2015 Cookie Program Troop Cookie Manager Training
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2015 Cookie Program Troop Cookie Manager Training
Welcome to the 2015 Cookie Program Get ready for an AMAZING year!
…every cookie!
…every goal!
…every volunteer!
…every girl!
2014-2015
2014-2015 GSUSA Theme Concept Every girl, volunteer, parent or cookie buyer should realize that by participating in the Girl Scout cookie sale they are bettering themselves, their communities, and the world. We know there is something Amazing inside every Girl and the Cookie Program!
Amazing opportunities...
Get ready for an Amazing
year of
• News
• Resources
• Strategies
© 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie
Bakers.
Objectives
• Understanding your role
• Obtaining the tools that you need to
market the cookie program and
motivate your team
• Ability to:
Explain the program
Share the benefits for girls
Describe the program lineWhat’s New
• Troop Cookie Guides have a new look
• New Cookie Additions
• Rah-Rah Raisin
• Toffee-tastic (It’s Gluten Free)
• Automated Clearing House (ACH) process
• Cookie Program Rewards
• 19 Levels
• Top Gift of Caring (GOC) rewardTake 5
GOAL SETTING
DECISION-MAKING
MONEY MANAGEMENT
PEOPLE SKILLS
BUSINESS ETHICSFinancial Literacy Programs
Cookie Kickoff Cookie Rally: 2 to 4:45p.m. Entertainment: 5 to 5:45 p.m. Wolves Game: 7 p.m.
TCM Responsibility
• Submits the volunteer application (if not previously submitted).
Register as a Girl Scout.
• Offers every Girl Scout the opportunity to participate.
• Attends service unit cookie program training.
• Ensures that every participating girl and adult are registered
members of Girl Scouts of the USA for the current Girl Scout
membership year.
• Provides cookie program training to Girl Scouts and their parent/
guardian.
• Instills goal setting at all levels (council, service unit, troop/group
and girl).TCM Responsibility
• Arranges for the immediate distribution of all materials, products,
and rewards to every girl.
• Secures a signed Girl Scout Product Program Permission &
Responsibility Form for each Girl Scout participating.
• Reviews all girl cookie orders for accuracy.
• Enters and submit girl cookie orders in the electronic ordering
system, eBudde™.
• Ensures the troop has an established bank account. Deposit all
money collected into the troop bank account immediately upon
receipt.
• Provides accurate and timely reporting, according to established
schedules, guidelines, and due dates.
• Ensures that payment in full is collected and deposited for all
products ordered and received.Your Cookie Team Delivery Chair •Selects a delivery pickup time in eBudde™. (Your SUCM may have a different sign up process) •Brings a printout of the troop order to verify case counts. •Is responsible for pickup of the troop’s cookie order, verifies, sorts, and distributes each girl’s order . • Arranges a pickup schedule for girls and their families. •Brings enough vehicles to accommodate the entire order in one trip. See girscoutsgcnwi.org for a schedule of how many cases will fit in your vehicle. •Is on time. Don’t be early; don’t be late. •Checks in with the delivery station manager/coordinator. •Verifies the product count as it is being loaded into your vehicle – verify the order again at home immediately BEFORE distribution to the girls. •A receipt must be signed by the troop cookie manager and service unit cookie manager anytime money and product are exchanged. •Damaged product will be replaced; troop orders will not be modified. •Prepares all girls product orders BEFORE families arrive for pickup. •Arranges a pickup schedule for girls and their families.
Your Cookie Team Booth Chair •Monitors booth site sign-ups to ensure adherence to booth scheduler guidelines. •Writes thank you letters to businesses at the close of the program. •Approves my sales booth sites. Recognitions Chair •Receives all girl rewards from the service unit cookie manager. •Inventories all items and reports discrepancies to SUCM. •Distributes rewards PROMPTLY. •Sorts rewards by girl. •Notifies and distributes rewards to the girls PROMPTLY.
Volunteers
Quick, Easy & Simple © 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie Bakers.
Troop Training Video for Cookie Rookies! © 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie Bakers.
Volunteer Discussion Guide and Activities © 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie Bakers.
2015 Digital Volunteer Guide
1. Building Volunteer
Team
2. 5 Skills
3. Selling Tips
4. 5 Steps to Cookie
Sale Success
5. Inspiring Video’sDigital Volunteer Guide
What’s amazing inside?
Amazing Goal
Box NEW!
• Goal Tracker TROOP
• Money Box GOAL
ACTIVITY
IDEASNew Family Video Series © 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie Bakers.
Girl Rallies – Traditional and Virtual Webcasts
Rallies that deliver amazing results . . .
• 5 steps to plan a rally
• Rally agenda
• Let’s get the party started
• Setting Goals Rally Station
• Marketing Card
Earn a candle sticker
• Rally activities & resources at each station
• Rally station card
• Cookie Spirit Contest
• Safety Pinwheels
• DIY Cookie Costumes
• Cookie Tasting Station
• Join the Cool Cat Club
• 2015 Cookies Live event features
© 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie
Bakers.Safety and Cookie Spirit
From Costume
Financial Literacy Contests to DIY
Booth Costumes
Charge your Sale
with Technology!
Cause Themed
Donation Bins
Build awareness
to increase your
donations
You’ve Been Framed!
Centerpiece of your Rally . . . 3rd VirtualCookie Rally Time – Inspirational Learning
Cheetah Goal
Climber Flag Pennants Cheetah
Set and track goals with Get the word out Inspiration
this mascot themed craft with booth Cool Cat Sunglasses &
banners and pencil Cheetah Station Signs
flagsCookie Rally Time – Party Like A Girl Scout!
Celebrate Samoas with some birthday themed fun and
learning
Goal Setters
Party Hats & Headband
Cookie Facts FascinatorsSave the date Virtual Rally Event 2015 © 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie Bakers.
Cookies Responsible Ingredients
2014-2015 Cookie Products
• Thin Mints will be produced without whey, so
that they can be marketed as “Vegan”
• 2014-15 Cookie Season
• To be promoted on order card, and in marketing
materials
• No on-pack Vegan call-out
© 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie
Bakers.Amazing goodness inside each box
• NO High-Fructose Corn
Syrup
• NO Trans Fats
• NO Hydrogenated Oils in
base cookies
• NO Artificial Colors
• 100% Real Cocoa
• Nutritious Whole Grain
Oats and Real Peanut
Butter in Do-si-dos
• Three Nut-Free
Varieties
• NO dairy in Thin Mints
© 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie
Bakers.Little Brownie Cookie Portfolio
* Cookies are $4 per package
© 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie
Bakers.We’ve Got News For You!! © 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie Bakers.
Hearty oatmeal cookies with plump raisins
and Greek yogurt-flavored chunks
NET WT. 6oz (170 g)
APPROX. CT. 14
© 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie
Bakers.Toffee-tastic * Cookies are $5 per package
2014-2015 Nut Free
Products
Gluten
Free
© 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie
Bakers.Sustainability – Green Initiatives
• Palm Oil – Purchased Green Palm
Certificates for 100% of Kellogg’s Global
usage
• For the 2015 season will use Mass Balance
palm oil for all Girl Scout Products
• Little Brownie Materials are printed on
recycled materials and certified by the
Forest Stewardship Council
• The cardboard used in cookie packaging is
certified by the Sustainable Forestry
Initiative
© 2014 Little Brownie Bakers. All rights reserved. Contains Confidential and Proprietary information and may not be disclosed or reproduced without the prior written consent of Little Brownie
Bakers.2014- 2014-2015 2015
Initial Order – Girl Rewards
All girls may qualify regardless
of troop proceed plan
110+ Packages 150+ PackagesTroop Reward • Troop Per Girl Average at the end of the sale = 150+ packages or more • Every girl participating in will receive a Summer Fun Bandana and the Samoa Spirit Hat
Girl Reward
Party on Spirit of Chicago Cruise for Girl Scouts
and chaperone
June 7, 2015
500+ packagesGirl Reward
Horseback Riding
June 14th or July 18th, 2015
1000+ packagesGirl Reward
Apple iPad Mini
1500+ packagesGirl Reward
Beats Headphones & 2015 Bar Patch
Or
$150 Cookie Dough & 2015 Bar Patch
2015+ packagesGirl Reward
Nike Design a Shoe
Or
$200 Cookie Dough
2500+ packagesGirl Reward
Go Pro Action Camera
Or
$250 Cookie Dough
3000+ packagesGirl Reward
13” Mac Book Pro
13” Mac Book Pro
3500+ packagesGirl Reward
4 night round trip for 2 to
Disney World in Florida
(includes air fare, hotel, park tickets, ground
transportation to & from the Orlando airport and a meal
plan)
5000+ packagesGirl Reward
Top Gift of Caring SellerGirl Reward
Crystal Double Star Charm by SwarovskiGirl Reward
2015 Top Cookie Seller receives an
Engraved PendantTop Super Seller
Top 5 Super Sellers will be CEO for the day
2014 Cookie CEOsCookie Technology
NEW Lesson’s and Video’s for 2015
Amazing Resources for Volunteers
Cookie Rookie
Samoas Bash
Nutrition Facts
Committed to the Environment
Gluten Free Pilot
GSUSA/LBB Digital Order Card
VIP eTraining Sneak PeekEnhancements
New Security Questions
2015 Council default Password:
4820@RahRah
All users will need to change password and select four
new security questions. Cannot select the same
question twiceBooth Scheduler • Send reminder email to troops starting three days before their site sale. • Add color coding to booth site list to indicated recorded sales. • Recorded sales in Gray. Upcoming booth sales: Troop: 6073 Business: Walmart Location: 6650 Hembree Ln, Grocery Side, San Diego, CA 92101 Notes: Instructions Date: 08/04/14 Start Time: 3:00pm End Time: 5:00pm Duration: 02:00 Created By: Council The email will be received about 3 days before the sale and perhaps the day before the sale.
Girl Tab and Girl Order Tab • Girl T-shirt size and goal fields always open for data entry • Booth Sale Recorder Button on the Girl Order Tab
Service Unit Contacts on Troop
DashboardPending orders - Contact Information
Contact information will auto fill for the person
logged in and placing the pending order.Training Webinar
Wednesday, January 14th
6:30-9:00 pm
Register at www.girlscoutsgcnwi.org/registernowCalendar - January
Sun Mon Tues Wed Thurs Fri Sat
1 2 3
Order
Taking
Period
Begins!
4 5 6 7 8 9 10
Booth
Submission
deadline
11 12 13 14 15 16 17
eBudde 6th Annual
Training Cookie
Webinar Kickoff
18 19 20 21 22 23 24
Booth Sale
Sign Up
7pm
25 26 27 28 29 30 31
Initial Troop SU Product
Order Order Entry Order
Taking Period Review
Period Ends
Booth Sale
Sign Up
7pmCalendar - February
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4 5 6 7
Booth Sale
Sign Up
7pm
8 9 10 11 12 13 14
15 16 17 18 19 20 21
Cupboards Cookie Booth Sale
Open Delivery Weekend 1
Week
22 23 24 25 26 27 28
Booth Sale
Weekend 2
National
Girl Scout
Cookie
WeekendCalendar - March
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4 5 6 7
IC and TC ACH Sweep Booth Sale
forms due 1 Weekend 3
8 9 10 11 12 13 14
Booth Sale
Weekend 4
15 16 17 18 19 20 21
Booth Sale
Weekend 5
22 23 24 25 26 27 28
Loop Sale 1 Booth Sale
Weekend 6
29 30 31
Cookie Sale Loop Sale 2
Ends
TCM
Reward
SubmissionCalendar - April
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4
ACH Sweep
2
5 6 7 8 9 10 11
Loop Sale 3
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30Participation is Fun and Easy! Door to Door By Phone Social Media Cookie Booth Gift of Caring Parent Workplace Cookie Club™
Cookie Club
Cookie Club
Booth Sites • What are Booth Sites? • Who secures Booth Sites? • How do troops sign up? • How do troops get cookies for a Booth Site?
Loop Sites What are Loop Sites?
Gift of Caring
Gift of Caring!
Participation is easy!Materials Checklist One order card per girl One money envelope per girl Receipt book-use for all transactions Troop Manager Cookie Guide Permission Form Family Newsletter Gift of Caring Flier
Initial Order Instructions • January 1– January 15, set up your troop, verify banking information, add Contacts, add/edit girls (for ease in ordering, complete this step early!) • By January 28, Troops must enter and SUBMIT initial orders and initial rewards by 11:59 PM • Auto Roundups are automatic, not a separate step. • Initial Orders are entered for each girl in boxes. eBudde will automatically round up your troop’s order to full cases for delivery day. • Think about including a booth sale order to avoid lines at the cupboard!
Troop Proceeds
• Daisy and Brownie Girl Scouts troops
• 65¢ per package with rewards
• Only Junior, Cadette, Senior and Ambassador Girl Scout troops
• Two Options
• 65¢ per package with rewards (Option 1)
• 75¢ per package with patches, and initial rewards only
(Option 2).
Troops choose the proceed option that works for
them! Must be a troop choice – majority rules!Service Unit Incentive
7¢
100% of Cookie
Goal = Per case
soldService Unit Incentive
Exceed 12 ¢
Cookie Goal
By 5% or
More
= Per case
soldService Unit Incentive
100% of Fall 25¢
=
Goal Per case
+
105% of Cookie sold
GoalWhat is ACH?
Automated Clearing House (ACH) is an electronic network for
financial transactions
It is a safe and secure system through which funds are
transferred electronically (“sweep”) to make payments and
collect fundsACH Troop Payment
ACH Form – Due December 30
•New! Electronic Online Form
ACH Sweep
•Mar 4 ACH Sweep 1 (50% of balance due as of 2/22/15)
•Apr 2 ACH Sweep 2 (100% of balance due
including unsold packages)Delinquencies • Girl Delinquencies Girls have not paid in full when troop payment is due TCM fills out Individual Collection (IC) form Troop payment will be adjusted so troop account does not become overdrawn • Troop Delinquencies If troop has insufficient funds at the time for final payment SUCM fills out a Troop Collection (TC) form so troop account will not be overdrawn • IC and TC forms are on GCNWI website • Overdue payments by girls and troops will be actively pursued • March 25: SUCM submits all IC and TC forms to Gathering Place
Cookie Cupboards
Who can get additional
cookies?
Where are cookie
cupboards located?Initial Order Delivery 1. Be on time for your pick-up! If you bring more than one vehicle, arrive together. 2. Bring a print-out of the order from eBudde to the delivery station. 3. Count, count, count everything before you load your vehicle and sign your receipt! 4. Do not separate girl orders at the delivery station! 5. Do not store product in a car, direct sunlight, a garage, on a cement floor, porch, patio, or in any warm place! 6. Do separate girl orders before notifying families that product is in. 7. Prepare a receipt for each family picking up product. 8. KEEP ALL SIGNED RECEIPTS!!
Communication is Key Troops should check their email EVERY day. Troops should communicate with their girls and parents. Troops should hold a parent meeting. Parent meetings are a great way to introduce parents to the Cookie Program, share what the troops goals are and recruit volunteer help. Troops who hold parent meetings are more successful at reaching their goals!
Wrap Up Complete Troop-to-Troop transfers. Allocations for proper girl counts Finalize girl recognitions – enter sizes, or make choices, if applicable. SUBMIT when ready. Payments to Council are “automatic” – on the calendar – must email council for payment issues Troops must take ownership of their obligations, pay on time and deliver Discrepancy Reports on time. Girl and troop recognitions are delivered to Service Units May/June. Please pick-up and distribute promptly!
Questions
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