2021-2022 Vendor Regulations & Application - Minnetrista
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1 2021-2022 Vendor Regulations & Application
2
Minnetrista is your year-round gathering place.
Built on the unique legacy of the Ball family & company, Minnetrista works to nurture a thriving community that takes
pride in its accomplishments and strives for a brighter future. Located on the White River in the middle of Muncie
Indiana, our 40-acre museum and gardens is a community gem. Whether exploring our exhibits and historic homes, or
meandering our trails, visitors to our site find a moment outside of the everyday where discovery, imagination & learning
are core. Our calendar full of educational programs, workshops & community events is ever changing as we strive to meet
our communities’ interests & needs.
Whether you are a first time visitor to Muncie, or a life-long resident, there is something for you at Minnetrista. In
everything we do, we hold our mission central: connecting people, encouraging engagement & improving our community.
Vision
We envision a thriving community where people who call this region home take pride in its accomplishments and aspire
to a brighter future. (Excerpted and adapted from quotes by our founder, Ed Ball)
Mission
Minnetrista is the home of the Ball Jar; a gathering place and catalyst for community engagement. We create shared
experiences that connect people, leading to a better quality of life.
Minnetrista Values
Family & Relationships
Minnetrista treasures shared experiences. From our founders to our visitors, from our employees to our community
partners and supporters, we champion the power of growing together.
Adaptability
Minnetrista creates experiences that reflect the organization yet anticipate the needs and exceed the expectations of our
ever-changing audience. As an organization, we are nimble and quick to respond to opportunities and challenges.
Stewardship
Following in our founders’ footsteps, we care for, preserve and protect that with which we have been entrusted so that
those who follow us can continue the legacy. Minnetrista will continue to be a strong and sustainable asset that supports
economic development for our community.
Entrepreneurship
Minnetrista will embrace a culture of innovation and risk-taking that responds responsibly to opportunities that advance
our vision, mission and strategic goals.
Learning
We celebrate learning experiences that are fun and engaging, encourage visitors to explore their world, and educate
through discovery and play.3
MARKET STAFF: Jenni Effinger – Market Master
1200 North Minnetrista Parkway
Muncie, IN 47303-2925
Phone: 765.287.3512
jeffinger@minnetrista.net
2021-2022 Indoor Winter Farmers’ Market at Minnetrista
Vendor Regulations
In consideration for the right to participate in the Farmers Market at Minnetrista (hereinafter Market) for the
years 2021/2022, the undersigned vendor(s) (hereinafter vendor) agree to the following regulations.
ADMINISTRATION
The Market is administered by Minnetrista Cultural Foundation, Inc. (hereinafter Minnetrista) following these
regulations:
Minnetrista sets fees and determines Market policies, ensuring that policies align with Indiana guidelines for
Farmers’ Markets, Delaware County Department of Health regulations and Minnetrista’s Vision, Mission and
Values.
The vendor must submit a signed agreement and pay the applicable reservation fees before selling any goods.
It is understood that this agreement is valid for ONLY 2021/2022 Indoor Winter Market season (Third
Saturdays November 2021- April 2022).
The on-site Market Master oversees the market and has authority to assign vending space, settle disputes, and
disqualify vendors for violations of regulations.
The vendor agrees to allow on-site visits to farm or certified kitchen for verification, and to provide contact
information regarding producers from whom they purchase product.
Minnetrista may visit existing vendor farms throughout the year.
Minnetrista reserves the right to terminate the market, change the market’s time of operation, or alter any
Market’s regulations at its discretion.
All produce vendors must be involved in the direct growing of at least 51% of total products offered for sale
at the Market on a season-long basis.
TIMES OF OPERATION AND LOCATION
The Market is located in the Main Building of Minnetrista at:
1200 North Minnetrista Parkway
Muncie, IN 47303-2925
The Market will be open on the third Saturdays of each month November 2021 – April 2022 9:00 a.m. - 12:00
p.m.
Dates:
11-20-2021
12-18-2021
1-15-2022
2-19-2022
3-19-2022
4-16-20224
Vendors are permitted to sell only during the above Market hours. Minnetrista will signify the beginning
and end of the market.
In the event of severe weather, which can include high winds, hail, flooding, tornado concerns, or lightning that
is spotted within a 5 mile radius, vendors and visitors will be strongly recommended to seek shelter within the
main building. At this time, the Market may be put on hold for up to an hour so that Minnetrista may assess the
severity and duration of the weather. Sales will not be allowed during this time in an effort to protect visitors,
vendors, and staff from harm. If the weather is no longer a threat to safety and there is enough market time
remaining, the Market will resume as normal. If severe weather persists or will not clear in a timely manner, the
Market will be canceled. Ultimately, the decision to resume or cancel the Market it is up to Minnetrista.
RIGHTS AND RESPONSIBILIES OF THE VENDOR
It is Minnetrista’s expectation that all vendors who are participating in the Market conduct themselves with
Minnetrista staff, fellow vendors, and all customers attending the market in a professional manner.
It is Minnetrista’s expectation that all vendors, and their respective volunteers or staff, will not behave in a way
that contradicts Minnetrista’s Vision, Mision or Values while attending or participating in the Market.
Vendors are responsible for the behavior of their employees and children.
All vendors are solely responsible for all claims, injuries, and damages resulting from their sale of unsound or
unsafe goods and/or their participation in the Market, and shall maintain liability insurance for protection
against such claims, injuries, and damages and provide proof of same to the Market Master at a minimum of
$300,000 of coverage. Minnetrista needs to be listed as the certificate holder on the policy.
Vendors are responsible for and shall fully comply with all applicable laws, regulations, and ordinances
pertaining to their products. Vendors shall have obtained all necessary licenses, certificates, reports, permits,
and inspections prior to selling any products at the Market; including sales tax for non-food items and provide
copies of these forms to the market master.
Vendors are solely responsible for their own cooler, extension cords, table display items, chairs, change bags, if
applicable, a legal produce scale.
Vendors are solely responsible to ensure their food products are stored and/or served at a safe temperature
using control methods as required by the Delaware County Health Department.
Vendors must leave booth space clean and free of debris or waste. Personal items, equipment, vehicles,
products, and trash must be removed from the Market within an hour of Market close.
Vendors are to set up and sell only in their assigned space(s) unless contacted by the Market Master.
Unless otherwise designated, parking is regulated as follows:
o Vendors and their employees must park in the gravel lot on St. Joseph Street during the indoor Market
season. This is a customer service practice, allowing your customers to have the benefit of parking
closest to the Market.
No smoking on Minnetrista property.
Vendors must provide a receipt to customers upon request.
This Market participates in the SNAP, WIC, Senior Voucher and IU Health Ball Memorial Hospital Voucher
programs. We highly encourage you to participate (if eligible).
A listing of anticipated products is required to be on file with your application. This allows us to respond to
customer questions about product availability. This information must be updated annually with the Market
Master.
GOODS PERMITTED FOR SALE5
The following goods may be sold at the Market: fruits, vegetables, meat, dairy, dried and fresh herbs and spices,
plants, flowers, honey, eggs, un-popped popcorn, pet treats, and some minimally processed food items. Vendors must
sell only Indiana farm products or those grown in the bordering counties of Michigan, Ohio, Kentucky, or Illinois.
Minimally processed food items are: Maple syrup, baked goods, jams, jellies, preserves, fruit butters, sorghum,
barbeque sauce, frozen persimmon pulp, dried vegetables, dried fruits, or other processed juices.
These processed food items can now be made according to the Home-Based Vendor Indiana House
Bill 1309.
The sale of these food items requires proper labeling, which must consist of the following:
Name of Product
Name and Contact Information of Producer
Location of Preparation
All Ingredients listed in weight order (high-low)
Net Weight
Amount of pieces by weight or volume
Price
Health claim (if applicable)
All HBV foods that are formulated and prepared must be labeled as “This product is home
produced and processed and the production area has not been inspected by the State Department
of Health.”
Value-added non-food products: Goods with an enhanced value stemming from some extra process or product; such as
soaps, candles, bouquets etc. To maintain a quality FARMERS’ market, these goods may be sold by vendors who had a
hand in raising or growing 51% of the original product from which the value-added products were derived. Examples:
Bee keepers may sell beeswax candles if 51% of the wax was sourced from their own farm. Goat milk soap vendors may
sell their homemade soap if 51% of the goat milk was sourced from their own farm. So on and so forth.
Value-added items are: beeswax candles, floral bouquets, soap, yarn, beeswax lip balm, salves etc.
FOOD CONSUMPTION
Flavored oils and vinegars must have PH testing documentation and be prepared in a kitchen approved by the
Delaware County Health Department.
Eggs may be sold only after the vendor exhibits a current egg vendor license issued by the State Egg Board.
The address is: Indiana State Egg Board, Purdue University, West Lafayette, IN 47907. [Phone number is:
765.494.8510].
Carton must be dated and labeled with vendor’s name and address.
Honey may be sold if the vendor is registered with the Indiana State Department of Health. Any vendor selling
honey is required to inform customers, either verbally or in writing, the danger of feeding honey to infants and
children under two years of age.
Maple Syrup producers must be permitted by the local health department. If they are selling wholesale, they
also need to contact the Indiana Department of Health [Phone number is: 317.233.7360].
Meat vendors - Meat must be kept frozen at all times and may not be stored in a home freezer unless that
location has been inspected and permitted. Use of an inspected mobile freezer is recommended. Meat must be
processed and packaged by a permitted facility.
Prepared Food at Market
o An approved kitchen must be used.
o A copy of your food permit must be displayed at your booth. If the vendor is based in a different county
they must also have a permit from that county.6
Please be careful if sampling foods. Food must be prepared in an approved kitchen, maintained at the proper
temperatures, and be shielded from contamination while on display. A hand washing station must be provided at
each vendor’s station.
If a vendor has a question regarding a particular food that is included under minimally processed food items,
please contact the Delaware County Department of Health.
GOODS NOT PERMITED FOR SALE
The sale of apple cider is prohibited at Market.
Apples may not be sold as a standalone product.
Vendors cannot sell produce that has been cut open. This includes toppings on baked goods such as cut fresh
fruit or vegetables.
No potentially hazardous food items may be sold.
o According to the U.S. Public Health Services these include poisonous mushrooms, plants, berries, or
roots. This also includes ingredients in a form capable of supporting the rapid and progressive growth of
toxic microorganisms.
Raw milk, herd-sharing, or other cow-ownership programs that distribute raw milk or raw milk products are
prohibited from the Market.
No arts and/or craft products, with the exception of products that are a direct derivative of a farm product. (Ex.
wool = yarn). These items may be limited and/or juried as not to conflict with artisans in the Orchard Shop.
ASSIGNMENT AND LIMITS OF SPACE
Table spaces are limited to a vending space 8 feet by 8 feet in size. One 8 ft. table will be provided free of
charge per vendor space.
The vendor must occupy a Market space no later than 30 minutes prior to Market start, otherwise vendor
will give up all rights to that Market space for the day.
The vendor understands that no portion of the prepaid fee for the Market space will be refunded after the
beginning of the Market season.
If you have reserved a vending space and will not be attending the Market, you MUST contact the Market Master
by 12:00 p.m. on Wednesday before Market takes place. If you do not properly inform the Market Master that you
will not be present at the market 1 or more times during a season (no call/no show), you may lose your reserved
space and all fees paid.
Vendors may not sublet their vendor space to another vendor. EVERY vendor must apply and be approved
BEFORE they participate in the Market.
ACCESS TO SPACE
We ask that you drop off and have your vehicle moved to the fairgrounds parking lot by 8:30 a.m. Due to
safety concerns, no vehicles will be allowed to enter the Market area after 30 minutes prior to the Market
start time.
No early exits are permitted. In the case of an emergency, please contact the Market Master. Vendors must
stay for the duration of the Market.
Late arrivals after 30 minutes prior to Market may set up provided their space is still available. In this instance,
Vendors will need to park and carry their items into the Market area.
RESERVATION FEES7
All reservation fees are due in advance to reserve a space. Spaces will not be held without payment in-
full. Payments should be received no later than the first market date before the bell rings.
For the Indoor Winter Market you may choose to participate in every Market date (6 dates) or half of
the Market dates (3 dates). A full-season vendor is someone who participates in every date (6 dates). A
half-season vendor is someone who participates in half of the dates (3 dates). Half-Season vendors
may choose which 3 dates in which they wish to participate.
2020/2021 RESERVATION FEES
Third Saturdays November 21st -April 17th
Full-Season: 8x8 w/ 1 table $75
Half-Season: 8x8 w/ 1 table $45
CONTACT INFORMATION
Indiana State Egg Board: 765-494-8510
Indiana Department of Health: 317-233-7360
Delaware County Department of Health: 765-747-7721
Minnetrista Farmers’ Market Master: 765-287-35128 2021-2022 Indoor Winter Farmers’ Market Vendor Application Business Name: ________________________________________________________________ Please print the full name of vendor employee(s) and their title(s): _______________________ ______________________________________________________________________________ ______________________________________________________________________________ Mailing/Home Address: ___________________________________________________________ ______________________________________________________________________________ Address of farm or kitchen (please include all addresses of all farms): _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Phone Number(s): ______________________________________________________________ Email Address(s): ________________________________________________________________
9
Market Operations:
I would like to be a: Full-Season Vendor ________
Half-Season Vendor ________
I will need _______ # of booth spaces for the Indoor Winter Market.
I would like to reserve space #(s) _______
(Maximum 2 spaces.)
I would like to reserve a space in Cantina or Indiana Room (Please specify location in room if applicable.)
How many seasons have you been a vendor here? _______
Indoor Winter Market season includes the dates below.
Please choose on which dates you wish to participate.
(choose 6 dates for a full-season vendor or 3 dates for a half-season vendor)
Schedule changes MAY BE MADE at the discretion of the Market Master.
______ Saturday, Nov. 20th
______ Saturday, Dec. 18th
______ Saturday, Jan. 15th
______ Saturday, Feb. 19th
______ Saturday, Mar. 19th
______ Saturday, April 16th
Please circle the following program if you are eligible:
SNAP IU Health Bucks WIC Senior Health Vouchers10
Estimated Dates Produce is
Item & Variety Available for Sale
Preferable Farm Visit
Viewing Time11
Hold Harmless Agreement
The undersigned agrees and undertakes to indemnify and hold harmless, the Minnetrista Cultural
Foundation, Inc., Minnetrista Centers and its respective directors, governors, officers, employees, contractors
and agents, from and against all claims, damages, action, liability and expenses in connection with loss of life,
personal injury, bodily injury, and or damages to or loss of property occasioned wholly or in part by any acts or
omission of the undersigned or its agents, contractors, or employees, related to the undersigned activity.
The undersigned also acknowledges that the Minnetrista Cultural Foundation, Inc. does not assume any
responsibility whatsoever for any property of the undersigned used by or brought into the Minnetrista
Cultural Foundation, Inc., and that the undersigned will take whatever steps it deems necessary to protect the
same. The undersigned hereby releases, acquits and discharges the Minnetrista Cultural Foundation, Inc.;
from any claim of liability for damage to or loss any such property.
I have read the enclosed information and agree to all conditions outlined for this event.
Signed: ______________________________________ Date: ________________
Printed Name: __________________________________
By signing below, I agree that I have read and will follow the Farmers’ Market at Minnetrista Regulations
for the 2021/2022 Indoor Winter Market. My signature signifies that I understand that completion of this
application does not guarantee a space at the Market. I understand that I need to follow all guidelines
and regulations at all times in order to maintain a space during the Indoor Winter Market season. If I fail
to do so, Minnetrista staff may expel me from the Market without my reservation fee being refunded.
____________________________________ ____________________________________
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