YMCA OF DARKE COUNTY SHARKS SWIM TEAM HANDBOOK 2019 - 2020 SEASON - www.dcysharks.com - TeamUnify
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YMCA OF DARKE COUNTY
SHARKS SWIM TEAM HANDBOOK
2019 - 2020 SEASON
www.dcysharks.com
1TABLE OF CONTENTS
Introduction 3
Eligibility 3
The Sharks 3
Bronze Team 4
Silver Team 4
Gold Team 4
Team Philosophies 5
Team Information 5
Trial Week Opportunity 5
Practice Schedule 5
Swim Team Banquet 6
Swim Team Terms and Definitions 6
Team Member Guidelines 6
Commitment as a Team Member 6
Fee Structure 9
Sharks Code of Conduct 10
Participation/ Medical Release 11
Swimming Information / Release 12
Parent Volunteer Form 13
2INTRODUCTION
Welcome to the YMCA of Darke County Shark Swim Team! The following orientation information is designed
to give team members and parents an introduction to the DCY Swim Team.
The mission of the YMCA of Darke County is to put Christian principles into practice to benefit all Darke
County residents through programs that build healthy spirit, mind, and body for all.
The YMCA of Darke County is located in the Ohio Southwest Cluster of YMCAs. Our meets are with teams
from the Southwest District and we swim under current NCAA rules and regulations.
Our swim team serves the spirit of competition; keeping physically fit and fostering fellowship among the
team. We hope to provide each swimmer the opportunity to grow both socially and emotionally through
learning the values of team sportsmanship and team cooperation. Through the program, character traits of
caring, responsibility, honesty, and respect will not only be learned and practiced, but also required.
All who participate will enjoy the friendship and camaraderie that grow when families are engaged in the
same activities. Our goal is to have the finest swimming program with the finest and most enthusiastic
swimmers and parents. You and your children make it possible and worthwhile.
Information throughout the season can be found at our website www.dcysharks.com. Please consider this the
primary source of information.
ELIGIBILITY
This program is open to all YMCA of Darke County members, ages 6 and older that have at least completed
the Y’s Minnow level swim lesson. The swimmer must exhibit competency in 50 yards of freestyle and
backstroke.
The week following the trial week opportunity, all registration and release forms provided need to be
completed and returned to the Ys Welcome Center (i.e. the front desk) the first night the child attends
practice. In addition, swim team fees and Y membership requirements need to be paid at that time. All
registration forms, first installments of swim team fees, and Y memberships must be PAID prior to
entering the pool on Monday, September 30, 2019.
THE SHARKS
The Shark Swim Team is divided into age groups for competition. The team member’s age on December 1,
2019, determines the age group in which the team member will swim during the 2019-2020 season. The age
categories are as follows:
8 and Under Swimmers
9 and 10 Year Old Swimmers
11 and 12 Year Old Swimmers
13 & 14 Year Old Swimmers
Seniors
3BRONZE TEAM
The beginning level of the Swim Team where special attention is placed on building the young swimmer’s
positive attitude towards themselves and the sport through emphasis on teamwork, individual skills,
techniques, and sportsmanship. The swimmers are introduced to goal setting as the season progresses. Our
goal with the bronze team is to see each young beginner athlete achieve his or her maximum capability. The
bronze team will be recommended to attend a minimum of two (2) practices per week with four (4)
practices available. This allows the bronze team member to participate in other activities while teaching him
or her the responsibilities that come with being a team member. As ability increases, interest and dedication
grow, swimmers are eligible and encouraged for the upper level programs.
SILVER TEAM
The intermediate level program is designed for those swimmers who, through their efforts, desire more
challenge and an increasing level of competition. Time and financial commitments will be required in excess of
the bronze team. The silver team members are recommended to attend a minimum of three (3)
practices per week with four (4) practices available. Additional time will be spent on correlating the
mental and physical aspects of swimming while goal setting is introduced early in the season. Swimmers are
encouraged to extend themselves and reach far for their goals.
GOLD TEAM
The most advanced and intensely dedicated swimmers will comprise the gold team. This group will have high
standards of excellence. This group will receive the most demanding mental and physical training program.
The Head Coach will head the gold team and will personally supervise these individuals. This group will be
recommended to attend four (4) practices with four (4) practices available. Additionally, major and
continuing emphasis may be placed on weight training, strength and endurance programs, and running in the
pre-season. Those members of the gold team will budget their time so as to participate in many meets, while
still meeting all classroom requirements. Goal setting is introduced on opening night and members will receive
mental training on competitive sports throughout the entire season. Gold team members want to excel. Gold
team members will also be taught their absolute maximum performance, while making the decision to
concentrate the majority of time and effort to achieve their own goals in swimming.
4TEAM PHILOSPHIES
The team will operate under the YMCA of Darke County Youth Sports philosophy, which promotes “Players
first, winning second.” A detailed description of this policy is outlined in the Youth Sports Code of Ethics
Manual and Addendum.
The team will also operate under the YMCA Competitive Aquatics philosophy, which is to:
Work with every swimmer on the team
Work on basic skills and teach good physical fitness habits
Teach fair play concepts
Help swimmers set and evaluate individual goals
Keep winning in perspective
Encourage a lifetime involvement in sports and physical activity
Work with the whole person – Spirit, Mind, and Body
Focus on winning by self-improvement of times and skills
TRIAL WEEK OPPORTUNITY
A trial week is offered to new swimmers to give them an opportunity to experience the swim team
environment and to allow the coaches to evaluate the swimmers’ abilities. Returning swimmers, please plan to
attend, especially if you have aspirations to be promoted to a new practice level. The trial week opportunity
occurs the first week of team practice, in September. The 2019-2020 trial week opportunity begins
September 23, 2019.
PRACTICE SCHEDULE
The 2019-2020 season begins Monday, September 30, and ends with the championship meet that the
swimmer qualifies. National qualifiers will practice through early-April.
Gold Team
Monday, Wednesday & Thursday at the Greenville Branch from 6:00-8:00 PM
Tuesday at the Versailles Branch from 6:00 PM – 8:00 PM
Silver Team
Monday, Wednesday & Thursday at the Greenville Branch from 6:00 PM – 7:30 PM
Tuesday at the Versailles Branch from 6:00 PM – 7:30 PM
Bronze Team
Monday, Wednesday & Thursday at the Greenville Branch from 5:00-6:00PM
Tuesday at the Versailles Branch from 6:00 PM – 7:00 PM
5SWIM TEAM BANQUET
The coaching staff honors the team members at an annual banquet held at the end of the competitive season.
SWIM TEAM TERMS AND DEFINITIONS
Disqualification (DQ) – The swimmer’s time for the event does not count. Disqualification occurs when the
swimmer makes an illegal turn, makes an illegal finish (i.e. illegal touch), swims using the wrong stroke, or
makes a false start (i.e. starts the race before the starter starts the race).
Dual Meet
2 teams participate
The meet is completed in one day
There is no charge for swimmers or viewers
Parents of the participating teams are the officials
There are three (3) swimmers in an individual event and three (3) relay teams in a relay event
An individual may swim three (3) individual and two (2) relay events
Relays
The 2019-2020 Parent Advisory group has selected a relay agreement applicable for all swimmers in
the 2019-2020 season. The Parent Advisory group will continue to cover the expenses associated
with each swimmer’s entry into one or multiple relays at meets. If a participant of a relay team is
unable to participate, the parent will be charged the expense of the entire relay unless a substitute
swims in the relay.
Invitational
Many teams participate
The meet lasts all day and sometimes two (2) days
There is an admission fee and event fees
Heat Sheet – program of events used at an invitational
Individual Medley – one swimmer swims all four competitive strokes (in order Butterfly, Backstroke,
Breaststroke, and Freestyle)
Legal Touches - how one may “touch” the wall finishing a race.
Freestyle – any part of the body
Backstroke – a standard touch or flip turn is allowable
Breaststroke and Butterfly – two (2) hands, simultaneously
YMCA Championships
Each swimmer is given the opportunity to complete at his/her ability level. Times are set by the
league to determine “A” (Sectional), “AA” (League), “Zone”, and “National” Championship
participation. The Championships are based on increasing difficulty in swimmers’ times. – Sectional,
League, “Zone” and Nationals”.
TEAM MEMBER GUIDELINES
YOUR COMMITMENT AS A TEAM MEMBER
Being a member of the YMCA of Darke County Shark Swim Team brings with it certain responsibilities and
obligations. The swimmer has a commitment to the team and will periodically miss other activities because of
6a meet or exercises/workouts. The swimmer should budget and plan his/her time accordingly. It should be
remembered that schoolwork comes first. We want to be a team member that excels in the pool and in the
classroom.
Always
Carry and present your Y Membership Card upon facility usage
Be proud to be a member of the Y Swim Team. Concentrate and give 100% mentally and physically
Challenge yourself and your teammates to improve and work harder
Behave at all times
Think positively; a positive team attitude will help determine success
Place all paper, cans, and disposable items in garbage cans
Keep locker rooms in orderly fashion i.e. as you found it – before & after practice/meet
At Practices
Be at practice on time with swimsuit, goggles, and caps
Be at practice the entire time (unless permission is granted otherwise by the coaching staff)
Come mentally prepared. Come to improve your strokes and practice hard. Total effort builds better
swimmers and better individuals
Shower before entering the pool
Use the restrooms before and after practice – not during practice
Use equipment with care and replace after use
Turn off all faucets and showers after use
Dry hair and clean water from ears
Chewing gum is prohibited
Notify coach if you are ill. You may call the coaches at home
At Meets
Notify the coaches at home if you are ill the day of the meet
Arrive on time for warm-ups (expect to warm up with the team and the coaches) and remain in the
pool/ team area during the meet
Wear a team t-shirt (if you have one, if not, please wear a Y t-shirt)
See the coaches for the order of events and line-ups. The coaches will be in the team area or
poolside if the team area is not in the pool
At Dual Meets, the order of events and line-ups will be posted in a common area
At invitational, the coach will have the order of events and you will need to a Heat Sheet
If you, or your team member have questions regarding what event the team member is swimming,
please discuss this with the coach. The coach needs to know which events a team member wants to
swim as well as provide an opportunity for all swimmers to participate
Listen for the announcements of 1st, 2nd, 3rd calls by the clerk-of-course for your event
Report to the clerk-of-course prior to the event to receive a lane slip
All members of a relay team must be present to swim
Advance to the starting blocks prepared to swim. If there is no clerk-of-course, the lane slips have
been filled out and the timers in each lane will have them
Mentally go through the race before stepping on the block; be ready and be confident. Remember
that you have prepared yourself in practice
Always get the official time after a race and report to the coaches
Return to the team area. Remain there and relax until it is your time to swim
When a team mate swims well, tell the team mate. Cheer and applaud the team mate when he or she
is swimming
Practice good sportsmanship
Help your teammates, especially younger and new swimmers
Help clean up equipment and clean the pool area after home meets
7What to Take with You to Practice
Y Membership Card to gain access
Swim suit and towel for practice
Only carry equipment and towels into the pool area
A mesh equipment bag is perfect for all your equipment
Soap, shampoo, and conditioner for the shower after practice
Bring several towels
Bring a sweatshirt and/ or sweatpants
It is wise to collect all valuables and put them away in one bag so it may be locked to safeguard your
clothes and personal property
What to Take with You to a Swim Meet
YMCA Membership Card
Most daylong meets have food for sale. A small amount of money may be taken for lunch or a
swimmer may bring a sack lunch
If the swimmer owns an inexpensive sleeping bag or blanket, he/she may take it to the meet as a
place to rest
Bring several towels. Bring a sweatshirt and/or sweatpants
It is wise to collect all valuables and put them away in one bag so it may be locked to safeguard your
clothes and personal property
Pocket cash for heat sheets, snacks, etc.
Highlighter and a sharpie
8FEE STRUCTURE
The swim team fee is a seasonal fee of three hundred dollars ($300.00) for the first child in a family and two
hundred and seventy ($270.00) for all other children within the same family. One half (1/2) of the full amount
is due Monday, September 30, 2019 OR a payment method is supplied for monthly charges (on the 1 st of
each month) in increments of $50 for the first child and $45 for the second child. If paying half, the
remainder of the fee will be due Wednesday, January 1, 2020. Checks must be made payable to the YMCA of
Darke County Shark Swim Team and must be submitted to Mitchell Bosse, Program Director or Cole De’Nise,
Operations Director via the front desk. For those swimmers who are participating in their high school swim
season, the team fees will be the ½ due September 30 and ($50.00) for the second half of the season due
January 1, 2020. This is if they do not practice with DCY during this time.
Along with the team fee, banking information will need to be provided for automated processing of
invitational and meet fees. The banking information will need to be provided the first night of practice
(Monday, September 30, 2019) and will be a billing method for invitational fees during the season.
Invitational and meet fees will be billed upon each meets registration deadline or before the date of the
invitational/meet.
Billing methods can include credit/debit card or checking/savings account information. Please see below for
all necessary fields to be completed for billing.
If invitational or meet fees are unable to be processed due to insufficient funds or credit/debit card declined,
the participant will not be swimming in the meet unless alternative payment is provided and will continue to
not swim at meets until a valid billing method is provided.
If there are circumstances which prevent payment, please contact Mitchell Bosse, Program Director or Cole
De’Nise, Operations Director. When payment is made, obtain two (2) receipts, one for you, and the other is to
be deposited into the “swim team treasurer” box located in the Welcome Center area. Those receipts will help
keep an accurate record of your account in Daxko Operations and TeamUnify.
Credit Card/Debit Card Information: Bank Draft Information
(Please Complete) (Please Complete)
Cardholder: _________________________________ Bank Name ________________________________
Card #: _____________________________________ Account Holder _____________________________
Card Type: ___Visa ___ MasterCard ___ Discover Account # __________________________________
Expiration Date _____ / _____ Account Type _______________________________
Street Address, City, State______________________ Routing # __________________________________
___________________________________________ Street Address, City, State ____________________
Zip Code ____________________________________ __________________________________________
Signature of Authorization ______________________ Zip Code __________________________________
Signature of Authorization ___________________
9YMCA OF DARKE COUNTY SHARKS CODE OF CONDUCT
As a responsible athlete of the YMCA of Darke County Swim Team, I agree to conform to the following Code
of Conduct at all times while representing the Shark Swim Team and the Y.
At Practices and Meets I Will:
Be on time for practice and warm-ups
Assist in setup / tear down of the pool for practice and meets
Respect all lifeguards, coaches, swimmers, officials, parents, and visitors while representing the team
Ask questions when unsure of coach’s instructions
Assist other team members if they are lost or confused
Cheer for teammates during events
Offer congratulations to my opponent, win or lose
Be humble in victory, and honest in defeat
Strive to do my best, and encourage others to do the same
Encourage the Y core values: Honesty, Respect, Caring, and Responsibility
Drink only water, with closable lid during practice
Abide by the YMCA of Darke County Code of Conduct
At Practices and Meets I Will Not:
Cause or threaten physical harm to teammates, opponents, coaches, or family members
Possess, use, or be under the influence of alcoholic beverages, chemicals, or illegal drugs
Behave in a manner, that in the opinion of the coaches or team representatives, is contrary to
normally accepted behavior
Use portable music device before or during practice nor during warm-ups
Eat anything on the pool deck
All Coaches and Assistants will follow the same disciplinary procedure:
One (1) verbal warning
Ten (10) minutes timeout
Removal from the event, with follow up with parent
I understand that violations of these guidelines may cause dismissal from practice, meets, or the team at my
parents’/guardians’ expense. I understand that the values contained in this Code of Conduct remains in effect
for as long as I am a member of the YMCA of Darke County Swim Team.
______________________________ ______________________________ ______________________________
Swimmer’s Signature Parent’s Signature Date
10PARTICIPATION RELEASE
This release is made by and between the undersigned, parent/guardian of the minor referred to on the
following page and the YMCA of Darke County (hereinafter referred to as “the Y”).
In consideration of the permission granted our child by the Y to participate in the Y Swim Team activities and
gain the benefits thereof, we hereby release and discharge the Y, its officers, agents, and employees, as
individuals and employees, from any and all claims, demand, actions, causes of action and judgments which
our child and / or either parent / guardian may have or claim to have against the Y or its officers, employees,
or agents arising from or related to any swim team activities, including the transportation from or to such
activity, conducted at the Y or at any other location. This release shall not apply to injuries sustained at the
Y proximately caused by the direct, active negligence of the Y or its employees during the course of a swim
team activity.
We further represent that our child is physically capable of participating in swim team activities and that he /
she had no knowledge of physical, mental or emotional impairments which prohibit or limit participation in
swim team functions.
We have read this release, understanding all of its terms and execute it voluntarily and with full knowledge of
its significance.
In Witness Whereof, we executed this release this ___________ day of ______________________, 20 ________.
_______________________________ _______________________________
Parent/Guardian Parent/Guardian
MEDICAL RELEASE
Should your child need medical attention while we are attending a meet or practice, the information on the
following page would be helpful.
In any case where emergency medical or dental services are needed, I hereby authorize a doctor to examine
and / or treat my son / daughter as he / she feels necessary. Should emergency hospital or consultation be
required, I further authorize a doctor to use such medical facilities or consultants that he / she deems
necessary
_______________________________ _______________________________ _______________________________
Parent/Guardian Parent/Guardian Date
11SWIMMING INFORMATION/ RELEASE FORM
Name: _________________________________________________________________________ Birth Date: ______/______/_______
Last Middle First
T-shirt Size (Circle One): YS YM YL S M L XL
Primary Contact Information
Parent(s) or Guardian(s) Name: _________________________________________________________________________
Last Middle First
Street Address: _____________________________________________________________________________________________
City: ____________________________ State: ____________________________ Zip Code: ___________________________
Day Phone: _______________________ Evening Phone: _______________________ Cell Phone: ______________________
Secondary Contact Information
Parent(s) or Guardian(s) Name: _________________________________________________________________________
Last Middle First
Street Address: _____________________________________________________________________________________________
City: ____________________________ State: ____________________________ Zip Code: ___________________________
Day Phone: _______________________ Evening Phone: _______________________ Cell Phone: ______________________
Medical Information
Doctor Name: _________________________________________________________________________
Last Middle First
Emergency Contact: _________________________________________________________________________
Last Middle First
Emergency Contact Phone Number: _______________________ Relation: _______________________
Medical Conditions: _______________________ Medications: _______________________
(Including Allergies)
_______________________ _______________________
_______________________ _______________________
12Insurance Carrier: _______________________ Policy No. _______________________
PARENTS VOLUNTEER FORM
By signing below, I agree to the following:
I or a member of my family will volunteer in some capacity throughout the swim season (including the
DCY invitational) in order to benefit the Team’s success and have checked off areas of interest
below.
I have read the Team Handbook in its entirety.
Please Print
Name: _____________________________________________________________________________________________________________________
Swimmer(s) Name: ______________________________________________________________________________________________________
Home Phone Number: __________________________________________________________________________________________________
Cell Phone Number: _____________________________________________________________________________________________________
Email: ______________________________________________________________________________________________________________________ _
Check the appropriate boxes below that you are interested in assisting. Check the “Chair?” column if you are
interested in being the chairman of the specific committee.
Committee Yes No Chair? Committee Yes No Chair?
Publicity/Bulletin Meet
Board Entry/Scoring
Fundraising Official
Concessions Overnight
Stays
Apparel
Advisory Board
_________________________________________________________________ _________________________________
Signature Date
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