41st ESPEN Congress on Clinical Nutrition & Metabolism Krakow, Poland | 31 August - 3 September, 2019 - ESPEN 2019
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41st ESPEN Congress
on Clinical Nutrition & Metabolism
Krakow, Poland | 31 August - 3 September, 2019
Nutrition - A Highway to Health
Partnership & Investment Opportunities
www.espencongress.com www.espen.org
1
Contents
Essential Information 4
About ESPEN 5
Welcome Message 6
What makes ESPEN unique 7
ESPEN Industry Partners 8
ESPEN Scientific Programme 9
Congress Schedule 10
Exhibiting at ESPEN 2019 12
Enhance your Satellite Exposure 22
Hospitality Suites 23
Sponsorship Opportunities 24
Payment & Cancellation Policy 34
Key Dates 36
Supplied separately
Order & Application Forms
2 3
Essential About ESPEN
Information ESPEN Aims
ESPEN is dedicated to all issues relevant to the field
Congress Secretariat of clinical nutrition and metabolism and promotes:
ESPEN 2019
c/o MCI Suisse SA • basic and clinical research
Rue du Pré-Bouvier 9 • basic and advanced education
1242 Satigny- Switzerland • organization of consensus statements about
Tel.: +41 22 33 99 580 clinical care and care quality control
Fax: +41 22 33 99 631 The aims of ESPEN are to encourage the rapid diffusion
E-mail: ESPEN@mci-group.com of knowledge and its application in the field of Parenteral
and Enteral Nutrition or, more broadly, Clinical Nutrition
Partnership and and Metabolism.
Investment Opportunities ESPEN sponsors a journal and for which it assumes
ESPEN 2019 editorial, as distinct from publishing, responsibility.
c/o MCI Suisse SA
It promotes experimental and clinical research, fosters
Rue du Pré-Bouvier 9
high ethical standards of practice and investigation,
1242 Satigny– Switzerland
and promotes contact between investigators and
clinicians in related fields.
Contact Person
Corentin Ruy ESPEN Congress
Tel.: +41 22 33 99 614
This is the European meeting in the scientific and
E-mail: Corentin.ruy@mci-group.com
educational arena of clinical nutrition and metabolism.
A top educational programme also includes clinicians’
Important Dates & Deadlines as well as nurses’, dietitians’ and pharmacists’ sessions,
Opening of Abstracts Submission 7 January 2019 while the ESPEN Life Long Learning (LLL) programme
contributes with fully revised topics and continues to
Registration opens 25 January 2019
award its diplomas in Clinical Nutrition and Metabolism.
Closing of Abstract Submission 5 April 2019 Developments in Fight Against Malnutrition, Nutrition day
and ESPEN Guidelines initiatives are also presented and
Opening of late breaking discussed as well as the new intriguing data presented
abstract submission 10 May 2019 during the oral communication and poster sessions.
Early Bird Deadline 22 May 2019
Deadline for late breaking
ESPEN Societies
abstracts (posters only) 14 June 2019 59 Member Societies All Over The World
ESPEN
Venue Fosters excellence in the field of clinical nutrition
and metabolism
www.espen.org
ICE Krakow Congress Centre
Marii Konopnickiej
30-302 Krakow
Poland
Web: www.icekrakow.com
4 5
What Makes ESPEN Unique?
Local Organizing Committee Delegates Fields of Interest
gy
Stanislaw Klek ol
o
si i ne
Urszula Lapuszek e dic
th
Eliza Kowalczyk es e Me
An ar
Dietetics
Maciej Slodkowski al
C
Wlodzimierz Cebulski ritic
Malgorzata Lyszkowska 7% C
log
y
no
Miroslaw Czuczwar % cri
St 12 do
ud En
Ryszard Choruz e nt logy
26%
s 7% ntero
tro e
Local Educational Committee Nu
rsi Gas
ng 4% 13% tioner
Chair: Kinga Szczepanek l Practi
4% Genera
Members: Aleksandra Kapała 5%
Magdalena Milewska 7% Geriatrics
Katarzyna Matysiak-Luśnia Pharmacy 8% 22% Medicine
Magdalena Sumlet 11% Internal Medicine
(including all subspe
Jacek Szopiński cialties not mention
ed elsewhere)
Welcome Message Justyna Zamarska
Local Scientific Committee
15
%
9%
7%
Peri
Oncolo
gy
8% ope
try
21%
Chair: Sylwia Małgorzewicz rativ
Dear colleagues, d us Pa e
e Me
deci
Members: Michał Chmielewski In 8% dia ne
tric
On behalf of the Polish Society for Parenteral, Enteral Zbigniew Kamocki 6% s
GI
Dorota Mańkowska- Wierzbicka Su
Nutr
Nutrition and Metabolism (POLSPEN), we would like rge
to invite you to the 41st ESPEN Congress 2019, which Dorota Szostak –Węgierek Ot ry
he
ition
Lucyna Ostrowska rS
will be held for the first time in Poland. ur
Marta Gruchała-Niedoszytko gi c
ist
al
POLSPEN would like to welcome all ESPEN members Su
bs
to the ICE in Krakow, our beautiful international city Central Executive Committee pe
cia
located at banks of Vistula river. Rocco Barazzoni, Chair ltie
s
Matthias Pirlich, General Secretary
Krakow is the former capital of Poland, a city with Zeljko Krznaric, Treasurer
many faces, home to centuries of cultural heritage. It Stanislaw Klek, 2019 Congress President
has developed its unique international character and
importance like a never-ending story to which a little Central ESPEN Scientific Committee Our Audience Our Scientific Programme
bit of history is added every day. Dileepraj Lobo, Chairperson ESPEN Attendance History 1999-2018 ESPEN Abstracts History 1999-2018
In close collaboration with the ESPEN Committee Moïse Coeffier, Permanent Member
1008
Palle Bekker Jeppesen, Permanent Member
870
Members, we have developed an attractive program
Kristina Norman, Permanent Member
761
3,849
that aims to be a landmark in ESPEN’s continuing
750
700
Nicolaas E.P. Deutz, Editor
3,937
3,361
682
681
3,246
3,210
619
effort to improve Nutritional Care and Education. As Sylwia Malgorzewicz, Rotating Member
577
3,611
2,815
527
since 2015, there will be 5 parallel sessions along 4
3,117
2,520
486
470
3,613
2,300
500
443
437
2,408
‘tracks’ throughout the program focusing on topics in
416
2,646
Central Educational and Clinical
1,886
2,483
1,578
the acute, chronic, pediatric and geriatric settings.
Practice Committee
We are convinced that the programme of ESPEN 2019 Laurence Genton, Chairperson 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
offers a great opportunity for physicians, dietitians, Mehmet Uyar, Physician
pharmacists, nutritionists, scientists and nurses Magdalena Pietka, Pharmacist
involved in the field of nutrition and metabolism to Anni Laas, Nurse
meet and discuss cutting edge science in an informal Alison Culkin, Dietitian
Kinga Szczepanek, Rotating Member Geographical breakdown
ambience, reinforcing old and stimulating
Top 10 Attending Countries
new collaborations.
Associated Members
We sincerely hope to meet you in Krakow in 2019! Elisabeth de Waele, IT Communication Officer 1 Spain9.25% 7 Switzerland4.26%
Remaining
Alessandro Laviano, LLL Course Director 2 Netherlands5.95% 8 France4.00%
Stanislaw Klek Countries
Regina Komsa and Rémy Meier, LLL Co-Directors
Sylwia Malgorzewicz Stephan C. Bischoff & Cristina Cuerda Compes,
3 United Kingdom5.48% 9 Germany3.66%
Kinga Szczepanek ESPEN Guidelines Officers 4 Turkey5.38% 10 Japan3.43%
5 Belgium4.78% Remaining Countries 50.68%
6 Italy4.49%
6 7
ESPEN Industry Partners Topics of the Programme
A L Scientific Educational
Abbott Nutrition Health Institute Laboratoire Aguettant ❤ Plenary: Cuthbertson Lecture & Wretlind Lecture ❤ LLL Courses:
Abbott Laboratories Laboratoires Grand Fontaine ❤ E
SPEN Symposia: Research Fellows’ • Friday 30th August and Saturday 31st August:
ACT Medical Corp. & Clinical Trials 15 LLL courses and 1 T-LLL course
Applied Medical Technology, Inc. M
Akern MALTRON INT. LTD ❤ Best Abstracts Session • During the congress: Updated courses on nutrition
Alveolus Meditheque Bookshop in cancer patients, nutrition in the ICU, preoperative
❤ Oral Communications Sessions nutrition and obesity
Medifood Hungary Innovation Kft.
B Medtronic ❤ Poster Presentations ❤ T
wo case discussions: COPD patient and a patient
B.Braun Melsungen AG Mercodia AB after bariatric surgery
❤ Pro-Con Debate: GM Foods
Biospace Co., Ltd,“in Body ” MGC Diagnostics
Baxter Healthcare Micrel Medical Devices SA ❤ E
SPEN Guidelines: Presentation of new guidelines
Berlin Chemie AG Milad Agro Industry Provisional Topics & consensus meetings
Bodystat LTD MNI – Medical Nutrition International Industry • Eating disorders
BD • Food allergy and disease 10 Educational Symposia:
N • Intestinal microbiota • Body composition in clinical practice
C Nestlé Health Science
• Digestive allergies and intolerances
CAIR LGL Nestlé Nutrition Institute • Nutrients and muscle anabolism
Cardinal Health Neomed Innovative Medical Ventures • Nutrients and the immune system • Nutrition in palliative care
Carefusion Nutricia Advanced Medical Nutrition • Nutrigenomics • Nutrition in wounds and tissue regeneration
CEDIC SRL NPS Pharma • Nutrition and cardiorespiratory disease • Nutritional accesses
Corpak Medsystems • Paediatric nutrition
• Nutrition and cognition
Cosmed O • Proteins in clinical nutrition
Cook Medical Orkla Care Denmark • Nutrition and the kidney
• Nutrition in children • Renal nutrition
D P • Nutrition in the older patient • The evidence behind diets
Dim3 PACIFHAN • Nutrition in transplantation • The nutrition patient at home
DSM Nutritional Products L PaKuMed medical products GmbH
• Oncology
Palmeiro Foods
E PREKULAB • Public health nutrition
Edwards Lifesciences • Critically ill
Elsevier S • Vitamins and micronutrients
EN SECA • Weight change
ER-MED Tibbi Cihazlaré Ticaret Ltd. Şti Shire
Er-Med Medical Equipment Smartfish AS
F T
F. Uhlmann-Eyraud S.A. Tanita Europe
Fresenius Kabi TauroPharm GmbH
FrieslandCampina Domo Technology Consult Berlin GmbH
Frontiers Media SA TG Eakin
Tonus Line Nutrition Clinique
G
GEDSA W
Geistlich Pharma Wisepress LTD
Wisepress Medical Bookshop
A Warm Welcome
H
HALYARD
Hosokawa Yoko Co., Ltd.
Wolters Kluwers
X
From Krakow
Xeridiem Situated in southern Poland, Krakow is one of the character of its streets and little squares lined with
I country’s most ancient cities and its former capital and a restaurants serving local delicacies.
Immunodiagnostik Y real pearl in its crown. The city lies on the banks of the
IMPEDIMED Yakult The city also buzzes with bars and nightlife and the
Vistula River which is called the Queen of Polish Rivers.
InBody Co, Ltd diversity of a university town. It’s also an easily walkable
Krakow receives visitors from the whole world.
Z city with plenty of charming backstreets and alleyways in
J Zealand Pharma A/S The town is filled with monuments and is impossible which to get pleasantly lost.
JAWON to visit in just one day which is not really enough to
The range of accommodation and gastronomic services
experience the emotions this city can evoke. Its unique
is very wide and easily available, which makes planning a
K atmosphere has inspired artists and writers. Visitors fall
trip to Krakow very straightforward. It is also a base from
KARGER PUBLISHERS in love with Krakow and if they leave, then it is only to
where to visit southern Poland. Zakopane, called “the
Kerry Ingredients return another day. The city’s rich cultural and artistic life
mountain capital” of Poland and Wroclaw are within easy
Kimal Plc. contributes to this fascination as much as the genuine
distance from Krakow.
Kimberly Clark
8 9
Programme Overview At ESPEN 2018,
3849 delegates
attended from
8:00
9:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00
20:00
96 countries
Comms
Comms
Oral
Oral
Tuesday 3 September
Coffee Break
Educational
Educational
Sessions
Sessions
Business Benefits
of Partnering
Sessions
Sessions
Scientific
Scientific
Exhibition With ESPEN 2019
Lunch &
Viewing
Comms
Comms
Poster
Oral
Oral
Monday 2 September
ESPEN General Assembly
A. Wretlind Lecture
Satellite Symposia
Mini Satellite
Coffee Break
Coffee Break
Educational
Educational
Worldwide Exposure
Symposia
Sessions
Sessions
ESPEN 2019 allows you to connect with a global audience.
ESPEN 2019 offers you the chance to be part of a dynamic
4-day business focused exhibition which is part of the association’s
Sessions
Sessions
Scientific
Scientific
Lunch &
Viewing
Poster
annual meeting. At ESPEN 2018, 3849 delegates attended from
96 countries. ESPEN 2019 provides you with a unique opportunity
Exhibition to carry out business face-to-face with professionals from the
clinical nutrition and metabolism industry. While the heartland
Industry Symposia Sponsored Break
Lunch &
Viewing
Comms
Comms
Comms
Poster
Sir Davidson Cuthberson Lecture
of ESPEN’s activities remains in Europe, ESPEN extends its
Oral
Oral
Oral
Sunday 1 September
interests, collaboration and programmes far beyond.
Satellite Symposia
Mini Satellite
Coffee Break
Coffee Break
Educational
Educational
Educational
Symposia
Sessions
Sessions
Sessions
Connecting You
ESPEN offers unrivalled access to network and connect with
leading thinkers and expert decision makers in the clinical
nutrition and metabolism field. With an ever-increasing interest
Sessions
Sessions
Sessions
Scientific
Scientific
Scientific
Lunch &
Viewing
Poster
in this area there are indeed a lot of questions related to this
field. ESPEN 2019 will of course focus on addressing as many
Exhibition
of these as possible.
Comms
Comms
Different Positioning
Oral
Oral
Saturday 31 August
The ESPEN 2019 congress will continue to help bridge the
Welcome Reception
Satellite Symposia
Opening Session
gap between professions, to provide a 360° approach and
Coffee Break
Educational
Educational
Sessions
Sessions
Break
understanding of the current challenges and proposed measures.
It is a chance to take a helicopter view to observe and learn from
the world of clinical nutrition and metabolism surrounding us.
Sessions
Sessions
Scientific
Scientific
An Organisation at the Forefront of the
Exhibition
Clinical Nutrition and Metabolism Industry
ESPEN remains the leading force in channelling the knowledge
10:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00
20:00
11:00
and foresights of professionals to help determine the top priorities
8:00
9:00
and actions to enhance the effectiveness of prevention and
treatment of metabolic problems associated with acute diseases.
10 11
Exhibiting At ESPEN 2019 Important
Individualise Your Presence Exhibition
As part of ESPEN 2019, the exhibition space will provide
a unique opportunity for exhibitors to showcase their
Stand Types And Costs Information
products, services and educational programmes to an Space Only – 650 Euros Per Sq. Metre
estimated 3500+ participants, all with interests in all (VAT Not Included)
areas of clinical nutrition. The layout of the exhibition is
expertly designed to ensure comfort to the delegates, ✓ Exhibition floor space only
optimised visitor flow and therefore maximum exposure
for the exhibitor. Networking Events, the ESPEN Village, ✓ Full company profile in the official ESPEN 2017
coffee breaks, lunches, posters and poster tours will congress Final Programme (distributed to all
all be on the exhibition floor promoting frequent and delegates in their congress bag)
repeated opportunities for the delegates to visit the ✓ Company listing on the ESPEN congress website
exhibits and engage with you.
✓ 2 Complimentary exhibitor badges for the first 9 sqm
✓ 1 additional badge for each additional 9 sqm booked
✓ Welcome Reception
✓ Coffee breaks
✓ Lunches
Shell Scheme – 780 Euros Per Sq. Metre
(VAT Not Included)
✓ Exhibition floor space
✓ Shell scheme frame
✓ Fascia board for company name
✓ Lighting
Non-contractual image
✓ Electrical supply
✓ Carpeting
✓ 1 table and 3 chairs for 9 sq metres
✓ Stand cleaning
✓ Full company profile in the official ESPEN 2018 Exhibition Layout Company Profile
✓ Company listing in Congress Final Programme Exhibitors occupying space-only will be required to A complete listing of all exhibitors, including a 100-word
Exhibiting (distributed to all delegates in their congress bag) submit a detailed plan of their stand as well as a 3D
plan to MCI for approval. For island stands, widely open
entry profile will be featured in the final programme
handed out onsite to all registered participants.
Providing unlimited ✓ 2 Complimentary exhibitor badges for the first 9 sqm and accessible stands on four sides are mandatory, Companies will have to submit their company profiles
opportunities to drive sales, unless specifically authorized by the organisers (MCI). online. Should the profile not have been received and
heighten visibility, create positive
✓ 1 additional badge for each additional 9 sqm booked
Maximum constructible height for space only stands: 3 confirmed by MCI in due course it will not be printed in
publicity, differentiate from ✓ Welcome reception m. All booths that do not comply with the rules can and the final programme.
the competition and broaden ✓ Coffee breaks will be required to adapt/dismantle their construction
competitive advantage by prior to the official opening of the exhibition. Amendments to Exhibition Layout
increasing credibility, image ✓ Lunches
While every effort is made to preserve the published
and prestige to a highly Exhibitor Registration layout of the exhibition, the Organizers shall be entitled
targeted audience All exhibitors must be registered and will receive a to vary the layout if this is in the general interest of
badge displaying the exhibiting company name. Two the exhibition.
exhibitor badges are given for the first 9 square meters
booked and one additional badge for each additional Manning Of Stands
9 square meters booked. Any additional exhibitor(s)
will be charged an exhibitor registration fee of €120. Exhibitors will be required to ensure that their stands are
An exhibitor registration form will be included in the manned during the opening hours of the exhibition and
exhibitors’ technical manual. All exhibitors need to wear must not dismantle their stands before the published
their badge of the Congress. closing time.
12 13
Important Exhibition Information
Noise Security and Insurance
Exhibitors may not use audible electronic, mechanical The Organizers will not be held responsible for any
apparatus, or open audio systems which may be heard loss or damage to exhibitors’ goods and exhibitors are
outside the exhibitor’s assigned space. The Organizers reminded that they should take out their own insurance to
reserve the right to require any exhibitor to discontinue cover for their belongings.
any activity that may cause annoyance or interference
with others. Health And Safety at Work Regulations
It is the responsibility of the exhibitor/sponsor to ensure
Give-Aways And Distribution that his contractor, employees, displays and exhibits
of Printed Materials comply with the latest legislation regarding Health and
Give-aways and printed material may only be distributed Safety at Work regulations.
in the space rented by the exhibitor in the exhibition
hall, in hospitality suites, or at satellite symposia. No Cancellation of Exhibition and Congress
such material may be distributed in any hotel used It is mutually agreed that in the event of total or partial
by the meeting. Product identification is permitted on cancellation of the Congress due to fire, strike, natural
give-aways. Contests, lotteries, raffles and any other disaster (either threatened or actual), government
incentives are subject to approval by the Organisers. regulations or causes which would prevent its scheduled
opening or continuance, this agreement will be termi-
Product Disclaimer & Compliance nated immediately, and ESPEN shall determine an
The acceptance of a product or service for exhibition equitable basis for the refund of a portion of the exhibit or
does not in any manner constitute an endorsement other fees, after due consideration of expenditures and
by the Organisers. Each exhibitor and/or sponsor is commitments already made. Under no circumstances is
responsible for the material and information they make ESPEN responsible for any exhibitor’s expenses (such
available at the Congress. Exhibitors and sponsors as travel, lodging, or exhibit shipping), or any other
should only present material and information which has incidental or consequential damages.
been approved by their legal departments and which is
in compliance with the legislation of the host country of Exhibition Set-Up*
the Meeting.
Thursday 29 August 2019 08:00 - 21:00
It is the responsibility of the exhibitors and sponsors
Friday 30 August 2019 08:00 - 21:00
to address these issues and any conflicts arising
from such matters directly among themselves as the
Organizers will not arbitrate in any way in legal issues of Exhibition Opening Hours*
this nature. The International Pharmaceutical Congress Saturday 31 August 2019 12:00 – 17:30
Advisory Association’s (IPCAA) Code of Conduct,
Medical Congress Guidelines and Housing Guidelines, Sunday 01 September2019 09:00 - 17:30
and the Code of Practice of the European Federation
Monday 02 September 2019 09:00 - 17:30
of Pharmaceutical Industries and Associations (EFPIA)
should also be adopted. Tuesday 03 September 2019. 09:00 - 12:00
Please make sure that you consult the Code
of Conduct in application which may be found Exhibition Dismantling*
here: http://www.efpia-e4ethics.eu/usd/e4ethics.
nsf/_/29D3451F0CE6DF39C125806E0045829E/%24File/ Tuesday 03 September 2019 12:00 - 21:00
farma_110044.pdf
*Subject to change
14 15
Exhibition Floorplan
Level 0 Level 1
exhibition booth 9m2 - 17 psc
exhibition booth 12m2 - 1 psc
exhibition booth 9m2 - 1 psc
exhibition booth 30m2 - 1 psc
exhibition booth 12m2 - 1 psc
exhibition booth 18m2 - 3 psc
emergency exit exhibition booth 50m2 - 1 psc
poster tour island - 5 psc
two-sided poster boards - 28 psc
poster tour island - 5 psc
one-sided poster boards - 65 psc
= 121 posters
two-sided poster boards - 85 psc
one-sided poster boards - 24 psc
= 194 posters
15
28
,98
14
mm
38
22,08 mm
37 Hydrant
24,74 mm
13
29
,58
mm
40,65 mm
20
36 35
21,23 mm
33 34
29,44 mm
34,62
21
mm
25,69 mm
27,45 mm
22
12
32 25 23
11
26 24
31
27
10
28
30 29
exhibition booth 9m2 - 1 psc
exhibition booth 9m2 - 17 psc
exhibition booth 12m2 - 1 psc
exhibition booth 12m2 - 1 psc
exhibition booth 18m2 - 3 psc
exhibition booth 30m2 - 1 psc
emergency exit exhibition booth 50m2 - 1 psc
exhibition booth 9m2 - 1 psc
poster tour island - 5 psc poster tour island - 5 psc
exhibition booth 9m2 - 17 psc
exhibition booth 12m2 - 1 psc
two-sided poster boards - 85 psc exhibition booth 12m2 - 1 psc two-sided poster boards - 28 psc
exhibition booth 18m2 - 3 psc
one-sided poster boards - 24 psc one-sided poster boards - 65 psc
exhibition booth 50m2 - 1 psc = 194 posters exhibition booth 30m2 - 1 psc = 121 posters
16 poster tour island - 5 psc 17
/ Plan of ICE Kra
n ICE Kraków Congress Centre Floorplans Plan ICE Kraków Legenda
n of ICE Kraków / Plan of ICE Kraków / Legend
enda Legenda
nd / Legend
Level 0 Level 2
udytoryjna Sala Audytoryjna
S1
Sala Audytoryjna
S1
torium Hall / Auditorium Hall
Foyer 1
eatralna
tre Hall
S2 Sala Teatralna
/ Theatre Hall
/ Auditorium Hall
Foyer 3
ameralna
S2 S3 Sala Kameralna
S2
mber Hall / Chamber Hall
Sala Teatralna
S2
/ Theatre Hall
ł Sal Konferencyjnych Zespół Sal Konferencyjnych
S4
erence Hall Complex / Conference Hall Complex
macja i kasa biletowa Wejście 3 / Informacja i kasa biletowa
mation and ticket office / Information and ticket office
Entrance 3
Sala Kameralna
ecepcyjna (ul. Bułhaka) Lada recepcyjna
S3
ption desk / Reception desk
/ Chamber Hall
ta
Foyer 1 Toaleta
Foyer 3
t / Toilet
Zespół Sal Konferencyjnych
S4
ia Szatnia
kroom / Cloakroom
a catering Strefa catering
/ Conference Hall Complex
ring area S1 / Catering area
S1
widokowy
age point
Punkt widokowy
/ Vantage point Informacja i kasa biletowa
sza pomoc Pierwsza pomoc / Information and ticket office
aid / First aid
ie Wejście
ance / Entrance Lada recepcyjna
y
s
Schody
/ Stairs
/ Reception desk
a Winda
Toaleta
/ Lift
a cargo Winda cargo
o lift / Cargo lift / Toilet
a rozładowcza Rampa rozładowcza
ading ramp / Unloading ramp
e wielofunkcyjne Pokoje wielofunkcyjne
Szatnia
i-functional rooms Wejście 1 / Entrance 1 / Multi-functional rooms
/ Cloakroom
spotkań
(ul. Barska) Pokój spotkań
ting room / Meeting room
e organizatorów Pokoje organizatorów Strefa catering
an ICE Kraków Plan ICE Kraków
niser's room / Organiser's room
trzeń biurowa Przestrzeń biurowa
/ Catering area
Plan of ICE Kraków / Plan of ICE Kraków Punkt widokowy
/ Vantage point
genda Legenda Pierwsza pomoc
egend / Legend / First aid
Level 1 Level 3 Wejście
Sala Audytoryjna
/ Auditorium Hall
S1 Sala Audytoryjna
/ Auditorium Hall / Entrance
Sala Teatralna
/ Theatre Hall
S2 Sala Teatralna
/ Theatre Hall S4
Schody
Sala Kameralna Foyer 2 Sala Kameralna
/ Chamber Hall
S2
S3
/ Chamber Hall
S2
/ Stairs
Zespół Sal Konferencyjnych
S4 Zespół Sal Konferencyjnych Foyer 2
/ Conference Hall Complex
Wejście 2 / Entrance 2 / Conference Hall Complex
Informacja i kasa biletowa (ul. Konopnickiej) Informacja i kasa biletowa Winda
/ Lift
/ Information and ticket office / Information and ticket office
Lada recepcyjna Lada recepcyjna
/ Reception desk / Reception desk
Foyer 2
Toaleta
/ Toilet
Toaleta
/ Toilet
Winda cargo
Szatnia Szatnia
/ Cargo lift
/ Cloakroom / Cloakroom
S3
Strefa catering Strefa catering
/ Catering area / Catering area Rampa rozładowcza
S1
Punkt widokowy Punkt widokowy / Unloading ramp
/ Vantage point / Vantage point
S1
Pierwsza pomoc Pierwsza pomoc
/ First aid / First aid
Pokoje wielofunkcyjne
Wejście
/ Entrance
Wejście
/ Entrance / Multi-functional rooms
Schody Schody
/ Stairs / Stairs
Winda Winda
Pokój spotkań
/ Lift Foyer 2 / Lift
/ Meeting room
Winda cargo Winda cargo
/ Cargo lift / Cargo lift
Rampa rozładowcza Rampa rozładowcza Pokoje organizatorów
/ Unloading ramp / Unloading ramp
/ Organiser's room
Pokoje wielofunkcyjne Pokoje wielofunkcyjne
/ Multi-functional rooms / Multi-functional rooms
Pokój spotkań
/ Meeting room
Pokój spotkań
/ Meeting room Przestrzeń biurowa
Pokoje organizatorów Pokoje organizatorów
/ Organiser's room / Organiser's room
Przestrzeń biurowa Przestrzeń biurowa
18 19Consid
er
of the v ing the uniq
enue fo u
r ESPE e setup
Satellite Symposia ESPEN 2019 please
annex
make s
ure to c
N 201
onsult
9,
docum the
en
Maximise Your Impact! the bro
details
chure c t provided w
on ith
about e taining furt
and m a he
ini-sy ch symposiu r
• In addition to the sponsorship fee, Sponsors must You are invited to organise a satellite symposium session ensure mp m
that th osium room
Satellite Symposia Sessions,
cover travel, accommodation and onsite costs for at the forthcoming ESPEN 2019. This highly visible and
the Benefits to You setup s eir to
• Captive audience of decision makers
speakers and chairs. highly impacting activity allows you to attract interested
uits yo location an
• S
ignposting, additional display or distribution of and qualified delegates and update them personally on ur need d
• High visibility posters, brochures or any promotional material outside the science that supports your campaigns and products. s.
• R
espected forum for presenting innovations and the Satellite symposium rooms or outside the company It is one of the most popular opportunities for honest
cutting-edge research exhibition stands and hospitality suite are not allowed. and open debate between the medical profession on
the topics most relevant to your corporate objectives.
• Increased recognition among thought leaders in the • ESPEN assumes that speakers and chairpersons of the
The time slots are outside of the main congress sessions
clinical nutrition field Satellite Symposia will be contacted by the companies
which maximises the number of people that can attend
themselves to notify them of the time and place of
your symposium session.
sessions, to arrange for their registration, travel and
Important Satellite Symposium accommodation.
Information • E
SPEN does not require speakers at the Satellite Saturday 31 August 2019
• A
ll the speakers of the Satellite Symposium must be Symposia to submit abstracts of their lectures as they
A maximum of 3 simultaneous satellite symposia
registered prior to the Congress by the Company/ Room CapacityEUR
will not be published on the Congress Abstract book. per time slot will be authorised during ESPEN 2019.
Sponsor taking a Symposium slot, and their hotel and Companies can, however, publish their abstracts for Auditorium Hall 1900 55’500
With such limited availability we strongly advise
trip paid accordingly. distribution at the entrance of the Satellite Symposium you to contact us early if you are interested in Theatre Hall 600 49’500
• A
ll satellite symposia must be held at the Congress lecture room. securing a specific time slot.
Centre during the official time slots offered by the Chamber Hall 400 47’500
ESPEN. Companies holding a Satellite Symposium Times And Dates of the Satellite Symposia
outside the Congress Centre and/or outside the
• Sessions will be announced on the congress website.
official Satellite Symposia slots will be fined with EUR Satellite Symposia – What’s Included? Sunday 1 September 2019
50,000, and they will not be invited to participate at the • T
he full session programme will be published in the
following Congress. final programme distributed onsite. Any promotional Room CapacityEUR
material to be placed in the Congress Centre will Rooms
• A
ll programmes must be submitted to the Scientific Auditorium Hall 1900 55’500
require approval from ESPEN. • Room rental
Committee for approval not later than June 2019.
• Congress Audio-visual equipment and on-site Theatre Hall 600 49’500
• A
ll Satellite Symposia Programmes will be published management
in the Final Programme as submitted by the Chamber Hall 400 47’500
company/ sponsor. • Signage board advertising the satellite symposium
• B
ar code readers will be available at ESPEN for an • Opportunity to brand the speaker lectern and the
additional charge and will entitle companies to track presidential table Monday 2 September 2019
their potential visitors. • Insert in congress bag Room CapacityEUR
The organisers (ESPEN / MCI) are not responsible if • Display table at the entrance of the meeting room Auditorium Hall 1900 55’500
the room is full and cannot guarantee that all interested
delegates can attend. Theatre Hall 600 49’500
Registration
• Complimentary full registration(number depends on Chamber Hall 400 47’500
Satellite Symposium General Guidelines Satellite Symposia the size of the room)
• S
ponsors of Satellite Symposia may select topics and • Complimentary symposium access cards(number
speakers. have limited availability depends on the size of the room)
• S
ponsored Satellite Symposia programmes, handouts
and invitations must be submitted to the Congress Book early! Acknowledgement
Secretariat for approval.
• Acknowledgement in the Final programme
• Acknowledgement in the ESPEN website
• Use of the ESPEN congress logo on your satellite
symposium invitation
• Symposium programme in the final programme and
the ESPEN website
20 21Enhance Your Satellite Exposure Hospitality Suites ESPEN 2019
With The ESPEN Content Capture! Individualise Your Presence!
Since 2014, ESPEN has been capturing slides. From there, the sponsor can choose to allow Available for the duration of the congress,
ESPEN to publish the session on the learning portal Hospitality Suites provide a place for sponsors and
the content (audio and slides only) of for delegates to watch OR simply keep the link for their
their main scientific sessions. own internal use. This would be a great legacy tool for exhibitors to host small staff meetings or private
ESPEN is now offering this as an add-on service to your symposium at the ESPEN Congress making your one-on one meetings with attendees. Hospitality
the satellite sponsors. Post event, sponsors would investment all the more worthwile! suites will either be shell scheme purpose built or
receive a link that contains their session audio and Cost: EUR 4,000 per session + VAT existing meeting rooms that provide easy and quick
access from the exhibition floor.
Please note that the use of this space is restricted
Mini Symposia to the above-mentioned purposes and not for
exhibiting products and access is restricted to
invitation by the sponsor. Standard or tailored
Also new to this edition of the ESPEN Congress, we are Registration designs will be available.
pleased to provide non-MNI members the opportunity
to present their products and campaigns to the ESPEN • C
omplimentary full registrations
Location, size and pricing of hospitality suites will be
delegates with special “Mini-Symposia”. These sessions (number depends on the size of the room)
• C
omplimentary symposium access cards (number
communicated to interested exhibitors and sponsors
are ideal for companies/associations looking for a more
intimate setting with smaller rooms and times that are depends on the size of the room) at a later stage. Kindly indicate on the Sponsorship
outside of the main scientific programme and do not Opportunities attached application and contract
compete with the main industry symposia. Acknowledgement form your non-binding interest in a hospitality suite.
To meet all these objectives, we have integrated these • Acknowledgement in the Final programme
slots during lunch-time on Sunday 2 September and • Acknowledgement in the ESPEN website
Monday 3 September, 2018. Slots range from 45 min
• U
se of the ESPEN congress logo on your satellite
utes to 1 hour and varying room capacities, outlined in
symposium invitation
the tables below.
• S
ymposium programme in the final programme and
the ESPEN website
12:30-13:30 Sun 1 Sept 2019 (Max 3 Per Day)
Room CapacityEUR
Think Outside
Q-Hotel 260 15’000
Conf. Hall Complex 105 12’000
12:30-13:30 Mon 2 Sept 2019 (Max 3 Per Day)
Room
Q-Hotel
Conf. Hall Complex
CapacityEUR
260 15’000
105 12’000
The Box!
If there is one thing we like, it is new
Mini Symposia – What’s Included?
challenges and fresh ideas! Surprise us with
Rooms a new proposal or something you have seen
• Room rental before and we can look at implementing it for
• Equipment already available in the room the ESPEN congress in 2019. We are always
(Please note that the equipment in the Mini-Symposia more than happy to discuss your concept
Rooms is not as important as in the regular
Symposia Rooms) with you, find the right price for the right
• Signage board advertising the satellite symposium exposure, and make your participation at
• O
pportunity to brand the speaker lectern and the the congress a truly special one!
presidential table
• Insert in congress bag
• Display table at the entrance of the meeting room
22 23Opportunities Summary Table Share Science
Pre-Event Exposure Maximum Brand Impact Scientific Sessions Conference Capture EUR 13’500 + VAT
Target the delegates in advance of the event with this These opportunities will allow you to really make your
unique opportunity and provide them with the tools to brand/product stand out on the exhibition/congress floor.
make the most out of the scientific content before and With the aim to give the educational content of ESPEN 2019 a wider reach and
during the congress. High Volume Contact
impact, ESPEN is planning the slide and audio recording of the scientific session
Opportunity Benefits EUR
of our Krakow Congress. Be Different
Opportunity Benefits EUR Mobile Device Already 2500 persons registered to this service in 2019. Recordings will be
Longevity
Support Centre n n n€10’000 made available immediately after the meeting for the ESPEN 2019 participants
Smartphone App & for a period of 6 months and then be made available to the worldwide Scientific
Online Itinerary Planner n n n n€15’000 Cyber Café n n n n €20’000 professional community.
Hand Sanitizing
Share Science Stations n n n€15’000 This Opportunity Includes :
Promote the scientific content of the congress while • Web banner on landing page of the meeting portal webcast
increasing your brand’s visibility with these opportunities.
Meeting Stools n n n n n €20’000 • Acknowledgement in the ESPEN 2019 final programme
Healthy Networking €6’000 • Acknowledgement on the ESPEN 2019 congress website
Opportunity Benefit EUR Breaks n n n n per coffee break
Scientific Sessions Fruit Stations n n n Upon request
Content Capture n n n n€13’500 Abstracts USB Keys EUR 12’500 + VAT
Water Stations n n n Upon request
Abstracts USB Keys n n n n n€12’500
The abstract USB stick is distributed to every delegate at the point of registration
Poster Zone n n n n n€10’000 Drive Stand Traffic and is not only a valuable tool for the delegate during the congress but a useful
High Volume Contact
These opportunities will allow you to drive additional item that can be used many times after the meeting also. Drive Brand
traffic to your stand by reaching out to a high volume The USB abstract stick contains all accepted abstracts at ESPEN 2019.
Create the Perfect 1st Impression of delegates. Be Different
These opportunities will allow you to catch the delegate’s
Scientific
attention upon arrival at the event.
Opportunity Benefits EUR
Opportunity Benefits EUR Bag Inserts n n n€3’500 This Opportunity Includes :
Congress Bags Passport€5’000 • Logo on Abstract USB stick box
Provided by Congress n n n €30’000 Programme per square n n n n • Acknowledgement in the ESPEN 2019 final programme
• Acknowledgement on the ESPEN 2019 congress website
Congress Bags
Provided by Sponsor n n n €15’000 Branding & Marketing
Maximise your brand’s visibility with these highly
Final Programme n n n n From €2’000
impacting opportunities. Poster Zone EUR 10’000 + VAT
Mini Programme nn €15’000
Opportunity Benefits EUR With over 600 posters during the event; the strategically located poster zone
Lanyards n n n €13’500 High Volume Contact
is sure to be one of the main attractions of the congress. This opportunity is
Branded Ropes sure to grant you a high visibility and have the delegates associate your brand
Notepads & Pens n n n €12’500
and Poles n n n Upon request
Drive Brand
as a direct supporter of the up-and coming ideas and researches presented
Notepads & Pens on the posters. Be Different
Sponsors Digital
for LLL Courses n n n €4’500
Remarketing n n n n n €15’000 The newly added poster tours since ESPEN 2015 have added even more Scientific
excitement around the poster zone!
Congress
Transportation Pass n n n n Upon request
Sponsors e-Drivers n n n €3’500 Network Opportunities
Benefits This Opportunity Includes :
High Volume Contact Be Different Scientific • Acknowledgement in the poster area
• Signage at the entrance of the poster area (with your company logo)
Drive Brand Longevity Network Opportunities • Acknowledgement in the final programme
• Acknowledgement on the ESPEN 2019 website
24 25Create the Perfect 1st Impression
ESPEN 2019 Congress Bags (Supplied by Congress) EUR 30’000 + VAT ESPEN 2019 Lanyards (Supplied by Sponsors) EUR 13’500 + VAT
(Supplied by Sponsor) EUR 15’000 + VAT
USIVE USIVE
EXCL EXCL
Attach you brand to every ESPEN 2019 Congress Bag High Volume Contact Put your brand around the neck of each and every delegate High Volume Contact
Put your name in the hands of the largest gathering of gathering of Clinical Sponsoring the Espen 2019 lanyards is a highly visible branding opportunity. Drive Brand
Drive Brand The lanyard will be attached to each delegate’s badge therefore offering
nutrition and metabolism specialists from Europe and around the world. The final
programme is distributed to all delegates on-site inside the official ESPEN 2019 prominent branding exposure. Longevity
Longevity
Congress bag.The programme contains the final definitive scientific programme,
Delegates must wear their badges throughout the whole conference..
the social program and general information about the congress. The delegates
will use the Final Programme to plan and organize their activities on a daily basis
and as a reference tool after the meeting is over.
This Opportunity Includes :
• Sponsor logo on the lanyards
This Opportunity Includes : • Acknowledgement in the ESPEN 2019 final programme
• Web banner on landing page of the meeting portal webcast • Acknowledgement on the ESPEN 2019 congress website
• Acknowledgement in the ESPEN 2019 final programme
• Acknowledgement on the ESPEN 2019 congress website
ESPEN 2019 Notepads and Pens (Supplied by Sponsors) EUR 12’500 + VAT
ESPEN 2019 Final Programme From EUR 2’000 + VAT EXCL
USIVE
During the congress, each delegate is provided with a notepad and pen in the High Volume Contact
Put your name in the hands of the largest gathering of Clinical nutrition and congress bag to take notes during the congress sessions. Align your brand with
High Volume Contact this highly requested and appreciated item.
metabolism specialists from Europe and around the world. The final programme Drive Brand
is distributed to all delegates on-site inside the official ESPEN 2019 Congress Drive Brand Even after ESPEN 2019, you can continue to provide convenience should the
bag. It contains the final definitive scientific programme, the social program and delegate decide to take them back to their home or office.
Longevity
general information about the congress. Be Different
The delegates will use the Final Programme to plan and organise their activities
Network Opportunities
on a daily basis and as a reference tool after the event is over.
This Opportunity Includes :
• Sponsor logo on the congress notepads and pens
• Acknowledgement in the ESPEN 2019 final programme
Final Programme Advertising Opportunities (A4):
• Acknowledgement on the ESPEN 2019 congress website
• 4th cover page – 10’000 EUR + VAT
• 2nd or 3rd cover page – 6’000 EUR + VAT
• Inside full page – 3’000 EUR + VAT
• Inside half page – 2’000 EUR + VAT
LLL Courses Notepads and Pens (Supplied by Sponsors) EUR 4’500 + VAT
USIVE
EXCL
ESPEN 2019 Mini Programme EUR 15’000 + VAT Provide Convenience to ESPEN 2019 LLL Courses Attendees High Volume Contact
USIVE During the congress, each delegate is provided with a notepad and pen to take Drive Brand
EXCL notes during the LLL sessions. Align your brand with this highly requested and
The Mini Programme is a pocket sized conference overview and exhibition plan appreciated item. Longevity
High Volume Contact
that conveniently fits into the back of the delegate’s badge. Even after ESPEN 2019, you can continue to provide convenience should the
All participants receive a Mini Programme upon collection of their badge.
Drive Brand delegate decide to take them back to their home or office.
The Mini Programme will be used as a daily reference tool at the conference.
This Opportunity Includes :
This Opportunity Includes : • Sponsor logo on the congress notepads and pens
• An advertisement on the back of the ESPEN 2019 Mini Programme • Acknowledgement in the ESPEN 2019 final programme
• Acknowledgement in the ESPEN 2019 final programme • Acknowledgement on the ESPEN 2019 congress website
• Acknowledgement on the ESPEN 2019 congress website
26 27Congress Transportation Pass Price on request Cyber Café Price on request
USIVE
Accompany all delegates when they travel throughout Krakow. EXCL
High Volume Contact
The Cyber Café is a special area that allows participants to stay connected
To collect this transportation pass, the delegates must present their Drive Brand
while attending the meeting. Attendees can use the café to check email, print
dedicated voucher to the delegate material collection desk’s staff. Your logo Drive Brand
airline boarding passes and search the Internet. As a sponsor of the café, Be Different
will printed on each voucher and at the desk where the pass will be handed
Be Different your logo will be prominently displayed on all Cyber Café signage and terminal
out to each delegate.
screensavers. Screen savers can be customized with your company logo and Longevity
Network Opportunities branding. Sponsors may also provide customized mouse pads for the area.
Located in the exhibition area, this area will be available for the exclusive use Scientific
of meeting attendees.This is a great way to stay in the minds of attendees.
Screensaver art and customized mouse pads must be provided by and at
This Opportunity Includes : the expense of the sponsor.
• Acknowledgement at the delegate material desk collection desk
• Acknowledgement in the final programme
• Acknowledgement on the ESPEN 2019 website
This Opportunity Includes :
• Naming rights to the Cyber Café
• Logo on the transportation pass exchange voucher given to ALL delegates with their badge
• Branding of Cyber Café, including signage, screensavers
• Sponsor can provide (at their own expense) branded mouse pads for use at the Cyber Café stations
• Opportunity to leave promotional material in the Cyber Café (provided by sponsor and to be approved by ESPEN)
• Acknowledgement in the final programme
Hand Sanitizing Stations EUR 15’000 + VAT
USIVE
EXCL
Keeping clean and healthy is always important, particularly in crowded places. Drive Brand
And our audience composed of clinicians and researches will be particularly
aware of the importance of keeping their hands clean. This opportunity allows Be Different
sponsors to gain recognition by branding up to 15 distinct stations with hand
sanitizers strategically positioned in highly frequented areas around the Longevity
exhibition hall.
Scientific
Network Opportunities
Maximum Brand Impact This Opportunity Includes :
• Sponsor company or product branding on 10 hand sanitizer stations
• Acknowledgement in the list of sponsors in the Final Programme, in the Show Guide and the congress website
Mobile Device Support Zone Price on request
With all the daily schedule planning, texting, tweeting, e-mailing and countless High Volume Contact
Meeting Stools – Sitting Outside the Box! EUR 20’000 + VAT
other activities we use our mobile devices for, the delegates are bound to need
a re-charge! Place your logo where everyone will gather by sponsoring the Drive Brand USIVE
mobile device support zone. The price for this opportunity will vary upon the EXCL
type of request: from a simple corner with plugs and tables to actual charging Be Different Offer our attendees the option to sit down, relax and/or meet and discuss with Drive Brand
stations, we will be happy to discuss the best way to put both your brand and other participants during the meeting – and give your company very prominent
the delegates’ best interest forth. Network Opportunities visibility. The stools will be branded 50 per cent with ESPEN 2019 and 50 per Be Different
cent with your company’s color/logo/pictures (company logo only, no products
and company artwork to be provided by sponsor). ESPEN will produce, Longevity
assemble and distribute 200 stools around the exhibition hall. Stools are
made of recycled cardboard (holding up to 200 kg each). Scientific
This Opportunity Includes :
Dimensions: 12 x 12 x 14 inches (30 x 30 x 34 cm), weight about 1 kg.
Network Opportunities
• Opportunity to brand the mobile support zone
• Opportunity to distribute mobile device related giveaways at the mobile support zone (e.g. screen cleaners)
• Signage at the entrance of the support zone (with your logo)
• Acknowledgement in the final programme
Benefits :
• Acknowledgement on the ESPEN 2019 website • Sponsor’s corporate logo /branding on 50% of the surface of the stools. The other 50 % of the surface of the stools
will reflect the ESPEN 2019 Congress branding.
• Acknowledgement in the list of sponsors in the Final Programme, in the Show Guide and the congress website.
28 29Healthy Networking Breaks (Per Coffee Break) EUR 6’000 + VAT Drive Stand Traffic
USIVE
EXCL
Become the most popular organisation of the Congress by providing delegates
with a fulfilling and refreshing experience: sponsor healthy coffee breaks during
High Volume Contact Congress Bag Insert EUR 3’500 + VAT
the allocated networking times. Take this opportunity to promote healthy eating Drive Brand
habits amongst all participants.
Be Different Reach out to all ESPEN 2019 delegates by including one insert in each official
Drive Brand
ESPEN 2019 congress bags. Don’t forget to invite the delegate to pass by your
Network Opportunities stand visit to maximise this opportunity. Be Different
Scientific
This Opportunity Includes :
• Acknowledgement at all coffee
• Signage at the entrance of the Poster Area
This Opportunity Includes :
• Acknowledgement in the ESPEN 2019 final programme • Insertion of a flyer in each official ESPEN 2019 congress bags
• Possibility to display literature, information in designated area • Acknowledgement in the ESPEN 2019 final programme
• Acknowledgement on the ESPEN 2019 website
Fruit Stations Price on request
ESPEN 2019 Passport Programme (Square in Passport) EUR 2’500 + VAT
Promote healthy eating habits and become the official ‘five-a-day’ provider Drive Brand
of the Congress. Entice the ESPEN 2019 Delegate on a Round the World Drive Brand
Be Different Tour of the Exhibition Floor
Be Different
Network Opportunities ESPEN 2019 delegates will be handed their passport along with their congress
bag. Participating exhibitors will have a square in the passport with their Longevity
company’s name and logo. The first 1,000 delegates who receive stamps from
all participating exhibitors and bring their completed booklet to the ‘Passport Scientific
This Opportunity Includes : Collection Point’ on the exhibition floor will receive an ESPEN giveaway and
be entered into a draw to win 1 free ESPEN 2019 registration per participating
• Acknowledgement at all coffee breaks are as with sign age
sponsor. Participation in this initiative is limited, the 10 opportunities available
• Signage at the entrance of the Poster Area will be offered on a first come first served basis (This opportunity will be
• Acknowledgement in the ESPEN 2019 final programme activated only if a minimum of 5 sponsors is reached).
• Opportunity to add promotional materials and goodies
This Opportunity Includes :
• Square in the passport with company name and stand number handed out to each delegate
Water Stations Price on request • Acknowledgement in the ESPEN 2019 final programme
• Acknowledgement on the ESPEN 2019 website
Ensure the well-being of participants and minimize the use of plastic bottles by Drive Brand
sponsoring water stations.
Be Different
Network Opportunities
This Opportunity Includes :
• Branded water stations
• Acknowledgement in the ESPEN 2019 final programme
• Acknowledgement on the ESPEN 2019 website
30 31Branding & Marketing
Branded Ropes and Banners Price on request Sponsors e-Drivers EUR 3’500 + VAT
Give your brand a unique visibility by branding the official ropes and poles Promote Your Symposium or Exhibition to
High Volume Contact High Volume Contact
of the Congress. They will be seen by every single delegate that comes to the
registration desk to pick up their badge. Contact us for more details on pricing Registered Delegates! Opportunity
Drive Brand Drive Brand
and number of available opportunities.After the event, you may keep the
Opportunity Limited to a Maximum of 5 Sponsors
branded rolls for future Congresses or Corporate events. This opportunity Be Different
not only will grant you a very high level of visibility but will also serve as an An HTML email will be sent to ESPEN 2019 registered attendees at a requested
investment as you may re-use the branded rolls afterwards for future ESPEN date. This is the perfect way to drive your brand to a specific audience before
editions or corporate events. any of your competitors. These emails are sent out directly by MCI – no email
lists are provided to sponsors.
NEW: Starting this year, sponsors will be provided with a full report of
penetrability on their e-Driver.
This Opportunity Includes :
• Re-usable branded rolls or banners with company design or logo
• Acknowledgement in the ESPEN 2019 final programme This Opportunity Includes :
• Acknowledgement on the ESPEN 2019 website • One email sent via MCI to registered delegates. Sponsor company to provide HTML email content/code.
• Full report on penetrability of the e-Driver provided to Sponsor
Sponsors Digital Remarketing EUR 15’000 + VAT
Remarketing is an excellent way to reach your unique targeted audience
High Volume Contact
at ESPEN 2019. Your targeted corporate messages will be posted to reach
potential attendees who have visited the congress website. You will be able Drive Brand
to align your branding and messaging in accordance with your goals for the
congress, whether they be symposia attendance or stand visits.Reach unique Be Different
visitors: You will gain access to all visitors of the ESPEN 2019 congress website
including congress attendees, abstract submitters and society members as well Longevity
as other interested parties.
Scientific
Strategy:
Marketing will start 3-4 weeks prior to the congress and will highlight symposia or
exhibition attendance
• P ackage will provide UNIQUE clicks and will not remarket to those who have
clicked on the ad unless requested
• The advertisement can lead to a page of the sponsor’s choosing
• The advertisement must mention the congress
• 5 different sized banners will be produced to fit browsing spaces across the web
This Opportunity Includes :
• Remarketing to your company website (or other link of your choosing) via online adverts and web banners
• Acknowledgement in the ESPEN 2019 final programme
• Acknowledgement on the ESPEN 2019 website
32 33ESPEN 2019 Terms and Conditions
Reservation
In order to be valid, your reservation must be completed
on the appropriate APPLICATION FORM here enclosed
Entry To The Exhibition
Access to the exhibition will only be possible to
registered congress participants or exhibition
Data Protection Clause
1. In accordance with European data protection
regulation, in particular Regulation (EU) No. 2016/679
ESPEN 2019
and sent to MCI Suisse SA. For all forms received before
6 Mars 2019, you can indicate on the form whether
you prefer to pay in two instalments of 50%, or for the
participants. on the protection of natural persons with regard to
the processing of personal data, MCI Group, as data
controller, processes the exhibitor/sponsor’s personal
Payment &
Insurance
full amount. An invoice will be issued upon reception of
the form, to be paid within 30 days of receipt. All forms
received after this date will automatically receive an
The signatory renounces to take recourse against the
Organisers or against the owners of the premises and
data for the purposes of (i) managing and organising
the event, in particular the management of exhibitor/
sponsor’s stand, investment opportunities or industry
Cancellation Policy
invoice for the full amount. undertakes to underwrite insurance policies covering symposium (ii) managing and organising prospecting
all the risks incurred by the material exhibited (theft, A minimum deposit of 50% of the total cost will be
and loyalty (iii) enabling the exhibitor/sponsor to benefit invoiced upon receipt of booking forms and payment
The signature on the form/contract reservation damage, etc...) along with public liability covering from our services (iv) enabling the exhibitor/sponsor of this invoice will guarantee the reservation. Final down
constitutes a firm hire commitment and compels the the permanent or occasional staff employed by the to receive our news. These data processing have as payment to be made by 10 June 2019 and for bookings
subscriber to accept both the general conditions and the company, present at the congress. In any case, the legal basis the execution of the contract: the information made past this date, 100% payment is due at the time of
exhibition rules and regulations. No verbal or telephone insurance protection will NOT be given to the exhibitors we collect is necessary for the implementation of the reservation. All payments must be received in Euros and
agreement will commit MCI Suisse SA nor the Organising by the Organisers. contract to which the exhibitor/sponsor has adhered, must be paid in full prior to the opening of the congress.
Committee unless confirmed in writing. The full amount
failing which the contract cannot be executed. 5% interest will be charged on any late payments.
for your booking(s) must be receive by 10 June 2019
at the latest. Non-payment by this stated deadline
Force Majeure Exhibitor/sponsor’s data are retained for the time VAT is not included in the published prices.
will lead to the cancellation of your booking, without In the event of force majeure, the exhibition dates necessary for processing purposes, namely 5 years
reimbursement of the deposit paid. Booths, satellite may be changed or the latter may be purely and from the end of the business relationship.
symposium slots and sponsorship items allocations simply cancelled.
For processing purposes, the data of the exhibitor/
Payment Method
will be attributed first to ESPEN Corporate Sponsors in In the last event, the disposable funds after payment of sponsor’s data – or any transmitted by the sponsor - will
order of reservations. Companies will be requested to expenses will be shared between exhibitors in proportion be transmitted to the following recipients: management
make choices, but neither ESPEN nor MCI Suisse SA to their payments without it being possible to take service providers of our Customer Relationship Manager,
can guarantee first choice. Once locations have been recourse against the Organizer or the producer service providers in charge of management, event Bank Transfer
attributed, no change of location will be possible without
service providers (official contractors, security, official
MCI Suisse SA’s written agreement. Bank: UBS, 1211 Geneva 2, Switzerland
Interpretation of the Regulations freight forwarders, etc.).
Company: MCI Suisse SA-ESPEN 2019
Technical Manual and Amendments The data necessary for MCI Group to fulfil the purposes
described above are those appearing on this order form. Account: No 369.393.71L
A Technical Manual will be sent to every registered The MCI Suisse SA is the sole competent authority
as to problems arising from the interpretation of the In accordance with the regulations in force, the exhibitor/ Clearing: 240
exhibitor and sponsor in due time. This manual sponsor benefits from a right of access, rectification,
will contain all information regarding general conditions, here enclosed regulations and their enforcement. Any SWIFT: UBSWCHZH80A
expenses resulting from the non-observance of the here- limitation, deletion and portability on his data.
safety regulations, setting up of a booth and arrangement IBAN: CH180024024036939371L
conditions, description of the booth, specification enclosed regulations will be chargeable to the exhibitor. The exhibitor/sponsor may also object to the processing
documents and maps along with order forms and prices MCI Suisse SA reserves the right to change or to of his personal data concerning him and lodge a Contacts
for furniture, decoration and complete the here-enclosed regulations at any time. If complaint with the data protection and control authority.
The exhibitor/sponsor may exercise his rights by sending ESPEN 2019 Partnership and Investment Manager:
all necessary services (telephone, electricity, any changes should occur, all participating companies
a request to the following address by contacting our Data corentin.ruy@mci-group.com
transport, storage...) will be informed.
Protection Officer (DPO) : anne.lesca@mci-group.com
MCI Suisse SA Cancellation Policy
Local and Site Regulations Rue du Pré-Bouvier 9 2. In any event, the exhibitor/sponsor acknowledges
Exhibitors shall abide by the local and site regulations 1242 Satigny compliance with European data protection regulations Until 05 March 2019 25% of total amount is due
with respect to law and order, safety and security. The Switzerland for its own processing, including Regulation (EU) No.
From 06 March to 05 April 2019 50% of total amount is due
Organisers will take appropriate action against those who 2016/679 on the protection of personal data, foremost
do not comply with the regulations. The organizers have among which the integrity and confidentiality of data From 06 April 2019 100% of total amount is due
the authority to demand removal/ change of any structure communicated by participants and compliance with
which is not in accordance with the Congress rules or their data-retention periods. In case of communication
cancel participation. The decision of the organizers will to MCI by the exhibitor/sponsor of a personal data file,
be final and binding. the exhibitor/sponsor acknowledges having informed
and obtained the consent of the person(s) concerned
by this communication.
34 35You can also read
