6th European Congress of Immunology in Amsterdam, The Netherlands, 2021 - CONGRESS DOCUMENTATION FORM for Theme: Building bridges - European ...
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CONGRESS DOCUMENTATION FORM for
6th European Congress of Immunology in Amsterdam,
The Netherlands, 2021
Theme: Building bridges
Contents
Introduction pag 5
1. Host pag 7
2. Date pag 8
3. City Amsterdam pag 8
4. Site(s) pag 12
5. Facilities for pag 13
6. Housing pag 22
7. Transportation pag 24
8. Programme pag 28
9. Administrative Organization pag 30
2 3
Introduction
To the Members of the Board and delegates
of the European Federation of Immunological Societies, EFIS
Utrecht, June 12, 2015
Dear members of the board, dear delegates,
On behalf of the Dutch Society of Immunology, it is our pleasure to cordially invite EFIS to hold the 6th European
Congress of Immunology in Amsterdam from August 29 – September 1, 2021.
Inspired by the beautiful city of Amsterdam with its many channels and bridges, the theme of the congress will
be “building bridges”. We hope and anticipate that organizing the 6th ECI around this theme, will enthuse
bridging between different immunological disciplines, between basic, translational and clinical science, young- and
established immunologists, and, most and for all, will inspire and help building bridges across Europe, European
immunology and European immunologists. For this we will not only include interactive sessions, but will also keep
the registration fees for students at the same level as in Vienna and Glasgow.
The Dutch Society of Immunology has celebrated his 50th birthday last year, and has traditionally been strong in
basic, translational and clinical immunology. Its membership number is well above 1300 members. These members
do not only include senior investigators, group leaders and clinicians, but also about 400 graduate students and
more than 100 research technicians. The Dutch Society will work together with EFIS to organize an exciting
scientific program of the highest standards in the charming city of Amsterdam.
Amsterdam is the capital of the Netherlands and has been a center of creativity and culture for centuries. From
its humble beginnings as a 13th-century fishing village, the city became famous during the 17th-century (Golden
Age), as the leading hub for trade and art. People have made the city unique; it has a highly individual, spirited and
young-at-heart character. “Amsterdammers” are known for their friendly, tolerant and cosmopolitan nature; that’s
why not too surprisingly, most speak at least two languages (English is almost always one of them). With inhabitants
from 177 different cultures, Amsterdam is one of the top three most diverse cities in the world.
The city has an excellent public transport network and is located 15 minutes from the main airport, Amsterdam
Schiphol Airport. The RAI convention center is only eight minutes from Amsterdam Schiphol Airport by public
transportation and just 15 minutes from the city center.
Amsterdam RAI provides a location allowing an interactive meeting. And with the realization of a new hotel in
2018 on the RAI complex, speakers, exhibitors, and organizers can be located on site, and still be extremely close
to the center of town. Taken this all together we feel that ECI 2021 Amsterdam will be a memorable event for the
European Immunologists.
We hope that Amsterdam can serve as bridgehead for another stimulating and attractive European Congress for
Immunology and to welcome you all in Amsterdam in 2021.
Sincerely yours,
Reina Mebius, Chairman Rene Toes, Treasurer Edward Knol, Secretary General
Dutch Society for Immunology
4 5
1. Host Society
The Nederlandse Vereniging voor Immunologie (NVVI)/Dutch Society for Immunology (DSI) was established in
1964 by Joghem van Loghem, Jon van Rood, Willy Hijmans, Dick van Bekkum, and Frits Keuning. Currently, DSI
has more than 1300 members. Many of them are post-docs, leaders of research groups, and/or clinicians, more
than 400 members are graduate students, as many as 130 are research technicians, and there are even a few dozen
undergraduates among the members.
All eight universities and their academic hospitals in The Netherlands accommodate one or more departments and
laboratories that are active in immunology: conducting research, providing teaching and training plans, offering
diagnostic services, and providing expertize to the community. These activities are not limited to medical faculties,
but also include the veterinary school and several pharmaceutical faculties, as well as the agricultural university,
and technical universities. Most large peripheral hospitals harbor facilities for diagnostic immunology. Several major
non-university institutes are strongly engaged in immunology. Instances are the Sanquin Blood Supply Foundation,
the Netherlands Cancer Institute, the National Institute for Public Health and the Environment (RIVM), IntraVacc
and Bilthoven Biologicals (formerly the Netherlands Vaccine Institute), the Netherlands Organisation for Applied
Scientific Research (TNO), and the Biomedical Primate Research Center (BPRC).
Valorization of research achievements into clinical valuables, through ventures (co)established by Dutch
immunologists, has been increasingly successful. Major examples include the vaccine company Crucell (Leiden), the
biosimilars company Synthon (Nijmegen) and the biologicals companies Centocor (Leiden) and Genmab (Utrecht).
The DSI holds itself responsible also for the quality of clinical and laboratory patient care. Medical Immunology is
a laboratory health care specialty that provides know-how and investigative facilities for diagnosis and therapeutic
follow-up of immunological disorders. The 3-years training program comprises diagnostic theory, practice, and
translational research, and includes transplantation biomedicine and was among the very first well-developed and
certified training programs in its field in Europe. Currently, there are 54 accredited medical immunologists. Clinical
Immunology is a subspecialty and registry for physicians (mostly specialists in internal medicine, rheumatology, or
pediatrics) taking care of patients with immunological disorders. It has its own training requirements and schedules,
which are actively being developed further.
The DSI has always considered it one of her tasks to contribute to the ongoing scientific education of technicians
and students. Since 1972, the Society organizes an annual 2 days’ spring meeting, in order to bring together young
scientists and technicians. Invited speakers are national and international experts of the selected topic(s), who have
been instructed to thoroughly introduce their subject and put it in a wide perspective. Also, the communication
and exchanges are more informal and intense than at the average regular science meeting. The average attendance
in the last few years is about 400 participants.
The annual DSI scientific meeting in December is attended by approximately 600 members. In addition to key note
speakers from all over the world, oral presentations are selected from the many submitted high quality abstracts.
Non-selected abstracts are presented as posters combined with condensed talks during common session walks,
giving young scientists an early opportunity to meet and discuss their work with peers. Further, several “educational
track sessions” are organized, to timely expose young PhD students and technicians to new technical and scientific
developments.
6 7
2. Date
Sunday 29 August till Wednesday 1 September 2021
3. City Amsterdam
Facts & figures of Amsterdam :
Inhabitants 790.044
Inhabitants Greater Amsterdam 2.158.592
Nationalities 175
Bicycles 600.000
Trees 220.000
Bulb flowers in parks and public gardens 600.000
Parks 28
City trams 232
Ferryboats 9
Markets 21
Shops 6.179
Antique shops 165
Diamond polishing factories 24
Canals 165
Bridges 1.281
Wooden drawbridges 8
Canal boats and saloon boats 110
Houseboats 2.500
16th, 17th and 18th century buildings 6.800
Gable stones 654
Statues and sculptures 302
Windmills 6
Musea 51
Paintings of Rembrandt 22
Paintings of Van Gogh 206
Concerts and theatrical performances per year 16.000
Concerts and theatrical performances per day 40
Theatres and concert halls 55
Cinemas 61
Cafés and bars 1.215
Discotheques 36
Restaurants 1.250
Hotel beds 41.000
8 9
Amsterdam
Amsterdam is a very accessible and compact city, with a historic city centre. It is vibrant, multicultural and
hosts many exciting festivals, events and exhibitions. The city has an excellent public transport network and
is located 15 minutes from the main airport, Amsterdam Schiphol Airport.
General
As Amsterdam is a surprisingly compact city with excellent public transport , travelling around is quick and easy.
Amsterdam is the ideal place for planning an extra informal meeting with your colleagues! What about arranging
to meet up in one of the 51 museums, many of them within walking distance of the city centre, or in one of the 25
beautiful old courtyards, 1215 pavement cafés or 55 theatres. After a busy day you may appreciate a relaxing stroll
back to one of the 350 excellent hotels to take your mind of things.
Culture
The Netherlands’ capital city has been a centre of creativity and culture for centuries. From its humble beginnings
as a 13th-century fishing village to its current role as a major hub for business, tourism and culture, Amsterdam has
a strong tradition as a centre of culture and commerce. During the 17th-century (Golden Age), the city became
famous as the leading hub for trade and art; in the 1960s, it emerged as Europe’s magical centre. People have made
the city unique; it has a highly individual, spirited and young-at-heart character. Amsterdammers are known for
their friendly, tolerant and cosmopolitan nature; that’s why not too surprisingly, most speak at least two languages
(English is almost always one of them). With inhabitants from 177 different cultures, Amsterdam is one of the top
three most diverse cities in the world.
Museums
Amsterdam has 51 museums, with a wide range of permanent collections and temporary exhibitions. The
largest and most renowned institutions include: the Van Gogh Museum (world’s largest collection of the artist’s
masterpieces), the Rijksmuseum (works of the 17th-century Dutch masters Rembrandt and Vermeer), the Stedelijk
Museum (world-renowned bastion of modern and contemporary art), the Hermitage Amsterdam, the Anne Frank
House, the baroque Royal Palace on the Dam square and the Rembrandthuis. There is also a surprising number
smaller museums, which exhibit a great diversity of art and collections in Amsterdam . The recent popularity of
photography and multimedia has also flourished in Amsterdam.
10 11
4. Site(s) 5. Facilities for:
5.1. Scientific sessions
Congress Venue - Amsterdam RAI 5.1.1. Plenary sessions (specify number of halls and their capacities)
Amsterdam RAI Convention Centre is one of Europe’s most important international exhibition and conference Hall 11, 5000 pax
venues, which plays host to almost 1,5 million visitors annually. Each year, 1000 national and international Hall 11 adjacent to Halls 9 and 10, and the Holland Restaurant. The Holland Restaurant provides a view of Hall
conferences and cultural functions are held in the Convention Centre, which is flanked by Amsterdam RAI’s 11. The hall has a surface area of 9,035 m². The hall has a single connection to Hall 9. The hall can be reached via
three exhibition complexes. The Amsterdam RAI Convention Centre is situated in one of Amsterdam’s Entrance C, the Holland Complex entrance and during set up and take down via the two loading doors. Entrance
parkland areas, only three kilometres from the historic city centre and thirteen kilometres from Amsterdam C is located on Level 0 and has a surface area of 1,835 m². Toilets and a cloakroom are located near the entrance.
Schiphol Airport. This modern conference centre, the largest of its kind in the country, is professionally There are also toilets located along the side of the hall in the direction of Hall 10 and 11. The access route is via work
equipped, serviced and staffed to meet all the needs of successful international meetings. Amsterdam RAI is terrace P4/P5. Parking is available in Car park P1. There are two, permanent food & beverage outlets just outside
best measured in terms of the expertise of its management and staff, and the advanced and sophisticated the hall; the Holland Restaurant, on Level +2 and the Holland Café, underneath the Holland Restaurant on Level +1.
amenities that enhance event programmes and ensure the comfort of the delegates. The first aid post is situated in the entrance area next to the cloakroom on Level 0. As the hall is located on Level +1
disabled people can access the hall using the lift from Entrance C on Level 0. There is a toilet for the handicapped
on Level +1 next to the Holland Lounge. During construction and dismantling the lift in the entrance outside Hall
Amsterdam RAI was established in 1893, with the founding of the Dutch Bicycle Industry Association (Dutch 9 can be used, which provides access to car park P1.
acronym RI referring to the Dutch Bicycle Industry Association). In 1900, the association added the letter
“A” to include Automobile. This configuration is based on a plenary room of 5000 pax. In case the number of attendees will be 3000 pax an
alternative, more cost effective, room configuration will be used: the Elicium I and II will be used as plenary room
for 2000 pax with an overflow in the Auditorium for 1000 pax.
Associations
Only 15 minutes from Amsterdam’s city centre and a mere eight minutes from Amsterdam Schiphol Airport, 5.1.2. Symposia (specify number of halls and their capacities)
Amsterdam RAI provides a location and the flexibility to be able to organise or host any kind of event in the best
way possible. Over 100 years of experience, combined with the desire to continuously innovate, makes Amsterdam
RAI the ideal partner to provide advice and collaborate with you on the development and implementation of new 6 parallel rooms:
concepts. Amsterdam RAI is the largest conference centre in the Netherlands, has all mod cons and is very flexible. 1. Elicium 1, 700 pax
All the spaces are multifunctional and can be laid out to meet anyone’s needs. The fully air-conditioned building
The Elicium’s Ballroom provides a luxurious, exclusive venue for your event. The ballroom is one of the
has 11 multifunctional halls which can be used for exhibitions, trade shows, cultural, sporting and other events. It
largest in its kind in the Netherlands and has a surface area of 1,985 m².
has 64 meeting and conference rooms (maximum 2,000 capacity). And all this in the dynamic city of Amsterdam.
The space connects the Holland and Europa complexes and the Ballroom can be viewed as a central space
in the building.
The RAI Elicium is the ideal link between the existing RAI complexes and is also multifunctional. It consists of
meeting rooms, conference and exhibition halls and a ballroom which is very suitable for galas and large-scale
dinner functions. 2. Elicium 2, 1100 pax
3. Auditorium & lounge, 1000 pax
The Auditorium seats 1,262 (excluding the balcony) and combines comfort and style with the latest audio-
visual technology. The ideal place for a presentation, parallelsession or conference.
4. Forum & lounge, 700 pax
The Forum, with its theatre seating, can accommodate a maximum of 709 people. The Forum Lounge
provides access to the Forum Room and is suitable for stands, seating area or catering points.
12 13
5. E 104 – 107, 390 pax 5.1.4. Posters (Number of posters which can be displayed simultaneously)
In the Forum Centre, there are lounges and 8 conference rooms in addition to the large Forum Room. The
rooms E104 through E107 can be interconnected, creating meeting rooms for groups varying from 100
Hall 9, at least 2000 posters plus catering
to 390 people.
Hall 9 adjacent to Hall 10 and 11, and the Holland Restaurant. Hall 9 has a surface area of 4,165 m². A lift (n°4, 2.50
metres by 3.20 metres) is located in front of the entrance of the hall and provides access to car park P1.
6. G 102 – 103 & Topaz lounge, 300 pax
Situated on the first floor of the Auditorium Centre, this room is especially suitable for meetings, as a small
conference location or for break-out sessions for a maximum of 300 persons in theatre style. The room 5.2. Exhibition area (Space available in square meters)
can also be divided into two separate rooms of 125 persons. The Topaz Lounge is on the first floor of the
Auditorium Centre, an excellent location for coffee breaks or for setting up several stands.
Hall 10
5.1.3. Workshops (specify number of halls and their capacities) , educational courses and breakout rooms Hall 10 adjacent to Hall 9 and 11, and the Holland Restaurant and has a surface area of 3,970 m². Hall 10 has two
connections to Hall 9 which can be closed off. There is a lift situated at the beginning of the fly-over from Hall 10
towards Hall 8 and between the loading door to Hall 10 and the door to Hall 9 (n°4, 2.50 metres by 3.20 metres)
G104-105 which provides access to car park P1. The lifts are only in use during set up and breakdown of events. If necessary
Situated on the first floor of the Auditorium Centre, this room is suitable for meetings, as a small conference location also a part of Hall 9 will be used for exhibition area.
r for break-out sessions for a maximum of 277 persons in theatre style. The room can also be divided into two
separate rooms of 120 persons.
5.3. Organization meetings: Small meeting rooms/offices (Specify number)
Rooms G106 and G107 Please indicate if all the facilities above are on the same site. If not, please specify the distance to the main venue.
Situated on the first floor of the Auditorium Centre, this room is suitable for meetings, as a small conference location See 5.1
or for break-out sessions for a maximum of 277 persons in theatre style. The room can also be divided into two
separate rooms of 120 persons.
Rooms G108, G109, G110 and G111
Situated on the first floor of the Auditorium Centre, these rooms are suitable for meetings, as a small conference
location or for break-out sessions. G108, G110 and G111 have a capacity for a maximum of 32 persons in theatre
style. Room G109 has a maximum of capacity for 88 persons in theatre style.
Emerald Room + Lounge
The Emerald Room is on the first floor of the Auditorium Centre, this room is especially suitable for meetings, as a
small conference location or for break-out sessions.
E 108, E 102, E 103; ; D 301 – 304; D 403-404; D 407 – 408; G101
The RAI Elicium has 20 flexible meeting rooms with high-quality facilities. These unique meeting rooms can be
hiredstand alone and are suitable for meetings, training sessions and seminars varying from 5 to 48 people. Each of
the three floors have a spacious and modern lounge available for various purposes.
14 15
Amsterdam RAI offers a total exhibition area of 106,500 m² (1,146,356 ft). Eleven multifunctional halls are available
for exhibitions, congresses, meetings and other events. The congress centre comprises 64 congress and conference
rooms with a capacity up to 2,000 people. In addition, the state-of-the- art ballroom offers event space of up to 1,883
m² (20,268 ft). When more capacity is needed, the exhibitions halls can be fitted out as fully fledged conference
rooms.
18 / 25 Congress Company B.V. (00347018) / European Conference on Immunology 2021 (27120) | Eveline van der Pluijm
= ECI space room
16 17
5.4. Refreshment/concession facilities (At the main site? Located within walking
distance?)
Restaurants
Dining out in Amsterdam is as varied as its multicultural population ; as a result of 177 nationalities of people
living in Amsterdam, there is a wealth of international cuisine to choose from. Experience the exotic flavours of
the Indonesian rice table, a specialty here, or dine in a genuine Bedouin tent. From authentic Spanish tapas and
award-winning Japanese food to organic-focused fusion cuisine and Michelin-star French dishes. It is a global
gastronomic scene in Amsterdam. So if your delegates are homesick for their own style of cooking or are in the
mood for a culinary adventure, they will not be disappointed by the menu in Amsterdam. Many of the restaurants
can accommodate groups and banquets and there are plenty of smaller establishments for guests looking for
a more relaxing dining experience to end the day. Just a few minutes’ walk from Amsterdam RAI you will find
yourself in one of Amsterdam’s most famous working-class districts: de Pijp. This is where the Albert Cuyp market is
held. The range of goods on the market varies from traditional fruit, vegetables and fish to clothing and cameras.
There are many cozy and affordable restaurants and cafés in this neighbourhood. A few minutes’ walk from here
is Amsterdam city centre, where you can wander to your heart’s content along and across the canals and visit the
many museums.
Catering of RAI
The catering of Amsterdam RAI is one of the biggest event caterers in the Netherlands and the exclusive caterer for
Amsterdam RAI. Service and quality to ensure guests want for nothing during the event. They cater for every taste:
simple or sophisticated, large or small scale, right down to the smallest details.
5.5. Air conditioning available in all facilities? (If not, please specify which of the
facilities will be airconditioned)
In this modern RAI conference centre is fully air-conditioned to provide a healthy climate for their attendees.
5.6 Availability of Internet/Wi Fi
Customised networks, with your event name, can be configured anywhere you would like in your location. Brand
your event, control your traffic flow and enable sponsors to participate in a great event with your own wireless
network. For exhibitors a powerful network covers all exhibitor areas and is the ideal solution for providing easy
and fast access to the Internet.
18 1920 21
6. Housing
Hotels
The number of hotel rooms has grown significantly the last few years. At the moment Amsterdam has to offer more
than 36.000 hotel rooms. 2,900 of these hotel rooms are located in the direct vicinity of Amsterdam RAI . These
makes Amsterdam particularly suitable for “city wide” conventions. The years to come even more hotels will open
their doors. In 2018 the total of room numbers will increase to 40.000. In that year our new hotel located on the
RAI Complex will open the doors: hotel nhow Amsterdam RAI.
With 650 rooms, the four-star nhow Amsterdam RAI will be the largest hotel in the Benelux. The accommodation
ranges from one-star budget rooms and traveller’s hostels to chic boutique hotels and luxury suites. Whatever
style of accommodation you seek, you will be literally spoilt for choice in Amsterdam. Not surprisingly, many
hotels are housed in historic properties, such as former convents and 19th-century schools. Some are renowned as
perfect examples of original Art Deco or award -winning modern design. Others are known for their comfortable
atmosphere, warm hospitality or excellent service for business travellers. The idyllic, tree-lined canal districts conjure
up a floating historic neighbourhood. Sleek glass buildings and former shipping warehouses have reinvented
the industrial harbour area, bringing it into the 21st century. In and around Amsterdam’s most popular squares,
there is always the hustle and bustle of life. Just outside Amsterdam, no more than 20 minutes from the city, in
the immediate surroundings of Amsterdam Airport Schiphol, there are plenty of tranquil countryside retreats to
choose from. The Dutch hotel star-rating system provides an excellent indication of the facilities and services you
may expect. But standards are high everywhere; whatever you choose, you can be assured of professional and
courteous staff. RAI Hotel and Travel service, the inhouse accommodation agency of Amsterdam RAI, will help
you, your exhibitors and visitors to find one of the best hotel rooms in the city. I amsterdam approved Amsterdam
Marketing guarantees availability of 16,000 rooms in Amsterdam’s hotels for the best available rates to organisers
of international, city-wide congresses and exhibitions. I amsterdam approved rooms are offered through RAI Hotel
& Travel Service and guarantees the following:
• Up to 65% of the hotel’s room allotment will be available for city-wide events;
• Prices kept within city-wide negotiated price ranges;
• Three, four, five star (business) hotels and selected two star hotels with business quality.
6.1. Hotel types (price range, distance from meeting venue, number of rooms)
6.2. Low cost housing (price range, distance from meeting venue, number of rooms)
22 23Accessibility
7. Transportation Amsterdam RAI is conveniently located just south of Amsterdam’s centre. Just a few minutes from the city centre,
and less than eight minutes from Amsterdam Airport Schiphol, one of Europe’s busiest and best airports. Amsterdam
7.1. To city RAI is easy to reach by car or public transport and has ample parking facilities inside and outside the venue. In busy
situations, car parks further afield are used. Free shuttle buses are available to and from Amsterdam RAI.
Amsterdam Schiphol Airport
Amsterdam Airport Schiphol is the main aviation terminal 13 km from the city centre. The airport has a Train: general information
metropolitan atmosphere and is a shining example of an Airport City: a leading, highly efficient airport Nederlandse Spoorwegen (NS) is the Dutch railways company, which transports nearly one million passengers a
providing passengers and the companies located there with the full range of services they require 24 hours day, over the busiest railway network in the world. The NS group covers the Netherlands and NS Hispeed operates
a day, seven days a week. international routes in collaboration with several high-speed European networks. These include Thalys, ICE, TGV,
CityNightLine and Eurostar; they serve dozens of daily routes from destinations such as Brussels (2 hrs), Frankfurt (4
hrs) and Paris (3 hrs 20 min). Amsterdam Airport Schiphol and Amsterdam Central Station are just 2 of the 11train
Amsterdam Airport Schiphol is very close to the Port of Amsterdam and the Port of Rotterdam and is well
stations in the city.
connected to the rail and road transport network. All the main markets are easy to reach from here, making
Amsterdam Schiphol Airport a true gateway with 323 destinations over 104 countries for both passengers
and cargo.
Train from France to Amsterdam RAI
Amsterdam RAI has excellent train connections. From Paris, travelling on the Thalys, it takes just 3.5 hours to reach
From Amsterdam Airport Schiphol, it takes 15 minutes to travel by train to the city centre and it is only eight Amsterdam for only € 130.00 return ticket.
minutes ride by train to Amsterdam RAI Station. Trains depart at least five times an hour.
Train from Germany to Amsterdam RAI
Accessibility, Airlines, Flight information, Number of flights
Amsterdam RAI is easy to reach by train from Germany. The station is just a few minutes ’ walk from Amsterdam
Amsterdam Schiphol Airport is the third largest European airport in terms of cargo (approximately 1.8 million RAI. You can book a return ticket from Berlin for just € 99.00.
tons of cargo each year) and the fourth largest European airport in terms of passenger numbers (approximately
47 million passengers each). Some 90 scheduled airlines operate flight services from Amsterdam Schiphol Airport
to some 317 destinations in 104 countries worldwide. They serve more than 47 million passengers at the airport, Train from Belgium to Amsterdam RAI
travelling on 153 European and 109 intercontinental routes. As one of the most conveniently accessible airports
Amsterdam RAI is easy to reach by train from Antwerp and Brussels. The Thalys takes you to Amsterdam in just 2.5
in Europe, travelling between Amsterdam Schiphol Airport and Amsterdam’s city centre only takes 15 minutes
hours for only € 60.00 return.
by train. The platforms are below Schiphol Plaza, a central hub that connects arrival/departure halls and includes
shops, cafés and information desks. It is very close to the Port of Amsterdam and the Port of Rotterdam and is well
connected to the rail and road transport network. All the main European markets are easy to reach from here,
making Amsterdam Schiphol Airport a true European gateway for both passengers and cargo.
247.2. Within city The city centre within walking distance
Tram and Metro general + costs Just a few minutes’ walk from Amsterdam RAI you will find yourself in one of Amsterdam ’s most famous workingclass
districts: de Pijp. This is where the Albert Cuyp market is held. The range of goods on the market varies from
Amsterdam RAI has excellent public transport connections. The centrally located complex is just a few minutes ’ traditional fruit, vegetables and fish to clothing and cameras. There are many cozy and affordable restaurants and
walk from Amsterdam RAI metro and train station. The tram has a stop in front of the venue and a ticket (valid for cafés in this neighbourhood. A few minutes’ walk from here is Amsterdam city centre, where you can wander to
1 hour) costs 2.60. If you have plans to travel around Amsterdam for a few days, special rate 24-hour tickets at 7 your heart’s content along and across the canals and visit the many museums.
and 168-hour (7 days) tickets at 30 are available at the station from the Gemeentelijk Vervoersbedrijf (GVB) ticket
vending machines.
Tram and Metro: Congress Card
During your visit in Amsterdam as a conference delegate , you may plan to network and meet new contacts
elsewhere than in the conference venue. And perhaps you would like to spend some time experiencing the city’s
culture or you need Internet access so that you can catch up with your emails. Amsterdam Marketing provides all
these services and has combined a number of them for your convenience while visiting the city. Everything you
could need has been incorporated in a special card called the I amsterdam Congress Card; local public transport,
WiFi access, restaurant reservation service, admission to a cultural attraction and a canal tour have all been included.
Train, tram and metro: Public transport deal
Amsterdam RAI has entered a partnership with GVB and NS to promote public transport. Special rates apply for
exhibitions hosted by Amsterdam RAI, so that you can travel in a most inexpensive way to Amsterdam RAI using
public transport, avoiding traffic jams and parking congestion during large events and exhibitions . In addition, you
can opt to offer public transport tickets at a reduced rate in combination with your event.
Taxi
Taxicentrale Amsterdam (TCA) is the preferred taxi partner for Amsterdam RAI. Amsterdam RAI has entered
a cooperation with TCA because they, as the largest taxi firm in Amsterdam with 800 taxis, meet the quality
requirements set out by Amsterdam RAI and the Municipality of Amsterdam.
Car general
Amsterdam is encircled by the A10 ring road. Directly on approaching Amsterdam via the motorway A 1, A2 or A4
and entering the ring road (A10), ‘RAI’ is indicated on the signboards. Amsterdam RAI is located along-side the ring
road (exit 9). From the exit the route to the car parks is indicated.
Parking
RAI Traffic Management is the primary supplier of parking facilities for both visitors and exhibitors during events
held at the Amsterdam RAI. RAI Parking is convenient and affordable. As our covered car park is situated directly
alongside the A10 ring road (exit 9), it is easy to access. Amsterdam RAI Parking car park can accommodate around
3,287 vehicles. Park and Visit Amsterdam offers are available. During large events and in busy situations, car parks
further afield are used, which means we can accommodate around 5,000 vehicles in total. For the transport to and
from Amsterdam RAI, free shuttle buses are available.
26 278.2. Social
8. Programme 8.2.1. Events included in registration fees
Welcome Reception (approx. 3000 pax) at the Exhibition room
8.1. Scientific 8.2.2. Optional Congress events
The overall programme of the 6th ECI in Amsterdam will cover four balanced tracks. These tracks will be: An additional fee will be charged for the ECI party (approx. 2000 pax) that will be organized in e.g. The Eye, the
Passenger Terminal, Heineken Experience
A. Innate Immunity
B. Adaptive Immunity
C. Diseases of the immune system
8.3. Satellite Meetings
The Dutch Society of Immunology will encourage satellite meetings to attracts and connect immunology. The
D. Immune interventions
topics Veterinary Immunology, Immunosenescence, immunology for oncologists, Immune reactions against
biopharmaceutical and advanced cytometry will be associated with the 6th ECI meeting in Amsterdam. We will
Within each track basic, translational and clinical immunology will be covered. Each track will contain oral invite representatives of these satellite meetings to continue with their tradition. In addition, we foresee that some
presentation sessions, workshop formats and presentation of submitted abstracts in oral, poster discussion and satellite meetings will be organized based on the local interest in immunological topics in the Netherlands.
thematic poster sessions.
In addition, we aim to include joint symposia in our meeting. Societies present during the 4th ECI meeting including
Our programme will be prepared by a scientific committee, consisting of 2 representatives of the Dutch Society of American Association of Immunology (AAI), European League against Rheumatisms (EULAR), International Union
Immunology and of the national societies with more than 500 members, and one representative of other national of Immunological Societies (IUIS), European Academy of Allergy and Clinical Immunology (EAACI), International
societies. Society for Advancement of Cytometry (ISAC), European Society for Immunodeficiencies (ESID) and World Allergy
Organization (WAO) will be invited for joint symposia during the 6th ECI meeting in Amsterdam.
28 299. Administrative Organization
The steering committee will be in charge of the general organization of the congress: scientific programme,
budget and promotion. It will be composed of one representative of the Dutch Society of Immunology, one
of EFIS and of each of the national societies with more than 500 members and one representative of the
societies with less than 500 members. The steering committee will appoint the Secretary General of the
congress and the President of the Scientific Programme Committee.
9.1. Organizing Committee (list individuals who have agreed to serve)
Marieke van Ham, president ECI 2021
Reina Mebius , Chair Dutch Society of Immunology
René Toes, Treasurer Dutch Society of Immunology
Edward Knol, Secretary General Dutch Society of Immunology
Martin van Hagen, Board member of the Dutch Society of Immunology
Ton Langerak, Board member of the Dutch Society of Immunology
Mieke Boots, Board member of the Dutch Society of Immunology
Cees van Kooten
Jannie Borst
Mihai Netea
All members of the LOC have agreed to actively participate in the planning and organization phase for the European
Congress of Immunology 2021 in Amsterdam.
30 319.2. Professional Congress Organizer (name, expertise)
Vienna Academy of Postgraduate Medical Education and Research (VMA)
Congress Company, the medical meeting professional
The Vienna Academy of Postgraduate Medical Education and Research (VMA) is one of Austria’s leading conference
and association management institutions in the health care field, providing leadership, guidance, headquarter
facilities and staff to more than 40 medical associations and more than 30 conferences and meetings per year.
CONGRESS COMPANY, THE MEETING PROFESSIONAL
On a yearly basis Congress Company is hosting over 50 meetings, visited by more than 15.000 participants, in the
The VMA (in its current form) was founded in 1924 and is a non-for-profit association. Its board consists exclusively Netherlands, Europe and international. Congress Company is one of the leading Professional Congress Organizers
of faculty members of the Medical University of Vienna. (PCO) in the medical & scientific field and offers full-scale support for the organization of scientific congresses and
symposia.
This institution has always been and is still dedicated to serve the needs of the medical non-profit sector with
regards to conference and association management. We have a strong commitment to quality, service and value. Congress Company has offices in ‘s-Hertogenbosch and Maastricht, the Netherlands and organizes or
Over the past 50 years, we have provided professional services to more than 1.000 national and international facilitates meetings for health care professionals, scientists and companies from the industry with services for
conferences. logistics, finance and management.
In the recent past the VMA has been organising the European Congress of Immunology 2015 as a PCO, as well as As such, Congress Company can provide a multi-disciplinary team, not only with expertise in offering services
the International Congresses of Immunology 2013, 2010 and 2007 as scientific & abstract management office. for meetings, events and conferences but also in fundraising and association management. Congress Company
facilitates a marketing platform to companies by offering them live interaction with their target audience. The
team consists of 14 employees that organizes 50 projects a year.
Congress Company staff has experience with the organization of several (inter)national congresses such as:
• As core PCO for the Dutch Society for Immunology:
- 50th Anniversary Congress of the Dutch Society of Immunology, 2014, Kaatsheuvel (on a yearly
basis)
- NVVI Lunteren symposium 2015
• 27th European Immunogenetics and Histocompatibility Conference, 2013, Maastricht
• 35th Congress of the European Hernia Society, 12-15 May 2013, Poland
• Scientific Spring Meeting of the Royal Dutch Society of Microbiology and the Dutch Society of Medical
Microbiology, (on a yearly basis)
• Spring meeting of the Dutch Society of Psychiatry (2.800 participants, on a yearly basis)
32 33Certification and references
Certification
Congress Company isand
one references
of the leading PCO’s specialized in medical meetings.
Congress Company is one of the leading PCO’s specialized in medical meetings.
Our performances have been recognized and have led to the following memberships and
accreditations;
Our performances have been recognized and have led to the following memberships and accreditations;
De gek oppelde afbeelding k an niet worden weergegev en. Het bestand is mogelijk v erplaatst, heeft een andere naam gek regen of is v erwijderd. Controleer of de k oppeling v erwijst naar het juiste bestand en de juiste locatie.
Certified Congress Organizer
Certified Congress Organizer
Qualification as one of the best congress organizers in The Netherlands. Certificate
Qualification
attached.as one of the best congress organizers in The Netherlands.
Certificate attached.
World’s Leading Conference Organisers
Recognition from the meeting industry. Exclusive membership of one PCO per country.
World’s
TheLeading
world’s Conference Organisers
leading conference organizers is a group of professional conference
organizers with an enviable record for managing conferences, exhibitions and special
Recognition
events. from the meeting industry. Exclusive membership of one PCO per
country. The world's leading conference organizers is a group of professional
conference organizers with an enviable record for managing conferences,
exhibitions
On a yearly basis Congress andisspecial
Company hostingevents.
over 50 meetings, visited by more than 15.000 participants, in the
Netherlands, Europe and International.
On a yearly basis Congress Company is hosting over 50 meetings, visited by more than 15.000
For more information: www.congresscompany.com
participants, in the Netherlands, Europe and International.
For more information: www.congresscompany.com
34 359.3. Promotion REVENUES based on: Euro
Paying participants fee incl.VAT
A promotion committee should be formed, composed of one representative of each of the national societies of
Reg.fees Early Reg. members 460,00
the EEIG and of the PCO
Reg.fees Regular members 510,00
Reg.fees On Site members 560,00
9.4. Financial aspects
Day tickets members 280,00
Reg.fees Early Reg. Non members 615,00
Reg.fees Regular Non members 660,00
The summary budget plan is as follows:
Reg.fees On Site Non members 715,00
6th European Congress of Immunology, Amsterdam, 2021 Day tickets Non members 365,00
Reg.fees Early Reg. Students reg.fee 200,00
Sunday 29 August until Wednesday 1 September 2021
Reg.fees Regular Students reg.fee 225,00
based on: EURO
Reg.fees On Site Students reg.fee 250,00
BUDGET (Draft)
Day tickets Students reg.fee 200,00
Participants 3000 4000 5000
INCOME
Registration fees 1.267.025 1.729.250 2.168.850 It is proposed to raise the registration fees for participants with 12% as compared to the 4th ECI in Vienna to correct
Other income 57.654 56.476 65.090 for inflation. Registration fees for students are budgeted on 200 euro to allow optimal participation of young
Sponsoring 717.410 717.410 717.410 scientists.
Total income 2.042.089 2.503.136 2.951.350 Invited speakers will be reimbursed as follows:
Invited Speakers hotel 3 80 200,00
EXPENSES
Invited Speakers - Australia flights 2 2.500,00
Venue 825.921 1.161.395 1.214.939
Invited Speakers - West Coast and Asia flights 12 2.000,00
Preparations organisation 84.510 90.810 96.270
Invited Speakers - Middle East flights 12 1.000,00
Printed matters 137.520 149.820 162.120
Invited Speakers - Europe flights 44 500,00
Postage / Mailing 25.200 27.600 30.000
Invited Speakers - Europe travel 10 300,00
Social Program 276.600 338.500 417.100
Invited speakers 140.500 140.500 140.500
PCO 121.000 145.200 157.300 Likewise, a speakers diner will be provided by the organization.
Miscellaneous 404.000 444.000 524.000
The organization will apply for EFIS travel grants and advance funding for respectively 150.000 euro and 40,000
Total expense 2.015.251 2.497.825 2.742.229
euro.
Result 26.838 5.312 209.122
FINANCIAL SUPPORT
A detailed budget is available when requested.
If the Dutch Society for Immunology is granted to host ECI 2021, the Local Organizing Committee will apply for
the Prefinancing and Guarantee Fund (VGF). This is an initiative of the Netherlands Ministry of Economic Affairs, the
In short, we anticipate to cover expenses through sponsorship (sponsorship packages, advertisement, satellites and Association of the Dutch Convention Industry (VNC) and the Netherlands Board of Tourism & Conventions (NBTC)
and offers organisers of an international congress in the Netherlands prefinancing as well as a guarantee. See also
exhibition space_. The amount of sponsorship anticipated is based upon the sponsoring and exhibition revenues of
flyer “prefinancing and guarantee” at pag. 38
the 4th ECI in Vienna (as per June 15, 2015: 627.000 euro). The registration fees are calculated as follows:
AMSTERDAM YOUNG SCIENTIST AWARD
The City of Amsterdam is increasingly developing as a centre of knowledge. Amsterdam is a main destination
for international scientific conventions. The combination of stimulating scientific talent and first rate convention
facilities can yield remarkable results. In order to stimulate these results, the City of Amsterdam and its destination
partners have set up the Amsterdam Young Scientist Award. Its aim is to stimulate and develop new talent within
a scientific discipline, in the broadest sense of the word. Should Amsterdam be granted the hosting of the ECI
2021, it will be possible – subject to certain conditions - for the scientific committee to designate one of the most
promising, participating scientists the winner of this EUR 5,000 award. The money is to be spent on research, or on
attending other conventions on the same or directly related disciplines. This is Amsterdam’s way to emphasize the
city’s pivotal role as a destination for international scientific conventions.
36 379.5. Organizational timetable
ECI - August 29 - September 1, 2021, Amsterdam, NL
TO DO date year T-minus
Congress opens Aug. 29 - Sept. 01 2021 0
Congress preparations onsite August 28 2021 1 day
Delivery of material onsite August 27 2021 2 days
Preparation of conference material VMA August 21-23 2021 3-5 days
Deadline final number for catering orders August 16 2021 14 days
Make abstract text available in the online programme planner August 16 2021 14 days
Deadline Advance-Registration August 16 2021 14 days
2nd cancellation deadline for registration fees (50% refund, no August 16 2021 14 days
refund after August 24)
Abstract PDF to the technicians for USB August 10 2021
Deadline for Abstract Withdrawal August 9 2021
Production of printed materials for conference bags June - July 2021 1-2 months
Design printed material and order USB to technicians June 6 2021
SC meeting / consultation (optional) June 2021 2 months
2021
Make online programme planner available June 21 2021 2 months + 1 weeks
Deadline for early registration fee June 15 2021
1st cancellation deadline for registration fees (75% refund) June 15 2021 2 months + 1 weeks
Notification of abstracts authors end of May 2021 3 months
Application for CME credits (12 weeks strict! Small time buffer) mid of May 2021 3 months + 2 weeks
SPC abstract selection (Marathon) meeting mid of May 2021
Online abstract reviewing March 2 - May 25 2021 nearly 4 months
Abstract submission extension begin of May 2021
Order of conference bags, badges etc… end of April 2021 4 months
Abstract submission deadline end of April 2021
3rd cancellation deadline congress venue (75% of gross rental fee) February 2021 6 months
SC meeting (Vienna) end of January 2021 7 months
Administrative invitation invited speaker (congress office) end of January 2021 7 months
Abstract submission opens end of January 2021 7 months
LOC meeting (Annual meeting local society) October 2020 10 months
Invitation to external reviewers September - October 2020 11 months
Option on additional rooms congress center (assemblies national September - October 2020 11 months
societies)
2nd cancellation deadline congress center (50% of gross rental fee) end of October 2020 1 year
Online registration opens August 2020 1 year
Promotion, Emailings, Electronic Newsletters: Programme Updates, February - September 2020 1 - 1,5 years
2020
Registration
SC meeting August 2020 1 year
LOC meeting May 2020 1,25 years
1st cancellation deadline ACV (25% of the gross rental fee) February 2020 1,5 years
1st invitation sent to invited speaker (LOC) February 2020 1,5 years
Scientific Program Committee (SPC) meeting plus SC meeting February 2020 1,5 years
(Vienna)
Ask national societies for suggestions for symposia and plenary November 2019 1,75 years
sessions
2019 1st steering committee meeting August 2019 2 years
Ongoing promotion at meetings, emailings, etc July - August 2019 2 years
38 Website goes online end of August 2019 2 years40 41
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