2018 4 NATIONS CUP Bid Guidelines - Canadian Sport Tourism ...
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2018 4 NATIONS CUP Bid Guidelines
Introduction
Hockey Canada is now in the process of accepting bids for the 2018 4 Nations Cup, an International
Women’s Ice Hockey tournament. This tournament plays a key role in assisting Canada and the other
International federations with their preparations for the annual World Championship.
The 4 Nations Cup is an annual international event that is hosted alternately by the four competing
nations. Canada has hosted the tournament previously in 1996 Ottawa, 1999 Sherbrooke/Montreal,
2002 Kitchener, 2006 Kitchener, 2011 St. John’s, 2014 Kamloops
The 2018 4 Nations Cup will be comprised of 4 teams – Canada, USA, Finland, and Sweden. The event is
scheduled to be held from November 5–11, 2018 with a tournament format including a single round
robin followed by two (2) medal games for a total of eight (8) games. It will mark the first major
international competition following the 2018 Winter Olympics in Pyeongchang, South Korea.
The information included below and the attached documents form the bid workbook and guidelines for
prospective Host Organizing Committees/communities. The package contains a bid guideline overview
and minimum hosting requirements between Hockey Canada and the Bid Group/Host Organizing
Committee.
Site Selection Committee
The make-up of the Site Selection Committee is as follows:
Official Members:
Chair Dean McIntosh – Senior Director, Events & Properties, Hockey Canada
Hockey Canada Director as Assigned by the Chair of the Board
Hockey Canada High Performance/Event Staff
Resource Person Ryan Robins – Director, Events & Properties, Hockey Canada
Hosting Standards
In order for a community to be considered as a potential host of this major international hockey
championship, the host site(s) must meet the following minimum hosting requirements and standards:
□ The Bid Groups and host communities must comply with all minimum requirements and
commitments as laid out in these Bid Guidelines as well as all the details presented in the
Minimum Requirements document.
□ The Bid Groups and host communities must have game and practice venues that can comply
with all minimum requirements as laid out in the hosting agreement and subsequent schedules.
□ The Bid Groups and host communities must have a certified guarantor which agrees to
underwrite the event ensuring the event does not incur a loss, and meets any minimum financial
guarantee the Bid Group proposes in their bid submission
□ Bid submissions must include a proposed ticket pricing model with the suggested venue scaling
based on full package sales as well as what a single game ticket price would be for the various
2games. This model will include suite pricing and any suggested hospitality/specialty offers Bid
Groups would look to include
Event Structure and Partnerships
The Host Organizing Committee which will be formed out of the Bid Group and will work with Hockey
Canada to ensure that: (a) the hockey organizations which will contribute to the successful hosting of
the event at the local, regional and national levels will benefit directly from the staging of this
prestigious event; and (b) the event is conducted in accordance with Hockey Canada standards.
Bid Application Timelines
These Bid Guidelines have been developed by Hockey Canada strictly for the purpose of facilitating the
selection of the site for the 2018 4 Nations Cup. Hockey Canada and its designated Site Selection
Committee reserves the right to make changes to the bid criteria as may be deemed necessary and to
request additional information from the potential host sites concerning any aspect of the application.
a) August 9, 2017 – Circulation of Bid Guidelines and associated documents
All Bid Groups and host communities should ensure they have a clear understanding of, and
ability to deliver on, all elements detailed in this document and the Minimum Requirements
document.
b) August 30, 2017 – Information Conference Call – Bid Groups with Site Selection Committee
A brief conference call will be led by the Site Selection Committee to review the bid application
process and to respond to any generic questions. Any other questions with respect to these Bid
Guidelines must be submitted in writing bySeptember 1, 2017 (5:00pm MT). These questions
will be answered and returned in writing to all Bid Groups prior to September 6, 2017 (5:00pm
MT)
c) November 15, 2017 – Submission of Bid Documents to Hockey Canada
All Bid Groups must submit their written presentations to Hockey Canada no later than
November 15, 2017 (5:00pm MT).
Bid Submission Instructions:
No printed copies are to be submitted, just digital pdf documents
All bids and attachments, including any associated contracts, are to be emailed to
bids@hockeycanada.ca by November 15, 2017 timeline. Uploading details for this
process will be provided to Bid Groups at a later date.
d) November -December 2017 – Potential in-Person meetings with members of the Site Selection
Committee
The Site Selection Committee may invite one or more Bid Groups to attend an in person meeting
to discuss their bid. All Bid Groups will be notified no later than December 1, 2017 as to
whether they are invited to attend such a meeting with members of the Site Selection
Committee.
3Specific dates and locations for groups invited to take part in the in-person meetings will be
determined by Hockey Canada by December 1, 2017. Dates will be set for these meetings in
December-January dependant on schedules. In person meetings may or may not happen with all
groups.
Each in-person meeting can take up to four (4) hours. The Site Selection Committee will detail
the areas of focus to the Bid Group in advance so the Bid Group can schedule the necessary
people to attend at specific times. The Bid Group may not have more than five (5) people in the
room at one time.
The purpose of the meeting will be to provide the Site Selection Committee with the
opportunity to look further into areas where they require more detail or confirmation on key
aspects of the bid. The Site Selection Committee will lead and direct this meeting. There will be
some time given to the Bid Group for any additional questions or clarification they require. This
is not a presentation. Any details Bid Groups wish to present to the Site Selection Committee
should be included in their initial submission to Hockey Canada.
The Site Selection Committee reserves the right to visit potential host sites at any time
throughout the bid process. Details on potential site visits will be provided by the Site Selection
Committee in advance so the Bid Group and potential host community have time to coordinate
necessary arrangements. The Site Selection Committee also reserves the right to request
additional information from the Bid Groups and potential host communities at any point
throughout this process.
e) January 2018 – Hockey Canada Board of Directors Approve Site
Hockey Canada’s Board of Directors will select the site of the 2018 4 Nations Cup on or before
January 31, 2018. The site selection will be based on the recommendation made by the Site
Selection Committee.
By submitting their applications to host, the Bid Groups have acknowledged that the decision to
award the hosting of the 4 Nations Cup rests solely with Hockey Canada through the Site Selection
Committee and the Hockey Canada Board. The decision of the Hockey Canada Board will be final.
A public announcement on the site for the 4 Nations Cup shall be coordinated by Hockey Canada.
It is understood that the Site Selection Committee will make its recommendation to the Hockey
Canada Board of Directors based on information contained in the bid submission, as well as any
additional information gathered during the entire bid process. As a result, the Bid Group must be
in a position to ensure the information is presented accurately, particularly in the financial area,
as Hockey Canada will expect the approved Host Organizing Committee to deliver accordingly.
Although it is Hockey Canada’s preference to have representatives from the potential Host
Organizing Committee participate in the creation of the bid submission, it is not a requirement to
do so. However, it should be noted that the Bid Group, if successful in their hosting application,
will undertake to form a Host Organizing Committee immediately to fulfill the hosting obligations
contained in the bid submission, along with any subsequent undertakings given by the Bid Group
during the bid process.
4Bid Application Checklist
All bid submission documents must include the following elements. The site selection committee is
looking for details in just these specific areas at this time. If you have questions or need clarification
please submit those questions within the timelines noted above. It should also be noted that all
contracts entered into by the Bid Group and Host Organizing Committee regarding the event will be
subject to the prior approval of Hockey Canada and the event Steering Committee.
□ Letter of Guarantor - The Bid Groups and host communities must have a certified guarantor
which agrees to underwrite the event ensuring the event does not incur a loss, and will meet
any minimum financial guarantee the Bid Group proposes in their bid submission
□ Ticket Sales Pricing Proposal and Sales Strategy – The Bid Groups and host communities should
submit a pricing proposal scaled to their proposed host venue. A sales strategy outlining key
sales timing, targets and priority groups should also be included. A draft schedule is attached as
an appendix as well as a list of proposed holds that should not be factored into revenue targets
when building this plan.
□ Marketing and Promotion Strategy – The Bid Groups and host communities should submit a plan
on how they intend to market and promote the 4 Nations Cup. The focus should be on ticket
sales and creating excitement around the event. A list of proposed media partners and how
they will help sell the event will be a key part to this proposed strategy.
□ Budget Proposal – attached as an appendix is a budget workbook to be used to complete your
budget proposal. Hockey Canada expects the Bid Groups to provide specific financial detail and
back up.
□ Review of the Host Agreement and all schedules that form this agreement. Bid Groups will need
to provide confirmation that they fully understand this and are able to deliver on all
requirements and commitments as laid out within the Bid Guidelines and host agreement
documents with a focus on the Minimum Requirements document which is Schedule 1 of the
host agreement. This document will highlight all key deliverables and responsibilities of a
successful host site. The Site Selection Committee will need a full understanding of the Bid
Group’s ability to fulfil all these requirements as a minimum for hosting this event
□ Copy of proposed host venue agreements or term sheets outlining all costs and fees required to
provide the facility on an exclusive basis meeting the minimum requirements. Once approved
and signed host venue agreements or term sheets will be added as a schedule to the final signed
event hosting agreement
□ Proposed Local Legacy Plan – Bid Groups will need to provide detail on how the local portion of
the financial legacy will be directed after the event is completed and finances have been
audited. The legacy plan in the bid submission will be used to provide direction and show the
Site Selection Committee where Bid Groups see their legacy being directed back into grass roots
hockey initiatives. The event Steering Committee will approve the final legacy plan. To
understand the possible dollar amount going back to the local portion the event profit share will
be split 85% to the host and 15% to Hockey Canada
□ List of Potential Local Sponsors – Bid Groups should detail a list of potential local and provincial
based event sponsors and what level of sponsorship they may fit into as an event sponsor. Any
proposed sponsors must be consistent with the sponsor exclusivities which are included as an
appendix. An overall sales plan or strategy should also be included.
□ Government and Tourism Funding - Bid Groups should detail all funding committed to them
through their bid from the various levels of local and provincial government. Bid submissions
should only include secured funding from all levels of local and provincial funding groups
including but not limited to: Provincial support, Provincial Tourism funding, Lottery Corps,
Municipal Office funding, Municipal Tourism groups, Economic Development Offices and any
5other grants that may be available to an event of this magnitude and economic impact. If VIK
funding is being provided it should only be included if it has direct budget relief to the event.
□ Host Committee Structure and Key Roles – Bid Groups should outline the proposed structure of
their host committee and highlight the key people they propose to fit into the top level roles
including what background those individuals have as community leaders or in hosting past
events in the local community.
□ Special Events Overview – Bid Groups should present any proposed special events they will look
to include in the hosting of the event with the goal of expanding the reach of the event
throughout the community and province. All estimated costs and proposed agreements should
be included in this portion of the submission
□ Hotel Proposals –each Bid Group should seek out 2-4 hotel proposals from local hotels that are
suitable to host an event of this size. Final hotel agreements will be negotiated by Hockey
Canada through a process which will include assigning room blocks and final contracts with the
eventual group of host hotels. If there are hotels that Bid Groups believe will sponsor the event
as part of the Bid Group’s commitment that should be outlined in their proposals
□ Intangibles – this is a competitive bid process that has attracted multiple bids. In this section Bid
Groups should present the key intangibles they can offer the Site Selection Committee that
separate their bids and communities from other groups. Bid Groups should look to showcase
items that stand out in their bid and what they can offer as a host community that will have a
positive impact in these key areas: Profitability, Player Experience, Volunteer Experience,
Hockey Canada Experience, Sponsor Experience and Fan Experience
Event Obligations
This section highlights the key areas of responsibility that need to be noted as they will impact the
financial requirements of the host and provide a better understanding for Bid Groups on overall
expectations. This area only focuses on top level items that may not be noted in detail in the hosting
agreement or Minimum Requirements documents. Hockey Canada reserves the right to adjust or
change the Championship hosting standards and regulations obligations at any time.
Event Financial Commitments
The bid submission should use the budgeting workbook provided. Bid Groups are asked to finalize all
details within the workbook so the Site Selection Committee can get a full understanding of all hard
costs and revenue projections being presented as part of the bid submission. Note that all expenses are
based on current Hockey Canada guidelines. Hockey Canada may adjust or change their policies over
time which may require adjustments within the event budget as they happen.
Items that must be detailed in the workbook include:
Hotel accommodation (12 double rooms and 5 single rooms per team) and meals for official
team delegation (29 persons x 4 teams), on-ice officials (approx. 12 people) and Hockey Canada
representatives (approx. 5 people). Team meal requirements should be based on 4 meals per
day commencing two days prior to the start of the championship and finishing one day after the
championship ends. A sample meal plan to be provided by Hockey Canada daily individual meal
rate projected at $75-$100/day.
It is also suggested that 5 additional rooms be held for teams which, if utilized, will be paid for
by the team. Teams are required to provide a guarantee for any additional rooms above the 12
double rooms and 5 single rooms described above.
Dedicated coach ground transportation for all teams, supported with an equipment van and
team host vehicle from time of arrival through departure
6 Ground transportation for on-ice officials, media personnel for practices and games, and VIPs
commencing with the arrival and concluding with departure from the designated international
airport
Practice and Game venue costs based on requirements detailed in the Minimum Venue
Standards in the appendices. Practice and Game venue can be one arena.
Team service support for all teams and officials. Support will include dressing room snacks,
laundry, towel service, shower supplies, dressing room support, practice pucks, skate and
equipment repair stations, ice for trainers and refreshment stations
Media services and related expenses as detailed in the Minimum Requirements document
Breakdown of any costs associated with special event venue agreements or promotional plans
Event Cancellation and Content insurance
Game fees for on-ice and off-ice officials (estimated at $500.00 per game)
Expenses (meals, travel and accommodations) for the Steering Committee for the duration of
their time on-site during the event as well as any lead up meetings scheduled by the Steering
Committee (costs can be based on a group of 4 people)
Event administration expenses, including but not limited to staffing, meeting rooms, travel, cell
phones, computers, supplies, staff salaries and per-diems – an estimate on these expenses is all
that is required
Volunteer costs – apparel, training, screening, database management, meals, prizing and
recognition event costs. Note: all volunteers will be required to go through a Police Record
Check
All awards and ceremony and game presentation costs
Sponsorship commissions and any expenses associated with the sales of event sponsorship
rights
Sponsorship servicing costs including, signage, tickets, advertising, video assets, graphic design
and servicing plan development
All expenses related to the marketing, advertising and promotion of the 4 Nations Cup
Key Documents available as reference documents for Bid Groups
2014 4 Nations Cup Budgets
2014 4 Nations Cup Ticket Pricing
72018 4 NATIONS CUP
Appendices
8HOCKEY CANADA PARTNERS
PREMIER SPONSOR PROMOTIONAL BENEFITS
Exclusive co-presenters of all Hockey Canada hosted events
Exclusive presenters of national television broadcasts produced by Hockey Canada.
Exclusive right to use Hockey Canada trademarks in the product category.
Inclusion in all Hockey Canada event promotional activities.
EXCLUSIVITY APPLICABLE TO ALL HOCKEY CANADA PROGRAMS, EVENTS AND FACILITIES
Industry exclusivity guidelines apply to rink boards, ice resurfacer, signage, (in camera view) in-ice logos,
power ring, print material (including posters, newspaper advertising, event programmes, line-up inserts,
news releases and letterhead), print media partners, radio and television advertising and broadcasts.
Exclusivity guidelines do not apply to permanent venue signage, i.e.: back-lit arena signage, and fixed
wall signage, and score clock, subject to Hockey Canada approval.
LIST OF ALL CURRENT PREMIER MARKETING PARTNERS, INTERNATIONAL, NATIONAL MARKETING PARTNERS & OFFICIAL SUPPLIERS As of
February 1, 2017
Sponsor Level of Areas of Exclusivity Event Examples of Conflicting Brands
Partnership Exclusivity
Nike Canada Premier Hockey Canada National Team jersey, on-ice Yes CCM, Reebok, New Balance,
and on-bench apparel, performance apparel, Saucony, Under Armour
athletic shoes
Esso Premier Gas, lubricants, car wash, home heat Yes Petro Canada, Shell
RBC Financial Group Premier Retail Banking (all services), insurance Yes CIBC, Canada Trust, Cooperators,
products & services (life & health, travel, Nesbitt Burns
auto) payment systems, RRSPs, financial
planning and investing, etc.
TELUS Premier Wire-line services, local access, long Yes Bell, Rogers AT&T, Aliant, SaskTel
distance, Internet Services, Voice and Data
equipment and networking services. Audio
and Video Collaboration Solutions, Wireless
(mobility) services for both mobile and fixed
voice and data services, voice and data
equipment and data networking services,
Wi-Fi, webcasting, television delivery system
and products (when and where available)
whether the television services are delivered
through the internet, broadcast, IPTV or
satellite, applications.
TSN/RDS Official Broadcasting, TV, webstreaming and Radio Yes The Score, Sportsnet
Broadcaster
Molson International Brewery (beer, malt-based beverages and Yes Labatt, Sleeman, Big Rock,
cider) Budweiser
General Motors International Vehicles (new and used) Yes Chrysler, Ford, Honda
McDonald’s International Quick service restaurant Yes Burger King, Subway, Tim
Hortons
General Mills International Hot and Cold Cereals, Mains & Sides, Yogurt, Yes Post cereals, Kellogg’s
Novel (e.g. breakfast bars)
Boston Pizza International Casual Dining, Sports Bar and Home delivery Yes Pizza Pizza, Pizza Hut
pizza
BDO International Accounting, audit Yes KPMG, H&R Block
Pepsi/Frito Lay International Salty snack foods, non-alcoholic beverages Yes Coke, Powerade, Humpty
(excluding milk & hot coffee), isotonic Dumpty, Old Dutch, PowerBar,
beverages/sports nutrition Milk products as promoted as a
recovery drink
Timber Mart International Home Improvement Yes Home Depot, Rona, Home
Hardware, CTC
Bauer Hockey International Skates, Gloves, Helmets, Neck and Facial Yes CCM, Reebok, Easton, Warrior,
protections, Sticks Sherwood
9Sponsor Level of Areas of Exclusivity Event Examples of Conflicting Brands
Partnership Exclusivity
Canadian Tire, FGL International Sporting Goods Retailer Yes Source For Sports. Jersey City,
(Sport Chek, Sail, HBC, Wal-Mart, Sears
National Sports,
Sports Expert,
Hockey Experts)
Wrigley National Confectionary, Gum, Mint, Cough National Dentyne, Halls
Team and
Hockey
Canada
events.
Hankook National Tire Manufacturer and Retail National Goodyear, Bridgestone
Team and
Hockey
Canada
events. First
Rights IIHF
Guspro/Blademaster Official Supplier Skate sharpening equipment , skate repair First right of ProSkate
accessories, glove and boot dryers, boot refusal
ovens
Timex Official Supplier Timepiece Yes Casio, Esquire, Swatch
Stoney Ridge Official Supplier Wine Yes pending Peller Estates, Mondavi
availability
Starwood Hotels and Official Supplier Hotels
Resorts
Jet Ice Official Supplier Ice Logos
Renfrew Hockey Official Supplier
Tape
10PROSPECTS BY CATEGORIES
Categories of sponsorship that do not conflict with Hockey Canada that you should consider when
building your sponsorship plan.
Accounting/Audit BDO, KPMG
After Market auto repair NAPA, Mister Lube
Car Rental Discount, Budget, Avis
City/Provincial Transit
Construction PCL
Consumer Electronics Best Buy
Drug Store Retail Shopper’s, Rexall
Energy (Electrical Power) Local or provincial supplier
Engineering Firms Worley Parsons
Event Rentals Pipe and Drape, Staging
Fine Dining The Keg
Fitness Clubs& Spas World Health, Curves
Furniture Retail Brick, Leon’s, La-Z-Boy
Grocery Retail Loblaws, Sobey’s, Safeway, Metro
Heavy Duty Equipment (Construction/Farm) John Deere, H.I. Case
Home Appliances Consumer electronics, computers,
wireless/cellular devices
Home builders (Local)
Jeweler Peoples, Ben Moss
Land Development Carma,
Law Firms Norton Rose,
Local Crown Corps BC Ferries, Ontario Northland
Local Dentistry
Local Utility/Power Company
Mining Potash, Precious metals
Moving & Storage AMJ Campbell, North American Van Lines
Natural Gas Local or regional supplier
Office Equipment Canon, Ricoh
Office Supplies Retail Staples, Grand & Toy
Print Media Magazine, Newspaper
Rail – Freight CP,CN
Rail – passenger VIA
Real Estate (Home) Remax, Century 21
Recreational Vehicles & Dealers (Ground & Water) Yamaha, Suzuki, Sylvan, Starcraft
Recruiting Armed Forces, RCMP, Local Police & Fire
Security ADT, Loomis
Tools Stanley, Black & Decker
Travel Flight Centre, Expedia
Uniforms Cintas
Waste Management WM Canada
Web Hosting Web.com, GoDaddy.com
Windows & Doors JELD-WEN, Dominion Doors and Windows
11MINIMUM VENUE STANDARDS
Outlined below are all the key elements that need to be considered as part of the arena agreements and
details provided in the bid documents.
Facility needs to be available on an exclusive basis for a period of two (2) days prior to the start
of the event and one (1) day following. This should include installation of Hockey Canada textile
ice logos and ice preparation costs. For the 4 Nation’s Cup facility exclusivity commences
November 3, 2018 and concludes November 12, 2018
The arena must be able to be provided as a “Clean Building” that is the event must be permitted
to cover all existing advertising on the rink boards, bench boards, penalty box, in ice, ice
resurfacer, video boards, power ring, and any additional advertising determined to be in conflict
or in camera view by Hockey Canada. Any damage to any current signage not removed in
advance is not the responsibility of Hockey Canada or the Host Organizing Committee.
All facilities should be free of displays that compete with any of the Hockey Canada sponsors or
the local event sponsors. These areas include main concourse, main entry and exit areas or the
box office concourse area.
Bid documents should include a list of all current facility/building sponsors. If exposure is
requested to remain in place for any current sponsor it should be documented as a request in
the bid documents.
Any costs associated with ensuring the facility meets the necessary specifications for television
broadcast. Lighting, power, internet, camera positions, broadcast positions and any other costs
that come out of the TSN site visit to ensure the venue is able to accommodate the broadcast.
Broadcast minimum specs can be found in Appendix E.
Access to catwalk for strobe light installation and operation for Hockey Canada event
photographers.
Media press box facilities capable of hosting a minimum 20 media.
Acceptable television camera positions and arena lighting for a live broadcast (min. 100 foot
candle rating). Parking in the building or immediately adjacent will also need to be available for
the broadcast truck.
Acceptable space for media results and workroom.
Acceptable space for VIP hospitality; room needs to accommodate a minimum of 150 people.
Daily practice ice for teams and officials, while maintaining the highest quality ice for games
each day.
Pouring rights for Hockey Canada’s beer supplier – (currently Molson Coors Brewing Company).
Exclusive and free rights to the sale of merchandise.
Exclusive and free rights to distribute promotional items or fan premiums in venue.
Right for Hockey Canada and local event sponsors (at no expense) to have product displays in
the lobby or concourse areas.
Hockey Canada and the Host Organizing Committee are to review all venue contracts prior to
signing.
All facility and arena contracts entered into by the Host Organizing Committee fulfilling the obligations
of these guidelines will be subject to prior approval of the Steering Committee. A copy of the suggested
agreement must be included with the bid documents. Facility and arena contracts must not include
wording requiring Hockey Canada to release or indemnify any party against claims or liability arising out
of that party’s negligence, wrongful acts, or omissions.
12MINIMUM MEDICAL STANDARDS
All international events must have the following services on site during all team games and practices for
Players, Coaches, Officials and Trainers:
1. An onsite physician and, at a minimum, an athletic therapist, preferably one with experience dealing
with concussion injuries.
2. Local Emergency Services (Ambulance Services) onsite for all team games and if possible practices.
3. A registered massage therapist onsite or at a local clinic who will schedule certain times that players
can access their services.
4. A Physiotherapist onsite or accessible through a local clinic who will schedule times that players can
access their services
5. An on call emergency dentist or orthodontist who can be accessed by players if required.
6. A chiropractor who can be available to the players on short notice and through their local offices.
13MINIMUM TELEVISION & RADIO BROADCAST
FACILITY REQUIREMENTS
Below is an outline of standard television and radio broadcast requirements. The host television
broadcaster will conduct a detailed site survey of each venue to determine camera, press box and host
locations. Please note depending on the venue, possible seat kills to accommodate television camera
and cabling access may be necessary.
If all arena venues do not meet the following requirements, the cost to upgrade the facilities will be the
sole responsibility of the Host Organizing Committee.
1. LIGHTING
Between 100 and 150 foot candles;.
Flat lighting - one color temperature.
2. POWER
200 amp / 208 volts / 3 PH (3 phase) - 400 amp is ideal.
Power source should be within 150 feet of the mobile parking position.
Adequate house power in both the press box and the designated studio area.
House power should be 30 amps / 110 volts.
3. CABLE ACCESS
Easy cable access into the building, i.e. through cable hatch or door left open.
Cable access same side as mobile parking or easy access to press box side.
4. PRESS BOX
Press box must be able to host at least 20 media in main venue.
In addition, press box should be able to accommodate a minimum of three (3) sets of
commentators (i.e. isolated broadcast booths) for radio and TV.
Adequate distance from near boards to cameras 1 and 2, i.e. at least 24 feet from the near
boards to the main play-by-play and tight follow positions, otherwise a camera position (scaffold
or platform) would have to be built which may result in several seat cancellations.
Arena should have both a penalty and shot clock viewable from press box.
5. CAMERA POSITIONS
Cameras 1 and 2 - tight follow and play-by-play - should be placed in the press box (if press box
cannot accommodate the two cameras, this could result in seat cancellations at the back row of
seating on a platform on either the lower level or, where applicable, the upper level seating).
There is the possibility of a third camera (iso) positioned next to cameras 1 and 2 in the press
box or higher position.
Camera 3 - high end zone/hard - will result in seat cancellations or, depending upon the venue,
placement could be at the back of a row on a two (2) foot riser. May also require room for a
platform for the on-camera host position that may result in further seat cancellations.
Camera 4 - opposite low – hand held at ice level. Possible seat cancellations;
Camera 5 - opposite low - at ice level. Possible seat cancellations;
If there are split benches - hard reverse angle camera at the top opposite concourse;
Studio requirements for all Hockey Canada approved TV broadcasters (size of referee’s room or
First Aid room would be acceptable) for intermissions and voice-overs;
It is to everyone’s advantage if the arena has catwalks over the ice for rigging of overhead
cameras and microphones.
146. FLASH ZONE
Minimum of 10’x10’ space allocation for the flash zone that is accessible from both the ice and
dressing rooms.
Access to electrical outlets.
NOTE: If an arena falls short of any of the above mentioned minimal requirements, a survey at that
venue could serve to establish adjustments which could be made to bring the venue up to an acceptable
level.
15MEDIA SERVICE REQUIREMENTS
Media Workroom and Results Room
Photocopiers – high speed, high capacity copier with legal and letter capabilities
Legal and letter paper supplies
Appropriate work area (table and chairs)
Computers with internet access (high speed) or dedicated wireless
Laser printers accessible through wireless hub or a minimum one computer station
Supplies and equipment to organize and distribute statistics and line-up sheets for all games
Proper lighting
Main Venue Press Box Facilities
Computer laser printer – that can be plug and play with a laptop
Two (2) laptops for real time stats set up, these laptops will require a dedicated internet line
Photocopier
High speed internet access for media that request this service
Space for webcast crew, three (3) spots with dedicated internet line
Space for real time stats, website and Hockey Canada media staff four (4) spots
Remaining space allocated to media with Hockey Canada approval – minimum six (6) spots for
local media
Satellite Venue Press Box Facilities
Appropriate number of telephone lines (with Hockey Canada approval)
16SAMPLE LEGACY PLAN OUTLINE
Legacy Fund Outline
1. Purpose:
To provide financial support for minor/youth hockey in the event location
2. Process:
This document provides information on the process that will be undertaken by the Host Organizing
Committee to award, disperse and manage the fund.
3. Criteria for application:
This document outlines the criteria that will be considered when evaluating submissions received.
4. Documentation:
Only applications submitted on the standard application form will be considered. Additional relevant
support documentation may be attached.
5. Filing Deadlines:
Applications must be received no later than noon, (insert date here.) Late applications will not be
received or considered.
6. Application Information/Contact:
The legacy process is as follows:
1. The 2018 event Host Organizing Committee, with the approval of the event Steering Committee (the
Steering Committee), establishes the legacy process including the criteria by which applications are to
be considered.
2. The Host Organizing Committee is appointed to administer the consideration of applications and
allocation of funds according to the approved Legacy process.
3. The Host Organizing Committee publicizes the legacy application process throughout the partner
communities.
4. The Host Organizing Committee reviews all applications and determines the allocation of legacy
funds, distributed throughout the partner communities.
5. The total legacy is comprised of net revenue and surplus equipment left over from the event.
6. The total legacy fund will be disbursed to the approved applicant(s) on Host Organizing Committee
cheques with a covering letter signed by the Host Organizing Committee Chair outlining conditions of
the grant. The Host Organizing Committee determines procedures for award announcements,
recognizing the local partnership.
7. The Host Organizing Committee monitors the recipients’ projects to ensure compliance with plans
and, if not complied with, all the remaining funds are returned to the Host Organizing Committee.
Recipients’ projects are to be completed within one year of receipt of the legacy funds.
8. In the event funds remain unallocated or are returned after the initial application process the Host
Organizing Committee will follow the same process for the disbursement of these funds.
17Criteria for Legacy Fund Applications
Applications will be considered from hockey associations, and local arena facilities in the event location.
The priority of the legacy fund of the event will be to support projects benefiting hockey development in
our community.
1. Benefit to event location
Projects must be realized within the partner communities and must be a benefit to minor/ youth hockey
within the partner communities.
2. New Equipment and Facilities
Projects are encouraged that provide new facilities, facility upgrades and/or equipment to enhance
participation in the sport, provide a lasting legacy with broader community benefit.
3. Multi-Benefit Projects
Multi-benefit projects are encouraged that provide a benefit not only to minor/youth hockey, they have
greater impact on the community.
4. Athlete Participation and Coach Development
The Host Organizing Committee encourages applicants to consider projects that are relevant to
improving access and support for young developing athletes, such as children and youth programs,
recruitment projects, special training opportunities and improving capacity of coaches, on ice and off ice
officials, where it will result in improved participation and quality of experience.
5. New initiatives
Funding is intended for projects that are new initiatives providing a service or resource that would not
otherwise be available. The legacy is meant to expand available resources not replace or reallocate past
funding commitments.
6. Completion in one year
Generally, activities for which legacy funds were granted must be substantially completed within one
year, to the satisfaction of the Host Organizing Committee. In cases where the legacy fund is placed with
a community foundation this would not apply.
Suggested Projects:
Application:
18HOCKEY CANADA DEVELOPMENT INITIATIVES
During your event, Hockey Canada may conduct various specialty development clinics and festivals that
target coaches, officials, trainers, players and parents in your local communities as well as the
participants involved in your event to help enhance the overall event. The seminars and festivals should
be coordinated through your Regional Member.
The following examples are some of the program we have executed in past events:
Coaches, Officials and Trainer Seminars
Initiation Program Demonstrations
Minor Hockey Festivals
Hockey Canada Skills Camps
Dreams Come True
The Hockey Canada Foundation, whose mission is to promote and foster accessibility to the
game of hockey, distributes hockey equipment and conducts skills sessions as part of its Dreams
Come True program, established to help families who meet the financial criteria give their kids a
chance to play. Registration fees for the hockey season are also covered under the program.
Canadian Tire First Shift
A learn-to-play hockey program for kids aged 6-10 the Canadian Tire First Shift allows kids to
easily try hockey for $199, which includes enrollment for a six-week, on-ice curriculum and
head-to-toe equipment that each child can keep.
Key Considerations:
All development programs must be approved by the Hockey Canada Event Manager/Regional
Member prior to planning
Secure additional ice times and meeting rooms
Volunteer support to execute the programs
Availability of Hockey Canada/Member Course Conductors to execute the programs
Create an overall communication/promotional plan for programs
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