2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO - SPONSOR/EXHIBITOR PROSPECTUS - www.insafetyconf.com
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2018 INDIANA
SAFETY AND HEALTH
CONFERENCE & EXPO
March 12-14, 2018 | Expo: March 13
Indiana Convention Center, Indianapolis
www.insafetyconf.com
SPONSOR/EXHIBITOR PROSPECTUS
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO
EXHIBITOR CONFERENCE INFORMATION
TESTIMONIALS The Indiana Safety and Health Conference is the largest gathering of safety and health professionals
in the state of Indiana. Presented by the Indiana Chamber of Commerce, the Central Indiana Chapter
“A few years ago, we opened of the American Society of Safety Engineers (ASSE) and the Indiana Department of Labor/INSafe,
an Indianapolis office and our attendees learn the latest strategies to stay compliant with OSHA rules and regulations.
partnership with the Chamber
The conference features more than 70 breakout sessions over three days on cutting edge topics, as
has been critical in our growth
well as expert keynote speakers, including:
of that office. The Chamber • Richard Hawk, world renowned expert on “making safety fun.”
helps us to reach the right • Mount Everest expedition team leader Jim Elzinga
people – the decision-makers • Astronaut, medical doctor and engineer David Wolf
and the influencers who need
to know about us so we can
help them.”
– Tania Bengtsson
Gibson
The Indiana Health and
Safety Conference is the most
productive conference we
attend all year. As a Hoosier
company the conference
continues to be instrumental
in connecting with current
customers, growing our in-state
business, and earning new
business across the Midwest.
– Alfonso Lerma
KHA Online-SDS™
PRESENTED BY
After several years of only having The Indiana Chamber of Commerce partners with 24,000
members and investors – representing over four million Hoosiers – to
a 10x10 booth at the Indiana
achieve the mission of “cultivating a world-class environment which
safety conference we decided provides economic opportunity and prosperity.”
to invest in putting one of our
Safety/Rescue Service Units in
Founded in 1911, the American Society of Safety Engineers is
the show. We believe that
the oldest and largest professional safety organization. With more than
showcasing our services this 37,000 members worldwide, ASSE is a global association of
way opened up new opportunities occupational safety, health (OSH) and environmental professionals that
with safety professional attending advances the interests of its members and the profession.
the conference and expo!
– Gary K. Yurt INSafe, a division of the Indiana Department of Labor, works with
Industrial Safety & Training Indiana’s employers, employees, labor unions, professional groups,
Services, LLC trade organizations and others to ensure workplace health and safety.
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO
ATTENDEES
2017 | 782
800
2015 | 688 2016 | 692
600
400
200
0
DEMOGRAPHIC PROFILE BY TITLE
1% | STUDENT MANAGEMENT | 56%
2% | VICE PRESIDENT
2% | PRESIDENT/CEO
3% | TECHNICIAN
3% | TEAM/COMMITTEE MEMBER
4% | ENGINEER
8% | CONSULTANT/INSTRUCTOR
10% | COORDINATOR SPECIALIST | 11%
97.4% OF 2017 ATTENDEES RATED THE CONFERENCE
AS GOOD, VERY GOOD OR EXCELLENT
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
SPONSORSHIP LEVELS
CONFERENCE SPONSOR PLATINUM SPONSOR
$10,000 Exclusive Opportunity $7,500 (Four Opportunities Available)
INCLUDED BENEFITS: Available opportunities
Exclusive Branding Opportunities • Pre-conference Workshop (March 12)
• Exclusive listing as the 2018 Indiana Safety and Health Conference & • Opening General Session (March 13)
Expo Conference Sponsor, including verbal recognition • Morning General Session (March 14)
• Company logo on the cover of promotional brochure • Governor’s Workplace Safety Awards Luncheon (March 14)
4 Mailed to more than 12,000 safety and health professionals in the
Midwest INCLUDED BENEFITS
• Company logo included on e-mail promotions Exclusive Branding Opportunities
4 More than 80,000 email promotions will be sent to safety and • Exclusive recognition as the sponsor of the corresponding event or item
health professionals throughout Indiana above
• Company logo included on cover of conference program guide, as well • Recognition as a Platinum-level Sponsor, including verbal recognition
as a full page color advertisement inside, distributed to all attendees • Company logo included in promotional brochure
and includes conference agenda, exhibit hall map and more 4 Mailed to more than 12,000 safety and health professionals in the
• Company logo on PowerPoint presentations featured during general Midwest
sessions and luncheons • Company logo included on e-mail promotions
• Company logo or name on all conference signage 4 More than 80,000 email promotions will be sent to safety and
• Company logo included on conference web site and linked to pay of health professionals throughout Indiana
your choosing • Company logo included in conference program guide, as well as a full
• Company collateral material or logo item distributed to each attendee page color advertisement inside, distributed to all attendees and
in conference bags includes conference agenda, exhibit hall map and more
• Company logo on PowerPoint presentations featured during general
High Impact Opportunities sessions and luncheons
• 1-2 minutes of podium time to address conference attendees at the • Company logo included on conference web site and linked to pay of
opening general session your choosing
• 10’x10’ display area with one 6’ skirted table and two chairs
4 Includes two complimentary booth attendee passes (additional High Impact Opportunities
booth attendant passes may be purchased for $99/each) • 1-2 minutes of podium time to address conference attendees during a
selected event
Access • 10’x10’ display area with one 6’ skirted table and two chairs
• Six complimentary full-conference registrations for your company 4 Includes two complimentary booth attendee passes (additional
representative and/or clients booth attendant passes may be purchased for $99/each)
• Additional conference registrations available at 10% discount
• Complimentary expo only passes for your clients (does not apply to Access
company booth attendee representatives) • Four complimentary full-conference registrations for your company
• A complete electronic list of conference attendees representative and/or clients
4 Includes name, title, company name, phone number and mailed • Additional conference registrations available at 10% discount
address (does not include email addresses_ • Complimentary expo only passes for your clients (does not apply to
• Sponsor ribbon for each of your company representatives company booth attendee representatives)
• First right of renewal for 2019 conference • A complete electronic list of conference attendees
4 Includes name, title, company name, phone number and mailed
address (does not include email addresses_
• Sponsor ribbon for each of your company representatives
• First right of renewal for 2019 conference
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
SPONSORSHIP LEVELS
GOLD SPONSOR SILVER SPONSOR
$5,000 (11 Opportunities Available) $3,000 (14 Opportunities Available)
Available Opportunities: Available Opportunities:
• Welcome Reception/Expo Preview (March 12) • Continental Breakfast (March 12)
• Expo Hall Lunch (March 13) • Morning Refreshment Break (March 12)
• Reception (March 13) • Afternoon Refreshment Break (March 12)
• Expo Hall (March 13) • Continental Breakfast (March 13)
• Registration Bag (your logo on it) • Morning Expo Refreshment Break (March 13)
• Water Bottle (your logo on it) • Afternoon Expo Refreshment Break #1 (March 13)
• Name Badge Lanyards (your logo or company name on it) • Afternoon Expo Refreshment Break #2 (March 13)
• Green initiative (recycling sponsor) • Continental Breakfast (March 14)
• Conference Guide (your logo on cover) • Morning Expo Refreshment Break #1 (March 14)
• Notepad (your logo on it) • Morning Expo Refreshment Break #2 (March 14)
• Mobile App (your logo on home page of app) • Afternoon Expo Refreshment Break #1 (March 14)
• Afternoon Expo Refreshment Break #2 (March 14)
INCLUDED BENEFITS • Get-Connected (Wi-Fi)
Exclusive Branding Opportunities • Charging Station
• Exclusive recognition as the event or item sponsor
• Recognition as a Gold-level Sponsor INCLUDED BENEFITS
• Company name or logo included in promotional brochure Exclusive Branding Opportunities
4 Mailed to more than 12,000 safety and health professionals in the • Exclusive recognition as the event or item sponsor
Midwest • Recognition as a Silver-level Sponsor
• Company name or logo included on e-mail promotions • Company name or logo included in promotional brochure
4 More than 80,000 email promotions will be sent to safety and 4 Mailed to more than 12,000 safety and health professionals in the Midwest
health professionals throughout Indiana • Company name or logo included on e-mail promotions
• Company logo included in conference program guide, as well as a full 4 More than 80,000 email promotions will be sent to safety and
page color advertisement inside, distributed to all attendees and health professionals throughout Indiana
includes conference agenda, exhibit hall map and more • Company logo included in conference program guide, as well as a half
• Company logo on PowerPoint presentations featured during general page color advertisement inside, distributed to all attendees and
sessions and luncheons includes conference agenda, exhibit hall map and more
• Company logo included on conference web site and linked to pay of • Company logo on PowerPoint presentations featured during general
your choosing sessions and luncheons
• Company logo included on conference web site and linked to pay of
High Impact Opportunities your choosing
• 10’x10’ display area with one 6’ skirted table and two chairs
4 Includes two complimentary booth attendee passes (additional High Impact Opportunities
booth attendant passes may be purchased for $99/each) • 10’x10’ display area with one 6’ skirted table and two chairs
4 Includes two complimentary booth attendee passes (additional
Access booth attendant passes may be purchased for $99/each)
• Two complimentary full-conference registrations for your company
representative and/or clients Access
• Additional conference registrations available at 10% discount • One complimentary full-conference registration for your company
• Complimentary expo only passes for your clients (does not apply to representative and/or client
company booth attendee representatives) • Additional conference registrations available at 10% discount
• A complete electronic list of conference attendees • Complimentary expo only passes for your clients (does not apply to
4 Includes name, title, company name, phone number and mailed company booth attendee representatives)
address (does not include email addresses) • A complete electronic list of conference attendees
• Sponsor ribbon for each of your company representatives 4 Includes name, title, company name, phone number and mailed
• First right of renewal for 2019 conference address (does not include email addresses)
• Sponsor ribbon for each of your company representatives
• First right of renewal for 2019 conference
*Reasonable effort will be made to include logo at all available opportunities; however due to space issues, use of company name in text may be necessary
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO
EXHIBIT SPACE OPPORTUNITIES ADDITIONAL OPPORTUNITIES
$895 (Limited space available – first come first served) • $150 – Enhanced listing in printed conference program guide (including
*Larger, customized exhibit space is available and can be quoted upon company logo)
request (as space allows) • $500 – Half page color advertisement in conference program guide
• $850 – Full page color advertisement in conference program guide
Exclusive Branding Opportunities
• Company name included in promotional brochure
4 Mailed to more than 12,000 safety and health professionals in the
Midwest
• Company inclusion included in conference program guide, distributed to
all attendees and includes conference agenda, exhibit hall map and more
High Impact Opportunities
• 10’x10’ display area with one 6’ skirted table and two chairs
4 Includes two complimentary booth attendee passes (additional
booth attendant passes may be purchased for $99/each)
Access
• Additional conference registrations available at 10% discount
• Complimentary expo only passes for your clients (does not apply to
company booth attendee representatives)
• A complete electronic list of conference attendees
4 Includes name, title, company name, phone number and mailed
address (does not include email addresses)
• Exhibitor ribbon for each of your company representatives
• First right of renewal for 2019 conference
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO
INTERACTIVE DISPLAY SPACES AVAILABLE
Present your products and services with an interactive display space!
Custom spaces of all sizes are available, enhancing the conference
attendee experience and increase booth traffic.
A 20’x 40’ interactive display is $2,500. Quotes for larger
display space are available upon request.
INCLUDED BENEFITS:
Exclusive Branding Opportunities
• Company name included in promotional brochure
4 Mailed to more than 12,000 safety and health professionals in the
Midwest
• Company inclusion included in conference program guide, distributed
to all attendees and includes conference agenda, exhibit hall map and more
Access
• Additional conference registrations available at 10% discount
• Complimentary expo only passes for your clients (does not apply to
company booth attendee representatives)
• A complete electronic list of conference attendees 4 Includes name,
title, company name, phone number and mailed address (does not
include email addresses)
• Exhibitor ribbon for each of your company representatives
• First right of renewal for 2019 conference
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO
SPONSOR AND EXHIBITOR CONTRACT TERMS AND CONDITIONS
1. Exhibitor and sponsorship opportunities are designed to provide a 5. Exhibitor displays must remain assembled throughout the open exhibit
showcase for products and services either specifically designed for or hours. Failure to comply could result in future booth assignment priorities.
customarily used in safety. These opportunities are offered strictly as a
means of information exchange. Exhibitors and sponsors may not 6. Insurance and liability are the sole and full responsibility of the Exhibitor.
make sales, but may take orders in the exhibit area. Having a sponsor Exhibitor agrees to maintain such insurance that will fully protect CIASSE/
or exhibitor relationship with the Central Indiana Chapter of ASSE and ICC from any and all claims of any nature, including claims under
the Indiana Chamber of Commerce, hereinafter referred to as CIASSE/ applicable workers’ compensation acts, and for damages for personal
ICC, does not indicate that CIASSE/ICC endorses the products or injury, including death, which may arise in connection with the operation
services of its exhibitors and/or sponsors. of Exhibitor’s display. Damage to inadequately packed property will be
Exhibitor’s own responsibility. In the event that Exhibitor damages the
2. Exhibitor agrees that CIASSE/ICC shall have the right to make such building, Exhibitor expressly agrees to protect, save and hold harmless
rules and regulations or changes in arrangements, as it shall deem CIASSE/ICC from all loss and/or damages whatsoever caused by
necessary and to amend the same from time to time. CIASSE/ICC Exhibitor to said building, or any part thereof, directly or indirectly.
shall have the final determination and enforcement of all rules,
regulations and conditions. It is understood and agreed that the 7. CIASSE/ICC will not be liable for failure to hold the conference as
Exhibitor shall abide by all the conditions, rules and regulations scheduled. All payments will be returned in the event that the
provided by CIASSE/ICC for the governing of the Exhibit and the conference is not held as scheduled or transferred to future event.
Conference of which it is a part.
8. Exhibitor shall abide by fire regulations and all other regulations of
3. Exhibitor agrees to accept this contract and encloses herewith a check government agencies and the conference site. All draping and
or credit card number for the full amount due to ICC upon decorative material must be flameproof. Signage and banners must
registration. All payments must be made within 30 days of the invoiced not block other exhibits. If your sign/banner is taller than three feet, it
date. All payments must be paid prior to set-up for the event unless must be set in the back of your booth and not in the front.
otherwise arranged.
9. CIASSE/ICC will not be responsible for delays or extra expense
No rights in and to the said space (or any other space) shall vest in incurred because of strikes, labor disputes, or any other cause beyond
Exhibitor until this agreement has been accepted on behalf of CIASSE/ the control of the CIASSE/ICC, its agents or representatives.
ICC, and such vesting shall thereafter be subject to the terms and
conditions stated herein. All exhibitor registration fees and sponsorships 10. Extremely loud noises such as bells, sirens, buzzers, etc., will not be
are nonrefundable after September 1, 2017. Prior to September 1, permitted. All Exhibitors must maintain a business-like atmosphere.
2017, an Exhibitor/Sponsor may withdraw from the Conference and
receive a full refund less a Fifty Dollar ($50.00) administrative fee. The 11. No activities shall be scheduled during the time of the official program
Indiana Chamber also holds the right to cancel your sponsorship if hours except with the express permission of CIASSE/ICC.
payment is not made 60 days prior to the event date. Exhibitors may
not set up unless payment is received prior to event date. 12. Exhibitor hereby agrees to indemnify, defined protect and hold harmless
CIASSE/ICC and the hotel and conference center management from
No subletting, assignment, or sharing of space will be permitted any and all claims, demands, suits, liability for damage, loss, harm or
without CIASSE/ICC approval and the payment of an additional fee. injury to the person or any property of the Exhibitor or any of its
officers, agents, employees or other representatives.
Promotional activity is limited to the confines of space assigned by
CIASSE/ICC. Overly large table, standup or wall displays or other 13. By virtue of registering online by mail or fax indicates knowledge of
items that may prevent or interfere with the visibility of any adjoining and agreement with the terms and conditions herein.
booth space is not permitted. Exhibitor items/materials must be
contained inside the booths space and out of walkways. 14. Exhibition space will be assigned only upon receipt of the Sponsor/
Exhibitor agreement, full payment, and accompanying forms. However,
4. Exhibitor is responsible for installing, maintaining, and dismantling its CIASSE/ICC reserves the right to reassign exhibition booth space if
exhibit. Excel Decorators shall be the official decorator, drayage necessary. CIASSE/ICC reserves the right to refuse exhibition space to
contractor and labor contractor for the event and shall have the any employer.
exclusive right to supply all equipment, furniture, carpeting and
decorating materials, drayage and non-technical manpower on a 15. Exhibitor/sponsor fully understands and agrees to abide by all
rental basis to individual exhibitors. components of the terms and conditions and will participate as an
exhibitor/sponsor at the 2018 Indiana Safety & Health Expo at the
Indiana Convention Center on March 12-14, 2018.
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