier Payment Policy but is ultimately unsuccessful in receiving one, still will be Payment may be in the form of: considered a late registration and will be placed on hold. • Credit Card • All changes requested after March 21, 2019 will result in a American Express, Discover, Mastercard or Visa. $200 (two hundred dollars) per change fee. • Cashier’s check or money order mailed to the address below. • Cancellations received after March 14, 2019 will result in all • No personal checks or program/booster checks will be monies refunded with the exception of $200 (two hundred accepted. dollars) per person to cover hotel and entertainment • Registrations are not approved until deposits are received. guarantees. Families attending with your team will not be able to register • Cancellations received after March 21, 2019 will result in a until your registration is approved. full forfeiture of all monies paid. All cancellations must be in • Full payment is due by April 12, 2019. writing to The Cheerleading Worlds. We will not accept cancellations by phone. Refunds All refund requests must be submitted in writing or by email to Late Registration the address below. Include: the program/team name; reason For bids received after February 22, 2019 for the refund; the amount requested; and to whom and where • All registration items are due by April 5, 2019. to mail the refund check. The registration office will issue a • All changes requested after April 12, 2019 will result in a refund based upon a review of your account file. All refunds $200 (two hundred dollars) per change fee. are processed AFTER the event has concluded. The average • Cancellations received before/on April 12, 2019 will result in processing time for a refund is four weeks from the date the all monies refunded with the exception of $200 (two hundred request is received. Refunds are not issued unless a written request is received. dollars) per person to cover hotel and entertainment guarantees. Mailing Address • Cancellations received after April 12, 2019 will result in a full USASF forfeiture of all monies paid. All cancellations must be in The Cheerleading Worlds Registration writing to The Cheerleading Worlds. We will not accept 6745 Lenox Center, Suite 300 cancellations by phone. Memphis, TN 38115 I have read, understand and accept the contents of the Registration Deadlines, Cancellation & Payment Policies. I also have advised all participants, parents and chaperones in my group of these policies. _________________________________________________________________________________________________/_____/2019_____ coach’s signature da participant parent/guardian signature participant parent/guardian signature ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ ________________________________/______________________________________ ___________________________________/___________________________________ REQUIRED DOCUMENT: This document requires signatures and is available to print at USASF.net. 888.315.9437 worlds@USASF.net 11 Register online @ USASF.net
The Cheerleading Worlds Online Registration Instructions All U.S. based teams are required to submit all registration materials and reservations online. Worlds Teams Step 7: Submit your payment by either: USASF contracts with Varsity to manage registration and event • Credit Card -- American Express, Discover, Mastercard or logistics. You will need the following information to complete the Visa. Go to My Worlds Registration, click Invoice/Payment. registration process: • Cashier’s check or money order mailed to the address at the • Your Varsity Connect account login that you have used for bottom of this page. No personal checks or program/booster previous Varsity-sponsored event registrations. If you have checks will be accepted. never registered for a Varsity-sponsored event, contact your Registrations are not approved until deposits are received. registration specialist for log in credentials. Families attending with your team will not be able to register • Each athlete’s first name, last name, gender, and birthdate. until your registration is approved. • Rooming list/housing assignments (if applicable). Step 8: Print and mail all required team forms to the address at the bottom of this page. Step 1: Read all information pertaining to the event – hotel package, commuter package and extra ticket pricing, etc. Family & Fans Step 2: Ensure that you have your Varsity Connect account login You will need the following information to complete the information and personal data for each athlete (first and last registration process: name, gender, birthdate) and coach (first and last name, gender • Team Registration Number (this may be obtained from the and email). coach once they have registered the team and the Step 3: To allow for a smooth and quick registration experience, registration has been approved). we encourage you to create or update your Master Roster • Rooming list/housing assignments (if applicable). before you register. Your Master Roster is a list of every potential Step 1: Go to USASF.net, click Worlds, then Registration athlete or coach from your entire program that may travel to Step 2: Read all of the information pertaining to the event Worlds. This is NOT the team’s Official Event Roster as before you begin your registration process. described on page 16. Step 3: Click on the link to start the registration process and log To upload your Master Roster, you must create one using the in using the Team Registration Number. template provided on the Upload People page (see link below). Step 4: Follow the instructions on each page to make hotel The birthdates must be in the specified format and you must reservations and/or order additional tickets. If applicable, you use the drop down menu on the template to assign each may also assign participants and coaches that are on the team person’s role. roster to your rooming list. It is very important that you download and use this exact Step 5: Review and submit your registration spreadsheet to ensure the data loads correctly. To create your Step 6: Submit your payment by: Master Roster, follow this link: • Credit Card -- American Express, Discover, Mastercard or • https://varsity1.secure.force.com/portal/EditMasterRoster Visa. Go to the My Worlds Registration and click • click Upload People Invoice/Payment. Once there, you can download instructions and the spreadsheet • Cashier’s check or money order mailed to the address at the template. If your Roster has more than 100 people, please bottom of this page. No personal checks or program/booster contact your registration specialist before trying to upload. checks will be accepted. Step 4: Click on the link to start the registration process and log • Registrations are not approved until deposits are received. into your account using your Varsity Connect login. Step 5: Follow the instructions on each page to assign your Mailing Address athletes and coaches to the appropriate team(s) and create a The Cheerleading Worlds Registration rooming list for your team’s housing (if applicable). 6745 Lenox Center, Suite 300 Step 6: Review and submit your registration. Memphis, TN 38115 U.S. Based Teams International Teams Registration Specialists program names beginning with… non-U.S. based teams Brazil, Czech Republic, Denmark, Dominican Republic, Jennifer Herbert A–Fc Finland, France, Germany, Ireland, Spain jherbert@usasf.net Mendy Terrell Fd–O Africa, Ecuador, Guatemala, Hungary, Japan, Mexico mterrell@usasf.net Missy Miller P–Sp Argentina, Australia, Canada, Chile, China, Colombia mmiller@usasf.net Costa Rica, Italy, Jamaica, Netherlands, Norway, New Jennifer Burnett Sq–Z Zealand, Philippines, Poland, Puerto Rico, Russia, Sweden, jburnett@usasf.net Switzerland, South Korea, Taiwan, Ukraine, United Kingdom 888.315.9437 worlds@USASF.net 12 Register online @ USASF.net
he Cheerleading Worlds Hotel Package Prices Registration instructions are on page 12 and at USASF.net. Airport Transportation Upon your purchase of a Worlds hotel All hotel packages include: package we will send you a • Any two, three, four or five nights between April 26 and May 1 transportation form with important • Round-trip airport transfers provided by Disney’s Magical Express service instructions for setting up your • Disney Park Hopper® tickets valid April 22-May 13, 2019 transportation to and from the airport • 6-days admission to The Cheerleading Worlds and The Dance Worlds venues with Disney's Magical Express service. • Transportation to all events that are directly related to Worlds • Celebration Party at Disney’s Magic Kingdom® theme park • Transportation between Orlando • All taxes and gratuities International Airport (MCO) and the • Prices DO NOT include airfare Walt Disney World Resort will be provided by Disney's Magical Express Disney’s All Star Resort package price per person service. Attendees utilizing another room per room 2 nights 3 nights 4 nights 5 nights airport will need to find alternate transportation. Quad 4 $570 $620 $699 $749 Triple 3 $599 $670 $770 $857 • Disney's Magical Express service Double 2 $659 $770 $937 $1054 provides motor coach transportation Single 1 $870 $1088 $1349 $1570 to/from the Walt Disney World Resort Park Hopper® ticket 3-day 3-day 4-day* 5-day and special luggage delivery service. *A 4-day Park Hopper® ticket may be upgraded to a 5-day for an additional $45 if • Disney's Magical Express service preordered online or an additional $60 if purchased at the event. requires a reservation. Each guest ______________________________________________________________________ must be registered at a Walt Disney World Resort prior to contacting Disney’s Coronado Springs Resort package price per person Disney's Magical Express service. room per room 2 nights 3 nights 4 nights 5 nights Quad 4 $623 $691 $795 $843 • After registering for the event, each Triple 3 $670 $760 $910 $998 team will be provided with specific Double 2 $759 $885 $1135 $1237 details to book their Disney's Magical Single 1 $1041 $1279 $1672 $1906 Express service reservation. Park Hopper® ticket 3-day 3-day 4-day* 5-day • Reservations need to be completed *A 4-day Park Hopper® ticket may be upgraded to a 5-day for an additional $45 if 14 days prior to arrival. Guests will be preordered online or an additional $60 if purchased at the event. asked to provide a mailing address and inbound/outbound flight Extra Nights information. Extra nights may be added to five-night hotel packages. Extra nights are limited and offered on a first come, first service basis. • Disney's Magical Express service will • Wednesday, April 24, 2019 mail airport transportation information which includes detailed • Thursday, April 25, 2019 arrival instructions and special • Monday, April 29, 2019 luggage tags. • Tuesday, April 30, 2019 Prices are per room per night, regardless of occupancy and include tax: • Disney luggage tags and transfers will • Disney’s All Star Resort $210 per room/night not be provided for guests making • Disney’s Coronado Springs Resort $292 per room/night arrangements within 14 days of arrival. Family & Fans Packages USASF offers families and fans the same great hotel packages above that we offer teams. We recommend that you set up your own registration. Please designate one contact person to receive all communication and share information with the rest of the group. Complete registration materials are available at USASF.net. 888.315.9437 worlds@USASF.net 13 Register online @ USASF.net
The Cheerleading Worlds Commuter Package Prices for Athletes and Coaches only Complete registration materials are available at USASF.net. Athletes and coaches NOT purchasing hotel packages are REQUIRED to purchase Commuter Packages. Admission to the Worlds Celebration Party is sold separately. Commuter packages do not include transportation to/from the competition venues. 3-Day package $395 3-day Disney Park Hopper® ticket that also provides athlete’s entry into The Worlds competition venues. 4-Day package $425 4-day Disney Park Hopper® ticket that also provides athlete’s entry into The Worlds competition venues. 5-Day package $455 5-day Disney Park Hopper® ticket that also provides athlete’s entry into The Worlds competition venues. Worlds Celebration Party Wristband $45 Private Celebration Party at Disney’s Magic Kingdom® theme park, Monday, April 30, 2019. Transportation not included. Worlds Coach Lanyard without Disney Park Hopper® Ticket $150 Provides entry into the Worlds competition venues only. Does not include a Park Hopper® or provide access to the amusement parks. Lanyards will be sold only to coaches from programs participating in Worlds who: • are listed on a USASF Official Roster for a team attending Worlds • meet the credentialing requirements for warm-up room access NOTE: This lanyard is NOT purchased through the Worlds registration processing center. It is purchased directly from the USASF and may be picked up at your roster check appointment. Pre-ordering in required. The deadline to purchase is Monday, April 15, 2019. To purchase, visit the Worlds Information Center in the USASF online community -- The USASF Connection -- accessible through your coach membership account. Extra Ticket Prices Park Hopper® tickets may be ordered online or purchased at the Worlds Registration desks at our host hotels throughout the event. Disney Park Hopper® tickets provide: admission to Disney’s Magic Kingdom®, Epcot®, Hollywood Studios®, and Animal Kingdom® theme parks; six days admission to ESPN Wide World of Sports® Complex; and admission to all Cheerleading and Dance Worlds venues. 3-Day Park Hopper® Ticket $335 / $350 if purchased in Orlando 3 days at Disney theme parks + 6 days at The Cheerleading Worlds and The Dance Worlds venues 4-Day Park Hopper® Ticket $380 / $395 if purchased in Orlando The last day to pre-order 4 days at Disney theme parks + 6 days at The Cheerleading Worlds and Dance Worlds venues Park Hopper® tickets is April 16, 2019 5-Day Park Hopper® Ticket $425 / $440 if purchased in Orlando 5 days at Disney theme parks + 6 days at The Cheerleading Worlds and Dance Worlds venues Water Park $45 1 day at any Disney water park Service Meal Voucher $17 1 entrée and beverage per $17 voucher at designated theme park dining locations, lunch/dinner only (dessert not included) Not sold in Orlando. Worlds Celebration Party Wristband $45 (Worlds Celebration Party wristbands included in Worlds hotel packages) Monday, April 29, 2019, 10pm–2am Disney’s Magic Kingdom® theme park Attractions: Astro Orbiter, Space Mountain, Tomorrowland Speedway, Buzz Lightyear’s Space Ranger Spin, Seven Dwarves Mine Train, Mad Tea Party, Big Thunder Mountain, Splash Mountain, and Haunted Mansion (subject to change) DJs at Castle Stage (Pop, Top 40), Frontierland (Club, Pop, Top 40) and TBD (club music for those 17+)(subject to change) 2019 VIP & Coaches Reception $120 Friday, April 26, 8 pm Disney’s Coronado Springs Resort & Convention Center Complimentary for two coaches and/or owners from each team / $120 for each additional coach/program owner 888.315.9437 worlds@USASF.net 14 Register online @ USASF.net
The Cheerleading Worlds Warm-up Room/Backstage Access Policy Worlds team rosters must include: all program owners, coaches, choreographers, athletic trainers, personnel, athletes, and alternate/substitute athletes intending to enter the warm-up room specific to the team preparing to compete. Cheer Coach credential requirements • Current USASF coach membership • Current professional membership (NCSI background screening with green light determination) • Credentialed through Level 5 in either building, tumbling or both • Credentialed through Level 6 if coaching a Level 6 team Athlete membership requirements • All athletes must be current members of the USASF and listed on the official Worlds roster. • Adult athletes (21 years on or before Dec. 31, 2019 on U.S. based teams must have a background check with a green light determination. • Alternate and substitute athletes must meet the age grid criteria for that specific team and each roster is limited to 10 reserve athletes. • Alternate and substitute athletes must be in uniform and on the roster in order to be allowed in the warm-up/backstage room. Reserve athlete(s) must be competition-ready and in the venue where the team is competing. If an injury occurs, alternate and substitute athlete(s) may be used, as needed, as long as they meet eligibility requirements and have been approved during the roster verification appointment. Alternate and reserve athlete(s) must report, ready to warm-up and compete with the team, within 15 minutes of the injury. • All U.S. based athletes must present a photo ID for verification by a USASF official. See page 16 for more details. Allowed entry into the warm-up room with background screening green light and paid auxiliary membership • One personnel member per team Prohibited from entry into the warm-up room • Children not listed on the roster as an athlete or reserve Failure to produce the proper credentials • VIPs will prohibit entry into the warm-up room. • Team photographers Unauthorized entry into the warm-up/ • Media backstage area will result in immediate disciplinary action. Event Violation Policy Violation 1st Offense 2nd Offense Team Penalty Member Penalty USASF Member (other than athlete) I M M E D I A T E D I S C I P L I N A R Y A C T I O N In warm-up area without Removed from warm-up area and name Membership/credentials None Career membership proper credentials and program name documented confiscated, escorted from venue revoked for one year Refused entry into warm-up Membership/credentials confiscated, Membership/credentials 6-point penalty Career and program area by USASF staff but removed from warm-up area and name confiscated, escorted for the team membership revoked entered anyway and program name documented: official from venue for one year warning USASF Member Athlete I M M E D I A T E D I S C I P L I N A R Y A C T I O N In warm-up area but NOT on Picture taken and documented, Escorted from the venue 6-point penalty for Ineligible for the remainder the team roster removed from warm-up area the team of the event Competes but NOT listed on Ineligible to compete Immediate membership Team disqualified Program membership revoked for the team roster revocation for one year up to two years (one full season) Under the influence of drugs Authorities are called and athlete is Athlete membership revocation 6-point penalty Athlete membership revoked for or alcohol at any venue at ineligible to compete for the remainder for one year (one full season) per incident up to two years. Review of any time during the event of the event for the team program membership revocation from arrival to departure on of up to two years. Tuesday. I have reviewed the Warm-up Room/Backstage Access & Event Violation Policies as outlined above. _____________________________________________________________________ _________________________________________________________________________________ head coach/program owner signature assistant coach/program owner signature REQUIRED DOCUMENT: This document requires a signature and is available to print at USASF.net. 888.315.9437 worlds@USASF.net 15 Register online @ USASF.net
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