2021-2022 EVENT PROSPECTUS - Justin, TX
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UPDATED 9/21/21
2021-2022 EVENT PROSPECTUS
CITYOFJUSTIN.COM/EVENTS
1 | EVENT OVERVIEW
JUSTIN FALL FEST | OCT. 2, 2021
From bull riding to mutton busting, along with vendor opportunities and
other fun fall activies, we can’t wait to bring the community out for this new
event held at Community Park!
Sponsorships for this event range from $25 - 2,500
JUSTIN OLD-TOWN CHRISTMAS | DEC. 11, 2021
Our classic Old-Town Christmas event is a Justin favorite. This festival brings
together local businesses and community leaders for a day of holiday cheer.
Sponsorships for this event range from $25 - 8,000
LIBRARY SUMMER READING PROGRAM | JUNE - JULY 2022
The Justin Community Library Summer Reading Program brings a goal-
oriented, event-driven summer to kids and adults alike. Participants earn
prizes, take part in fun activities and learn while doing it.
Sponsorships for this program range from $250 - 3,000
JUSTIN FUN DAYS | JUNE 3-4, 2022 (TENTATIVE)
Welcoming back our most anticipated event, Justin Fun Days is sure to
be just that - FUN! Tentative activities include carnival games and rides, a
rodeo, vendor opportunities and so much more.
Sponsorships for this event range from $25 - 10,000
MOVIES IN THE PARK | DATES TBD
Introducing Movies in the Park, a new addition to our City of Justin
Programming. Throughout the year, businesses can sponsor a special
screening of favorite titles such as Hocus Pocus, Trolls and more.
Sponsorships for this event range from $300 - 600.
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
ENGAGE WITH US ONLINE
2 | JUSTIN FALL FEST
OCT. 2, 2021 | Justin Community Park
From bull riding to mutton busting, along with vendor opportunities
and other fun fall activities, we can’t wait to bring the community out
for this new event held at Community Park! This event will serve as a
fundraiser for the City of Justin Emergency Services.
SPONSORSHIPS
UT| $2,500
Platinum Sponsor (3)
O
VIP Tent Sponsor (1) | $700
• (1) 22”x86” sign in prominent
D location within arena • discounted to $500 if food for tent is provided
L
O access to VIP tent
• (10) VIP tickets Swith • (2) VIP tickets with access to VIP tent
• (1) large banner for the VIP tent entrance
U T
Gold Sponsor (8) | $1,500
• (1) 3’x5’ sign in prominent location within arena O
Hospitality Tent Sponsor (1) | $700
D
• discounted to $500 if food for tent is provided
L
• (5) VIP tickets with access to VIP tent • (2) VIP tickets with access to VIP tent
O
• (1) large banner for the Hospitality Tent entrance
Silver Sponsor O UT
(5) | $800
S
Movie Night Sponsor (1) | $600
LD
SO with access to VIP tent
• (2) VIP tickets • (2) VIP tickets with access to VIP tent
• (1) 10’x10’ vendor space for tent or other advertising
• Printed signage for movie night
All Platinum, Gold and Silver Sponsorships include:
• Placement on all advertising materials, including but VIP & Hospitality Tent and Movie Sponsorships include:
not limited to event webpage and social media events, • Placement on all advertising materials, including but
on-site banners and event tee shirts not limited to event webpage and social media events,
• 15-20 second voiceover advertisement read during on-site banners and event tee shirts
performance • 15-20 second voiceover advertisement read during
• (1) 10’x10’ vendor space for tent or other advertising performance
ALSO SEEKING SPONSORS FOR THE FOLLOWING IN-KIND DONATIONS
Contest prizes | Volunteers
Want to donate something else? Email hnorris@cityofjustin.com
FOOD VENDOR BOOTHS* - $50 per 10x10 space | placement on city website page for event
*FOOD HANDLERS LICENCE REQUIRED
VENDOR BOOTHS - $25 per 10x10 space | placement on city website page for event
TO SPONSOR THIS EVENT, VISIT CITYOFJUSTIN.COM/EVENTS
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
ENGAGE WITH US ONLINE
3 | JUSTIN OLD-TOWN CHRISTMAS
DEC. 11, 2021 | Justin Old-Town
Our classic Old-Town Christmas event is a Justin favorite. This festival
brings together local businesses and community leaders for a day of
holiday cheer.
SPONSORSHIPS
Title Sponsorship (1) | $8,000 | includes name rights for entire event, all signage, all materials
printed and digital. Placement on social, website, recognition during stage announcements.
All item-specific sponsorships include one 10x10 vendor space with a location to be determined.
Ice Rink Sponsor (1) | $6,000 | includes signage at ice rink
Santa Sponsor (1) | $5,000
SOLD OUT | includes signage at the Santa photo area
Christmas Décor Sponsor (1) | $5,000 | includes signage at photo-op locations
Snow Field Sponsor (1) | $5,000 | includes signage at the snow field
Stage Sponsor (1) | $3,500
SOLD OUT | includes signage for performance stage
Craft Tent Sponsor (1) | $3,000 | includes signage at craft tent
Sleigh Sponsor (1) | $3,000
SOLD OUT | includes signage at the Santa photo area
Parade Sponsor (1) | $2,000
SOLD OUT | includes signage at start and end of parade
Reindeer Sponsor (1) | $1,500
SOLD OUT | includes signage at reindeer location
Hospitality Tent Sponsor (1) | $1,000
SOLD OUT | includes signage at hospitality tent
Smores Station Sponsor (1) | $1,000SOLD OUT | includes signage at smores station
Gingerbread Competition Sponsor (1) | $1,000 SOLD OUT | includes signage at competition tent
Train Sponsor (1) | $1,000
SOLD OUT | includes signage at train entrance/exit
Caroler Sponsor (1) | $1,000 | sponsorship of traveling carolers
Christmas Dessert Contest Sponsor (1) | $1,000 | signage around Christmas dessert contest
Entertainment Sponsor (10) | $500 | sponsorship of walking lane act entertainment
ALSO SEEKING SPONSORS FOR THE FOLLOWING IN-KIND DONATIONS
Cases of water | Fire Pits (loan) | Generator & Lights
Contest prizes | Volunteers
Want to donate something else? Email hnorris@cityofjustin.com
FOOD VENDOR BOOTHS* - $50 per 10x10 space | placement on city website page for event
*FOOD HANDLERS LICENCE REQUIRED
VENDOR BOOTHS - $25 per 10x10 space | placement on city website page for event
TO SPONSOR THIS EVENT, VISIT CITYOFJUSTIN.COM/EVENTS
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
ENGAGE WITH US ONLINE
4 | JUSTIN COMMUNITY LIBRARY SUMMER READING PROGRAM
JUNE - JULY 2022
The Justin Community Library Summer Reading Program brings a goal-
oriented, event-driven summer to kids and adults alike. Participants
earn prizes, take part in fun activities and learn while doing it.
SPONSORSHIPS
Stallion Level Sponsorship (1) | $3,000
U T
Recognized as Event Sponsor. Sponsor will be featured prominently in all program advertising and
O
LD
promoted on social media, display a large sign or banner inside the library wall (Not bigger than
SO
2x4), have a 20x20 booth space at kickoff event on May 28, 2021 12-4pm. In addition, T-shirts will
be printed with company logo and worn by staff for the duration of the summer. T-shirts may also
be awarded as prizes to patrons. (if promotional items are available these would be placed in Lev-
el 1 gift bags.) ** Only 1 Stallion Level will be accepted on a 1st come basis
Mustang Level Sponsorship | $1,000
Mustang Level will be included in program advertising, promoted on social media, signage in the
library and receive a 10x10 booth space at kickoff event on May 28, 2021 from 12-4pm.
Pinto Level Sponsorship | $500
Pinto Level sponsors will be included in program advertising, promoted on social media, and have
signage in library.
Pony Level Sponsorship | $250
Pony Level sponsors will be included in program advertising and promoted on social media.
ALSO SEEKING SPONSORS FOR THE FOLLOWING IN-KIND DONATIONS
Prizes for participants
Want to donate something else? Email library@cityofjustin.com
TO SPONSOR THIS EVENT, VISIT CITYOFJUSTIN.COM/LIBRARY
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
ENGAGE WITH US ONLINE
5 | JUSTIN FUN DAYS
JUNE 3-4, 2022 (TENTATIVE)
Justin Old-Town
Welcoming back our most anticipated event, Justin Fun Days is sure
to be just that - FUN! Tentative activities include carnival games and
rides, a rodeo, vendor opportunities and so much more.
SPONSORSHIPS
Title Sponsor (1) | $10,000 VIP Tent Sponsor (1) | $1,000
• Name rights for entire event, all signage, all • Must provide food for tent
appropriate materials available
• (15) VIP tickets with access to VIP tent
•
•
U T
(2) VIP tickets with access to VIP tent
(1) large banner for the VIP tent entrance
•
O
Prominent signage at location of VIP tent, inclusion in
D
general event signage and social/website.
Platinum Sponsor (3) | $5,000
• (1) 22”x86” sign in prominent location within arena
L
SO
• (10) VIP tickets with access to VIP tent Hospitality Tent Sponsor (1) | $1,000
• Must provide food for tent
Gold Sponsor (8) | $3,500 • (2) VIP tickets with access to VIP tent
• (1) 3’x5’ sign in prominent location within arena • (1) large banner for the Hospitality Tent entrance
• (5) VIP tickets with access to VIP tent • Prominent signage at location of tent, inclusion in
general event signage and social/website.
Silver Sponsor (5) | $1,750
• (2) VIP tickets with access to VIP tent Movie Night Sponsor (1) | $600
• (2) VIP tickets with access to VIP tent
• (1) 10’x10’ vendor space for tent or other advertising
• Printed signage for movie night
Title, Platinum, Gold and Silver Sponsorships include:
• Placement on all advertising materials, including but
not limited to event webpage and social media VIP & Hospitality Tent and Movie Sponsorships include:
events, on-site banners and event tee shirts • Placement on all advertising materials, including but
• 15-20 second voiceover advertisement read during not limited to event webpage and social media
performance events, on-site banners and event tee shirts
• (1) 10’x10’ vendor space for tent or other advertising • 15-20 second voiceover advertisement read during
performance
ALSO SEEKING SPONSORS FOR THE FOLLOWING IN-KIND DONATIONS
Cases of water | Lanyards
Want to donate something else? Email hnorris@cityofjustin.com
FOOD VENDOR BOOTHS* - $50 per 10x10 space | placement on city website page for event
*FOOD HANDLERS LICENCE REQUIRED
VENDOR BOOTHS - $25 per 10x10 space | placement on city website page for event
TO SPONSOR THIS EVENT, VISIT CITYOFJUSTIN.COM/EVENTS
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
ENGAGE WITH US ONLINE
6 | MOVIES IN THE PARK
Various Dates | City of Justin Parks
Introducing Movies in the Park, a new addition to our City of Justin
Programming. Throughout the year, businesses can sponsor a special
screening of favorite titles such as Hocus Pocus, Trolls and more.
SPONSORSHIPS
MOVIE SPONSOR (4) | $600 PER EVENT
• Placement on all event promotional materials, webpage and social media posts
• Signage at sponsored event
POPCORN MACHINEUTSPONSOR (1) | $300
O
• Placement on allSOevent
LD webpage and social media posts
• Signage at all events
TENTATIVE DATES
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OCTOBER
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LD 29, 2021
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MARCH LD19, 2022
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OU
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MAYSO21,
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OU2022
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SEPTEMBER 24, 2022
TO SPONSOR THIS EVENT, VISIT CITYOFJUSTIN.COM/EVENTS
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
ENGAGE WITH US ONLINE
7 | EVENT PARTICIPATION GUIDELINES
FOR ALL EVENTS
Each Vendor is responsible for his/her own booth display, set-up, and break-down. No assistance
to load or unload should be expected. No tables, chairs, tents, signs, etc. will be supplied by the
City of Justin. No electric is available for outside booths. If you need either, you will need to bring a
generator and notify City Staff for appropriate placement of your booth due to the expected noise
and potential public safety issues that this will cause.
Vendors may only sell and exhibit items that are legal, smoke-free, drug-free, family-friendly, and
appropriate for all ages; and, must be void of political propaganda, and/or sexual/explicit content.
Though it is our objective to only accept one vendor per commercial product, we do not guarantee
exclusivity of items or vendors. In any case, we make every effort to place vendors where we believe
they will be most successful.
Please read and understand all guidelines before submitting your online application. Your submission
of the Application indicates your acceptance.
All applications must be submitted to the city via our virtual form at cityofjustin.com/events. No
sponsorship or vendor application will be considered accepted without this form completed and
payment received.
FOR ALL VENDOR BOOTHS AND SPONSORSHIPS
X Verbal or written communication with City personnel will NOT hold your space.
X Vendor Booth reservations and event sponsorships are not confirmed until application
and applicable payment are received by the City of Justin.
X Applications are accepted on a “1st come, 1st served” basis as space allows.
BOOTH ASSIGNMENTS & SET-UP
Though it is our objective to only accept one vendor per commercial product, we do not guarantee
exclusivity of items or vendors. In any case, we make every effort to place vendors where we think
they will be most successful.
• You will be responsible for setting up your entire booth display, including tables,
chairs, tent, etc. Each space is as indicated on the Application, in the area
designated by the City of Justin.
• All vendor spaces must be set up no later than 30 minutes before public access.
• Do not expect assistance with loading or unloading; only bring what you can handle.
• Vendor placement is designated by the City of Justin. An Event Map will be issued
prior to the Event.
• You may set up and sell from your booth on the day of the Event only.
• All booths must be set up and clear of debris by the Event’s start time.
• If you REQUIRE electricity for your booth, please bring a generator for your
personal use! Please notify City personnel at application if you plan to bring a
generator. This will allow us to place your booth where it is most safe and least
interrupting to your visitors and fellow vendors.
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
ENGAGE WITH US ONLINE
8 | EVENT PARTICIPATION GUIDELINES (CONT’D)
FOOD SALES/SAMPLES
If you plan to give away or sell any food items that are not commercially produced and/or individually
sealed at another location (not on-site), please contact City Hall to get the Health Inspection
guidelines prior to your commitment to this Event. The Health Inspector does attend our events to
conduct inspections, and he will require each food vendor to either be in compliance with the Health
Code or cease sale of goods.
All vendors wishing to sell or sample alcohol must do so under proper TABC licencing, to be
determined per event with City of Justin code compliance staff.
WEATHER
• The weather is always a factor. Please prepare yourself and your booth for seasonal
conditions. Your participation on the day of the event is ultimately your decision, but
no refunds will be issued for no-shows. No exceptions.
• Though weather conditions may impede certain scheduled attractions, the event will
continue as planned unless officially cancelled in its entirety by the Justin City Manager
or Mayor. If it is cancelled, it will not be rescheduled. In the event of cancellation,
booth fees will be refunded.
• Any announcements or notifications of cancellation will be posted on our “City of
Justin, TX” Facebook Page ONLY at www.facebook.com/cityofjustintx. No personal
announcements or emails should be expected.
COURTESY & CLEAN-UP
• If you must leave before the event is over, you must carry your booth items to your vehicle.
• Under no circumstances can any vehicles be moved into the vendor area until after the
event has ended and crowd has cleared. Violation may affect your vendor participation
at future city events.
• We will require that you be respectful of the Event grounds and property. This includes safe
and proper care of your booth: keeping it free from debris and trash during operation,
break-down, and upon your departure. Violation may affect your vendor participation
at future city events.
• This is a family-oriented event; please be polite and considerate of others. Slanderous
comments to or about other vendors, discourteous behavior, foul language, etc.,
will not be tolerated. Violators risk immediate dismissal and forfeiture of booth fees.
• Your participation in this event is strictly voluntary.
• If you are displeased with any of its aspects before the event, please discuss your
concerns with city staff for resolution. You have the option to cancel up to two weeks
prior to the event for a full refund of your booth fee.
• If you are displeased during the event, please voice your concerns to city staff. If
you are unhappy about something relating to the event, please do not spread
your negativity to other vendors; it is not productive to them, your patrons, or yourself.
• If you are displeased after the event, you may contact city staff directly.
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
ENGAGE WITH US ONLINE
9 | EVENT PARTICIPATION GUIDELINES (CONT’D)
CONTACT
• The primary form of contact regarding this Event will be via
Email. If you do not have access to a valid email account, please check
that box on the Application and provide us with an accurate mailing
address.
• Though we make all efforts to be as efficient as possible, it
is ultimately your responsibility to contact City Staff with questions,
concerns, or missing information regarding the event. The public
relations coordinator is usually reachable at City Hall or by city-issued
cell phone during normal business hours, and during the entire day of
the Event.
For questions or more information, please contact:
Holly Norris, Public Relations Coordinator
Phone: (940) 648-2541 x 126 | Email: hnorris@cityofjustin.com
415 N. College Avenue | PO Box 129 | Justin, TX 76247
City of Justin | 415 N. College Ave. | Justin, Texas 76247 | www.cityofjustin.com | (940) 648-2541
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