Zeeland City Hall Monday, August 16, 2021
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ZEELAND CITY COUNCIL
Monday, August 16, 2021
Zeeland City Hall
6:00 p.m.
AGENDA
WORKSTUDY
CALL TO ORDER
DISCUSSION ITEMS:
1. Alcohol Ordinance Amendment
2. Social District Update for Pumpkinfest
3. Fiscal Year 2020/2021 Budget Amendment
4. Fiscal Year 2020/2021 Initiative Funding (PPT) Budget Amendment
5. Ottawa County Services Agreement Regarding GARE
OTHER ITEMS FOR DISCUSSION:
ZEELAND CITY COUNCIL MEETING
August 16, 2021
7:00 p.m.
Council Chambers Zeeland City Hall
CALL TO ORDER:
Invocation – City Attorney, James Donkersloot
Pledge of Allegiance to the Flag
Excuse absent members (by motion and reason)
Approve additions/deletions to the agenda
Consent Agenda (page 2)
Public Comment/Visitors
Communications
City Manager’s Report
ACTION ITEMS:
1. Fiscal Year 2020/2021 Budget Amendment
2. Fiscal Year 2020/2021 Initiative Funding (PPT) Budget Amendment
3. Ottawa County Services Agreement Regarding GARE
REPORTS FROM CITY COUNCIL MEMBERS
ANNOUNCEMENTS:
CONSENT AGENDA
All items listed on the consent agenda are considered to be routine and will be enacted by one motion
with a roll call vote. There will be no separate discussion of these items unless a council member, a
member of the administrative staff or a citizen so requests, in which event the item will be removed from
the consent agenda and considered separately in its normal sequence on the regular agenda.
1. Approve minutes of the regular meeting of August 2, 2021.
2. Approve minutes of the Work Study meeting of August 2, 2021.
3. Receive for information minutes of the Planning Commission Meeting of June 3, 2021.
Council Meeting
Common Council
August 2, 2021
The regular meeting of the Common Council was held at the Zeeland City Hall, 21 S. Elm Street, Zeeland MI
on Monday, August 2, 2021. Mayor Klynstra called the meeting to order at 7:00 p.m.
PRESENT: Council members – Mayor Klynstra, Gruppen, VanDorp, Broersma, Kass, Timmer and Lam
ABSENT: Council members – None
Staff present: City Attorney Donkersloot, City Manager Klunder, Treasurer/Finance Director and Asst. City
Manager of Finance & City Services/Infrastructure Plockmeyer, Fire-Rescue Chief Tibbets, Water Operations
Manager Levandoski and City Clerk Holmes
The invocation was offered by Councilmember, Jim Broersma.
21.136 Approve Consent Agenda
Motion was made by Councilmember Broersma and seconded by Councilmember Kass to approve the Consent
Agenda as presented.
1. Approve minutes of the regular meeting of July 19, 2021.
2. Approve minutes of the Work Study meeting of July 19, 2021.
3. Receive for information the minutes of the BPW Commission meeting of July 20,
2021.
4. Ratify BPW Action #21.061 Approve Cash Disbursements and Regular Monthly
Transfers.
5. Ratify BPW Action #21.062 Approve Claim Against MPIA for Power Plant Roof
Repairs and Unit #7 Stack Relocation.
6. Ratify BPW Action #21-064 Water Department Budget Amendment – TABLED.
7. Ratify BPW Action #21-065 Purchase Electric Service Truck.
8. Ratify BPW Action #21-066 Purchase Perry 5 Switchgear.
9. Ratify BPW Action #21-067 Perry 5 Circuit Wire Purchase.
10. Ratify BPW Action #21-068 Perry Transformer #2 Oil Valve Replacement.
11. Ratify BPW Action #21-069 Purchase Underground Capacitator.
12. Ratify BPW Action #21-070 Purchase CYME Distribution System Analysis Software.
Roll call.
AYES: Timmer, VanDorp, Lam, Broersma, Gruppen, Kass and Mayor Klynstra
No Votes: None
Absent: None
Communications/Visitors
There were no visitors/communications this evening.
21.137 MCACA 2022 Grant Application
Motion was made by Councilmember Gruppen and seconded by Councilmember VanDorp to approve an
application to the Michigan Center for Arts and Cultural Affairs for the amount of $4,000.00 to request funding
for the 2022 Soundz of Sumer Concert Series. Roll call. AYES: VanDorp, Lam, Broersma, Gruppen, Kass, Timmer and Mayor Klynstra No Votes: None Absent: None 21.138 Ordinance 1003 - Water Connection Fees Revision Motion was made by Councilmember Broersma and seconded by Councilmember Timmer to approve the proposed water connection fee structure as recommended in the Connection Fee Cost of Service Study performed by Utility Financial Solutions effective immediately. Roll call. AYES: Lam, Broersma, Gruppen, Kass, Timmer, VanDorp and Mayor Klynstra No Votes: None Absent: None 21.139 Resolution - 101 N. Centennial Property Transfer Motion was made by Councilmember VanDorp and seconded by Councilmember Gruppen to approve the Resolution accepting the transfer of the parcel at 101 N. Centennial from the City of Zeeland to the Board of Public Works subject to the terms and conditions specified in the in the Resolution. Roll call. AYES: Broersma, Gruppen, Kass, Timmer, VanDorp, Lam and Mayor Klynstra No Votes: None Absent: None 21.140 Reappointment – Local Officers Compensation Commission Motion was made by Councilmember Kass and seconded by Councilmember Broersma to reappoint Daniel Klompmaker to the Local Officers Compensation Commission with a term expiring April 4, 2026. Roll call. AYES: Gruppen, Kass, Timmer, VanDorp, Lam, Broersma and Mayor Klynstra No Votes: None Absent: None The National Night Out is on Tuesday, August 3 from 6:00 – 9:00 p.m. Mayor Klynstra has been attending meetings for the MACC Executive Board to find a replacement for Tyler Kent. There being no further items to discuss, motion was made by Councilmember Broersma and seconded by Councilmember Timmer to adjourn the meeting at 7:12 p.m. Motion carried. All voting aye.
MEMORANDUM OF WORK-STUDY SESSION
Zeeland City Hall Council Chambers
Monday, August 2, 2021
6:00 P.M.
PRESENT: Councilmembers – Mayor Klynstra, Gruppen, VanDorp, Broersma, Kass, Timmer and Lam
ABSENT: Councilmembers – None
Staff Present: City Attorney Donkersloot, City Manager Klunder, Treasurer/Finance Director and Asst. City
Manager of Finance & City Services/Infrastructure Plockmeyer, Fire-Rescue Chief Tibbets, BPW General
Manager Boatright, Water Operations Manager Levandoski and City Clerk Holmes
Mayor Klynstra called the meeting to order at 6:30 p.m.
MCACA 2022 Grant Application
The City of Zeeland has the opportunity, again this year, to submit a grant application to the Michigan Council
for Arts and Cultural Affairs for their minigrant program. We are requesting a $4,000.00 grant for our 2022
Soundz of Summer Concert Series.
The MCACA minigrant allows us to recruit regionally recognized Michigan-based musical groups that we
would not otherwise be able to afford. We have been awarded this grant many times and we are delighted by the
turnout; the bands, crowds, concessions and beautifully maintained park make for a picturesque experience. We
estimate that the concerts average 800-1,000 people, coming and going though out the evenings. If the
executive order requires limited group size and social distancing, we will make the appropriate changes to
comply. We are very pleased with the way this event series has grown.
Mayor Klynstra thanked Events Coordinator, Kerri VanDorp for all her work on the Tuesday night Summer
Concert Series. Large crowds were at each concert so they are enjoyed by all.
Water Connection Fees Revision
BPW General Manager Boatright explained Utility Financial Solutions, Inc. (UFS) was retained by Zeeland BPW to
perform a review of water connection fees. The reason for this review was to ensure that our current methodology of
calculating water connection fees did not result in under or over recovery of costs through base rates. The basis for
recovery of revenue through connection fees has become an issue in recent court proceedings involving municipal
water systems in Michigan. The objective is to establish fee structures that can be justified through the “equity
method” cost-of-service analyses thereby ensuring rates and fees sufficiently cover operating expenses as well as
future renewals and replacement capital expenses. UFS has provided further guidance as follows:
The specific purpose of a connection fee (cost-of-service) study is to ensure new connections are put on the
same equity basis as existing customers. A conservative average estimate of revenues received from all
connection fees should be used as an offset to revenue requirements during the yearly budget process to help
avoid double charging the recovery of costs with standard user rates.
The equity method is one standard methodology according to AWWA. The reasons for a connection fee study
are to help ensure:
1. There is a formal methodology documented on how the connection fee is calculated - connection fees
are increasingly being challenged in Michigan.
2. There is a consistent fee by meter size connection – the meter is what restricts the max flow; and
basing charges on meter size helps ensure consistency between customers.
3. There is simplicity on the amount of fees customers are charged at connection – many utilities can
have multiple charges and it is not easily identifiable what the charges are for and avoid cross
subsidization (in other words, giving credence to the likelihood of cross-subsidization).
The end result is a recommendation to eliminate the Front Foot, Trunkage, and Tap charges and instead assess a per-
meter connection fee. The Front Foot and Trunkage fees are based on parcel size which does not always correlate to
the ultimate volume of water consumed at the corresponding development. An example of this is in the case of a
recent connection for single dwelling consisting of a warehouse with one restroom.
Under the recommended fee structure presented, charges correlate more closely to the ultimate volume of water to be
consumed at the site using meter size as the basis, as opposed to parcel size. Staff recommends replacement of the
Front Foot, Trunkage, and Tap connection fee structure with the permeter connection fee structure. The fee structure
will be comprised of two (2) fee schedules – one for service to a single dwelling to be served from existing water
main, the other for service to a subdivision or development where the water main is to be supplied and installed by
the developer.
The proposed fee structure is defensible, easy to administer, and reflective of the actual costs to provide water
service. Also included as an attachment is a cost comparison for all water service providers in Ottawa County
including the Zeeland BPW’s current and proposed fee structures. Our fees compare favorably. Since the water
connection fees are codified in the Zeeland Code, approval of an ordinance (No. 1003) is necessary to enact the
changes.
101 N. Centennial Property Transfer
The proposed North Warehouse building plan calls for the building footprint to encroach upon the parcel that houses
the People Product Progress monument sign located on the northeast corner of N. Centennial and E. Washington
Avenue (101 N. Centennial). A site plan has been included in the packet for reference. This parcel was purchased by
the City of Zeeland in 1980 at a price of $25,000. Considering the parcel ownership by the City and the fact that the
footprint of proposed warehouse will occupy a portion of this parcel, staff feels that the BPW should acquire the
parcel and ultimately combine the parcel with that occupied by the Washington Ave. Generating Station. Staff
recently met with CM Klunder, ACM Plockmeyer, and Community Development Director Maday to discuss transfer
of the property in question. There is agreement to transfer the property based on the following terms and conditions:
• The land is to be transferred at no cost to the BPW. This would be in acknowledgement of many
years of the BPW absorbing costs to maintain the property including signage, landscaping, lawn
mowing, irrigation, and utilities at no charge to the City of Zeeland.
• The People Product Progress sign and maintenance thereof is to remain the responsibility of the
BPW.
• The electric and water utilities are to remain the responsibility of the BPW.
• The landscape maintenance and mowing are to remain the responsibility of the BPW.
• That there will be a sign located within the property boundaries, and
• That removal of the sign would require City Council approval.
Staff has requested the services of City Attorney Donkersloot to develop legal documents to perform the property
transfer. These documents consist of a Resolution for consideration by the Board of Commissioners, a Resolution for
consideration by Zeeland City Council, a Warranty Deed and a Property Transfer Affidavit.Since there was extra time in the Work Study Session, City Manager Klunder reviewed his City Manager’s Update. City Manager’s Report GL Rentals Building Approval On Tuesday last week, the Michigan Strategic Fund Board, at the recommendation of the MEDC, approved a $500,000 Michigan Community Revitalization Program grant to GL Rentals for the expansion of their 244 E. Main building onto the lot at 238 E. Main. This is expected to be a nearly $2 million project. The project includes a new two-story building of 8,590 sq. feet that will enable Generational Wealth to expand their offices on the first floor, and add six, market-rate, one-bedroom apartments on the second floor. The project still needs approval by the State Tax Commission for the Commercial Rehab tax abatement which City Council already recommended for approval. The State Tax Commission approval is expected to occur at their August 17th meeting. Pending State Tax Commission approval, the Wilson’s hope to break ground on this new building expansion after Labor Day. Downtown Parking Klunder recently shared a position paper from the Ottawa County Planning and Performance Improvement Department on downtown parking. The paper is looking to change the narrative around downtown parking, or parking in general, from the provision of parking that meets the highest single day demand to more consistent year-round demands. As you are aware, parking demands is an ongoing discussion point with our downtown as we gain more activity (a good thing!). To help address this long-term, we are desirous of a parking study, but we want to wait until “normal” activity returns post-pandemic. In the meantime, with the construction on Cherry which has limited access to the south municipal parking lot, the seasonal opening of the splash pad, and more activity in the downtown area as compared to 2020, the central block of Main Avenue (Elm to Church) is again a “hot” commodity. This week we placed some temporary “downtown business customer parking” signs on Main toward Elm Street on an experimental basis to try and diminish extended splash pad parking in these areas. We will assess the effectiveness of these signs and continue to evaluate longer-term solutions with the assistance of the Shopping Area Redevelopment Board. Diversity, Equity and Inclusion Workgroup City and BPW administration are working to establish a Diversity, Equity and Inclusion Workgroup amongst our respective employees. As you will see from the attached memo that we sent to staff members, we are looking for the workgroup to help us address the portion of our Organizational Culture Commitment that notes “providing an organizational culture that is equitable and inclusive.” Initially, we will use this workgroup to help us work through activities associated with the Ottawa County Learning Communities of Practice group that is utilizing the GARE framework around racial equity. We foresee this workgroup assessing other areas of DEI after our initial focus on racial equity. We will keep the Personnel Committee informed of the efforts of this workgroup and any potential policy recommendations the workgroup feels are appropriate for our organization, will come before the Personnel Committee as well. Cherry Ave. Update Paving work on Cherry Avenue between Elm and Church occurred on Friday morning. Primary activities that remain include the brick pavers, lighting and landscaping work. Scott Nienhuis As Kevin noted in our update last week, Scott will be transitioning into retirement on August 3. We are incredibly grateful for the work Scott has done for the city and very happy for him for this next phase of life. Scott will take some extended vacation time and then return in October to primarily assist with winterizing our sprinkler systems and outdoor restroom facilities. While Scott is not technically finished with his position, we will make the transition to new supervisors (Mike Schreur on August 3 and Mike Bronkhorst on August 9) over
the next week. As this transition occurs, we ask for some patience for the new supervisors and as we put the
new leadership structure into practice.
Being no further information to discuss, Mayor Klynstra adjourned the meeting at 6:59 p.m.
Pamela Holmes, City ClerkCITY OF ZEELAND
PLANNING COMMISSION MEETING MINUTES
RESCHEDULED LOCATION:
HOWARD MILLER LIBRARY/COMMUNITY CENTER
14 S CHURCH STREET
JUNE 3, 2021
5:45PM
Chairman Elhart called the meeting to order at 5:45PM and requested a roll call.
Present: Commissioners Bill Elhart, Glenn Kass, Tim Klunder, Kevin Klynstra and Jeremy
vanEyk
Absent: Commissioners Bob Blanton, Doug Barense, Amanda Cooper, and Dan
Klompmaker
Also Present: City Attorney Jim Donkersloot, Zoning Administrator Timothy Maday, and
Recording Secretary Amy LeVesque
-Moved by Klynstra to excuse absent members. Supported by Klunder. All voted aye.
238 & 244 E Main Ave – Laura Wilson – Site Plan Review & Special Land Use Application
-Chairman Elhart opened the public hearing at 5:53PM.
Dave Wilson of property owner GL Rentals, LLC explained that plans for a mixed use
building at 238 & 244 E Main Ave have changed since the Commission approved a site
plan in June 2019. He stated that the parcels have been combined and that the
originally approved 3-story building has been downsized to a 2-story addition to the
existing building at 244 E Main Ave. He explained that the resulting structure will be one
building but look like two, and that the addition will be one foot shorter than the existing
building. He stated that there will be no windows on the west side of the building and
that the west wall would be on the property line. He explained that the first floor of the
addition will be offices with a meeting space in the back, and that the second floor will
have 6 one-bedroom apartments and 3 two-bedroom apartments served by an elevator
located on the west side of the building. He commented that the one bedroom
apartments are targeted for single professionals. He explained that he has received state
tax abatements and expects to receive a grant from the Michigan Economic
Development Corporation. He also stated that building plans are complete and that he
hopes construction will start just after Labor Day this year.
Elhart asked about office space use. Wilson explained that 4 private offices are planned
in the front area with a maintenance space and kitchen in the rear.
Klunder asked if Wilson’s company, Generational Wealth, would use the additional office
space. Wilson confirmed, commenting that he has expanded his staff.
Maday stated that the proposed site plan complies with zoning ordinance requirements.
He explained that the Commission approved a site plan for a 3-story building on June 6,2019 and extended site plan approval on June 4, 2020. He commented that the City is
excited about and supportive of the project since it furthers the Downtown Vision Plan.
He noted the following Staff comments:
Clean Water “Monitoring manhole between Main St and new building. If there is
a possibility of bottom unit becoming a food service business, might
want to install a 1,000 gallon oil/grease interceptor! It will be required
if it becomes one!!”
ZBPW Water “1-1/2 inch water service to property might need to increase size of
service and possible fire protection? No plans showing water.”
Fire Chief “Construction and fire protection features shall comply with NFPA
codes and standards.”
Maday explained that these concerns would be addressed during the building permit
plan review process.
Kass commented that the process has been long and appreciates that the Wilsons have
persevered. He also commented that he would have preferred a 3-story project and likes
the idea of building up instead of out, since space in the City is limited.
-5:57PM Moved by Kass to close the public hearing. Supported by Klynstra. All voted aye.
Motion 2021.18
Moved by Klunder to approve the site plan and Special Land Use request for the
construction of a new 2-story, 28 foot tall, 4,320 square foot foundation area mixed use
building addition on the west side of the existing building at 244 E Main Ave with main
floor office use and second floor residential use and related site alterations with the
condition that a site utility plan be approved by the City’s Board of Public Works, Clean
Water Department and Community Development Department before a building permit is
issued.
Supported by: Kass
Roll Call Vote on Motion 2021.18
Ayes: Elhart, Kass, Klunder, Klynstra and vanEyk
Nays: None
Absent: Barense, Blanton, Cooper, and Klompmaker
Motion Passes
OS, Office/Personal Service & C-3, Highway Commercial Districts Comparison
Maday reported that the Commission’s request for a comparison of OS, Office/Personal
Service and C-3, Highway Commercial districts stemmed from a letter from Winning at
Home (300 S State St) requesting a zoning ordinance amendment to allow electronic
changeable copy signs (ECS) in the OS district as a Special Land Use. He explained that
Page 2 of 4 – City of Zeeland Planning Commission Minutes – 06-03-2021the concept of folding the small number of properties zoned OS into the C-3 district was proposed, and further information requested. Maday first compared the intent of both districts, noting that OS includes low intensity uses that are generally compatible with uses of other districts, including residential. He noted that the C-3 district includes many of the same uses allowed in OS, but also includes auto-related uses which may be incompatible with residential and other uses. He noted that all OS uses are also permitted in C-3. Maday explained that most of the C-3 uses that are not allowed in the OS district would require Special Land Use approval, but noted that retail, pharmacy, and dry cleaning uses are permitted by right. Maday explained that C-3 requires a larger, wider lot size and longer front setback but that other setback requirements, building height and number of stories requirements are the same. He noted that most properties currently zoned OS would comply with C-3 requirements and commented that he does not wish to create nonconforming parcels by rezoning them into C-3. He also commented that the office condos In Terrace Square(300 S State St), Heritage Nursing(320 E Central), and the Shine building(502 E Main Ave) are nonconforming in OS and would also be nonconforming in C-3. Elhart commented that he would prefer a zoning ordinance amendment allowing ECS as a Special Land Use in OS instead of dissolving the OS district. Donkersloot commented that ECS are the way of the future. He suggested allowing larger ECS along BLI-196 and smaller ECS near residential uses. He commented that other OS zoned businesses would likely request permission for an ECS. Klynstra commented that too many ECS in an area would create clutter. Maday commented that the Commission could require larger setbacks for ECS in OS zones, possibly 300 feet or more from residential properties and also add screening requirements. Klunder commented that the Commission could set different standards for ECS in the OS district. Maday commented that Special Land Use approval should also be required for ECS In the OS district. He explained that there could be issues with setbacks for ECS in the OS district and that he would review requirements. Elhart expressed concern that dissolving the OS district could create issues down the road if the Commission missed unforeseen circumstances. He asked if Commissioners would like to move forward with an amendment allowing ECS as a Special Land Use in the OS district; Kass, Klunder and vanEyke agreed. Maday stated that he would report back with possible additional requirements for ECS in OS zones and work with attorney Donkersloot on amendment text. Klynstra commented that he does not wish for ECS as large as Mast Heating’s(355 Royal Park Dr) to be allowed in the OS district. Maday explained that OS does not allow freestanding signs such as Mast’s or signs taller than 6 feet. Page 3 of 4 – City of Zeeland Planning Commission Minutes – 06-03-2021
Elhart commented that amendment language should mirror current OS sign requirements, but add ECS requirements that differ from those for C-3. Redevelopment - Sligh Building – 349 E Main Ave Maday reported that Staff recently met with developers of the Sligh building to work through the redevelopment process including details about the cul de sac to be created by the closing of N Maple St. He stated that that Staff had also met with Isaac Koert, an owner of 405 E Main Ave. He noted that N Maple St would not be closed until spring 2022. 3 E Main Ave Development Maday explained that Staff also met with Midwest Construction to review a draft development agreement for 3 E Main Ave. He reported that a buy/sell agreement is not yet in place. Resignation of Commissioner vanEyk Maday noted that Commissioner vanEyk is resigning from the Planning Commission since he is moving to a location outside the City limits. Commissioners thanked vanEyk for his years of service to the Planning Commission and wished him well in future endeavors. -Moved by Klynstra to approve the minutes of the April 15, 2021 Planning Commission meeting. Supported by Kass. All voted aye. -6:27PM moved by Klynstra to adjourn. Supported by vanEyk. All voted aye. Submitted by, Amy LeVesque Recording Secretary Page 4 of 4 – City of Zeeland Planning Commission Minutes – 06-03-2021
21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
CITY COUNCIL MEMORANDUM
TO: Mayor Klynstra and City Councilmembers
FROM: Tim Klunder, City Manager
SUBJECT: City Manager’s Report
DATE: August 11, 2021
CC: August 16th CC Agenda
Population Growth – The US Census Bureau released the initial data on the 2020 census this week.
There was good news for the city as we saw a 3.9% increase in our population to a total of 5,719
residents. This is a 215 person increase from 2010 and it reverses the 5.2% drop from 2000 to
2010. Overall, Ottawa County was the fastest growing county in the State of Michigan. I have
attached a general summary of the population statistics for the local units of government in
Ottawa County.
Fiber Broadband – One of the action steps in this year’s Strategic Action Plan is to engage a
consultant to help develop a Fiber Broadband Strategic Plan for the city. This week we reviewed
a couple of consultant proposals to assist with this effort. Staff will review these proposals and
bring forth a recommendation to City Council in the coming weeks.
Email Service Outage – Our IT Department will perform maintenance on our email servers this
weekend. Please note that email service will be temporarily disrupted from approximately 6 p.m.
on Saturday, August 14 to 2 p.m. on Sunday, August 15. Should you have a question on a city
matter during that period of time, rather than email, please feel free to contact me on my cell
phone at 616-218-1383.
Attachments – July 2021 Clean Water Plant Report.
Timothy R. Klunder, City Manager
FEEL THE ZEELPopulation and Growth Rates in Ottawa County
Population Population Growth
Census Actual % Change
Unit of
Government
1970 1980 1990 2000 2010 2020 1970-1980 1980-1990 1990-2000 2000-2010 2010-2020
City/Village
Coopersville 2,129 2,889 3,421 3,910 4,275 4,828 35.7% 18.4% 14.3% 9.3% 12.9%
Ferrysburg 2,196 2,440 2,919 3,040 2,892 2,952 11.1% 19.6% 4.1% -4.9% 2.1%
Grand Haven 11,844 11,763 11,951 11,168 10,412 11,011 -0.7% 1.6% -6.6% -6.8% 5.8%
Holland (Ottawa pt) 23,133 21,767 25,086 27,846 26,035 26,648 -5.9% 15.2% 11.0% -6.5% 2.4%
Hudsonville 3,523 4,844 6,170 7,160 7,116 7,629 37.5% 27.4% 16.0% -0.6% 7.2%
Spring Lake 3,034 2,731 2,537 2,514 2,323 2,497 -10.0% -7.1% -0.9% -7.6% 7.5%
Zeeland 4,734 4,764 5,417 5,805 5,504 5,719 0.6% 13.7% 7.2% -5.2% 3.9%
Holland (Allegan pt)1 3,346 4,514 5,792 7,202 7,016 7,730 34.9% 28.3% 24.3% -2.6% 10.2%
Township
Allendale 3,554 6,080 8,022 13,042 20,708 26,582 71.1% 31.9% 62.6% 58.8% 28.4%
Blendon 2,927 3,763 4,740 5,721 5,772 7,081 28.6% 26.0% 20.7% 0.9% 22.7%
Chester 1,786 2,034 2,133 2,315 2,017 2,096 13.9% 4.9% 8.5% -12.9% 3.9%
Crockery 2,861 3,536 3,599 3,782 3,960 4,572 23.6% 1.8% 5.1% 4.7% 15.5%
Georgetown 17,615 26,104 32,672 41,658 46,985 54,091 48.2% 25.2% 27.5% 12.8% 15.1%
Grand Haven 5,489 7,238 9,710 13,278 15,178 18,004 31.9% 34.2% 36.7% 14.3% 18.6%
Holland 10,849 13,739 17,523 28,911 35,636 38,276 26.6% 27.5% 65.0% 23.3% 7.4%
Jamestown 2,926 3,546 4,059 5,062 7,034 9,630 21.2% 14.5% 24.7% 39.0% 36.9%
Olive 2,072 2,449 2,866 4,691 4,735 5,007 18.2% 17.0% 63.7% 0.9% 5.7%
Park 6,639 10,354 13,541 17,579 17,802 18,625 56.0% 30.8% 29.8% 1.3% 4.6%
Polkton 1,962 2,027 2,277 2,335 2,423 2,565 3.3% 12.3% 2.5% 3.8% 5.9%
Port Sheldon 1,078 2,206 2,929 4,503 4,240 5,206 104.6% 32.8% 53.7% -5.8% 22.8%
Robinson 2,051 3,018 3,925 5,588 6,084 6,382 47.1% 30.1% 42.4% 8.9% 4.9%
Spring Lake 4,979 6,857 8,214 10,626 11,977 12,799 37.7% 19.8% 29.4% 12.7% 6.9%
Tallmadge 4,883 5,927 6,300 6,881 7,575 8,802 21.4% 6.3% 9.2% 10.1% 16.2%
Wright 2,983 3,387 3,285 3,286 3,147 3,190 13.5% -3.0% 0.0% -4.2% 1.4%
Zeeland 2,934 3,711 4,472 7,613 9,971 12,008 26.5% 20.5% 70.2% 31.0% 20.4%
Ottawa County 128,181 157,174 187,768 238,314 263,801 296,200 22.6% 19.5% 26.9% 10.7% 12.3%
Michigan 8,881,826 9,262,044 9,295,287 9,938,444 9,883,640 10,077,331 4.3% 0.4% 6.9% -0.6% 2.0%
Source: U.S. Census Bureau
1 Part of the City of Holland is located in Allegan County
Prepared by: Ottawa County Planning and Performance Improvement Department (08/12/21)Zeeland Clean Water Plant Update
July 2021
Operations:
The following is a brief summary of some of the notable operational events from July:
• CWP continues to run very well. The summer months are a popular time for the staff to take
vacations, so maintaining plant, transmission and IPP processes is our primary focus, extra tasks
and projects are addressed when staffing is full.
• The new Biosolids processing building is making good progress, the new building is standing
with the roof just completed, equipment will be arriving and installed in the next few weeks! We
are still aiming for mid-October start-up if all materials come in on time.
• IPP staff continues to be very busy working with Industries. Staff completed the last of our
required annual plant inspections.
• Hope College continues sampling the Holland / Zeeland wastewater streams for their Covid-19
study, I have not received the latest results to post!
• New sewer rates took effect July 1.
Regulatory Compliance:
• Monthly eDMR (daily monitoring report) was submitted as required by EGLE.
• Quarterly plant effluent Toxicity testing passed with results of 0.0
• Quarterly plant effluent Mercury and copper results also had very good results.
• I am very excited that Zeeland, Zeeland Township and Holland Township began meeting
monthly to discuss new developments in our communities. This is very important to ensure
that we have the proper infrastructure available to support this growth and ensure proper IPP
equipment is being installed.
Spills/Overflows
• The facility did not experience any spills or overflows in July.
Safety:
• The CWP had no OSHA recordable injuries in July.
• Monthly safety meeting / Video was provided. Continued daily COVID-19 monitoring
per city protocols.City of Zeeland Clean Water Plant
July 2021 Monthly Operating Summary
Monthly Comparison Yearly Comparison
Metrics / Permit limits July July 2021 2020
2021 2020 % change Capacity Total Total % change
Total Plant Flow Average (MGD) 2.1 2.0 5% 3.5 MGD
Plant Flow (MG) 64.6 61.3 5% 396 419 -6%
City and 425 flow (MG) 43.7 39.1 12% 254 260 -2%
Total City and 425 sewer flow billed (MG) 35.4 30.6 16% 235 216 9%
Zeeland and Holland Twsp. metered flows (MG) 20.9 22.2 -6% 142 159 -11%
Total precipitation, inches 4.4 1.8 138% 20.8 21.9 -5%
Influent BOD Total (Lbs/Day) 3,180 3,641 -13% 5400 lbs./Day 703,426 768,482 -8%
Effluent BOD Total (Lbs/Day) 38 39 -3% 10,303 14,145 -27%
Effluent BOD % Removal 99% 99%
Influent TSS Total (Lbs/Day) 3,719 4,607 -19% 5838 lbs./Day 759,071 938,168 -19%
Effluent TSS Total (Lbs/Day) 89 88 1% 20,730 28,681 -28%
Effluent TSS % Removal 98% 98%
Influent P Total (Lbs/Day) 62.7 67.5 -7% 146 lbs./Day 13,494 14,239 -5%
Effluent P Total (Lbs/Day) 4.6 7.0 -34% 1,261 2,259 -44%
Effluent P % Removal 92% 90%
Influent Ammonia (Lbs/Day) 362 350 4% 526 lbs./Day 83,384 82,488 1%
Effluent Ammonia (Lbs/Day) 0.8 1.5 -46% 835 5,351 -84%
Effluent Ammonia % Removal 100% 100%
Electric (KWH) 117,600 124,800 -6% 819,600 821,400 0%
Natural Gas (100 cu ft) 38 35 9% 4,763 5,615 -15%
Water (100 cu ft) 220 309 -29% 1,472 1,953 -25%
Average flow per day (MGD) Total flow for year (MG)
City of Zeeland 1.05 0.88 19% 1.9 MGD 210.5 190.2 11%
Zeeland TWP (Area 425) 0.09 0.10 -13% 0.5 MGD 24.1 25.0 -4%
Zeeland TWP (Liftstations 21 & 23) 0.50 0.54 -8% 104.7 114.8 -9%
1.1 MGD Combined
Holland TWP (Liftstation 17) 0.18 0.18 2% 36.5 44.1 -17%
Thickened Sludge to holding tanks (gallons) 0.21 0.15 38% 2.5 MG 1.34 1.32 2%21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-0872 • (616) 772-0880
MEMORANDUM
DATE: Thursday, August 12, 2021
TO: Mayor Klynstra and Zeeland City Council
CC: Tim Klunder, City Manager
FROM: Abby deRoo, Marketing Director
Tim Maday, Community Development Director
RE: 2021 Alcohol Ordinance Review – August 16, 2021 CC Work/Study Session
Background: The City’s 2021 Strategic Action Plan includes a review of the City’s alcohol ordinance. The
outcome indicator for this action step states:
By December 31, 2021 consider amendments to the City’s Alcohol Beverage Ordinance for things
such as the inclusion of Redevelopment Liquor Licenses and transfer-in licenses as allowed licenses
beyond quota licenses; and other items such as special provisions to allow Sunday sales for limited
special events, or social districts.
To begin this process, staff met to discuss the possible scope of the alcohol ordinance review. The following
items were identified for potential inclusion in the review. These may have come to staff’s attention through
working with current or potential license holders, or through staff’s administration of the current alcohol
ordinance. Staff has added additional context and our initial position on each item, when applicable. Upon
completion of the initial review, staff presented this report to Planning Commission and SARB at their
August board meetings. After reviewing this report with City Council Monday night at the 8/16/21 work
study session, staff will create a document to share with all three groups which will collect feedback on
each recommended item. Once feedback has been collected it will be shared with each group for direction
and to determine next steps.
1. Number of authorized on-premises licenses – The City’s current ordinance language authorizes
the potential issuance of the number of licenses allowed by state statute based on the City’s
population. No additional licenses are authorized, preventing the possible transfer-in of licenses
from elsewhere in the County, Redevelopment Licenses, Development Liquor Licenses, or other
MLCC license programs. At this time, all “quota” licenses have been issued, and no other on-
premises licenses are available in the City of Zeeland.
Policy question: Should the City authorize the transfer-in of licenses and/or the use of MLCC
license programs to obtain new licenses? If so, should there be a maximum amount of all licenses
that could be issued in the ordinance, or should language be included that Council will review all
new applications on a case-by-case basis to determine if the proposed establishment’s use of alcohol
would be consistent with the City’s Downtown Vision and Master Plans?Relevant ordinance section(s): 4-3
Initial staff position: Seek channels to obtain additional licenses
2. Minimum seating capacity for on-premises licenses – City ordinance currently requires a
minimum of 50 seats for establishments licensed for on-premises alcohol sales. Staff is aware of
two existing restaurants that are interested in obtaining licenses for on-premises sales, but due to the
area of the restaurant, cannot accommodate 50 seats within their building.
Policy question: Should the minimum required seating capacity of licenses be reduced? If so, to
what level? Notes: 1. City of Hudsonville has a minimum of 25 seats for on-premises establishments.
2. Redevelopment Liquor Licenses require a minimum of 25 seats.
Relevant ordinance section(s): 4-9, 4-15 (1)(a), 4-16
Initial staff position: Reduce minimum required seating capacity to 25 seats
3. Requirements for restaurants with on-premises licenses, who also hold off-premises licenses –
The City’s existing alcohol ordinance contains a number of requirements for restaurants with on-
premises licenses, that also have off-premises licenses, allowing the sale of alcohol from the
restaurant to be consumed off-site. These requirements make it difficult or impossible for a
restaurant with a specialty food store, market or cheese/cracker store that is part of the business.
There is at least one of these establishments currently operating in the City of Zeeland. The City’s
alcohol ordinance allows for the issuance of SDM licenses in the central business district for a
specialty food store, which is primarily a delicatessen, meat market or cheese/cracker store.
Current ordinance requirements for restaurants with both on-premises and off-premises licenses:
a. Alcohol display areas or coolers for alcohol take-out sales may not be located within a
customer waiting area, or table area.
b. Alcohol display areas must be located within a separate room of the restaurant, or behind a
sales counter.
c. The alcohol sales display area may not exceed 5% of the restaurant’s interior customer and
table eating and counter areas.
Policy questions: Are these requirements appropriate/practical for restaurants with both on-
premises and off-premises licenses? Should these requirements be removed, altered or be able to be
waived through the Planning Commission Site Plan Review/Special Land Use processes?
Relevant ordinance section(s): 4-31 (d)(4)
Initial staff position: Remove requirements a-c
4. Bar area screening or separation – Current ordinance language requires that a bar or counter that
is used primarily for the dispensing of alcohol liquors be screened or separated from the dining area.
Policy questions: Is this requirement appropriate for micro-breweries, whose business model is
more tied to the sale of alcohol than a typical restaurant? Current staff interpretation of this provision
is that a restaurant with counter service, rather than table service, which serves both food and
alcoholic beverages from the same counter, would not be subject to this requirement. Shouldportable/secondary bar structures, which are primarily used for special events be subject to this
requirement?
Relevant ordinance section(s) 4-15 (1)(b)
Initial staff position: Remove bar area screening requirements for all types
of bar structures.
5. Food/beverage sales ratio – For establishments with Class C, Tavern, Redevelopment, Class A
hotel or Class B hotel licenses, the sale of food and non-alcoholic beverages must make up at least
50% of gross revenues. Establishments holding Brewpub, microbrewer, small distiller, or small
wine maker licenses must have at least 25% of gross revenue from the sale of food and non-alcoholic
beverages.
Policy question: Are these ratios still appropriate?
Relevant ordinance section(s): 4-15 (1)(d), 4-15(1)(e)
Initial staff position: Maintain this requirement
6. Special events with Sunday sales – City Ordinance currently prohibits all Sunday alcohol sales.
One existing licensee has asked about Sunday sales as part of approved special events.
Policy question: Is there a desire to allow Sunday sales under certain circumstances? If not,
affirming the prohibition on Sunday sales as part of this review may be helpful to staff when asked
by licensees or potential licensees if Sunday sales are possible.
Legal question: Would it be permissible to allow special events with Sunday alcohol sales, if City
Ordinance does not permit other Sunday alcohol sales?
Relevant ordinance section(s): 4-22
7. Alcohol sales from gas stations – Currently there are no gas stations zoned within the City’s
Alcohol Sales Overlay (AO) District. The City’s Master Plan was recently updated, and in that
update language was added stating that the AO district should include parcels that directly contribute
to the vitality of a walkable downtown and contribute to customer interaction among other
downtown businesses. One gas station owner has asked to be included in the AO district.
Policy question: Should the alcohol ordinance review also include the consideration of allowing
gas stations in the AO district?
Relevant Ordinance Section(s): Master Plan, Zoning Ordinance
8. Age of bartenders – Currently City Ordinance requires bartenders to be at least 21 years of age.
State of Michigan law requires a minimum age of 18. At least one of our local license holders has
commented on the difficulty of securing staffing, in general, and then the further complication of
adding the 21 year age requirement.
Policy question: Does the City wish to continue to regulate the age of bartenders in establishments
licensed for on-premises sales?Relevant ordinance section(s): 4-20
Initial staff position: Reduce age of bartenders to 18 years to match State law.
9. Dancing and entertainment permits – City Ordinance currently requires permits to be issued from
the LCC, the City Council and the Chief of Police for dancing/entertainment at establishments
licensed for on-premises sales. The City of Hudsonville does not require its applicants to obtain an
additional paid entertainment permit on top of the permit fee collected by the MLCC.
Policy question: Does the City wish to continue to require local permit fees for
dancing/entertainment when the State LCC already does?
Relevant ordinance section(s): 4-19
Initial staff position: Eliminate duplicate entertainment permit fee
10. Bar area percentage and maximum bar seating – Current alcohol ordinance language limits the
maximum amount of seating space at a bar to no more than 10% of the seating capacity of the entire
dining room, with a maximum of 20 seats at the bar. Now that we have experience using the City’s
alcohol ordinance and working with restaurants as they outfit their space, we have received feedback
that this requirement was viewed as restrictive and, could have, in some cases, led to lost revenue
or unusable space. For example, a restaurant may not have enough square footage to add another
table, but may have room to expand the bar by a seat or two, but if that puts the total bar area at over
10% then it would not be allowed.
Policy question: Are these limits still appropriate? If an establishment is committed to meeting the
food percentage requirement, is the size of the bar or number of seats at the bar as critical?
Relevant ordinance section(s): 4-9, 4-15 (1)(c)
Initial staff position: Consider a new approach to the bar area requirement or
consider eliminating this requirement.CITY COUNCIL MEMORANDUM TO: Kevin Klynstra and Zeeland City Council Members CC: Tim Klunder, City Manager FROM: Abby deRoo, City Marketing Director SUBJECT: Pumpkinfest / Social District DATE: August 12, 2021 As Zeeland Festivals, Inc., the City of Zeeland and downtown business leaders prepare for Pumpkinfest this fall, we would like to consider if and how Zeeland’s new Social District might play a role in the festival and its layout. In 2018 and 2019 Tripelroot hosted an entertainment tent in the South Municipal Parking Lot, as part of the Pumpkinfest schedule. This event was paid for and executed by Tripelroot and included in Pumpkinfest marketing materials as an optional activity for the public. All expenses and revenues were handled by Tripelroot. Tripelroot sought approval from the City for a special event application and building permit for the tent. They also sought a special event liquor license from the MLCC. The entertainment tent has been successful, and has been viewed as a benefit to Pumpkinfest. The tent, however, it also has its drawbacks, including the expense of the tent rental as well as the amount of parking it occupies in the South Municipal Parking lot for three days of a very busy festival. With the creation of the Social District downtown, and the popularity of the Music on Main Street events this summer, the question has been asked as to whether or not we could host Music on Main Street events during the Friday and Saturday evenings of Pumpkinfest rather than a traditional Entertainment Tent in the parking lot? Eliminating the actual Entertainment Tent would reduce some of the burden on parking during the festival. New challenges would include working with the Streets Department to shuffle picnic tables a few times throughout the weekend so that there is seating during the events but the roadways are clear for daytime parking and the parade. From staff’s perspective, the Social District has been a great asset to downtown and the events that have been programmed in this space have been extremely well received by the community and administered professionally. The Social District legislation allows the City Manager and Chief of Police to make street closure decisions and alter the hours of operation of the Social District. However, given that this is still new territory, staff wanted to bring this discussion to City Council for consideration. We look forward to discussing these opportunities with City Council work study session on Monday evening. Abigail deRoo, City Marketing Director Tim Klunder, City Manager
21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
INTEROFFICE MEMORANDUM
TO: Mayor Klynstra and City Council Members
FROM: Kevin Plockmeyer, ACM of Infrastructure/City Services and Finance
SUBJECT: Fiscal Year 2021 Year-End Budget Amendment
DATE: August 16, 2021
CC: City Council Work Study and Action Items August 16, 2021
Background
At the beginning of every calendar year, budget season starts for city staff. We go through the
process of putting together reasonable estimates as to how much it is going to cost to run the
city for the next fiscal year. Nearly a year and a half pass by between when that budget is
prepared and when the budget year ends. Many things can happen in that year and a half and
while we do our best to keep City Council informed of major changes to the budget throughout
the year, there is still a need to amend the budget at the fiscal year end. From an overall
budgeting standpoint, we did very well and are expecting fund balance growth greater than
what was expected which will be addressed in an initiative funding budget amendment. The
following amendment summarizes those activities which need to be adjusted.
General Fund
Account Number Description DR CR
101-247-900.000 Printing and Publishing $ 500.00
(Board of Review Activity)
Fund Balance Impact $ (500.00)
The Board of Review received more requests than what was anticipated during the Fiscal Year
which created the need to publish more public hearing notices causing the activity to go over
budget.
FEEL THE ZEEL21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
Account Number Description DR CR
101-282-820.000 Contractural Services - Other $ 10,000.00
(Storm Water Activity)
Fund Balance Impact $ (10,000.00)
Throughout the course of the year, the Ottawa County Water Resources Commission performs
work on various county drains and passes the proportional share of these costs onto the city.
While we budget some for these expenditures, the actual expenditures eclipsed our budget.
Account Number Description DR CR
101-315-713.001 Hazard Pay $ 9,000.00
101-315-970.000 Capital Outlay $ 54,000.00
101-000-528.000 Federal Grants - Other $ 9,000.00
(Police Patrol Activity)
Fund Balance Impact $ (54,000.00)
The Police Patrol activity surpassed its budget as a result of two items. The first is the hazard
pay which was paid to the officers. The COVID related item created by the State of Michigan
was offset by the grant revenue received. The second item is capital outlay which is a direct
result of the body/dash camera project, Robertson “Protect the Protectors” project, and the
accreditation project which carried over from Fiscal Year 2020 into Fiscal Year 2021.
Account Number Description DR CR
101-371-822.000 Inspection Fees $ 25,000.00
101-000-477.000 Building Permit Fees $ 25,000.00
(Building and Zoning Activity)
Fund Balance Impact $ -
This amendment reflects the additional building inspection fees that were expended in FY
20/21, but these fees are offset by additional permit revenue.
FEEL THE ZEEL21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
Major/Local Streets
Account Number Description DR CR
202-468-940.000 Rentals $ 7,000.00
202-466-940.000 Rentals $ 5,000.00
202-478-940.000 Rentals $ 7,000.00
203-478-940.000 Rentals $ 5,000.00
203-468-702.000 Wages/Full-Time $ 3,000.00
203-474-702.000 Wages/Full-Time $ 6,000.00
203-478-702.000 Wages/Full-Time $ 9,000.00
Fund Balance Impact $ -
Due to how the hours were spent and equipment was used on specific activities, certain
activities cost more than expected and others cost less than expected. This amendment aligns
the budgeted cost for the activities with the actual costs.
Account Number Description DR CR
202-468-820.000 Contractural Services - Other $ 9,000.00
(Major Streets - Off-Surface Maintenance)
Fund Balance Impact $ (9,000.00)
In Fiscal Year 2020-2021, we expended funds for a beautification plan for BL-196. City Council
approved moving forward with this project in the fall of 2020, but when we accepted the
proposal for the project, we did not perform a formal budget amendment at that time.
Account Number Description DR CR
203-474-820.000 Contractural Services - Other $ 2,000.00
(Local Streets - Traffic Services)
Fund Balance Impact $ (2,000.00)
In similar fashion to the beautification plan for BL-196, we also contracted for a study to discuss
the possible closure of Maple Street between Main and Washington which was approved by City
Council but a formal budget amendment was not adopted when the study was approved.
FEEL THE ZEEL21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
West Michigan Airport Authority Fund
Account Number Description DR CR
241-501-831.000 W. Michigan Airport Authority Tax $ 17,000.00
Fund Balance Impact $ (17,000.00)
This amendment reflects the payment of additional tax collections from the Personal Property
Tax Reimbursement to the West Michigan Airport Authority.
Legal Contingency Fund
Account Number Description DR CR
260-400-826.000 City Attorney - Legal Fees $ 9,000.00
Fund Balance Impact $ (9,000.00)
During the course of Fiscal Year 2020-2021, the city was involved in a lawsuit regarding our
zoning ordinances. The budget amendment covers the amounts expended in FY 20-21 to
defend against this lawsuit.
Personal Property Tax Stabilization Fund
Account Number Description DR CR
261-965-999.241 Transfers Out - WMAA $ 17,000.00
Fund Balance Impact $ (17,000.00)
This amendment reflects the additional transfer to the West Michigan Airport Authority for their
portion of the Reimbursement Payment from the State of Michigan.
FEEL THE ZEEL21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
Municipal Streets Fund
Account Number Description DR CR
466-451-818.038 W. Washington Gateway $ 163,000.00
466-452-818.040 Lawrence (Lee to Dead End) $ 290,000.00
466-452-818.041 Carlton (Washington to Main) $ 360,000.00
Fund Balance Impact $ (813,000.00)
This amendment is a result of the Washington, Lawrence, and Carlton projects completing in
Fiscal Year 2020-2021 instead of Fiscal Year 2019-2020 as was originally budgeted.
City Building Fund
Account Number Description DR CR
470-271-970.008 Howard Miller Boiler Replacement $ 160,000.00
Fund Balance Impact $ (160,000.00)
Similar to the Street Construction Projects, the Howard Miller Boiler Project expended more
funds than were expected in Fiscal Year 2020-2021, but were included in the overall project
costs.
Building Maintenance Fund
Account Number Description DR CR
631-346-702.000 Wages/Full-Time $ 7,000.00
631-265-702.000 Wages/Full-Time $ 2,000.00
631-805-702.000 Wages/Full-Time $ 9,000.00
Fund Balance Impact $ -
Due to how the hours were spent on specific activities, certain activities cost more than
expected and others cost less than expected. This amendment aligns the budgeted cost for the
activities with the actual costs.
FEEL THE ZEEL21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
Account Number Description DR CR
631-265-970.000 Capital Outlay $ 16,500.00
(City Hall Activity)
Fund Balance Impact $ (16,500.00)
This adjustment is due to the carpet replacement project being completed in Fiscal Year 2020-
2021 instead of Fiscal Year 2019-2020 as was originally budgeted.
Information Technology Fund
Account Number Description DR CR
650-228-702.000 Wages/Full-Time $ 3,500.00
650-228-970.000 Capital Outlay $ 21,500.00
Fund Balance Impact $ (25,000.00)
During Fiscal Year 2020-2021, we established an Information Technology Fund. City Council was
presented with a budget amendment during the Fiscal Year to establish the fund. This
amendment reflects the actual costs that were spent in the department during the Fiscal Year
for wages and for the IT Director office remodeling project.
Other Post Employment Benefit (OPEB) Fund
Account NumberDescription DR CR
736-855-875.000 RHSA Distribtuions from EIP Trust $ 5,400.00
Fund Balance Impact $ (5,400.00)
During the course of the Fiscal Year, we withdraw funds from our OPEB Plan to pay for the City’s
portion of the retiree health insurance costs. These funds are then deposited in the city’s Health
Fund. While the Health Fund budgeted to receive $89,400, the OPEB Fund only budgeted to
withdraw $84,000. Since the Health Fund needed the $89,400 to cover our retiree health
insurance premium, we chose to expend the full amount in the OPEB Fund, and this amendment
covers the difference.
FEEL THE ZEEL21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
Recommendation
Approve the budget amendment to the Fiscal Year 2021 budget as presented.
________________________
Kevin Plockmeyer, ACM of Infrastructure/City Services and Finance
FEEL THE ZEEL21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352
INTEROFFICE MEMORANDUM
TO: Mayor Klynstra and City Council Members
FROM: Kevin Plockmeyer, ACM of Infrastructure/City Services and Finance
SUBJECT: Initiative Funding Fiscal Year 2021 Year-End Budget Amendment
DATE: August 16, 2021
CC: City Council Work Study and Action Items August 16, 2021
Background
As we have presented to City Council, the City’s financial situation improved quite dramatically
during Fiscal Year 2021. The city has been fortunate enough to receive a sizeable second
personal property tax reimbursement payment, to have very favorable General Fund
performance, and to be receiving funds from the State of Michigan for COVID relief. (Since we
have not received the COVID funds, the allocation of these funds will not be addressed in this
budget amendment). Based on our latest projections, we have $1,315,000 of unbudgeted
budget surplus in the Personal Property Tax Stabilization Fund and $750,000 of unbudgeted
budget surplus in the General Fund. As discussed at previous meetings, we would recommend
that City Council move this $2,065,000 of unbudgeted surplus from their respective funds into
alternative funds in order to provide funding for some specific funding initiatives. (As previously
mentioned, we are expecting to receive over $500,000 in American Rescue Plan Act (ARPA)
Funding. While this memo will not specifically allocate those funds, we are tentatively planning
that they will be used for grants to offset the special assessment costs associated with the
downtown snowmelt system, and will account for them accordingly in this memo). The
remainder of this memo will focus on the allocation of the $2,065,000 of unbudgeted surplus
from the Personal Property Tax Stabilization Fund and General Funds and the associated budget
amendment.
Snowmelt Construction Fund
As we have shared with City Council, we are tentatively planning on expanding our existing
snowmelt system into the downtown district summer of 2023. This system has been estimated
to cost approximately $3.6 Million. Of this $3.6 Million, we have already set aside $1.75 Million
in our Snowmelt Construction Fund which leaves a balance of $1.85 Million. As suggested
earlier, we intend to use our $500,000 of ARPA funding to fund grants for special assessments
on the project, which leaves a balance of $1.35 Million. Our suggestion would be to use the
$1,315,000 of the Personal Property Tax Stabilization Fund surplus and $35,000 of General Fund
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