WE ARE ALL IN THIS TOGETHER, UNITED AGAINST COVID-19
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WE ARE ALL IN THIS TOGETHER, UNITED AGAINST COVID-19
ERB ANNUAL REPORT 2019 - 2020 2
ERB ANNUAL REPORT 2019 - 2020
TABLE OF
CONTENTS
CORPORATE PROFILE 7 Forum Outcomes 32
VISION, MISSION AND VALUES 7 • Implementation of outcomes
• Vision
• Mission CHALLENGES 33
• Values • Identification of Facilitators
• Participation Numbers
FOREWORD 8
REGISTRAR’S STATEMENT 10 STANDARDS 34
CORPORATE GOVERNANCE 12 • Review of The Engineers
BOARD MEMBERS 13 Registration Act
BOARD COMMITTEES 14
• Finance, Procurement REGISTRATION 36
and Asset Disposal REGISTRATION STATISTICS 37
Committee (FPADC) MARKETING 40
MONITORING
• Human Resource
and Governance Committee (HRGC) 1. Summary of a completed investigation
– complaint against a registered
• Registration Committee (RC) engineering professional
2. Completed court cases – unregistered
• Standards and Engineering Professionals
Professional Practice Committee (SPPC) 3. Site visits
3.1 Registration compliance issues
CORPORATE STRUCTURE 16 4. Practicing certificates renewals
MANAGEMENT TEAM 17
FINANCE & ADMINISTRATION STAFF 18 FINANCE AND ADMINISTRATION 46
REGISTRATION TEAM 19 APPENDIX A 53
STANDARDS TEAM 20 ANNUAL FINANCIAL STATEMENTS
MONITORING TEAM 21
CORPORATE REVIEW 22
Engineering Forum 2019
ACHIEVEMENTS AND OUTCOMES
• Increase of ERB footprint
• Improvement on value proposition to
stakeholders
• Extract of forum poll results ran at the
end of the forum.
• Improved buy-in to ERB mandate
• Improved contribution to the national
agenda
ERB ANNUAL REPORT 2019 - 2020
FIGURES
Figure 1 Board Committee Structure Figure 19 Registration per Category
Figure 2 ERB Corporate Structure Figure 20 Yearly Performance
Figure 3 Management Team Figure 21 Registration per Year
Figure 4 Administration and Finance Team Figure 22 Male vs Female
Figure 5 Registration Team Figure 23 Registration per discipline
Figure 6 Standards Team Figure 24 Batswana vs Non-Batswana
Figure 7 Monitoring Team Figure 25 Frames from television advertising campaign
Figure 8 Training on IEA standards Figure 26 Practicing Certificates Renewals Per Catergory
Figure 9 Engineers Forum Advert April 2016 – March 2020
Figure 10 Engineers Forum - Sponsorship Figure 27 Practicing Certificates Renewals for the period
Figure 11 Engineers Forum - Participants April 2016 – March 2020
Figure 12 Engineers Forum - Delegates Figure 28 Practicing Certificates Renewals for the period
Figure13 Engineers Forum-Participants April 2016 – March 2020
Figure 14 Engineers Forum – Presentations Figure 29 Practicing Certificates Renewals (%)
Figure 15 Engineers Forum - ERB Board Chairperson April 2016 – March 2020
Figure 16 Engineers Forum - Presentation Figure 30 Government Grant vs Self Generated Income
Figure 17 Engineers Forum – ERB CEO Eng. Dennis Olaotse Figure 31 Government Grant vs Self Generated Income
presenting tokens of appreciation to presenters. Figure 32 Operating Expenses vs Income
Figure 18 Frames from television advertising campaign
ERB ANNUAL REPORT 2019 - 2020 TABLES Table 1 Board Composition & Board members attendance Table 2 Finance, Procurement and Asset Disposal Committee Composition & Attendance Table 3 Human Resource and Governance Committee Composition & Attendance Table 4 Registration Committee Composition & Attendance Table 5 Standards and Professional Practice Committee Composition & Attendance Table 6 Distribution of Engineer Forum Sponsorship Table 7 Implementation of outcomes Table 8 ER Act Review Reference Committee Members Table 9 Site Visits Table 10 Practicing Renewals April 2016 – March 2020 Table 11 Short Courses Table 12 Long term training Table 13 Conferences and Seminars Table 14 Five (5) Year Period Income Table 15 Five (5) Year Period Income vs Operating Expenses
ERB ANNUAL REPORT 2019 - 2020 6
ERB ANNUAL REPORT 2019 - 2020
CORPORATE
PROFILE
VISION
MANDATE
The Engineers Registration Board (ERB) is a statutory
Ethical Engineering practice
body established by an Act of Parliament, namely
the Engineers Registration Act CAP 61:06 of 1998 as
amended in 2009 and provisions of Act 23 of 2013.
MISSION
The mandate of ERB as spelt out under Section 3(1) To protect the welfare and interest of the public by
of the Act provides in part that the Board shall have regulating the activities and conduct of engineers,
engineering technologists and engineering
responsibility for regulating the activities and conduct
technicians as well as promoting the highest
of engineers in accordance with the functions and
standards of engineering practice.
powers conferred upon it by the Act.
VALUES
Integrity
OBJECTIVES Value Behaviours:
Promote the highest standards of engineering practice
• We do what we have committed to do
in Botswana; and
• We take responsibility for our decisions and actions
• Our behaviour is consistent with our
Protect the welfare and interest of the public in the
expressed values, principles and ethics
engineering practice.
Excellence
Value Behaviours:
FUNCTIONS We strive for excellence in our actions
Assess applications made to it through the Act.
Register professional engineers and issue practicing Innovation
certificates.
Value Behaviours:
• We critique the current way we do things
Monitor standards of engineering practice and ethics.
• We support new approaches, methods, or
Conduct or authorize enquiries regarding any alleged technologies
professional misconduct of any engineer.
Prescribe the eligibility requirements for persons Value Creation
applying to be registered under this Act
Value Behaviours:
• We share information, knowledge, and
to practice professional engineering.
ideas that may assist in the enhancement of
engineering practice
• We embrace new ideas and approaches
Transparency
Value Behaviours:
• We conduct our business in a transparent way
7
ERB ANNUAL REPORT 2019 - 2020
FOREWORD BOARD
CHAIRPERSON’S REMARKS
I am humbled to present the
Engineers Registration Board’s
Annual Report for the reporting
period April 2019 to March 2020.
I am humbled to present the Engineers Registration Board’s
Annual Report for the reporting period April 2019 to March 2020.
I am particularly happy to report that the Board hosted its
inaugural Engineers Forum in July 2019, hosting more than five
hundred engineers from across the SADC region. The forum was
a strategic activity linked to the strategic goal of “Enhancing the
reputation of the profession”. The forum’s key objective was to
encourage the economic transformation through leveraging the
entire engineering value chain and fostering key partnerships in
the process. The event was held under the theme “Fostering
Engineering innovation and Creativity through Effective
Partnerships” is intended as a ‘’Think Tank” or platform with
a sole purpose of building and growing the reputation of the
engineering profession.
The outcome of the forum culminated into projects, which were
assigned to teams of stakeholders and updates and reports
would be given when deliverables are achieved. Resounding
feedback was received from attendees and the Board gave it the
green light to be an annual event. For the event’s sustainability
into the future, interested parties would be solicited to partner
with ERB or take over the responsibility of running the event.
The Board was honoured to have the Minister of Infrastructure and
Dr. Sebusang Sebusang (Pr Eng)
Housing Development read out the very first message on radio
CHAIRPERSON
and television of the inaugural international commemoration of
PhD (Systems and Control Engineering) MBA
BEng (Hons) – Mechanical Engineering
8
ERB ANNUAL REPORT 2019 - 2020
World Engineering day on 4th March 2020 under the auspices The Board is cognisant of the fact that it must collaborate with
of the World Federation of Engineering Organisations and and recognise international engineering regulatory bodies to
UNESCO. ensure mobility of our engineers. In the end recognition of
Botswana engineering professionals would become a reality
A deficit was recorded for the year under review. Revenues when ERB attains reciprocal recognition by other bodies and
increased by 15% from the financial year 2018/2019 to that should be expedited through participation in international
2019/2020, and operating expenses during the financial engineering bodies’ activities and more so, becoming a
year 2019/2020 increased by 14% from P14,536,256 in 2019 signatory of some of the alliances such as the International
to P16,635,314 in 2020. The significant expenses for the Engineering Alliance (IEA). To that end, in November 2019
financial year 2019/2020 were marketing expenses, hosting the ERB signed a Memorandum of Understanding with the
of the inaugural Engineers Forum and staff costs. Purchasing Engineering Council of South Africa, who are the only signatory
of own offices was a strategic decision taken to save on of IEA in Africa to date. It is expected that through this MOU,
perpetual rental costs that the Secretariat was incurring, and ECSA will mentor ERB to prepare the latter to become IEA
which tended to increase year on year but not going towards signatory among other benefits, in the future.
ownership of an asset. So, it was found very prudent to commit
the accrued retained earnings towards the transaction. I am Monitoring and compliance to registration has become very
happy to report that the Secretariat now operates from these essential for the Board. The process of interdicting offenders
offices and they could lease out the surplus office space, a of the law by working without registration has given the
source of revenue. Board a few insights into how the future interdicts could be
strengthened for a high success rate. Other than strengthening
the Monitoring department itself, the Board will be looking at
Going forward the Board must relook at its financing model aggressively implementing other initiatives that would compel
with a view to ensure that it becomes future proof. Sustenance prospective registrants to take heed of the call to register.
of the Board is very paramount, and strategies and initiatives
aimed at increasing revenue streams will have to be seriously I would like to thank members of the Board for their
considered and evaluated. The helping hand of Government, continuous dedication to the call. The fact that we
through subvention was highly appreciated. It is my hope that managed to have quorums in all meetings following the
the Government will continue rendering the Board the support retirement of my predecessor in July 2019 was a good
testimony to their spirit of voluntarism. I would also like
it requires into the future in order to realise the mandate given
to welcome to the team Eng Jenamiso Mphake, who joined
to this Board. The Board will do its utmost in ensuring that
the Board on 21st February 2020 replacing Eng Justice
benefit for which it was created accrues to the stakeholder, in Moilwa, my predecessor.
particular the public.
Dr. Sebusang Sebusang (Pr Eng)
CHAIRPERSON
9
ERB ANNUAL REPORT 2019 - 2020
REGISTRAR’S
STATEMENT
I am happy to present the Engineers Registration
Board’s annual report for the financial year ended
31st March 2020. This year was the last but one for the
current Strategic plan and so emphasis was still given
to the same key strategic themes of Registration of
Engineering Professionals; Reducing Malpractice and
Negligence; as well as Financial Sustenance.
During the period under review, some major strategic initiatives were
undertaken which in our believe served to further clarify the mandate
of the ERB to its stakeholders. Some of the initiatives were done to
invigorate our key partners to claim their rightful roles in the regulation
of the engineering industry. Our value aspirations were demonstrated
profoundly in the way we responded to the constantly changing sphere
of business.
Stakeholder Engagement Activities
The inaugural World Engineering Day was commemorated on 4th March
2020. This international day to celebrate engineers and engineering
will be celebrated annually on this day. The ERB teamed up with
the Botswana Institution of Engineers (BIE) and the Association of
Consulting Engineers Botswana (ACEB) in the celebrations, which were
organised in several places especially in Gaborone within a period of 7
days from the 4th March itself.
The ERB also hosted a successful inaugural Engineers Forum from 29
– 31 July 2019 that was grazed by local and international guests and
attendees. The event was an initiative of ERB’s three-year Marketing
strategy set up in 2017 to enhance the reputation of the engineering
profession in Botswana. Dubbed “Engineers Indaba” the event
was meant to discuss and find solutions to issues of National and
Professional interest but also not forgetting solutions to challenges
faced by the communities and societies engineers operate in. Local
and international experts converged, and shared ideas/ knowledge
Dennis A. Olaotse, Pr Eng and it also brought together key players and policy makers into one
REGISTRAR/CEO room for debates. We were happy to have received overwhelming
Certified Director (SA) MBA
BEng (Electrical & Electronics)
10ERB ANNUAL REPORT 2019 - 2020
positive feedback and the platform shall be an annual event as Implementation of the ERP system has taken longer than
originally intended. The Board is also amenable to partnering and anticipated. Data migration was the biggest contributor to the delay
ultimately give responsibility of hosting the event to entities wishing largely because of the ERB legacy systems, and several other glitches
to come on board to enhance the value proposition of the forum and that have been resolved, and it is envisaged to meet its objectives
ensure its sustainability into the future. It is point worthy to mention of enhancing the efficiency and effectiveness of the organization.
that a lot of interest was stimulated and several companies, local Successful completion of this project will provide a platform for
and international have expressed interest in partnering with the ERB further automation of the organization processes and ultimately
for the event. achieve a paperless environment.
Even though the Board is yet to develop a CSR/CSI policy it has not Since the launch in October 2018 of a project to develop Discipline
shied away from putting in initiatives that are aligned to its mandate. Specific Guidelines that will assist the profession in guiding and
To that end, the ERB sponsored the National Maths and Science fair training of graduates; two Discipline Specific Guidelines, for Chemical
at the tune of P49, 000. We recognise that this event seeks to promote Engineering and Electrical Engineering were submitted during the
Maths and Science at the grassroots, hence promoting interest in period by the task teams tasked with their development. The task
engineering careers. The ERB also gave sponsorship to Botswana teams working on guidelines for Mechanical Engineering and Civil
Institution of Engineers (amounting to P20 000) for their 29th Biennial Engineering aim to complete work in the next financial year. I wish to
Conference, which was held in November 2019. state that this exercise naturally requires more time and effort of the
teams. My appreciation to the Engineering professionals who have
Strategy Performance volunteered to be part of their development.
Since the targeted engineering professionals in the previous
financial year ending 31st March 2020 (5,500) was surpassed where A total of ten court cases which arose as a result of the Secretariat
5,525 engineering professionals had registered; the new targeted applying for court to interdict 23 people who were working in the
population of engineers and technicians living and working in Ministry of Infrastructure and Housing Development (MIH) (21) and
Botswana was revised to 8,000 for the period under review. The some (2) from the private sector were concluded. Of the MIH cases,
register stood at 6,720 as at 31st March 2020 against a stretched target five (5) were concluded in our favour, another five (5) lapsed due to
of 8,000. A total of 1,464 engineering professionals were registered time passage and the remaining 11 respondents were not served.
showing a 9.3% increase of registrants captured in the period The two (2) cases with private individuals were lost with costs.
compared to 1,340 last year. Experience from the cases shall be used to better handle future
cases.
The Engineers Registration Act review was progressed to a point
where the Reference Committee had submitted to the ERB Board With the foregoing, it is not surprising to mention that the overall
for the latter to internalise the report and recommend amendment strategy performance as at 31st March 2020 was 84.6%, which
changes to the Ministry. The review was necessitated to address is a good return. The Performance Management System of the
some of the teething problems picked in operationalising the Act organisation was a subject of the strategy scorecard and individual
and it is intended to foster enhanced regulation of the industry. staff objectives were initiatives linked to and derived from strategic
objectives.
A deficit of P994 951 was realised for the period under review.
Revenue generated by ERB has over the period stagnated at around I would like to take this opportunity to appreciate the Secretariat
50% contribution to the annual revenue requirement. Government team for the oneness and team spirit they have displayed in
subvention was increased from P6,779,520 to P6,844,600 and working for this organisation. It is through their dedication that
ERB self-generated revenue stood at P8,795,763 giving a 56% this organisation would grow from strength to strength.
contribution to the total income. However, expenditure for the year
increased by a factor greater than the revenue income. Deferred
income continued to be a problem to manage for various reasons,
but with the implementation of the ERP system, the situation is
expected to improve. Dennis A. Olaotse, Pr Eng
REGISTRAR/CEO
11ERB ANNUAL REPORT 2019 - 2020
CORPORATE
GOVERNANCE
BOARD OF DIRECTORS
The Engineers Registration Board (ER) Act provides that the Board shall comprise seven members. During the year under review,
the Board composition was constituted as indicated below in accordance with the provisions of Section 1 (1) of the Schedule
to the ER Act:
Board Members are as follows:
NAME BOARD DESIGNATION ATTENDANCE RATE
Dr. S.E.M. Sebusang Chairman 4/4
Mrs. Gaonyatsege Kwakwa Vice Chairperson 3/4
Mr. Kobamelo Kgoboko Member 2/4
Mr. Francis Mokone Member 3/4
Mr. Keitsile G Kutoro Member 3/4
Mr. Oliver. M Balebeng Member 3/4
Mr Jenamiso Mphake Member (appointment – 21 February 2020)
st
1/4
Mr. Justice Moilwa Retired – 31st July 2019 1/4
Table 1 - Board Composition & Board members attendance
12ERB ANNUAL REPORT 2019 - 2020
BOARD
MEMBERS
Dr. Sebusang Mr. Justice Ms. Gaonyatsege
Sebusang (Pr Eng) Moilwa (Pr Eng) Kwakwa Mr Ketsile G.
CH A I R P ERSON R ETIR E D VI CE Kutoro (Pr Eng)
PhD (Systems and Control MSc (Power Electronics Engineering) CHA I RP ERSO N BSc (Electrical Engineering)
Engineering) MBA BEng (Electrical and Electronic BEng (Hons) Mechanical
BEng (Hons) – Mechanical Engineering)
Engineering
Mr. Francis Mr. Oliver M. Mr. Jenamiso
Mr. Kobamelo Mokone (Pr Eng) Balebeng (Pr Eng) Mphake (Pr Eng)
Kgoboko (Pr Eng) MEng (Engineering Management)
BSc (Civil Engineering) MSc Construction Management
Master of Engineering Science BEng (Hons) Instrumentation and
BSc (Civil Engineering)
BSc (Civil Engineering) Control
BTEC Diploma (Electronic and
Microprocessors)
13ERB ANNUAL REPORT 2019 - 2020
BOARD
COMMITTEES
Board of Directors
Registration Finance, Procurement and Asset Human Resource and Standards and Professional
Committee Disposal Committee Governance Committee Practice Committee
Civil Engineering Mining Mechanical Electrical
Professional Engineering Engineering Engineering
Assessment Professional Professional Professional
Committee Assessment Assessment Assessment
Committee Committee Committee
Figure 1 - Board Committees Structure
FINANCE, PROCUREMENT AND ASSET DISPOSAL COMMITTEE (FPADC)
NAME DESIGNATION ATTENDANCE RATE
Mr Francis Mokone Chairman 3/5
Mrs Kefilwe Letsile Member 2/5
Mr Kitso Mocuminyane Member 5/5
Mrs Seikaneng Diutlwileng Member 2/5
Mr Ishmael Akuje Member 3/5
Table 2 - Finance, Procurement and Asset Disposal Committee Composition & Attendance
14ERB ANNUAL REPORT 2019 - 2020
BOARD
COMMITTEES
HUMAN RESOURCE AND GOVERNANCE COMMITTEE (HRGC)
NAME BOARD DESIGNATION ATTENDANCE RATE
Mr Ketsile Kutoro Chairman 7/8
Joy-Marie Marebole Member 6/8
Nnaniki Makwinja Member 3/8
Daniel Mahupela Member 7/8
Shadrack C. Kobole Member 7/8
Table 3 - Human Resource and Governance Committee Composition & Attendance
REGISTRATION COMMITTEE (RC)
NAME BOARD DESIGNATION ATTENDANCE RATE
Kobamelo Kgoboko Chairman 5/6
Neo Kwakwa Member 0/6
Sedze Sosome Member 6/6
Joseph Chuma Member 0/6
Len Dimbungu Member 0/6
David Hobona Member 4/6
Lizzy Tsheko Member 3/6
Table 4 - Registration Committee Composition & Attendance
STANDARDS AND PROFESSIONAL PRACTICE COMMITTEE (SPPC)
NAME BOARD DESIGNATION ATTENDANCE RATE
Gaonyatsege Kwakwa Chairman 2/3
Khupo Prudence Mabua Member 0/3
Thato Tsalaile Member 1/3
Letina Disaitsanyeng Member 3/3
Rebaone Lechuti-Tlhalerwa Member 2/3
Same Makuku Member 2/3
Tusha Nkhwazi Member 3/3
Khaulani Fichani Member 3/3
Lizzy Tsheko Member 3/3
Cyril Vista Member 2/3
Table 5 - Standards and Professional Practice Committee Composition & Attendance
15ERB ANNUAL REPORT 2019 - 2020
CORPORATE
STRUCTURE
Board of Directors
Registrar Personal Assistant
to the Registrar
Standards Registration Finance & Administration Monitoring
Manager Manager Manager Manager
Standards ICT Accounts Admin Monitoring
Officer Officer Officer Officer Officer
Customer Registration Registration Registration Assistant Receptionist
Service and Officer Officer Officer Administration
Registration Application Certificate Database Officer
Assistant Issuance
Figure 2 - ERB Corporate Structure
16ERB ANNUAL REPORT 2019 - 2020
MANAGEMENT
TEAM
MS CLARE MOSARWA MS MERCY KGOSIDIALWA
STA N DA RD S RE G I STRATI O N
M A N AGER MA N AGER
MA (Leading Innovation BPhil (Hons) (Knowledge and Information
and Change) Management)
BEng (Mechanical Engineering) BBus (Business Information System)
MR DENNIS A. OLAOTSE
R E G I STRAR
Certified Director (SA)
MBA (Business Administration)
BEng (Electrical & Electronics)
MR EVANCE POELY
MR KARISUTU JOAS FI N A N CE &
M O N I T O R I N G A D MI N I STRATI O N
M A N A G E R MA N AGER
Manager - Finance & Administration
MSc(Project Management)
MSc (Finance)
Postgraduate Certificate
MSc (Strategic Management)
Enterprise Risk Management Degree in Accounting
BEng (Civil Engineering) ACCA Associate Member
17ERB ANNUAL REPORT 2019 - 2020
FINANCE &
ADMINISTRATION TEAM
18ERB ANNUAL REPORT 2019 - 2020
REGISTRATION
TEAM
19ERB ANNUAL REPORT 2019 - 2020
STANDARDS
TEAM
20ERB ANNUAL REPORT 2019 - 2020
MONITORING
TEAM
21ERB ANNUAL REPORT 2019 - 2020
CORPORATE
REVIEW
Stakeholder Engagement
World Engineering Day
The World Federation of Engineering Organizations (WFEO) Mmusi Kgafela honoured the occasion by reading of statements
declared the 4th of March each year as an international day to both on radio and Botswana Television.
celebrate engineers and engineering. This followed the UNESCO
resolution to proclaim this day as a World Engineering Day for ERB on the 4th held a small session with engineering professionals
Sustainable Development. This is an opportunity to celebrate in Maun and on the 6th of March 2020 organized a session where the
the important contributions of engineers and engineering to first Chairperson of the Engineers Registration Board, Professional
sustainable development and modern life. The engineering Engineer Botsile Gubago was given a token of appreciation for
community in Botswana through a tripartite collaboration between his contribution to the engineering movement in Botswana. The
ERB, Botswana Institution of Engineers and the Association of Celebration of this day is intended to be held every year during the
Consulting Engineers Botswana joined in the celebrations. The week of March 4th.
Minister of Infrastructure and Housing Development, Honourable
ERB Registrar and ECSA CEO and their witnesses signing the MOU at the BIE Biennial Conference in November 2019;
also looking on were the BIE President, the SAFEO President and the FAEO President.
22ERB ANNUAL REPORT 2019 - 2020
CORPORATE
REVIEW
Collaboration with Engineering Council of South Africa
In November, 2019 Engineers Registration Board signed a engineering professionals in Botswana outside the country and
Memorandum of Understanding with the Engineering Council improve their prospects of participating in international projects.
of South Africa. The aim of this Understanding is to facilitate the The two parties, ECSA and ERB held a joint training on IEA standards
development and assessment of standards that will lead to ERB’s from the 10th to the 12th of March 2020 to kickstart events of this
long term vision of being a member of the International Engineering important collaboration.
Alliance. Achievement of this goal will lead to recognition of
Left picture: ERB Registrar & ECSA CEO exchanging signed MOU
Right picture (l-r): BIE President (Eng Oliver M Balebeng); ECSA CEO (Eng Sipho Madonsela), FAEO President (Eng Martin
Manuhwa), ERB Registrar (Eng Dennis A Olaotse) and SAFEO President (Eng George Sitali)
23ERB ANNUAL REPORT 2019 - 2020
The Inaugural Engineers Forum 2019 held from the 29th to the Increase of ERB footprint
31st of July 2019, was hosted to provide a discussion platform for The aim of the Secretariat was to use this forum to get mileage in
the engineering fraternity and stakeholders to discuss strategies terms of publicity not just locally but beyond the borders. Visibility
on developing the practice of engineering. This happened within of ERB to all stakeholders and the nation was very evident in
the context of rapid change necessitated by the Fourth Industrial weeks leading to the event as we advertised through print media,
Revolution and the plethora of challenges Botswana is facing. The radio and television. The decision for ERB to advertise on DSTV
forum that was grazed by 512 participants from Botswana, South proved to be effective in achieving this benefit as we got calls from
Africa, Zambia, and Namibia was a huge success. international bodies, whom we had invited but started responding
because they saw our advert on TV. This mode should be exploited
The inaugural Engineers forum under the theme “Fostering for future events as it proved to cover wider audience.
Engineering innovation and Creativity through Effective
Partnerships” enabled key stakeholders in the engineering Improve on the value proposition to our stakeholders
environment to review trends and challenges that impact on For many years Engineering professionals have been demanding
the engineers in their quest to create and maintain the built that ERB provide for them benefits that will justify their continued
environment we live in. Three sub themes of Innovation and payment of annual fees. They have been making a lot of suggestions
Creativity in Delivery of Engineering Services and Products, The for a platform where they could have access to policy makers and
Role of the Engineering Society in Achievement of Sustainable make input that will assist them to deliver their services in an ethical
Development and Striking Effective Partnerships amongst key and creative way. They believe that the current set up in the country
stakeholders successfully unpacked critical factors that create perpetrates the erosion of integrity of the engineering profession
bottlenecks for innovation and creativity. The Forum highlighted and needed to be discussed. This forum made efforts to bring
opportunities that exist both locally, regionally and internationally policy makers to the table, but the numbers of those who made it
in the form of technology and institutional structures to enhance can still be improved. The engineers through their feedback were
innovation and creativity. It recognized the need for a mind-set shift very receptive of this initiative and encouraged that it be held on an
to fully take advantage of the existing brain power to lead Botswana annual basis. Many proposals of improvement of the event showed
into the knowledge-based economy. stakeholders support for the event and their interest in seeing it
serve them going forward.
Achievements and Outcomes
The project was envisaged to derive for the ERB the following
benefits that were highlighted at the beginning when this
“Engineers Indaba” initiative was conceptualised.
24ERB ANNUAL REPORT 2019 - 2020
29-31 29-31
JULY JULY
2019
2019 @ BOIPUSO HALL
FAIRGROUNDS
Call for Participants:
Engineers Registration Board is excited to host its inaugural Engineers Forum on
the 29th – 31st July 2019, under the theme “Fostering Engineering Innovation and
Engineers Registration Board is excited to host its inaugural Engineers Forum on Creativity Through Effective Partnerships”, and the following sub-themes:
the 29th – 31st July 2019, under the theme “Fostering Engineering Innovation and • Innovation and creativity in delivery of engineering services and projects
Creativity Through Effective Partnerships”, and the following sub-themes:
• The role of engineering society in achievement of sustainable development
• Innovation and creativity in delivery of engineering services and projects • Striking effective partnerships amongst key stakeholders
• The role of engineering society in achievement of sustainable development
• Striking effective partnerships amongst key stakeholders The forum seeks to serve as a think tank for engineering discussions on issues, amongst
others, of national concern. It also aims to provide an opportunity for dialogue on topics
that are of keen interest to the engineering profession and its stakeholders.
CALLING ALL IN THE ENGINEERING FIELD:
Who should attend?
• Players in the built environment,
Aerospace/Aeronautical Civil Electrical/Electronics Engineering management Chemical Engineering Mechanical Engineering
• Local and international engineering experts
• Policy makers
The forum seeks to serve as a think tank for
engineering discussions on issues, amongst
Who should attend? • Procuring entities
others, of national concern. It also aims to • Players in the built environment
provide an opportunity for dialogue on topics • Consumers of engineering services
• Local and international engineering experts
that are of keen interest to the engineering
• Policy makers • Engineering Graduates
profession and its stakeholders.
• Procuring entities
• Selected Engineering Students
For Registration Contact: • Consumers of engineering services
Engineersforum@erb.org.bw • Engineering Graduates
• Selected Engineering Students
Tel.: 3984908/ 09
BROUGHT TO YOU BY:
BROUGHT TO YOU BY:
www.erb.org.bw erbbots www.erb.org.bw erbbots
Figure 9 – Engineers Forum 2019 Adverts
25ERB ANNUAL REPORT 2019 - 2020
Extract of results of the poll ran at the end of the forum.
Score 4.0 Score 4.0
The objectives of the The presentations
forum as expressed delivered over the 3
were met days were relevant
Score 4.0 Score 4.4
The information shared The venue was
through the presentations conducive for the forum
has broadened my
knowledge
From the poll conducted, more than 70% of the participants who took part in the poll were happy with the event.
26ERB ANNUAL REPORT 2019 - 2020
From the poll conducted, more that 70% of the participants who took part in the poll were happy with the event.
Improved buy-in to ERB mandate
The presence of government departments such as DPSM, and participation of facilitators from other professions was an
indicator of peoples believe on ERB. Companies pledged to pay for their employees to attend the event in large numbers and to
top it, were organizations (including our parent Ministry) that pledged a lot of money in sponsorship of this event which showed
their buy-in into what we stand for as a regulator.
The following table shows the distribution of sponsorship to ERB for the Forum:
NAME TYPE OF SPONSORSHIP AMOUNT
Botswana International University of Gold Sponsor 100,000
Science & Technology
Ministry of Infrastructure & Housing Gold Sponsor 100,000
Development
New Era College Silver Sponsor 51,000
Flo-Tek Silver Sponsor 50,000
Debswana Silver Sponsor 50,000
CCC & CSCEC Silver Sponsor 50,000
Association of Consulting Engineers Bronze Sponsors 15,000
Botswana
Architects Registration Council Bronze Sponsors 15,000
Quantity Surveyors Registration Bronze Sponsors 15,000
Council
China Jiangsu Bronze Sponsors 10,000
Impression House Bronze Sponsors 10,000
Total Sponsorship 466,000
Table 6 - Distribution of Engineers Forum Sponsorship
27ERB ANNUAL REPORT 2019 - 2020
GOLD SPONSORS
SILVER SPONSORS
BRONZE SPONSORS
Figure 10 – Engineers Forum - Sponsorship
28ERB ANNUAL REPORT 2019 - 2020
Figure 11– Engineers Forum - Participants
ERB Board Chairperson, ERB CEO and Registrars of other regulatory bodies in Botswana
and Zambia in attendance Improved contribution to the national
agenda
Several discussions around technology and
sustainability were aimed at encouraging
engineering professionals to see what others are
doing out there to advance the profession. The
Project Team had specifically wanted to target
three areas of national agenda, water, electricity
and food sustainability. As stakeholders
highlighted there is a need to do more to bring
on board Water Utilities Corporation, Botswana
Power Corporation and other service providers
like Botswana Telecommunications Corporation,
Botswana Communications Regulatory Authority,
etc. The aim is not just to discuss but to assist
this dialogue to end in solutions to address
shortcomings.
Figure 12– Engineers Forum - Delegates
From left to right - Representative from Engineering Institute of Zambia (EIZ), Permanent
Secretary in the Ministry of Minerals, Energy and Water Resources Mr Mmetla Masire, and former
ERB Board Chairperson Mr Simon Mmopi attending the Engineers Forum 2019 Cocktail Dinner.
29ERB ANNUAL REPORT 2019 - 2020
Figure 13– Engineers Forum - Participants
Participants and the Engineers Forum 2019 listening to Eng. Arthur Taute from Engineering Council of South
Africa (ECSA) delivering address on how to build a professional engineering industry.
Figure 14– Engineers Forum – Presentations Figure 15– Engineers Forum - ERB Board Chairperson
From left to right - Programme Director Tshepo Ntshole facilitating a panel Eng. Justice Moilwa receiving a “surprise” birthday
discussion with Kabelo Semele and Prof. Ezekiel Chimbombi being part of the gift.
panel.
30ERB ANNUAL REPORT 2019 - 2020
Figure 16– Engineers Forum - Presentation Figure 17– Engineers Forum – ERB CEO Eng. Dennis Olaotse
From left to right - Moderator Doreen Moapare facilitating a panel discussion presenting tokens of appreciation to presenters.
between Eng. Shahid Mohamed, Eng. Tshepang Rasethora, Colonel Eng. David
Hobona, Eng. Zwelithini Witbooi, and Eng. John Major.
Figure 18– Engineers
Forum – Participants
Eng. Linda Moseki from Southern
African Federation of Engineering
Organisations (SAFEO)
sharing information about the
organisations’ mandate.
31ERB ANNUAL REPORT 2019 - 2020
Forum Outcomes 8. Corruption within the engineering and allied sciences
is a major hindrance to sustainable development and a
major risk to lives and must be condemned and rooted
The forum had a number of issues that out. It is critical to ensure registration of all practitioners
emerged, and the section below seeks through relevant structures such as ERB, BIE, ACEB, ARC,
and QSRC.
to give a summary of outcomes from the 9. Capacity building for young engineers, contractors and
inaugural forum similar service providers is paramount to guarantee
sustainable development.
1. The convergence of purpose by the globally recognized 10. To guarantee sustainability and ownership of this
sustainable development goals and the national vision Forum, it is critical to create a multi stakeholder vehicle
2036 can benefit from the ecosystem provided by independent of the ERB to facilitate the future activities
the Fourth Industrial Revolution driven primarily by of the Forum. The structure of the vehicle is to be
Engineers. determined by key stakeholders in the engineering and
2. Sustainability in engineering innovation and creativity allied sciences.
can only be guaranteed by collaborative and teamwork 11. There is a critical and urgent need to establish a high-level
among engineers and allied services. project execution structure with requisite resources and
3. Environmental challenges posed by climate change powers to be at the heart of national projects delivery.
present opportunities for engineering solutions 12. There is need for professional bodies to consider
specifically in areas of food security, transport and assisting government by developing an Infrastructure
logistics as well as health. Development Master Plan.
4. There is an urgent need to realign and restructure the 13. The role that ERB can play to ensure the quality of
education process to enhance skills transfer and harness life of engineering professionals is uplifted is in the
creativity throughout the value chain particularly in view development of a wage policy for the profession
of continuous changes in the job culture.
5. There is an urgent need to review current procurement Implementation of outcomes
processes to reduce red tape and enhance innovation, In order to ensure implementation of outcomes from the
local industry support and skills transfer. To this end, the forum there was a need to note that implementation of all the
commitment by government to prefer local consortia expected outcomes is impossible. The Secretariat used
for projects is welcome. In addition, experience in other the 20/80 pareto rule and proposes implementation of
jurisdictions strongly indicate that competition on outcomes that will facilitate for 80% impact if implemented.
quality on all aspects of projects must always inform The responsible organs indicated have the role to ensure
procurement decisions. that the outcome is shared with relevant stakeholders and
6. The Platform initiated by the Engineers Forum 2019 is a implementation takes place. In this case, the below tabulated:
call for the engineering fraternity to engage in focused
dialogue which yields practical solutions that speak to
people’s daily lives. These include, renewable energy,
transport logistics, food security and health needs
among others.
32 32ERB ANNUAL REPORT 2019 - 2020
O/N Outcome Responsible organ
1. 1.1 Review current procurement processes to reduce red tape and enhance innovation, local PPADB
industry support and skills transfer. To this end the commitment by government to prefer local
consortia for projects is welcome. In addition, experience in other jurisdictions strongly indicate
that competition on quality of all aspects of projects must always inform procurement decisions.
1.2 There is a critical and urgent need to establish a high-level project execution structure with ACEB
requisite resources and powers to be at the heart of national projects delivery.
2. There is need for professional bodies to consider assisting government by developing a BIE/ ACEB
comprehensive High-level Infrastructure Development Master Plan that also caters for
maintenance and upgrades.
3. The role that ERB can play to ensure the quality of life of engineering professionals is uplifted ERB
is in the development of a wage policy for the profession.
Table 7 - Implementation of outcomes
Challenges will review all the advertising activities to determine which
The project had a number of challenges associated with ones will be effective to use in future. Feedback given to the
project execution, but it will be critical to highlight those Secretariat will also be reviewed to ensure that all stakeholders
which nearly led to failure to host the forum. are included in adverts, facilitation and programme content.
Identification of Facilitators Comments from an overwhelming majority of forum
The call for facilitators resulted in a lot of show of interest attendees indicated that this forum was a success and there
from potential facilitators. Unfortunately, a number of them was a suggestion that it should be an annual event. The
pulled out at the last minute which resulted in ERB having to Secretariat, therefore, proposed that this forum be held
head hunt presenters and panelists at the last minute. We had annually and the next one was to be hosted on the 29th to
targeted female presenters, and two of them having sent in 31st of July 2020. Preparations for the event started as early as
their presentation summaries informed us that they were no October of 2019, but due to COVID-19 they were subsequently
longer available. The presenters were replaced with others seized and the event for this year was cancelled. It is pledged
that we had identified but not engaged. to all stakeholders that progress on implementation of the
four identified outcomes above will be discussed with the
Participation numbers engineering participants.
Late response by potential participants made it very difficult
for ERB to plan well, especially for workshop packages and
merchandize. The initial advertising of the event had not given
the event, the response that had been expected. The team
33ERB ANNUAL REPORT 2019 - 2020
STANDARDS
Review of the Engineers Registration Act of Botswana Institution of Engineers (BIE), Association
The Engineers Registration Act (No. 17 of 1998) was first passed of Consulting Engineers Botswana (ACEB), Government
by Parliament in 1998 subsequently amended in 2008 by the Ministries, Parastatals and the private sector and individual
Engineers Registration (Amendment) Act (No. 19 of 2008). This engineering professionals. A Reference Committee was
amendment was followed by an amendment Act 23 of 2013 constituted and reviewed inputs from stakeholders with the
which was passed by parliament on the 5th of August 2013. aim to ensure that due process was followed when compiling
In its 2nd Strategic Plan 2017/ 21, the Engineers Registration a report by the Secretariat.
Board agreed to change its focus of implementing its mandate
as stated in the Engineers Registration Act Cap 61:06 of 2009 The Committee completed its work and a compiled report
from Registration to Monitoring activities. As one of its Key was submitted and presented to the ERB board on the 6th
Strategies ERB committed to strengthen compliance through of March 2020. The report is to be approved by the Board
registration of Companies. and submitted to the Ministry of Infrastructure and Housing
Development to progress the proposal for amendment. The
Following this decision, a series of consultations with key work of the following Reference Committee Members is highly
stakeholders were conducted around the country, inclusive appreciated.
1. Tshipa Mothibatsela (Chairperson) Professional Engineer
2. Zambia Champi Professional Engineer
3. Magdaline Ndlovu Professional Engineer
4. Daphne Matlakala Attorney
5. Pinkie Gaopelo Professional Engineering Technician
6. Unangoni D Mangole Professional Engineer
7. Daniel Mophokeng Professional Engineer
8. Benjamin Rugumyamheto Professional Engineer
9. Oagile Johannes Setlhare Professional Engineer
10. Russel Ives Professional Certificated Engineer
11. Amar Amar Engineer – Mines Department
12. Thuso Matshameko Professional Engineer
Table 8 - ER Act Review Reference Committee Members
34ERB ANNUAL REPORT 2019 - 2020
STANDARDS
Discipline Specific Guidelines
In October 2018, ERB launched a project whose main aim is to
develop Discipline Specific Guidelines that will assist the profession
in guiding and training of graduates by:
• Setting Industry standards
• Setting professional obligations on individuals
• Setting yardstick for derivation & determination of professional
misconduct
• Address & compile industry needs/requirements
• Set performance and competence expectations for various
disciplines of engineering.
The guidelines are intended to support initial professional
development and experience through good practice elements. It
is developed for Graduates, Registered Engineers/ Technologists,
supervisors and mentors in the discipline of Engineering. It
is applicable to persons who have completed the education
requirements for Bachelor of Engineering or Bachelor of Science
qualification, or a Washington-Accord recognized qualification
or equivalent (Engineer) or Bachelor of Engineering Technology
qualification or a Sidney Accord recognized qualification
(Technologist). These standards are aimed at providing guidance
on how to impart specific skills and competencies required for
graduates to transition to registration in the professional category.
In this reporting period two Discipline Specific Guidelines have
been completed and submitted to the Secretariat—The Chemical
Engineering and the Electrical Engineering Guidelines. The
Mechanical and Civil Engineering Guidelines will be completed in
the 2020/21 financial year.
35ERB ANNUAL REPORT 2019 - 2020
REGISTRATION
Registration of engineers remains one of the Boards core Following the approval of the Initial Professional Development
functions, hence it continues to enjoy its position as a (IPD) Policy and Guidelines by the Board at the end of 2018,
strategic priority. In the year under review the Board registered the Secretariat began the rollout in 2019 and embarked
one thousand four hundred and sixty-four (1,464) engineers, on sensitization workshops throughout the country. These
resulting in a cumulative six thousand seven hundred and workshops were meant to prepare the Graduate and
twenty (6,720) engineers registered as at 31st March 2020. This Registered Engineers for the policy’s implementation in 2020.
cumulative figure indicates an under performance of 16% The key object of the IPD policy is to ensure that Graduate and
against the stretched target of 8000. Numerous strategies Registered persons undertake their training and development
including targeted stakeholder workshops, heightened under the guidance of an appointed mentor and an agreed
awareness due to marketing, and increased efficiencies in the mentorship program. By so doing, the Graduate or Registered
processing of applications were however applied in order to person ensures that when it is time to upgrade their
remedy this under performance going forward. registration to the Professional category, they have adequate
records of their training and competence development.
One of the key advances in increasing efficiencies was the
appointment of more professional application reviewers Registration per category
and assessors which not only assisted the Board in assessing
applications in a timelier manner, but also added the much
needed credibility to the registration process as these
individuals are competent professionals in their own right.
The fact that the new pool of assessors contains Technicians,
Technologists and Engineers allows the assessment process
to be granular, fairer, and hence more effective as each
assessor considers applications for the same category they’re
in, that is Technicians assess Technicians and so on. These
improvements have resulted in the increase in the number
of applications assessed each month by at least 20% since
applications can spread across a larger pool of assessors.
The Secretariat completed the development of the web-
based registration management platform which will enable
engineers to manage their registration real-time. This system
will not only allow engineers to manage their own profiles
but will also allow the Secretariat to shift focus to other Figure 19
strategic priorities related to the regulation of the engineering
profession.
36ERB ANNUAL REPORT 2019 - 2020
REGISTRATION
STATISTICS
Yearly performance against target
Figure 20
The Board has consistently exceeded its registration target since 2015 when it conducted a survey to determine the approximate
number of engineers in Botswana. In pursuit of the need for continual improvement, the Board stretched its 2019/20 target to
8000, and has also established the need to re-determine the registrable population of engineers in Botswana so as to inform
targets going forward. To this regard, another survey will be undertaken in 20/21 financial year and the results will be used to
inform targets going forward.
No. Registered per year
Figure 21
37ERB ANNUAL REPORT 2019 - 2020
REGISTRATION
Male vs Female Registration per discipline
Figure 22 Figure 23
Figure 24
38ERB ANNUAL REPORT 2019 - 2020
39ERB ANNUAL REPORT 2019 - 2020
MARKETING
The Board’s three-year marketing strategy identified an
annual engineer’s convention as a key activity which the
Board could leverage to add value to the profession and
at the same time create a heightened awareness. To this
end, the Board hosted its inaugural Engineers Forum in
July 2019, hosting more than five hundred engineers from
across SADC. The forum’s key object was to encourage the
economic transformation through leveraging the entire
engineering value chain and fostering key partnerships
in the process. The event was a resounding success as it
generated the needed mileage for the organization and
engineers were also able to develop their knowledge
through the numerous topics that formed the three-day
agenda.
The Board also ran a successful six-months television and
radio advertising campaign which saw a sizable growth in
the number of enquiries about the Board from engineers
across Africa. The growth in the website traffic and social
media following and engagement also bears testament to
the success of this campaign. Another benefit tied to the
success of the forum was the increase in both application
and registration numbers which became evident at the
end of August 2020. For the first time in 2019, applications
assessed exceeded two hundred (200) whilst new
registrations exceeded one hundred and eighty (180) in
one month.
Figure 25 - Frames from
television advertising
campaign
40ERB ANNUAL REPORT 2019 - 2020
MONITORING
The Engineers Registration Board of Botswana is mandated by against a Professional Engineer registered in terms of the Engineers
the Engineers Registration Act, 2009 CAP. 61:06, to take any steps Registration Act. The allegations included technical incompetence
it considers necessary to promote ethical engineering practices as a Civil Engineer, poor project management and failure to act
and to protect the welfare and interest of the public. The two in the best interests of the Client by failing to correctly advise the
major functions of the Monitoring Department, as stipulated in the Client.
Engineers Registration Act are:
Several interviews were arranged with the complainant, the
i. To monitor standards of engineering practice and ethics; and defendant, as well as the representatives of the client. The
ii. To conduct or authorize inquiries regarding any alleged investigation committee also conducted a site visit to the project
professional misconduct of any registered engineering site to familiarise themselves with the area and the project.
professional. It was found that the allegations that were made against the
Professional Engineer were not supported by documentation.
The Monitoring Department is put in place to ensure It was therefore impossible to ascertain the correctness of the
compliance with the following available instruments: allegations on the engineer.
I. The Engineers Registration Act, 2009 CAP (61:06) (currently 2. Completed Court Cases – Unregistered
undergoing review) Engineering Professionals
II. Engineers Registration Regulations (2016)
III. Code of Professional Conduct and Ethics (Draft until the ER Act Twenty-three names of people practicing engineering without
Review process is complete) registration were filed with the court in Gaborone on the 28th
September 2018 and were concluded during this reporting period,
In order to drive the two strategic goals of decreasing malpractice that is twenty-one (21) persons from MIH and two (2) from the
and improve monitoring objectively and effectively monitor private sector. Of the twenty-one (21) engineering professionals
engineering practices in the country with the aim to decrease from MIH; three (3) cases were completed and respondents were
engineering malpractice and negligence and to build monitoring approved for registration, one (1) case was not registered and
capacity and drive compliance to engineering standards and the respondent resigned from the public service, eleven (11)
ethics throughout Botswana respectively, the Board recorded a respondents were not served and court applications for five (5)
total of twenty five (25) cases of engineering malpractice and non- respondents were dismissed/lapsed , One case (1) was settled
compliance during the reporting period. out of court and it was agreed that the respondent shall make an
application for registration to the Engineers Registration Board not
1. Summary of a Completed Investigation – later than 31st December 2019. Matters for the two (2) respondents
Complaint against a registered Engineering Professional from the private sector were dismissed with costs.
An Investigation Committee was setup as per the Engineers
Registration Regulations, 2016 section 16(1) to investigate
allegations of professional misconduct which had been made
41ERB ANNUAL REPORT 2019 - 2020
MONITORING
3. SITE VISITS
SI Project Name Implementing Project Executing Enti- Location of the Site Visit Date
No. Ministry/ Managers/ ty/ Contractor Project
Department Engineers/
consultants
1 Design, Build and transfer MTC/Roads NAMA – ADK – China Civil Gaborone 20/01/2020
of selected Urban Road Department PTV (Pty) Ltd Engineering
Intersections in Greater Construction
Gaborone under output and
performance Based contract
methodology
2 Construction Completion Ministry of AMA Projects Zhengtai- Moshupa 30/01/2020
and Maintenance of new Health and Botswana Whitacon JV
Primary Hospital Wellness
3 Proposed Staff Houses Ministry of AMA Projects Classic Clean Moshupa 30/01/2020
for New primary Hospital Health and Botswana (Pty) Ltd
Housing at Moshupa Wellness
4 Pinnacle Office Park Time Projects Red East Gaborone 31/01/2020
Block 10
5 Maun Airport Development Civil Aviation Royal Haskoning Stefanutti Stocks Maun 05/03/2020
- Terminal Building Authority of DHV Botswana (Pty)
Renovation Works Botswana Ltd
Table 9 – Site Visits
3.1 Registration Compliance Issues • Accessing information for Engineering personnel on projects
remains a challenge because the Engineers Registration
The Board has discovered the following challenges and tribulations Board does not have power of entry into construction sites.
in its monitoring and compliance endeavours. This was witnessed when the Maun Airport construction site
• There are people out there who will continue to perform was visited, as all engineers supervising the project were
engineering without being registered. alleged to be in a site progress meeting and a receptionist
• Employers of Engineering Professionals on construction declined to allow the ERB member into the meeting.
projects are not willing to provide information of their key
personnel onsite. 3.2 Action Plan
• Some technical staff on site keep their registration and
practicing certificates at their head office. The Act in clause The above challenges and experiences notwithstanding, the Board
19(6) stipulates that “Every engineer who has been issued seeks to conduct site visits for monitoring and awareness when
with a practicing certificate shall display that certificate in a necessary; conduct continuous development and implementation
conspicuous place at his place of business”; at all the sites of stakeholder engagement plans. The Board shall forge ahead
visited, engineering personnel are reluctant to display their with the issuing of letters of notice to desist and interdictions
practicing certificates.
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