2018 COMMERCIAL EXHIBITOR MANUAL-31AUGUST - 9 SEPTEMBER 2018- Royal Adelaide Show
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M . A U -
CO
- THE S H O W. 0 18 -
B E R 2
S T -9 S EPTEM
-31 A U G U
2018 COMMERCIAL
EXHIBITOR MANUAL
SHOWGROUND
EMERGENCY
INFORMATION &
NUMBERS
Emergency information and Emergency Evacuation
Procedures are posted adjacent to the Pavilion exits.
Exhibitors should familiarise themselves with these procedures.
EMERGENCIES - DIAL 000 KEY CONTACTS
Give details e.g. “Fire/Ambulance, Jubilee Pavilion, Royal Show Operations/Switchboard
Adelaide Showground” (08) 8210 5211
Please also advise Royal Show Operations/ Venue Management
switchboard on (08) 8210 5247 (08) 8210 5247
Security
POLICE ASSISTANCE (NON URGENT) (08) 8210 5256
- DIAL 131 444
Royal Show Police Station Telephone HAZARD REPORTING – DIAL 8210 5247
(08) 8210 5237 Exhibitors must notify the Venue Management Office
Emergencies: Dial 000 immediately of any hazards detected. Hazards are any
Police Officers are located at the north east corner situation that could result in:
of the Public Grandstand. 1. Injury, illness or death to people or animals
immediately or in the future
LOST PERSONS – DIAL 8210 5237 2. Damage or destruction to property
The Lost Children Office is located at the Police
Station (north east corner of the Public Grandstand). INCIDENT REPORTING – DIAL 8210 5247
Exhibitors must notify the Venue Management Office
FIRST AID immediately if an incident occurs which has resulted in:
1. The injury, illness or death of any person or animal
Royal Show First Aid Station (St John)
2. The damage, destruction or loss of property
Atrium Plaza West
(08) 8210 5239 3. A near miss incident that could have resulted in the
consequences listed in 1 and 2.
1
WHAT’S IMPORTANT FOR
YOU TO KNOW
We strongly recommend that you print a copy of this Manual to have
on your stand during the Show to assist your staff with any operational
queries they may have.
PROMOTION AT THE ROYAL ADELAIDE SHOW
We invite all of our Commercial Exhibitors to engage with our social media pages via the following links:
Facebook: www.facebook.com/royaladelaideshow
YouTube: www.youtube.com/RoyalAdelaideShow
Instagram: www.instagram.com/royaladelaideshow
Twitter: www.twitter.com/adelaideshow
Snapchat: adelShow (user name)
Official hashtag: #AdelShow
Please LIKE or FOLLOW us and let us know about your Royal Show experiences and special Royal Show offers.
To ensure we can LIKE and FOLLOW you back, please send links to your business’s Social Media pages to
khay@adelaideshowground.com.au
COMMERCIAL EXHIBITOR DIGITAL ASSETS
We have developed a range of digital assets for Commercial Exhibitors to use to promote their presence at the Royal Adelaide Show.
These include:
· Email signature
· Instagram image
· Facebook images
· Royal Show poster
· Twitter image
We will be sending these digital assets to you for your use.
ORDERING ADDITIONAL SERVICES ONLINE
If your site is confirmed you will have been emailed the link you require for ordering all of your additional requirements.
You are able to order your requirements, additional passes, Netball Stadium parking, internet/broadband connections, carparking
and any additional electrical requirements.
COLLECTING YOUR PASSES
Passes can be collected from the Exhibitor Services Office at the Adelaide Showground from Tuesday 21 August. The office is open
from 9am to 5pm and is closed on weekends.
Passes will be released only after:
1. All invoices have been paid in full
2. A signed License Agreement has been received.
QUICK REFERENCE GUIDES
From page 10 you will find a Quick Reference Guide for all your Move-in and Move-out details such as entry gates and times, together
with the requirements specific to your
exhibit area.
SAFETY INDUCTION
All members of your team MUST complete the online induction prior to arriving onsite.
The link is http://adelaideshowground.induction.integralcs.com
21
OPENING &
CLOSING TIMES
OPENING TIMES
All Pavilions except Wayville Pavilion 9.00 am
Wayville Pavilion 9.30 am
CLOSING TIMES
Advanced Technology 8.00 pm
Archives Display 5.00 pm
Carnival 10.00 pm
Dairy Foods Hall 8.00 pm
Duncan Gallery (except Fridays & Saturdays- 9.00pm) 8.00 pm
Exhibition Milking Dairy 7.00 pm
Farm Expo Pavilion 7.00 pm
Farmyard Nursery 8.00 pm
Golden Grains Pavilion 7.00 pm
Goyder Pavilion (except Fridays & Saturdays- 9.00pm) 8.00 pm
Jubilee Pavilion (except Fridays & Saturdays- 9.00pm) 8.00 pm
Livestock Pavilions 7.00 pm
Market Bazaar 9.00 pm
Pet Centre 7.00 pm
Poultry, Pigeons & Eggs Pavilion 7.00 pm
Taste South Australia 8.00 pm
The Learning Centre 5.00 pm
The Old Ram Shed 7.00 pm
Wayville Pavilion (except Fridays & Saturdays- 10.00pm) 9.00 pm
ON THE FINAL DAY OF THE ROYAL ADELAIDE SHOW, SUNDAY 9 SEPTEMBER 2018
THE FOLLOWING PAVILIONS CLOSE AT THE TIMES BELOW:
Advanced Technology 7.00 pm
Carnival 9.30 pm
Dairy Foods Hall 7.00 pm
Duncan Gallery 8.00 pm
Exhibition Milking Dairy 6.00 pm
Farmyard Nursery 7.00 pm
Goyder Pavilion 8.00 pm
Jubilee Pavilion 8.00 pm
Market Bazaar 9.00 pm
Pet Centre 7.00 pm
Poultry, Pigeons & Eggs Pavilion 5.00 pm
Taste South Australia 7.00 pm
Wayville Pavilion 9.00pm
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2017 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
essential information
ESSENTIAL
INFORMATION
This Manual should be read in conjunction with the list of Terms & Conditions
distributed with the “EXHIBIT SITE LICENCE AGREEMENT” and as such shall be deemed
to be part of the Agreement between “The Society” and “The Exhibitor”.
AREA MANAGERS:
Area Contact Name Phone Email
Jubilee Pavilion, Goyder Pavilion, Kristyn Hams (08) 8210 5214 khams@adelaideshowground.com.au
Showbags
Market Bazaar, Pet Centre, Michelle Lawson (08) 8210 5204 mlawson@adelaideshowground.com.au
Dog Pavilion
Taste SA, Farm Expo Tessa Dawes (08) 8210 5215 tdawes@adelaideshowground.com.au
Dairy Food Hall Chalien Bayliss (08) 8210 5251 cbayliss@adelaideshowground.com.au
Outdoor Areas, Horse Precinct Madeline Noble (08) 8210 5268 mnoble@adelaideshowground.com.au
Carnival Ben Baker (08) 8210 5258 bbaker@adelaideshowground.com.au
CONTACTS: SHOW OFFICE HOURS
Telephone: (08) 8210 5211 Move In During Show
Fax: (08) 8210 5277
Pass Collection from Exhibitor Secretary’s Office
Postal Address: PO Box 108 Services Office Friday 31 August to Sunday 9
Goodwood SA Tuesday 21 August to Friday 24 August September,
5034 9.00am - 5.00pm 8.00am - 9.00pm weekdays
Monday 27 August to Thursday 30 8.00am - 10.00pm weekends
August 9.00am - 5.00pm Venue Management Office
Friday 1 to Sunday 9 September,
Venue Management Office onsite for 7.00am - 7.00pm
operational matters
Monday 27 - Thursday 30 August Move Out
8.00am - 6.00pm
Monday 10 - Tuesday 11 September
ONLY 9.00am - 5.00 pm
important dates & deadline checklist
Date nominated on your
Final Settlement Date
Invoice for site payment
Friday 10 August Last day to order plumbing, rigging, and gas connection
Friday 10 August Last day to order electrical without incurring late fee
Tuesday 21 August Passes available for collection
Monday 27 August First day of build (shell scheme exhibitors)
Thursday 30 August Final Set-up Day 6.00pm - Pavilions close
Friday 31 August Show Commences
Sunday 9 September Show Concludes
Monday 10 September Move-Out Commences
Tuesday 11 September Move-Out Concludes
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2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
move in & move out
move in & move out
MOVE IN SAFETY DURING MOVE-IN & MOVE OUT
The Royal Adelaide Show includes MOVE-OUT Commercial areas will be accessible
over 500 exhibitors in the various for Move-Out during the hours set out
Exhibitors are reminded that they
commercial areas of the event. We in the Quick Reference Guide.
are responsible for the safety of
have established procedures to themselves and other users of the All exhibits must be removed from
facilitate an orderly, safe and trouble Adelaide Showground at all times. the Adelaide Showground by
free environment for the Move – In the prescribed time in the Quick
You must comply with the following
of exhibitors ahead of the Royal Reference Guide.
key rules during Move In and Move
Adelaide Show.
Out:
We have collated all of the relevant
information for commercial exhibitors
• No children under the age of 15 JUBILEE & GOYDER PAVILION-
are permitted in the Pavilions LOCK IN PACK UP
in an easy to read Quick Reference
Guide on page 7. • Closed shoes must be worn at all - SUNDAY SEPTEMBER 9
times
Monday 27 August to Thursday 30 To assist Commercial Exhibitors with
August • High visibility safety vests or the Move Out there will be a lock in
clothing is to be worn in all areas for the Goyder and Jubilee Pavilions
Commercial areas will be accessible
for Move-In during the hours set out in • The speed limit on the that extends two hours beyond the
the Quick Reference Guide. Showground is 10 km/h. closing time till 9pm. The purpose
of this time is to give exhibitors the
ALL stands must be completed by
opportunity to pack their displays in
6.00pm sharp on Thursday 30 August. VEHICLE PERMITS readiness for transport on Monday.
Special access times can be
All exhibitors requiring vehicular The halls will be locked and no
arranged prior to Monday 27 August
access to the Adelaide Showground stock, display items or equipment
for space only exhibitors exhibiting
for the purpose of building or stocking will be allowed to leave the building.
inside the Pavilions and exhibitors
stands from Monday 27 August – Security personnel will be attending
included in outside areas.
Thursday 30 August must display a the doors and camera surveillance
With the exception of the Showbag maintained during this time.
Vehicle Permit.
Hall, no vehicular access (including
forklifts & scissor lifts) is permitted The Vehicle Permit will not authorise
inside the Pavilions after Friday 24 entry for a vehicle when it is clear LAST DAY
August. that it is not neccessary for building or
Commercial exhibitors are reminded
stocking stands.
Customer Service Booth that their licence agreements
Please note: Car parks are free during require them to maintain their sites
Adelaide Expo Hire will provide a Move-In and Move-Out.
Customer Service Booth in the west throughout the public opening hours
foyer of the Jubilee Pavilion from All Vehicle Permits will have the of the Royal Adelaide Show. The
Monday 27 August to Thursday 30 time recorded at the point of entry early dismantling of a stand creates
August, from 9.00am to 4.00pm. allowing drivers a maximum of 20 a poor image for Show visitors and
minutes to unload stock. is unfair to the other commercial
The Customer Service Booth will stock exhibitors who maintain the standard
a selection of items such as velcro The Vehicle Permit allocated to you
will authorise access only through the through to closing time.
dots, duct tape, linen table cloths,
high visibility safety vests & plastic Gate relevant to the location of your Action will be taken against those
clamps to secure temporary stand stand. Permits for different Gates will exhibitors who do not abide by this
coversheets and are able to arrange be different colours. Please refer to requirement.
last minute event graphics, signage, the Quick Reference Guide for the
furniture, audio visual items and gate relevant to you.
plants. Vehicle permits are available for SECURITY
collection with your pass allocation During the Move-In and Move-Out
from Tuesday 21 August. period, exhibitors must not leave
valuable products or equipment
unattended at any time.
This is the highest risk period for
security and the Society does not
take responsibility for exhibitors’
property.
DURING THE SHOW
(FRIDAY 31 AUGUST – SUNDAY 9 SEPTEMBER)
EXHIBITION HOURS
Hours of operation for each of the commercial areas are set out in the
Quick Reference Guide on Page 10. All stands are to be kept fully staffed
and operating throughout the exhibition hours of the Show.
STAND RESTOCKING
Pavilions will be open to exhibitors for the restocking of stands prior to the
exhibition hours each day. Refer to the Quick Reference Guide.
It is the exhibitors’ responsibility to ensure that their stand is staffed during
this period as the Society accepts no responsibility for any losses or
damages to exhibits.
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2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
passes & parking
passes & parking
• Exhibitor passes are issued by VEHICLE ACCESS
PASSES
the Society for the sole use of
All exhibitors are allocated passes for personnel staffing stands. The speed limit within the Showground
use by personnel staffing the stands. • Exhibitors may not resell, offer for is 10km/h.
Your entitlement has been indicated resale at a premium or transfer From 31 August - 9 September, all
via email. passes to any other person under vehicle access is via the Leader Street
The passes come in two forms: any circumstances (including Gate.
• A 10 Day Multiple Entry Show Pass but not limited to offering the
(allows the holder unlimited entry tickets as prizes or gifts in a
& exit each day of the Show) trade or consumer promotion, NEW SECURITY PROCEDURES
competition, raffle or as part Additional security procedures
• A sheet of 10 Single Entry Staff
of a corporate gift) without first introduced in 2017, will be maintained
Passes (each pass allows one
obtaining prior written consent for the 2018 event. These include
entry only)
from the Royal Agricultural & increased security patrols, vehicle and
In addition, all exhibitors must hold a Horticultural Society of SA Inc bag checks upon entering the event
current Society Membership, which (RAHSSA). If the RAHSSA believes and additional security presence at
provides access to two people every a ticket is sold or used in breach each gate.
day of the Show - one Members of these conditions, the exhibitor Exhibitors will be subject to bag checks
Ticket (non-transferrable) and one will be liable for payment to on arrival at the Show. Exhibitors
Guest Ticket (transferrable). RAHSSA in full for all passes issued should arrive in sufficient time to allow
in the name of the exhibitor, processing through the gates and be
ticket may be cancelled without on their stands prior to the public entry
ADDITIONAL PASSES a refund and the bearer of the times.
Additional staff passes are available ticket may be refused admission
to exhibitors at a discounted rate. to the Royal Adelaide Show.
Please purchase online. • Exhibitors’ passes will be
Things to remember about Passes: available for collection from
Tuesday 21 August.
• In case of loss or theft,
replacements will only be
replaced if exhibitors can All outstanding accounts
provide the Pass numbers – must be paid in full & your Site
please record these numbers Licence Agreement signed
when distributing to your staff. and returned before your
The original passes will be passes can be collected
cancelled and become invalid
for entry to the Show.
PARKING
Off-site car parking for exhibitors and their staff is available at the Netball SA Park Lands
Stadium, Railway Terrace, Mile End (opposite Bunnings) throughout the Royal Parking will be available in Park
Adelaide Show. 21W (access from South Terrace),
Parking costs just $12 per day and the site is fully sealed, well lit and will be 22 (Greenhill Road and Anzac
staffed from 7.00am until midnight every day. Highway(south)) and 23 (Anzac
Coaches will operate as follows: Highway(north)). Availability is
subject to a daily inspection in
7.00am–10.00am 5 minutes
respect to suitability in the event of
10.00am–8.30pm 20 minutes rain. Cost of parking will be $13 per
8.30pm–11.00pm 10 minutes day.
Parking will be provided within office car parks adjacent to Richmond Road On Street Parking
(closer to the Show) during the two Saturdays of the Show, when the Netball On-street parking around the Show is
Stadium is used for netball finals. generally not a practical option for
We encourage use of this car park by exhibitors and their staff instead of exhibitors and their staff.
using spaces adjacent to the Showground. Although the Park Lands provide The City of Unley strictly enforce the
significant parking for visitors to the Show, in the event of poor weather parking restrictions which apply in the
rendering them unavailable, it is to the advantage of the Show to maximise streets around the Show
the number of sealed parks near the Show.
Exhibitor parking can be purchased online.
6
quick reference guide
2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
quick reference guide
DUNCAN SHOWBAG
GOYDER JUBILEE MARKET BAZAAR
GALLERY PAVILION
MOVE-IN
6 - 26 August
8.00am-5.00pm
27 - 29 August
27 - 29 August 27 - 29 August 27 - 29 August 27 - 29 August 7.30am-9.00pm
8.00am-8.00pm 8.00am-8.00pm 8.00am-8.00pm 8.00am-8.00pm 30 August
DATES & ACCESS TIMES 7.30am-9.00pm
30 August 30 August 30 August 30 August
8.00am-6.00pm 8.00am-6.00pm 8.00am-6.00pm 8.00am-6.00pm * No B-Double
access from Leader
Street at anytime
Single trailer trucks
accepted
EARLY ACCESS FOR SPACE 22-24 August 22-24 August
ONLY 9.00am-5.00pm 9.00am-5.00pm
Goyder Forecourt, Kidman Gate, Kidman Gate,
ENTRY/EXIT GATE Leader Street Leader Street
Goodwood Road Rose Terrace Rose Terrace
SERVICE VEHICLE PERMIT
COLOUR. MUST BE DISPLAYED Pink Yellow Yellow Blue Blue
AT ALL TIMES
12.30am-8.30am
(last entry 8.00am)
Entry AND Exit
7.00am-7.40am via Leader Street
7.00am-8.30am
(NB: Goyder 7.00am-8:30am 7.00am-8:30am Gate
ACCESS FOR STAND (last entry 8.00am)
Forecourt will be (last entry 8.00am) (last entry 8.00am) (except Gate 2J
RESTOCKING Entry AND Exit
closed to vehicle via Leader St via Leader St 12.30am-6.30am)
DURING SHOW via Leader Street
access from 7.40am entrance entrance * No B-Double
Gate
each day) access from Leader
Street at anytime
Single trailer trucks
accepted
31 August -
9 September
RIDLEY 9.30am-9.00pm
31 August - Fridays &
31 August - 31 August - 31 August - 9 September Saturdays
9 September 9 September 9 September 9.00am-9.00pm
EXHIBITION HOURS 9.30am-10.00pm
9.00am-8.00pm 9.00am-8.00pm 9.00am-8.00pm
(Fri - Sat 9.00pm) (Fri - Sat 9.00pm) (Fri - Sat 9.00pm) WAYVILLE * No B-Double
(see showbag access from Leader
pavilion) Street at anytime
Single trailer trucks
accepted
MOVE-OUT
From 10.00pm on
9 September to
10 - 11 September 10 - 11 September 10 - 11 September 10 - 11 September 5.00pm on
8.00am-5.00pm 8.00am-5.00pm 8.00am-5.00pm 8.00am-5.00pm 11 September
(removal of all (removal of all (removal of all (removal of all 12 September
DATES & ACCESS TIMES
stock & exhibit stock & exhibit stock & exhibit stock & exhibit 8.00am-5.00pm
stands to be stands to be stands to be stands to be (Clearance
completed) completed) completed) completed) completed
by Friday 14
September)
Goyder Forecourt, Kidman Gate, Kidman Gate,
ENTRY/EXIT GATE Leader Street Leader Street
Goodwood Road Rose Terrace Rose Terrace
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2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
quick reference guide
quick reference guide
TASTE SA / FARM OUTSIDE
CARNIVAL PET CENTRE DAIRY FOOD HALL DOG PAVILION
EXPO EXHIBITORS
MOVE-IN
20 August -
24 August
8.00am-5.00pm
Weekdays
17 - 30 August 9.00am-4.30pm
8.00am-5.00pm Weekends
27 - 30 August 29 August
24 hour access 27 August - 27 August - 10 August - 8.00am-8.00pm 27 August -
DATES & ACCESS TIMES via Leader St 30 August 30 August 30 August
30 August 30 August
gate (subject 8.00am-8.00pm 8.00am - 7.00pm 8.00am - 5.00pm
8.00am-6.00pm 8.00am-5.00pm
to appropriate OR 24 hour
permits) to all access via
external areas Leader St gate
(subject to
appropriate
permits) to all
external areas
EARLY ACCESS FOR SPACE
ONLY
Kidman Gate, Kidman Gate,
ENTRY/EXIT GATE Leader Street Leader Street Leader Street Leader Street
Rose Terrace Rose Terrace
SERVICE VEHICLE PERMIT
COLOUR. MUST BE DISPLAYED Yellow Blue Blue Blue Yellow Blue
AT ALL TIMES
7.00am-8.30am 7.00am-8.30am 7.00am-8.30am
7.00am-8.30am
(last entry (last entry 7.00am-8.30am (last entry
ACCESS FOR STAND (last entry 8.00am)
8.00am) 8.00am) Entry (last entry 8.00am) 8.00am) Entry
RESTOCKING Entry AND Exit 7.00am-8.30am
Entry AND Exit AND Exit via Entry AND Exit via AND Exit via
DURING SHOW via Leader Street
via Leader Leader Street Leader Street Gate Leader Street
Gate
Street Gate Gate Gate
Taste SA
31 August -
9.00am-10.00pm 31 August - 31 August -
8 September
(11pm on Friday 8 September 8 September
9.00am-8.00pm
EXHIBITION HOURS 31 & 7; Saturday 9.00am-7.00pm 9.00am-8.00pm 9.00am-6.00pm 9.00am-8.00pm
9 September
1 & 8, weather 9.00am-7.00pm 9 September 9 September
permitting) 9.00am-7.00pm 9.00am-7.00pm
Farm Expo
9.00am-7.00pm
MOVE-OUT
9 September 10 - 11
10-11 September 10- 11 September 10 -11 September
After Carnival September
8.00am-5.00pm 8.00am-5.00pm 8.00am-5.00pm
Close 8.00am-5.00pm 10 - 11
DATES & ACCESS TIMES 10.30pm (removal of all (removal of all (removal of all September
(removal of all
stock & exhibit stock & exhibit stock & exhibit 8.00am-5.00pm
10 - 16 stock & exhibit
stands to be stands to be stands to be
September stands to be
completed) completed) completed)
8.00am-5.00pm completed)
Kidman Gate,
ENTRY/EXIT GATE As Instructed Leader Street Leader Street Leader Street Leader Street
Rose Terrace
8ONLINE INDCUTION
2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
Safety Induction Process
All members of your team MUST You MUST carry your Royal Adelaide
complete the online induction prior to Show Induction Card with you at all
arriving onsite. times when working on site.
All workers and volunteers must If you are asked to show your induction
abide by the conditions and site rules card by Event Security, Staff or a Safe
documented within the induction Work Inspector and cannot produce
information. You will need to read the Induction Card you will be
through the safety presentation and instructed to stop work immediately and
complete and pass the induction rectify the situation.
assessment prior to entering the venue.
Please use the link at the bottom of
this page to access the training portal.
Upon successful completion of the
assessment, an induction card will be
sent to your nominated email address.
If you have any queries please email
megabrook@bigpond.com with your concern.
THE TRAINING PORTAL LINK IS:
http://adelaideshowground.induction.integralcs.com/
Exhibition Booths • Furniture
• Custom Displays • Signs
8350 2300
aeh.com.au
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2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
food & beverage
FOOD & BEVERAGE
FOOD AND BEVERAGE SAMPLING FOOD AND BEVERAGE SALES FOOD AND BEVERAGE
The Society has contracted O’Brien AND PREFERRED SUPPLIERS GIVEAWAYS
Group Australia as our Official Caterer The Society has contractual 1. With regard to the Society’s
to manage the provision of all food agreements with the following Preferred Suppliers, any competitor
and beverage for consumption at the preferred suppliers: food and beverage products
Royal Adelaide Show. Organisations cannot be supplied as give-aways
• Vili’s
wishing to operate as a Caterer should or promotional items.
pies, pasties, sausage rolls &
contact the Official Caterer.
cakes 2. Food and beverage products
Royal Show Contact: O’Brien Group not competing with those of
• Coca-Cola Amatil
Australia – (08) 8110 2400 our preferred suppliers may
non-alcoholic beverages
Within designated areas, exhibitors will including water, juice, iced be permitted as give-away or
be able to offer samples of food and tea, carbonated and energy promotional items. Exhibitors are
beverage as part of their promotion at beverages required to notify the Society
the Royal Adelaide Show. Exhibitors will contact if they intend to provide
• Coopers Brewery
be allowed to provide samples of food any food or beverage give-aways
Beer & Cider
and beverage under the following at the Show for inclusion in their
conditions: • Fleurieu Milk Company Site Licence Agreement.
White and Flavoured Milk
1. The Society is notified of the
proposed sampling in advance of • Golden North LIQUOR LICENCE
the Show. Ice Cream
2. The Exhibitor complies with all All exhibitors must comply with the O’Brien Group Australia is the
Food Safety standards and all following: holder of the Liquor Licence for
relevant City of Unley policies and the Showground. However, there
1. the sale of any competitor food
procedures. are occasions when an Exhibitor
and beverage product is
is required to obtain a ‘Limited
3. The portion size represents a not permitted
Licence’. These circumstances would
genuine sample: 2. the sale of food and beverage be:
a) In the case of packaged products not in competition with
• tasting of alcohol as part of
product, the sample represents no our preferred suppliers is permitted
exhibit
more than 20% of the full - providing any food or beverage
product size. sold is packaged in a way that it is • selling of sealed containers of
intended to be consumed off the alcohol for offsite consumption
b) In the case of unpacked food,
Showground – i.e. in multi-packs, Exhibitors requiring a licence will need
the sample does not exceed
not impulse packaged or ready to to apply in advance to their Area
50 grams.
consume, un-refrigerated (where Manager.
c) In the case of beverage, the safe to do so) or products which
sample does not exceed 50 mls. require further processing. A full
4. The sample will be consumed at the list of products to be sold must be
point from which the sample was submitted for approval.
received and appropriate facilities
are provided to accommodate any
waste generated.
5. The sample is provided free of charge.
10general information
2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
GENERAL INFORMATION
MEMBERSHIP C. The Society expects you to abide
FIRE PRECAUTIONS
by the following:-
a. Fire points (reels, hydrants, etc) It is a requirement that all commercial 1. the sale or promotion of any
must not be covered and must exhibitors are members of the Royal “Bingo”, “Instant Money” or similar
not be used for other than their Agricultural and Horticultural Society type of ticket is forbidden at all
intended purpose. of SA Inc. Membership entitles you to: times.
b. Exhibitors are responsible for • Unlimited admission throughout 2. you must not sublet, underlet,
ensuring that a person on their the event for the member and assign or grant any licence or
stand are conversant with the one guest in any way part with, divide or
use of any extinguisher and • Access to the members’ facilities allocate any portion of space
acquainted with the position of allocated to you to any other
The membership fee of $165 will be
the nearest Fire Points & Exits. commercial company or sole
added to your balance invoice.
c. Use of fire hoses for other than fire trader.
fighting purposes is not permitted 3. you must not distribute or display
as use activates the fire alarm. MEMBERS’ DINING ROOM on your stand/s any circulars,
Heavy charges which apply for advertising, or photographic
false alarms will be passed on to The Members’ Dining Room is open
and available for dining by matter relating to any other
those responsible. company or sole trader without
members:
d. A Hot Works Permit must be the consent of the Society.
completed for any cutting or Lunch: 12noon to 2.30pm
4. you must not distribute any
welding. Please contact the Dinner: 6.00pm to 8.30pm
handbills, printed matter, goods,
Venue Management Office to A snack menu is available merchandise or any other
obtain a Hot Works Permit for all day from 11.00am to material for your company from
completion prior to any work 9.00pm. any location except from within
being done. the boundaries of your stand(s).
Bookings are strongly recommended,
please call 0411 472 824 or 5. you must not sell or promote any
INSURANCE (08) 82110 2400. product/service which has not
Meals can be purchased with cash, been approved by the Society,
a. All exhibitors are encouraged to or offer for sale any item/s that
credit card or EFTPOS.
hold Public Liability & Product are considered by the Society to
Liability Insurance to a level The Members Dining Room is used for
be dangerous or offensive to the
appropriate to their commercial official Royal Adelaide Show functions
public or that are under any legal
activities. and will be closed for Dinner on
dispute or restraint.
Tuesday 4 September and Lunch on
b. Exhibitors providing samples 6. to sell raffle tickets, you must first
Friday 7 September.
of food and/or beverage as a seek approval in writing from the
promotion of their product, and Hours vary slightly on Wednesday 5
Society.
exhibitors providing services September with lunch from
involving human interaction 1.00pm-3.00pm and dinner is normal 7. sale of unlicensed products is
(for example - face painters, hours that day. illegal and not permitted by the
temporary tattoos & walk through Society.
attractions) to visitors to the Royal 8. the placing of fundraising coin
Adelaide Show, must hold Public PROHIBITED ITEMS collection tin/s on your stand(s) is
Liability and Product Liability A. To maximise the safety of our prohibited.
insurance to a minimum of $20 exhibitors and visitors to the 9. the use of sandwich board
million any one occurrence Show, you are strictly prohibited signage is not permitted outside
throughout the period of the from selling or giving away the the boundaries of your stand
Royal Adelaide Show. Exhibitors following:- without approval from the Society
may be required to provide an 1. any fireworks, pyrotechnic items, (in writing).
original certificate of currency of explosive devices or novelties, 10. Prohibited weapons and
the Insurance. sparklers, or novelty items dangerous articles as listed by SA
c. The Society has arranged a containing gunpowder or chlorates Police (eg. knives, daggers etc.)
blanket Public & Products Liability (with the exception of toy pistol are not to be displayed.
policy in respect to all Royal caps). The Society reserves the right to
Adelaide Show commercial 2. any “exploding” type product or withdraw any product or services
exhibitors excluding Government device. for any reason whatsoever from any
departments, operators of exhibitor’s stand.
3. “Silly String” (or similar aerated
amusement devices or games
“foam” products) water pistols or
of skill. Details of this policy
“supporters’ horns”.
are reproduced on Page 16. TRADE MEASURES
Exhibitors should take particular 4. laser pointers of any description.
attention to 5. pressure sensitive adhesive stickers If your stall is buying or selling
i) their obligations under the policy. of any description. goods by weight, volume or
ii) the deductible of $10,000 each length, you need to know
6. flick knives of any kind. about Australia’s trade
and every claim. The exhibitor will
be responsible for the first $10,000 7. hookah pipes or any other measurement laws.
of each claim. smoking paraphernalia Visit: www.measurement.
associated with the use of gov.au/trademeasurement
d. The Society accepts no liability cannabis.
for any damage to exhibits by Call: 1300 686 664
loss, fire, water, theft, storms, B. You must obtain approval from Email: infotm@measurement.gov.au
strikes, riots or any other cause Exhibitor Services if you intend to:
whatsoever. Exhibitors are
1. sell or give away helium filled
responsible for their own security
balloons.
and property insurance; Royal
11 Show security arrangements 2. sell or give away products in glass
do not extend to include the bottles.
surveillance of exhibitors’ stands.visit us at theshow.com.au
2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
general information
A W A R DS
EXH IBITOR
The Society recognises exhibitors at
the Royal Adelaide Show for the high
quality displays that attract consumer
interest and effectively interact with
our visitors. The Exhibitor Awards are
judged by participants of the Event EXHIBITOR AWARDS CEREMONY
THURSDAY 7
industry and awarded to the best
exhibitors in each area.
Award winners will be announced at
the Exhibitor Awards Ceremony on
SEPTEMBER
Thursday 7 September in the Goyder
Mezzanine.
As an exhibitor you are urged to
make that extra effort to be among
the award winners. Experience
has shown that these awards gain GOYDER MEZZANINE.
valuable publicity for the successful
exhibitors, as well as contributing both
to the success of the stand and the
Royal Adelaide Show.
122018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
Commercial Exhibitors Public & Products Liability Insurance (Explanation)
COMMERCIAL EXHIBITOR INSURANCE DETAILS
This is a summary of the insurance cover arranged by the Society on behalf of
commercial exhibitors (note exceptions).
Whereas The Royal Agricultural and POLICY NUMBER Third Party Interests This policy will only
Horticultural Society of South Australia PC0232216 provide cover for your interest and
Inc. (RAHSSA) has agreed to effect a does not cover the interests of any
Public Liability insurance for certain IMPORTANT CONDITIONS third party (e.g. financiers, lessors, etc)
Commercial Exhibitors at the 2018 unless the interests of the third party
• The Insured Party must exercise
Royal Adelaide Show, the following are noted in the policy.
reasonable care to maintain all
applies:- premises, fittings and plant in sound Waiver of Insurer’s Rights You must
condition. not enter into any agreement without
INSURED PARTIES the written authority of the insurer
• The Insured Party must take all
RAHSSA Show tenants, licensees, whereby any of their rights to which
reasonable precautions to prevent
exhibitors and participants and they become entitled as your insurer
injury and damage to persons and
sub-licensee exhibitors but excluding after settling or agreeing to settle a
property.
amusement operators (rides or tests claim are prejudiced or limited in any
of skill to the public), caterers and • The Insured Party must give way otherwise all benefit under the
Government Bodies. immediate notice of an incident policy will be forfeited.
which may give rise to a claim or of
PERIOD OF INSURANCE receipt of advice of a claim. NOTE
From seven days prior to the Show 1. All enquiries to be referred to Arthur
• The Insured Party must not make
until seven days thereafter. J Gallagher Insurance Brokers
any admission, offer or promise in
Tel. no. (02) 9424 1888
connection with any claim and
INSURED ACTIVITIES 2. CLAIMS
must not any time admit liability.
All activities undertaken whilst within a. No admission of liability or fault
the confines of the Showground • The Insured Party must made
themselves aware of and comply may be made in any form
consistent with the Insured Party’ to a claimant. To do so may
main business including setting up with the following Notices:-
breach the policy conditions
and removal but excluding the and enable insurers to avoid
provision of rides or tests of skill to the Duty of Disclosure: Before you enter
into a contract of General insurance settlement.
public, or activities by government
bodies with an insurer, you have a duty, b. Any notice of a potential or
under the Insurance Contracts Act actual claim must be referred
DESCRIPTION OF COVER 1984 as amended, to disclose to the immediately to Arthur J
Insurance in respect of the Insured insurer every matter that you know, Gallagher Insurance Brokers
Party’s liability to pay costs and or could reasonably be expected 3. Nothing herein shall be construed
compensation in respect of loss of to know, is relevant to the insurer’s to alter in any way the scope
or damage to third party property decision whether to accept the risk of insurance policy, its terms,
and death of or injury to third party of the insurance and, if so, on what conditions or exclusions, issued by
persons caused by and arising out of terms. insurers.
an Insured Parties’ business, all subject You have the same duty to disclose 4. RAHSSA is not liable to the Insured
to RAHSSA’s policy terms, conditions, these matters to the insurer before Party in the event a claim is not
exclusions and warranties, etc. you renew, extend, vary or reinstate a paid or payable by Insurers unless
contract of General insurance. RAHSSA fails to take reasonable
AMOUNT OF COVER
Your duty however, does not require steps to advise that the cover is
$10,000,000 any one occurrence,
disclosure of matter:- or is likely to be cancelled or not
except Product Liability in which
• that diminishes the risk to be renewed.
case in the aggregate for all Insured
Parties. undertaken by the insurer 5. RAHSSA is not an Australian
• that is of common knowledge Financial Services (AFS) Licence
DEDUCTIBLE holder. RAHSSA is not providing
• that your insurer knows or, in the
$10,000 each and every claim. financial product advice, has not
ordinary course of his business,
considered the particular needs of
GEOGRAPHIC LIMITS ought to know.
the Insured party and no statement
At and from the event venue Non-Disclosure If you fail to comply is intended to influence a person
with your duty of disclosure, the or persons making a decision in
CLAIMS PAYABLE insurer may be entitled to reduce relation to any insurance cover.
Worldwide excluding claims made in his liability under the contract in You should consider obtaining your
USA and Canada respect of a claim or may cancel the own financial product advice from
contract. person holding an AFS Licence.
INSURER(S)
If your non-disclosure is fraudulent, 6. This insurance only applies
Primary – $10,000,000 Lloyds of
the insurer may also have the option to insured parties entering
London
of avoiding the contract from its competition in accordance with
ADDRESS beginning. the general regulations.
London Underwriting Centre, 3 Minster Average Provision The insurer will pay The details listed above are not
Court, Mincing Lane, London EC3R legal expenses in addition to the sum comprehensive and are provided as
7DD insured, if however, the total amount an outline of the policy only. Extracts
of the loss (less legal expenses) from the policy are available for
ultimately paid to the claimant(s) inspection on request at RAHSSA’s
exceeds the sum insured then insurers Registered Offices during office hours.
will only pay (in addition to the sum
insured) that proportion of the legal
13 expenses as the sum insured bears to
the loss.visit us at theshow.com.au
2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
STAND INFORMATION
STAND INFORMATION
• Drop sheets or protective sheeting
GENERAL CONDITIONS & must be used on the stand when
HAZARDOUS MATERIALS
REQUIREMENTS painting to avoid paint marking the The Society are to be advised of all
The following requirements relating to carpet and concrete floor. hazardous materials that are brought
exhibition stands are in place: • Loose display material such as bark onto the Showground. Appropriate
& wood chips must be positioned warning signs and Material Safety
• Any damage to the venue resulting Data Sheets are required before such
from the construction of your on suitable protection sheets.
materials will be allowed on site.
exhibit will be the sole responsibility • Caravan units used for promotional
of the exhibitor. or trading purposes are to be fitted
• When attaching material to the with ‘skirting’ and hired portable STAND CLEANING
walling, you are required to use: building or office units to have the While the Society employs cleaners
hiring agent’s signs camouflaged to clean the Showground during
-- Velcro
and the units to be suitably the Show, this does not extend to
-- Wall shelves (weight limits apply) dressed. exhibitors’ stands. Exhibitors are
-- Slat walls • Exhibitors shall keep their exhibit required to:
-- Hook and chain site/s and office/s staffed and a. keep their stand/s in a clean
• What NOT to do: properly operating and in a clean and tidy condition and shall
condition and adequately lit during be held responsible for the
-- Drill or screw into the product
exhibition hours throughout the full condition of this area during the
-- Use fixing methods (i.e. nails, pins, period of the Royal Adelaide Show. opening hours of the Show.
staples, double sided tape,
• Exhibitors shall equip their exhibit b. be responsible for cleaning their
Blu-Tack or glue of any
site/s with litter bins provided by own stands prior to opening
description) other than those
the exhibitor which are to be each day.
approved above
emptied into the nearest litter bin
-- Apply excess weight to exhibition or industrial container at the close
products of each day’s trading. All cartons OUTDOOR STRUCTURES
-- Expose the exhibition product to and boxes are to be flattened Exhibitors who have an outdoor
moisture or heat before being placed in the waste space and require a marquee or
• All stands and fittings must be free containers. similar outdoor structure can place
standing and must conform with • Care must be taken to minimise an order through the Society for this
the requirements of all Acts of trip hazards and obstacles. Avoid to be provided or may arrange this
Parliament and Regulations. laying unprotected cables or pipes directly through our preferred supplier
on or above paths, walkways or White Marquee (details on page 7).
• All stands are subject to the
approval of the Society. roads. Exhibitors who wish to arrange
placement or construction of a
• All stands in Pavilions other than
ANIMAL GUIDELINES marquee or other outdoor structure
island sites are required to have a
independently must obtain prior
rear wall and partition walls with a
It is the exhibitor’s responsibility to approval from the Society prior to
height of 2.4m.
provide their own hand wash and/or bump in of the exhibit to ensure the
• Permission to build stands, sanitiser station within their contract- structure meets relevant Australian
structures or advertising signs ed space. safety standards. Approval should
exceeding 2.4 metres in height be requested from Madeline Noble
Exhibitors must also ensure they are
must be obtained from the Society – Area Manager for Outdoor spaces.
communicating to patrons the need
in writing. The Society reserves the right to
to wash/sanitise their hands after
• Blank walls facing onto the coming into contact with animals. remove any structure not approved in
walkways are not permitted. advance.
• All stands in Pavilions are required Outdoor structures must be ballasted
to have installed suitable floor AMPLIFICATION by concrete weights. Please refer to
covering and good lighting. Any amplification must not interfere the manufacturer or HRIA weighting
• In the construction of stands, no with adjacent exhibitors. guidelines or contact your Area
exhibitor shall use wall plugs or Manager.
any other similar fixings; apply
paint, oil, varnish or any other AISLES & PUBLIC WALKWAYS
dressing to venue walls, pillars or All aisles and public walkways at the
floors; fix anything to the floors, Show must remain unobstructed and
walls, roof or roof supports either accessible at all times. Under no
by use of percussion driven fixings, circumstances will any part of your
glue, double-sided adhesive stand, furniture, lighting, catering or
tape (except for Advance Colour exhibits, etc, be allowed to protrude
Coded Differential Carpet Tape beyond the boundary of your stand.
AT326) or any other means
whatsoever. Demonstrations, presentations and
samplings must be conducted far
• Exhibitors shall not drive any metal enough within the stand so that
pipes or other type of fixings into crowds, which gather, are contained
sealed or paved surfaces. Sleeves within the limits of the stand where
may be cemented into sealed possible. We suggest half a metre
surfaces but only after permission back from the front of your stand.
in writing has been obtained from The Society may request modification
the Society. or elimination of the presentation.
• The use of tan bark or any other Exits and emergency equipment must
materials likely to stain floors is not be obstructed.
permitted only if they are used on
an adequate area of industrial
plastic sheeting.
142018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
STAND INFORMATION
STAND INFORMATION
WASTE MANAGEMENT STAND SECURITY
The Adelaide Showground has Exhibitors are solely responsible for
introduced a revised, greener system the security of their stands and their
of waste management. Through equipment and property. Exhibitors
liaison with our waste management are warned against the possibility of
and cleaning contractors, SUEZ and pilferage or loss of goods. The Society
Australian Green Clean, we will be accepts no liability for damage to
providing mobile 4.5 metre bins onto exhibits by loss, fire, water, theft,
the floor of events during move in and storm, strike, riots or any other cause
out for the collection and disposal whatsoever. The Society strongly
of General Dry Waste (diverted recommends that exhibitors effect
from landfill to alternative fuels) and insurance to cover such risks and to
Paper and Cardboard (Recyclable) ensure that all valuable items on their
materials. An additional Soft Plastics stands are adequately safeguarded
(plastic wrap/strap) bale will also be at all times.
incorporated with the Paper and
Cardboard bins to include these
products with recyclables. These bins
will also be positioned in waste station
areas external of the pavilions during
the Royal Show and it is expected
that all exhibitors utilise these bins
to reduce the amount of waste
deposited throughout event areas.
i). Collection and disposal of any
other streams of waste including
building materials, liquids, cooking
materials, disused products or
furniture, sawdust etc. will require
additional consultation and fees
will apply.
ii). The Adelaide Showground will not
be responsible for the collection
and disposal of any hazardous
waste.
adventure
awaits BOOK NOW
roofclimb.com.au
8331 5222
15visit us at theshow.com.au
2018
2017 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
essential
VENUE INFORMATION
VENUE INFORMATION
BANKING LOST PROPERTY STORAGE
Bank SA operate a branch during the The Lost Property Office is located at The Society is unable to
hours of 8.00am to 11.00am every the Derby Stand (MAP - J8) accommodate any exhibitor’s
day of the Show. storage requirements. Exhibitors
Full details of the services provided by must make their own storage
MEDIA COMMENTS
information
BankSA can be found on page 25. arrangements off site. Refer to
ATM’s are conveniently located Any public comment on Suppliers Contact List on Page 6 for
throughout the Showground. emergencies, incidents or other details.
venue matters should only come
from the Society. The key media
DELIVERIES spokesperson for the Society is the
The Society cannot accept delivery General Manager, Michelle Hocking,
of any goods and cannot accept contact (08) 8210 5228
responsibility for any goods delivered
to unstaffed stands.
NON-SMOKING POLICY
The Royal Adelaide Show is a SMOKE
FIRST AID FREE event. Smoking is allowed in
A St John Auxiliary First Aid Station is allocated smoking zones. Please
located at the Western end of the check the Show Map to find the
Atrium Plaza. location of the smoking-zones.
Royal Show Contact: (08) 8210 5239 Smoking is permitted in the
designated smoking zones, in
Exhibitors are advised to keep a basic designated areas in bars & 20m from
first aid kit available for minor injuries. the Showground boundary.
The remainder of the Showground is
SMOKE FREE
16table
2018
2017 ROYAL
EXHIBITOR
EXHIBITOR SERVICES
ROYAL ADELAIDE
bar (resistance) heaters is strictly
ADELAIDE SHOW
AUDIO VISUAL EQUIPMENT PLUMBING – WATER & WASTE
prohibited.
CONNECTION
of contents
Please refer to the Suppliers Contact Appliances and power cables must
List on Page 18 for contact details. not be used or laid through any area Limited access to these services is
SHOW EXHIBITORS
that may become wet. available and requires application
Power cables must not be laid across 30 days prior to the Show.
ELECTRICAL REQUIREMENTS
SERVICES
Please contact
EXHIBITORS MANUAL
walkways, paths, roads or any area
where damage could occur to the operations@adelaideshowground.
JUBILEE PAVILION, DUNCAN GALLERY,
cable. com.au
GOYDER PAVILION, MARKET BAZAAR,
PET CENTRE, DOG PAVILION Light sockets must not be used for any
Shell scheme sites are provided the other purpose. RIGGING/BANNER HANGING
MANUAL FOR
following: Rigging may only occur with the
3m x 3m – 2 spotlights & 1 double permission of the Society and by a
FORKLIFT SERVICE
powerpoint certified rigging specialist. Banners
FOR COMMERCIAL
6m x 3m – 4 spotlights & 1 double A limited forklift service is available. are not possible in all areas. Contact
powerpoint It is essential to make a booking with csopp@adelaideshowground.com.au
COMMERCIAL EXHIBITORS
9m x 3m – 6 spotlights & 2 double Venue Management (Call 8210 5247) with your banner request, including
powerpoints payment must be made in full prior to proposed specifications PENDING
the work being carried out. The cost approval. All approved banners
TASTE SA/FARM EXPO for hiring a forklift for a minimum of need to be delivered to Venue
All stands are provided one 10amp 30 minutes is $80 (inc GST) including Management by 10 August.
power outlet only.
EXHIBITORS
a driver.
OUTDOOR SITES
All exhibitors must arrange power and
TELEPHONE/FACSIMILE/EFTPOS
FORKLIFT USE & ISDN
lighting requirements by purchasing
online. Forklift operators must comply with all Telstra will provide and install full
All orders must be received no later regulations and carry the appropriate telephone services at any site/
than 10 August to ensure that the license during operation of the forklift. stand providing they receive your
installation will be completed in time application no later than Friday 10
for the start of the Show. Orders August. Please complete the online
INTERNET & BROADBAND
received after this date will be subject form and return directly to Telstra.
to a 20% late surcharge of the ACCESS
total bill. To apply for wireless and Ethernet
broadband services, please purchase WELDING & CUTTING
KEY THINGS TO KNOW online. Welding, cutting, brazing, grinding or
Note: The Society does not accept flame gun operation of any kind is not
REGARDING ELECTRICAL
responsibility for any virus or security permitted anywhere on the premises
REQUIREMENTS breach whilst using the internet on without specific and direct approval
All electrical installations must be paid the site. It is the user’s responsibility of the Venue Management Office. If
for before work on the installation can to provide a suitable firewall program you require any of these services on
be completed. and to protect equipment from your stand, please contact the Venue
viruses. Management Office to obtain a Hot
All electrical installations must be
Works Permit for completion prior to
completed by Society staff only.
any work being done.
All equipment brought onto the LP GAS CYLINDERS
Showground must be tested and
Should you plan to use LP gas on your
tagged to comply with Australian
stand, you must inform us by email by
Standard 3760-2003.
Friday 10 August.
Exhibitors’ attention is drawn to the
Cylinders cannot exceed 45kg for
Regulations under the Work Health
external sites and 15kg for an internal
and Safety Act (SA) 2012 which
site.
requires that a hand held electrical
appliance must incorporate an (b)The cylinder must be turned off at
Earth Leakage devise in the circuit the bottle each night and the initial
provided by the Exhibitor and must connection must be checked by a
be safely tagged. licenced gas installer.(/b)
All stand lighting must be switched off Any gas installation must be carried
at the end of each day. out by a licensed gas installer. It
is a requirement of the Society
Extension cords must be earthed
that all temporary gas installations
and all electrical appliances must
comply with the AS/NZS 1596-2014 &
be earthed or double insulated.
manufactured appliances must be
Appliances must be in sound working
AGA certified.
order and safety tagged.
You must also provide a copy of your
Power boards with overload
Certificate of Compliance to the
protection can only be used at the
Venue Management office once
discretion of the Venue Manager.
installation is complete.
The use of double adaptors and
17visit us at theshow.com.au
suppliers
2017 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
2018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
essential information
Suppliers Contact List
AUDIO VISUAL EQUIPMENT FURNITURE HIRE & STAND CONSTRUCTION
STAGING CONNECTIONS ADELAIDE EXPO HIRE
Contact: Trent Parkin
Contact: Cameron Best
Tel: 08 8159 9100
Tel: 08 8350 2300
Email: tparkin@stagingconnections.com
Email: adexpo@aeh.com.au
contact list
WHITE MARQUEE
CASH MANAGEMENT Contact: Laura Reyes
Tel: 0409 251 750
LIAMSANS SECURITY SOLUTIONS
Email: laura@whitemarquee.com.au
Contact: Bill Jesser
Mobile: 0400 036 100
Phone: 08 8177 1709
Email: bill_jesser@liamsans.com.au
RIGGING
PROSEGUR
FX RIGGING PTY LTD
Contact: Brenton Druery
Tel: 08 8245 5005 Contact: Peter Chalmers
Mobile: 0419 284 126 Tel: 8346 8986
Email: brenton.druery@prosegur.com Mobile: 0408 559 908
CASUAL EVENT STAFF
SECURITY
PINNACLE PEOPLE
Contact: Justine Lundberg CONSTANT SECURITY
Tel: 08 8100 7800 Contact: David McFadden
jlungberg@pinnaclepeople.com.au Tel: 1300 725 241
Mobile: 0447 164 764
Email: david.mcfadden@constant.com.au
CATERING
O’BRIEN GROUP AUSTRALIA
Contact: Emma Jarvis
Tel: 08 8110 2400 STORAGE
Email: emma.jarvis@obga.com.au U-STORE-IT
Tel: 08 8297 8811
Email: ashford@ustoreit.com.au
CLEANING
AUSTRALIAN GREEN CLEAN
TELEPHONE
Contact: Tony White
Tel: 0438 947 486 TELSTRA
Email: showground@adelaidegreenclean.com.au Telephone: 1800 816 819
FLORAL REQUIREMENTS & PLANT HIRE ENVIRONMENT PROTECTION AUTHORITY
Contact: Andrea Woods
JARRETT SERVICES PTY LTD
Tel: 08 8204 2041
Contact: Chris Nicholls Email: andrea.woods@epa.sa.gov.au
Tel: 08 8367 6333
Email: info@jarrettindoorplants.com.au
18 182018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
BankSA Royal Show Banking Services
A Division of
Westpac Banking
Corporation
ABN 33 007 457 141
AFSL and Australian credit
licence 233714
97 King William Street
Adelaide SA 5000
BankSA Royal Show Banking Services
BankSA is pleased to advise it will again provide a range of banking services for its customers, at
the 2018 Show.
Deposits
For BankSA customers, deposits can be made at any time via the Express Deposit facility, through a
chute clearly signed on the exterior of the BankSA building, near the junction of Kingsway, West
Crescent and Hamilton Boulevard. To take advantage of these facilities, you need to visit your
BankSA branch before the Show, complete an agreement (containing terms and conditions of use)
for the Express Deposit system, and collect an initial supply of Express Deposit bags (if necessary,
more will be available during 8am and 11am from the BankSA office at the Show).
Please note that cheques must be deposited in separate bags to those containing notes. I
n addition, coin cannot be deposited through this facility – in most circumstances,
we anticipate Exhibitors/Merchants would seek to hold most coin for daily use throughout the Show.
This Deposit facility is secure, and enables you to minimise your overnight cash holdings.
Coin/Change Facilities
On a daily basis, for one hour before and two hours after gates open (that is, from 8am to 11am),
BankSA will provide change facilities for its customers, from the BankSA building. Note there will
not be any other transaction facilities available.
Customer Transactions
BankSA will operate four ATM's at the Showgrounds, located at the BankSA branch building,
providing convenient access to cash for Show patrons.
Non-BankSA/St.George Customers
Change facilities are available to non-BankSA/St.George customers, however will incur a fee.
Contact BankSA
If you have any queries, please email retailbankingsupportadelaide@banksa.com.au or please
contact one of our staff on 08 8424 4263.
We look forward to being of service throughout the 2018 Show.
19 242018 ROYAL ADELAIDE SHOW EXHIBITORS MANUAL FOR COMMERCIAL EXHIBITORS
EPA Important information for exhibitors & retailers
ENVIRONMENT PROTECTION AUTHORITY – SOUTH AUSTRALIA
IMPORTANT INFORMATION FOR EXHIBITORS AND RETAILERS
AT THE ROYAL ADELAIDE SHOW
South Australia has a Container Deposit Scheme (CDS).
• If you sell, supply or give-away beverages at the Royal Adelaide Show you may
have to comply with the CDS
• A beverage covered by the CDS must be:
o Approved by the EPA, have a waste management arrangement in place and
display an approved refund marking
• Application forms for approval are available at the EPA website:
http://www.epa.sa.gov.au/environmental_info/container_deposit/resources
• If in doubt, phone the EPA to check your beverage is approved (08 8204 1180)
Failure to comply with SA’s CDS will result in enforcement action by the EPA including one
or more of the following:
• Requiring you to immediately cease selling or supplying your beverage/s,
• An Environment Protection Order to prevent the sale or supply of the container until
it is approved by the EPA,
• On the spot fine $360
Relevant legislation: Division 2 - Beverage Container provisions of the Environment Protection Act, 1993.
South Australia has a Plastic Shopping Bag Ban
• There is a ban on lightweight plastic shopping bags in South Australia.
Royal Adelaide Show exhibitors and stallholders must comply with the ban.
• Bags that are less than 35 microns are banned unless they are *biodegradable
bags1 and meet the Australian Standard.
• Do not assume that bags with words such as ‘this bag is environmentally friendly’,
‘this bag is degradable’, ‘this bag degrades totally’, ‘Recyclable Bag’, ‘ECO Friendly
Bag’ are legal in South Australia.
Failure to comply with SA’s Plastic Shopping Bag Ban will result in enforcement action by
the EPA including one or both of the following:
• An Environment Protection Order to prevent the supply of lightweight plastic
shopping bags,
• On the spot fine $375 or a maximum penalty of $5000
Relevant legislation: Plastic Shopping Bags (Waste Avoidance) Act 2008
More information on CDL and Plastic Bag ban is available at the EPA website:
http://www.epa.sa.gov.au/households/waste_and_recycling or phone 08 82042004
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A biodegradable bag is one that has been assessed and tested in accordance with Australian Standard 4736-2006 and – in accordance with that
standard – can be designated as compostable (ie. Aa statement with words to that effect, or having that meaning, are embossed on the bag).
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